october 20 2014 complete agenda

MAYOR AND CITY COUNCIL

REGULAR SESSION Monday, October 20, 2014 – 6:00 P.M.

AGENDA

1. CALL TO ORDER

2. PRAYER AND PLEDGE

3. APPROVAL OF MINUTES A. Work Session dated September 30, 2014 B. Regular Session #17 dated October 6, 2014 C. Work Session dated October 14, 2014

4. ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL A. Proclamation Recognizing October 20 – 27, 2014, as Maryland Community Development Week B. Standing Committee Reports – Police Commission C. Standing Committee Draft Agendas – Recreation and Parks Commission D. Key to the City Presentation to Donald and Wanda Olson to Honor 11 Years of Volunteer Service to

the Town of Ocean City

5. CONSENT AGENDA A. Private Event Approval Request for Wicomico Winter Festival – November 8, 2014 B. Private Event Approval Request for Ravens v Steelers 5K Football Challenge – November 15, 2014 C. Request for Permission to Auction Mid‐Beach Parcels and Abandoned Parcels D. Bid Award Recommendation for Fire Department Headquarters Construction Management Contract

6. MISCELLEANEOUS REPORTS AND PRESENTATIONS A. Discussion of Employee Benefits Insurance Renewal presented by Rosanne Calzetta, Bolton Partners

7. PUBLIC HEARINGS

8. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER AND STAFF

9. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR A. Resolution Authorizing the Sale of Surplus Property

10. COMMENTS FROM THE PUBLIC Any person who may wish to speak on any matter at the Regular Session may be heard during

Comments from the Public for a period of five (5) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name, address and the subject

on which he or she wishes to speak.

11. COMMENTS FROM THE CITY MANAGER A. Review of tentative work session agenda for Tuesday, October 28, 2014

12. COMMENTS FROM THE MAYOR AND CITY COUNCIL

13. ADJOURN

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, OCTOBER 20, 2014

3 – APPROVAL OF MINUTES

A. Work Session dated September 30, 2014 B. Regular Session #17 dated October 6, 2014 C. Work Session dated October 14, 2014


4 – ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL

A. Proclamation Recognizing October 20-27, 2014, as

Maryland Community Development Week

MARYLAND COMMUNITY DEVELOPMENT WEEK

The community development industry in Maryland is made up of nonprofit community development organizations, small developers, public agencies providing community development services, and others; and WHEREAS, The definition of community development is strategic initiatives that organizations and businesses implement to work with urban, rural and suburban communities to improve them economically, physically and socially for the people who live and work there; and WHEREAS, Community development is varied and includes a range of projects such as rehabilitation of downtown buildings, demolition of derelict properties, implementing Main Street Program initiatives, providing affordable housing, promoting healthy nutrition, supporting small business, housing counseling, after school programs, and many other items; and WHEREAS, The impact of this industry is significant in Maryland; and WHEREAS, In 2011 a Community Development Network of Maryland report shows this industry hires over 2000 people full time and invests over $86 million in community development projects in Maryland; and WHEREAS, Maryland Community Development Week is established to highlight the important impact community development makes in neighborhoods across Maryland. NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town of Ocean City, Maryland, do hereby proclaim the week of October 20 – 27, 2014 as Maryland Community Development Week in Ocean City. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the Town of Ocean City, Maryland to be affixed this 20th day of October in the year of Our Lord two thousand and fourteen. ___________________________________ RICHARD W. MEEHAN Mayor



B. Standing Committee Report – Police Commission

POLICE COMMISSION MEETING MINUTES

OPEN SESSION

October 10, 2014

PRESENT: Mayor Richard Meehan, City Manager David Recor, Council President Lloyd

Martin, Commission Chairperson Doug Cymek, Council Member Dennis Dare, Director of

Emergency Services Joe Theobald, Chief Ross Buzzuro, Captain Kevin Kirstein

ABSENT: Captain Mike Colbert

1. Call to Order at 9:05 a.m.

2. Chief Buzzuro gave an update on crime statistics for the month of July, August and

September. July shows that Officer Initiated Calls for Service had a decrease of 14%;

Citizen Initiated Calls for Service had a 5% decrease with the total Calls for Service having

an overall 7% decrease compared to July 2013. In reviewing the top 25 Calls for Service:

Disorderly, Alcohol Violations and Parking Complaints were down. August shows that

Officer Initiated Calls for Service had a decrease of 1.1%; Citizen Initiated Calls for Service

had a 0.1% increase with the total Calls for Service having an overall 0.6% decrease

compared to August 2013. In reviewing the top 25 Calls for Service, Disorderly, Collisions

all stayed relatively the same with thefts being slightly down. September shows that Officer

Initiated Calls for Service had an increase of 5.9%; Citizen Initiated Calls for Service had an

increase of 6.9% with the total Calls for Service having an overall 6.4% increase from

September 2013. In reviewing the top 25 Calls for Service, Disorderly, Collisions were up

with Breaking & Entering and Noise Complaints being down.

Overall crime through September 30, 2014 – Aggravated Assault, Burglary, Auto Theft were

all up with Assault down 10% over 2013. Total Part I crimes through September 30, 2014

were down 2.0%

3. Chief Buzzuro advised the Commission that there were 26 CEW/Taser incidents during the

summer months with 2 actual deployments of the CEW/Taser. In July, there were 14

incidents with 2 deployments. In August and September, there were a total of 12 incidents

with no deployments. Chief Buzzuro described both July incidents, noting alcohol was a

contributing factor in both that there were no injuries to the suspects or officers. By

displaying the CEW/Taser most situations are brought under control without the actual

deployment of the Taser. Chief Buzzuro explained that each and every incident when a

Taser is deployed, the incident is reviewed to verify that the use of force is consistent with

department policy.

Meeting Adjourned at 9:15 a.m.

The next meeting of the Police Commission will be held on Monday, November 10, 2014 at 9:00

AM at the Public Safety Building, 6501 Coastal Highway, Ocean City, MD 21842

DChavis

Highlight



C. Standing Committee Draft Agenda – Recreation and

Parks Commission

OCEAN CITY, MARYLAND RECREATION & PARKS COMMISSION

Tuesday, October 28, 2014 4:00 P.M.

Northside Park Community Room

DRAFT AGENDA

1. Call to Order and Attendance

2. Approval of Minutes of September 30, 2014

3. New Private Event Requests

4. Update on Sunset Park

5. Update on Fitness Area fencing and discussion of security camera

6. Other Business

7. Closed Session

8. Adjournment

Susan/Word/Rec & Parks Commission Meeting Agenda 7-15-2014

DChavis

Highlight



D. Key to the City Presentation to Donald and Wanda Olson

to Honor 11 Years of Volunteer Service to the Town of Ocean City


5. CONSENT AGENDA A. Private Event Approval Request for Wicomico Winter

Festival - November 8, 2014

Sun Mon Tue Wed Thu Fri Sat

1

2 3 4 5 6 7 8

PE - Storm Warriors

PE – Wicomico

Winter Fest -

TENTATIVE

9 10 11 12 13 14 15

PE – Ravens vs

Steelers 5K -

TENTATIVE

16 17 18 19 20

Winterfest 21

Winterfest 22

Winterfest

23

Winterfest 24

Winterfest 25

Winterfest 26

Winterfest 27

Winterfest 28

Winterfest 29

Winterfest

30

Winterfest

2014

November

TOWN OF

The White Marlin Capital of the World

TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa A. Mitchell, Private Events Coordinator RE: Wicomico Winter Festival DATE: October 15, 2014

ISSUE(S): Lisa Aydelotte for the Downtown Association requests approval to hold the Wicomico Winter Festival on November 8, 2014 from 3 pm until 7 pm on Wicomico Street between the Boardwalk and Baltimore Avenue.

SUMMARY: This event will consist of a visit from Santa, vendors selling crafts,

games for children and live music. FISCAL IMPACT: Potential positive economic impact from lodging, food and

beverage, recreation and other incidental expenditures related to this event.

RECOMMENDATION: Approve the request as presented.

1st Class Resort and Tourist Destination

ALTERNATIVES: No staff alternatives suggested. RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator COORDINATED WITH: All appropriate departmental staff has reviewed, and the event has

been coordinated with the OCPD and Public Works. ATTACHMENT(S): 1) November 2016 Calendar

2) Cover Sheet 3) Application 4) Time Change Letter 5) Site Layout

Agenda Item # 5A

Council Meeting October 20, 2014

Ocean City Private Events

Name of Event: Wicomico Street Winter Festival New Event: No

Date of Event: November 8, 2014

Date Application Received: August 13, 2014 Application Fee Paid: Yes

Date Returned from All Departments: October 8, 2014 Total Cost to Town: $482.62

Revenue from Private Event Fees: $50.00

Things to Note:

This event would consist of a visit from Santa, vendors selling crafts, games for children and live music.

The event would set up on the day of the event.

The event would take place from 3:00 pm until 7:00 pm.

The event would clean up immediately following the event and be complete by 11:00 pm.

The event organizers would collect and dispose of all solid waste.

The event would take place on Wicomico Street between Baltimore Avenue and the Boardwalk.

All proceeds would go to the Downtown Association.

The event organizers would set up tents.

Expected number of people - up to 200.

Comments from Department Representatives:

Public Works – Will post Wicomico Street and Boardwalk “No Parking” for event. Will also provide fencing, gates,

trashcans, and trash bags. Estimated cost is $482.62.

Fire Marshal – Place all physical barriers in the parking spaces, to permit emergency vehicles to get through in case of an emergency. Tent permits must be obtained from the Office of the Fire Marshal. Emergency vehicle access must

be maintained for the entire length of Wicomico Street.

Risk – Insurance certificate must be submitted prior to the event.

OCPD – There were no police resources requested for this event, however, shift patrol officers will be requested to

monitor the area for traffic/crowd needs as well as ensure alcohol does not leave the event area.

Tourism, Beach Patrol, Rec & Parks, Emergency Services, Transportation, OCCC – No comments or concerns.

Date on Council Agenda: October 20, 2014

Event Approved of Denied:

Other:

Hi Lisa, Hope all is well with you and your family. We have a change in time for the Wicomico Winter Festival on November 8,2014. We would like to start the festival at 3 and end at 7. Also I will be going to the fire Marshalls office today to get a permit for the small pop up tents that we use for the Crab Soup Cook off. When is the City Council meeting for this event? Hope to see you soon. Thanks Lisa Aydelotte (Parks) Downtown Association

Event Coordinator


5. CONSENT AGENDA

B. Private Event Approval Request for Ravens v Steelers 5K Football Challenge - November 15, 2014

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: 3rd Annual Ravens vs Steelers 5K NFL Football Challenge DATE: October 15, 2014

ISSUE(S): Chris Klebe for OC TriRunning Sports would like to hold a 5K running race on the Boardwalk and football challenges on the beach from 25th to 27th Streets on Saturday, November 15, 2014.

SUMMARY: The race is a friendly competition between Ravens’ and Steelers’

fans, sponsored by Buxy’s Salty Dog and the 28th Street Pit and Pub. Other sports teams are permitted to be represented. The football challenges are family friendly stations, accessing different skills.

FISCAL IMPACT: Potential positive economic impact from lodging, food and

beverage, recreation and other incidental expenditures. RECOMMENDATION: Approve as presented.


ALTERNATIVES: No staff alternatives suggested. RESPONSIBLE STAFF: Lisa Mitchell, Private Events Coordinator COORDINATED WITH: All appropriate departmental staff has reviewed, and the event

has been coordinated with OCPD and Public Works. ATTACHMENT(S): 1) November 2014 Calendar

2) Cover Sheet 3) Application 4) Change of Date Letter 5) Attachments

Agenda Item # 5B


Sun Mon Tue Wed Thu Fri Sat

1

2 3 4 5 6 7 8

PE - Storm Warriors

PE – Wicomico

Winter Fest -

TENTATIVE

9 10 11 12 13 14 15

PE – Ravens vs

Steelers 5K -

TENTATIVE

16 17 18 19 20

Winterfest 21

Winterfest 22

Winterfest

23

Winterfest 24

Winterfest 25

Winterfest 26

Winterfest 27

Winterfest 28

Winterfest 29

Winterfest

30

Winterfest

2014

November

Ocean City Private Events

Name of Event: Ravens vs. Steelers 5K New Event: No

Date of Event: Saturday, November 15, 2014

Date Application Received: July 21, 2014 Application Fee Paid: Yes

Date Returned from All Departments: August 11, 2014 Total Cost to Town: $900.00

Revenue from Private Event Fees: $250.00

Things to Note:

This event would consist of a 5K run that would take place completely on the Boardwalk. Other events, such as a 40-

yard dash, football bomb toss, accuracy toss and football agility drill would also take place on the beach from 25th to

27th Streets.

The event coordinator requests the closing of 27th Street from Baltimore Avenue to the Boardwalk for registration

from 7 am until 11 am.

Set-up for the event would begin at 5 am on the morning of the event.

The event coordinators request to borrow the following from the city – 200 traffic cones, 50 barricades and the judges’

stand.

The event would take place from 9 am until 1 pm.

Clean up would take place immediately following the conclusion of the event and be finished by 3 pm.

The race would run from 27th Street to 1st Street and then back to 27th Street. Upon completion of the race, the first

100 Ravens’ fans’ times will be compared against the first 100 Steelers’ fans’ times and a trophy will stay in the

winning bar for the year. There will also be awards for the top two (2) male and female overall, the most team spirit,

and the top two (2) in each age group.

The event coordinators would set plastic fencing around the designated area on the beach.

The event coordinators understand they would be responsible for all trash removal.

The event coordinators would like to place port-o-lets on-site.

The event coordinators would like to set-up a tent and air-inflated structures.

Expected number of participants is 300-500.

Sponsors of the event would be the Pit and Pub and Buxy’s Salty Dog, both on 28th Street.

The event coordinators would work with the local Ravens’ Roost. The date requested is a few days before the Ravens

play the Steelers. After the event, the participants would go back to their team’s bar for tailgating.

Comments from Department Representatives:

PUBLIC WORKS – Will provide 200 traffic cones, 50 barricades for the applicant to pick up and return. Will also

set-up the judge’s stand. No issues with granting approval of this event. Estimated cost to the department is $900.00.

OCPD – Assign patrol officers from shift to assist with the event and blocking off 27th Street. May assign a bike

officer to the run portion of the event.

RISK MANAGEMENT – Hold harmless clause to be signed and Insurance Certificate to be obtained prior to the

event. Should also have participants sign a hold harmless clause as well.

FIRE MARSHAL – The coordinator must obtain an air-inflated structure permit and a tent permit from the Office of

the Fire Marshal.

TOURISM, EMERGENCY SERVICES, TOURISM, OCBP, TRANSPORTATION, OCCC, and REC &

PARKS – No comments, concerns or costs.

Date on Council Agenda: October 20, 2014

Event Approved of Denied:

Other:

Ravens vs Steelers 5kStarts In Ocean City, Maryland

Description

3.04 miles

Elevation Ascent Descent Max Climb

26ft Max 0ft Min +46ft -46ft < 3 %

© MapMyFitness, Inc, All Rights Reserved, 2005-2011 | View more maps online at: Find this route online at mapmyrun.com/ routes/ view/104059907

Distance values on this map may differ slightly from values reported on the route engine.Page 1 of 5


Notes

AT FOR NOTES

START 181ftHead south on Atlantic Ave/ N Boardwalk toward 26th St

0.03 mi. 266ftHead south on Atlantic Ave/ N Boardwalk toward 26th St



0.23 mi. 377ftHead south on Atlantic Ave/ N Boardwalk toward 23rd St

0.3 mi. 355ftHead south on Atlantic Ave/ N Boardwalk toward 21st St








0.92 mi. 572ftHead southwest on Atlantic Ave/ N Boardwalk toward 12th St

1.03 mi. 340ftHead southwest on N Atlantic Ave/ S Boardwalk toward 11th St


1.21 mi. 318ftHead south on N Atlantic Ave/ S Boardwalk toward 8th St


1.36 mi. 9ft Turn right onto 6th St

1.37 mi. 9ftHead southeast on 6th St toward N Atlantic Ave/ S Boardwalk

1.37 mi. 413ftTurn right onto N Atlantic Ave/ S Boardwalk


1.5 mi. 104ftHead south on N Atlantic Ave/ S Boardwalk toward 3rd St

Notes

AT FOR NOTES



1.52 mi. 8ftHead north on N Atlantic Ave/ S Boardwalk toward 4th St



1.57 mi. 659ftHead northeast on N Atlantic Ave/ S Boardwalk toward 5th St


1.77 mi. 533ftHead northeast on N Atlantic Ave/ S Boardwalk toward Surf Ave



2.1 mi. 415ftHead northeast on Atlantic Ave/ N Boardwalk toward 13th St

2.17 mi. 297ftHead north on Atlantic Ave/ N Boardwalk toward 14th St





2.62 mi. 482ftHead north on Atlantic Ave/ N Boardwalk toward 21st St

2.71 mi. 304ftHead north on Atlantic Ave/ N Boardwalk toward 22nd St

2.76 mi. 590ftHead north on Atlantic Ave/ N Boardwalk toward 23rd St



3.03 mi.Head north on Atlantic Ave/ N Boardwalk




Notes

AT FOR NOTES

START 181ftHead south on Atlantic Ave/ N Boardwalk toward 26th St




0.23 mi. 377ftHead south on Atlantic Ave/ N Boardwalk toward 23rd St

0.3 mi. 355ftHead south on Atlantic Ave/ N Boardwalk toward 21st St



This segment shows 0.52 mi. (2,731 ft.) of your route.

Notes

AT FOR NOTES






0.92 mi. 572ftHead southwest on Atlantic Ave/ N Boardwalk toward 12th St







Notes

AT FOR NOTES

1.21 mi. 318ftHead south on N Atlantic Ave/ S Boardwalk toward 8th St


1.36 mi. 9ft Turn right onto 6th St

1.37 mi. 9ftHead southeast on 6th St toward N Atlantic Ave/ S Boardwalk

1.37 mi. 413ftTurn right onto N Atlantic Ave/ S Boardwalk





Notes

AT FOR NOTES







1.77 mi. 533ftHead northeast on N Atlantic Ave/ S Boardwalk toward Surf Ave






Notes

AT FOR NOTES


2.1 mi. 415ftHead northeast on Atlantic Ave/ N Boardwalk toward 13th St






2.62 mi. 482ftHead north on Atlantic Ave/ N Boardwalk toward 21st St


Notes

AT FOR NOTES

2.71 mi. 304ftHead north on Atlantic Ave/ N Boardwalk toward 22nd St

2.76 mi. 590ftHead north on Atlantic Ave/ N Boardwalk toward 23rd St



3.03 mi.Head north on Atlantic Ave/ N Boardwalk





5. CONSENT AGENDA C. Request for Permission to Auction Mid-Beach Parcels

and Abandoned Parcels

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Kelly L. Allmond, CMC, City Clerk RE: 2014 Beach Equipment Franchise Auction DATE: October 8, 2014

ISSUE(S): Permission to conduct a live auction for Beach Equipment parcel franchises – mid-beach and abandoned parcels.

SUMMARY: A live auction is tentatively scheduled for Wednesday, December 3,

2014 at 10:00 a.m. for ten parcels (comprised of three blocks each) as noted on the top of the attached Notice of Live Auction. In the Summer of 2014, the Mayor and Council terminated seven parcel franchises due to non-payment. The City will therefore rebid those parcels, as noted on the attached Notice, as prescribed in Chapter 39-26 of the Town Code.

FISCAL IMPACT: To be determined. RECOMMENDATION: Conduct a live auction for the above-listed parcels on Wednesday,

December 4, 2014 at 10:00 a.m., in the Council Chambers of City Hall


ALTERNATIVES: Defer to Council. RESPONSIBLE STAFF: Kelly L. Allmond, City Clerk COORDINATED WITH: Roger Baskerville, Accounts Payable Manager

Sue Adkins, Accounts Receivable Manager ATTACHMENT(S): 1) Notice of Beach Equipment Parcel Auction

2) Chapter 39-26 of Town Code

Agenda Item # 5C


TOWNOFOCEANCITYNOTICEOFLIVEAUCTION

BEACHEQUIPMENTPARCELFRANCHISES

ApublicauctionwillbeheldonWednesday,December3,2014at10:00a.m.(Registrationclosesat9:45a.m.),intheCouncilChambersofCityHalllocatedon301BaltimoreAvenueinOceanCity,Marylandforthefollowingsouthendbeachparcelfranchises:

28th,29th&30thStreets 31st.32nd&33rdStreets 51st,52nd&53rdStreets 57th,58th&59thStreets 60th,61st&62ndStreets

63rd,64th&65thStreets 66th,67th&68thStreets 69th,70th&71stStreets 79th,80th&81stStreets 82nd,83rd&84thStreets

Inadditiontothemid‐beachparcels,thefollowingparcelswillbeauctionedforpartialterms: CarolineStreet–2yearcontract 6thStreet–2yearcontract 8thStreet–2yearcontract 11thStreet–2yearcontract

20thStreet–2yearcontract 24thStreet–2yearcontract Capri,Irene&RainbowCondos–1

yearcontractBIDDERSOBLIGATIONONAUCTIONDAY,thesuccessfulbiddershall:

(1) Providesatisfactoryproofofidentityandlegalage(i.e.Driver’sLicenseorGovernment‐issuedPhotoID)

(2) PayaFiveHundredDollar($500.00)depositforeachsuccessfulbid.Pleasebringcash,cashier’schecksorcertifiedcheckspayabletotheMayorandCityCouncil.PERSONALCHECKSNOTACCEPTED.

(3) SignastatementauthorizingtheMayorandCounciltomakeinquiryofpersonalbackground,financialandcreditworthiness.

Onthedatesspecifiedbelow,thesuccessfulbiddershall:

(1) SubmitapersonalCreditReportonorbeforeMonday,December8,2014

(2) Pay20%oftheannualfeeforeachparcel,lessthe$500.00deposit,onMonday,December8,2014.

(3) Obtain,attheoperator'sownexpense,comprehensivegeneralliabilityinsurancecoverageandproductsliabilityinsurancecoverageinatleasttheamountof$1,000,000.00combinedsinglelimit,whichinsurancecoverageshallnametheMayorandCityCouncilasanadditionalinsured,andacertificateofinsuranceevidencingsuchcoverageshallbefurnishedtotheMayorandCityCouncilbytheoperatorandbeapprovedbyOceanCity'sCityClerkbeforecontractendorsement.

(4) Signacontractforeachparcel.

Torequestabidpacket,contacttheCityClerk’sOfficeat410‐289‐[email protected].

(a)

(b)

(c)

(d)

Sec. 39-26. - Termination or revocation of franchise; abandoned locations.

All franchises shall terminate at the expiration of their respective terms, unless otherwise extended by the Mayor and City Council, pursuant to subsection 39-26 ()(b) hereof.

Any franchise may be immediately revoked upon the nonpayment of the franchise fees when due, unless the time period is extended by the Mayor and City Council upon the franchisee's written request prior to the payment due date, and if approved, upon the payment of an extension fee of five percent of the unpaid balance due if payment is made within one to seven days of the due date or ten percent of the unpaid balance due if payment is made within eight to 14 days of the due date. If payment in full of the balance due and the extension fee is not paid by the 14th day following the due date, the Council may terminate the franchise and commence debarment proceedings. In addition thereto, upon extraordinary circumstances and good cause shown by the franchisee, the Mayor and City Council may grant such other relief as it deems appropriate.

In the event that any stands are not maintained at the locations within each parcel as required, such locations shall be considered abandoned and may be withdrawn from any such operator's parcel, and the Mediation Board may, by regulation, allow a new operator to maintain a stand at the abandoned location for the remainder of the current season. The franchise for a parcel, within which a stand has been abandoned, shall terminate as of the end of the season, and such franchise for the parcel shall, after being duly advertised, be reoffered for bids. If a franchise is so terminated and reoffered for bids, the operator shall incur no further liability except as to franchise fees due in the season during which the stand is abandoned and the franchise terminated.

If it is determined that an operator has caused or allowed any of his beach rental or other equipment to be placed on private property after being notified and/or warned not to do so by the private property owner, the Mayor and City Council may revoke and terminate the operator's franchise, offer the franchise for rebidding and award the franchise to a subsequent high bidder. Any operator who has his franchise revoked or terminated for this reason will not be eligible to bid on any franchises for a period of three years. Any operator whose franchise is so revoked and terminated shall not be entitled to any reimbursement for franchise fees paid prior to such revocation or termination.

(Code 1972, § 26-6; Ord. No. 2000-24, 8-21-2000; Ord. No. 2007-27, 11-19-2007)

Page 1 of 1Ocean City, MD Code of Ordinances

10/16/2014about:blank


5. CONSENT AGENDA

D. Bid Award Recommendation for Fire Department Headquarters Construction Management Contract

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Terence J. McGean, PE, City Engineer RE: Fire Department Headquarters Construction Management Services Award DATE: Oct 15, 2014

ISSUE(S): Fire Department Headquarters Project, Construction Management SUMMARY: Three proposals for Fire Department Headquarters Construction

Management Services were received by the Mayor and Council and have been reviewed by the staff.

FISCAL IMPACT: $15,931 for pre-construction services to be paid with project bond

funds. RECOMMENDATION: Award contract to Willow Construction per attached score sheet.

Excellent Service through a High Performing Town Organization

ALTERNATIVES: Award to different firm. RESPONSIBLE STAFF: Terence McGean, City Engineer COORDINATED WITH: Cliff Christello, Fire Department ATTACHMENT(S): Proposal Score Summary Sheet

Agenda Item # 5DCouncil Meeting Oct 20, 2014

Fire Department Headquarters Renovation Construction ManagementProposal Evaluation Summary Sheet

Score GGCI Harkins WillowCategory Weight Eval 1 Eval 2 Avg Eval 1 Eval 2 Avg Eval 1 Eval 2 Avg

Experience of Key Personnel 10 8 9 8.5 5 8 6.5 10 8 9Experience of Offeror 0 0 0

Similar Projec ts (Fire Sta) 15 15 14 14.5 10 9 9.5 14 12 13Similar Projects (Renov) 15 10 10 10 7 5 6 15 14 14.5Local/Coastal Exp 10 10 10 10 10 9 9.5 8 8 8

Work Plan 10 10 9 9.5 5 7 6 8 9 8.5Schedule 10 9 8 8.5 7 8 7.5 9 8 8.5Subtotal Qualifications 70 62 60 61 44 46 45 64 59 61.5

Price Score* 30 25.53 26.85 30.00

Total Score 100 86.526 71.855 91.5

* Total Fee + General Cond. Total Precon OnlyWillow 282,289.00 15,931.00 Harkins 315,350.00 35,900.00 GGCI 331,763.00 12,500.00

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, AUGUST 20, 2014

6. MISCELLEANEOUS REPORTS AND PRESENTATIONS A. Discussion of Employee Benefits Insurance Renewal

presented by Rosanne Calzetta, Bolton Partners

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Wayne Evans, Human Resources Director RE: Employee Benefits Insurance Renewal DATE: October 16, 2014

ISSUE(S): Employee benefits insurance contract renewals SUMMARY: Medical, Prescription, Drug, and Vision plans require rate action for

2015. Dental, Accidental Death & Dismemberment and Long-term Disability renewal rates are unchanged from 2014.

FISCAL IMPACT: Health plan renewal over FY 2015 and FY 2016 (the plan is calendar

year based) of $8.6 million annual cost, a 3.6% rate increase from 2014.

RECOMMENDATION: Accept the recommended changes and health insurance rate

increase effective January 1, 2015. Adopt recommended contribution rate for the Health Savings Account/High Deductible Insurance program.

Excellent Service through a High Performing Town Organization

ALTERNATIVES: No staff alternatives suggested. RESPONSIBLE STAFF: Wayne Evans, Human Resources Director COORDINATED WITH: Rosanne Calzetta, Bolton Partners ATTACHMENT(S): Renewal presentation

Agenda Item # 6A


Town of Ocean City, Maryland

Medical, Prescription Drug, Vision, Dental, Life, Accidental Death & Dismemberment, Dependent Life, Supplemental

Life/Dependent,and

Long-Term Disability Renewal Recommendations

Presented By:Wayne Evans, Director of Human Resources, Town of Ocean City

Rosanne Calzetta, CEBS Bolton Partners, Inc.October 20, 2014

Town of Ocean City, Maryland 2

Medical/Prescription Drug/Vision Plans History of Plan Changes Industry Trends 2015 Renewal

Dental Plan Life Insurance Plans Long-Term Disability Legislated Changes Recommendations Update on Affordable Care Act

AGENDA


History of Medical/Prescription Drug/Vision Plans Plan Design Changes

In July 2007, added a Medicare Supplement plan for over age 65 retirees. In July, 2008

Increased the co-pay for physician office visit from $15 to $20 Changed RX co-pay from $10 (generic)/$20 (preferred brand)/$35 (non-

preferred brand) to $0 (generic)/$25 preferred brand/$45 (non-preferred brand)

In July, 2009, changed the out of pocket maximum for out of network providers from $1,200 to $2,500 per person (3 times family)

In August, 2010 added HMO as an option to the PPO In January, 2012, added High Deductible Health Plan with a Health Savings

Account (HSA) In January, 2014 adopted self-funded arrangement with CareFirst


Industry Trends For 2014 – 8% average increase Projected for 2015 – 4% average increase

Town of Ocean City 2013 plan year– 3.9% increase 2014 plan year –projected 6.1% increase 2015 plan year – 3.6% increase

Medical/Prescription Drug/Vision Plans


CareFirst increase to billed rates is 4.3% ACA Reinsurance fee will decrease for

2015 No change to Dental rates Budgeted rates, including 5% margin and

ACA fees, will increase 3.6%

Medical/Prescription Drug/Vision PlansProposed 2014 Plan Funding Options


The Town of Ocean City will be billed at 100% of expected paid claims and expenses If claims and expenses exceed expected

level TOC could be liable for an additional 5% in any plan year Rates have been set to reflect that risk

exposure

Medical/Prescription Drug/Vision PlansComponents of Self-Insured Funding

Arrangement


With the self-funding approach, if the Town of Ocean City is in a surplus position in the plan year, amount of premium paid in excess of expenses reverts to the Town.

Based on experience through August, 2014, TOC will be in a surplus position for this plan year

Actual amount of surplus dependent on claims experience through December, 2014

Settlement expected in 2nd quarter of 2015


Arrangement


Surplus amounts can be held and invested by the Town of Ocean City

Surplus can be set aside to offset future plan costs

Surplus can be used to lower future rate increases

Most Bolton clients maintain enough in surplus fund to cover 2 years of 5% call obligation


Arrangement


Medical/Prescription Drug/Vision Plans2015 Annual Costs

* TOC COST FOR HSA PLAN DOES NOT INCLUDE TOC $1,300/$2,600 DEDUCTIBLE CONTRIBUTIONS

ACTIVE EMPLOYEES

85% PPO, HSA SUBSIDY, 90% HMO SUBSIDY

TOC COST EE COST TOC COST EE COST TOC COST EE COST TOC EE TOC EE

Single 5,978$ 1,055$ 4,943$ 549$ 4,303$ 759$ 1,036$ 506$ 1,675$ 296$

2 Persons 15,423$ 2,722$ 12,719$ 1,413$ 11,064$ 1,952$ 2,704$ 1,308$ 4,359$ 769$

3+ Persons 19,778$ 3,490$ 16,375$ 1,819$ 14,266$ 2,517$ 3,403$ 1,671$ 5,512$ 973$

RETIREES

80% TOC PPO SUBSIDY (NON‐MEDICARE RETIREES)

TOC COST RET COST TOC COST RET COST TOC RET

Single 9,560$ 2,390$ 7,407$ 1,852$ 2,153$ 538$

80% TOC SUBSIDY (MEDICARE RETIREES)

Single 6,845$ 1,711$

PPO PLAN HMO PLAN PPO/HMO DIFF

PPO PLAN HMO PLAN HSA PLAN PPO/HMO DIFF PPO/HSA DIFF


Fixed cost savings in self-funded arrangement due to elimination of premium tax (2% of premium) elimination of ACA fully insured plan tax (1.5% of

premium) and reduced administrative fees

Fixed cost savings in first year of $522,460 (roughly 5% of expected costs)

Similar Fixed cost savings carry over year to year In addition, Prescription drug rebates, now held by

CareFirst, will be paid to TOC and reflected in the 2014 settlement

Medical/Prescription Drug/Vision PlansAdvantages of Self-Insured Funding

Arrangement


At contract termination, interim settlement at 100 days after contract end

Final settlement no later than 24 months after contract end

Final settlement will reflect claims incurred prior to termination and paid post termination

Surplus amounts refunded to the Town Deficit amounts due to CareFirst

Medical/Prescription Drug/Vision PlansSI Contract Termination Provisions


Dental Insurance

Assurant renewal is a “no change” from 2014 – 2nd year of no rate change to Dental Dental premium rates stay the same as last

year for the Town and Employees


Life, Dependent Life, AD&D,Supplemental Life, LTD

CIGNA Basic Life Insurance - No premium change CIGNA Dependent Life, AD&D and

Supplemental Life – No premium change Assurant Long-term disability – No

premium change


Recommendations

Renew with CareFirst for the Medical/Prescription Drug and Vision plans

Continue Self-Insured Modified Retrospective Funding arrangement

TOC should consider continuing to fund full HDHP deductible for 2015 – additional annual incremental cost of $6,300

Renew with Assurant for the Dental and Long-term Disability Renew with CIGNA for Life Insurance, Dependent Life,

AD&D and Supplemental Life


2014 Individual Coverage Mandates. The health care reform legislation requires most individuals

to obtain acceptable health insurance coverage or pay a penalty, beginning in 2014.

Employer Coverage Mandate - DELAYED UNTIL 1/1/2015

Health Care Exchanges open for individuals October 1, 2013 and for small group employers 1/1/2014

Outcomes Research Fee of $2 per health plan member per year applies

Transitional Reinsurance Fee of $63 per health plan member per year applies

Health FSA plans can permit $500 carryover of unused funds to next plan year

Update on Affordable Care Act (Health Care Reform)


2015 Individual Coverage Mandates. The health care reform legislation requires most individuals

to obtain acceptable health insurance coverage or pay a penalty, beginning in 2014.

Employer Coverage Mandate - DELAYED UNTIL 1/1/2015

Health Care Exchanges for individuals 2015 open enrollment in November of 2014

Outcomes Research Fee of $2.08 per health plan member per year applies

Transitional Reinsurance Fee of $44 per health plan member per year applies

Mandatory Reporting to IRS and Individual Coverage Statements to Employees for 2015 enrollment will be required in 1st Quarter of 2016



IMPACT OF THE AFFORDABLE CARE ACT ON EMPLOYER PLANS IN 2015

Employer penalties for failure to offer coverage to employees working, on average 30 hours per week, will apply in 2015

Possible health care cost savings may continue to lower the rate of increase of health care costs

Fewer uninsured individuals will lower cost to those who are insured Outcome Research Institute and Reinsurance fees will apply New Reporting will be required



ANY QUESTIONS ??????

Town of Ocean City, Maryland


9 – ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR

A. Resolution Authorizing the Sale of Surplus Property

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Catrice L. Parsons, Procurement Manager RE: Resolution authorizing the sale of surplus property DATE: October 15, 2014

ISSUE(S): Request permission to sell surplus personal property.

SUMMARY: Resolution authorizes the sale of miscellaneous property as coordinated with various Town departments.

FISCAL IMPACT: To be determined.

RECOMMENDATION: Sell surplus property on GovDeals.com.

Financially Sound Town Government

ALTERNATIVES: Do not approve sale.

RESPONSIBLE STAFF: Catrice Parsons, Procurement Manager

COORDINATED WITH: Various departments.

ATTACHMENT(S): Resolution and list of items

Agenda Item # 9A Council Meeting 10/20/14

Reference # Equipment # Year Make Model Serial/VIN Number Disposal Reason Department

172 368 1989 State Roller PBR89D633 End of Useful Life PW-Construction

942 2085 2002 Toro Mower End of Useful Life Airport

982 1160 1994 Honda Generator AQJ019 End of Useful Life PW-Construction

1004 2814 2009 Echo Multi-Purpose Saw C026001157 End of Useful Life PW-Construction

1006 2620 2007 Echo Chainsaw C15103024527 End of Useful Life PW-Construction

1009 2421 2005 Wacker Mud Hog Pump 5558618 End of Useful Life PW-Construction

1061 2293 2004 Wacker Centrifical Pump 5506381 End of Useful Life PW-Construction

1123 2548 2006 Wacker Plate Tamp 6575475 End of Useful Life PW-Construction

1146 2632 2007 Wacker Jumping Jack Tamp 5711293 End of Useful Life PW-Construction

1165 2754 2008 Husqvarna Walk Behind Concrete Saw 7161 End of Useful Life PW-Construction

614 2922 2011 Honda ATV 1HFTE3507B4402236 End of Useful Life Beach Patrol

615 2923 2011 Honda ATV 1HFTE3501B4400773 End of Useful Life Beach Patrol

618 2924 2011 Honda ATV 1HFTE3508B4400477 End of Useful Life Beach Patrol945 0176 1999 Troybilt Tiller/Cultivator TC3003152FB8314G Repair Parts Unavailable Rec & Parks

941 1785 1999 Toro Workman 90395 Repair Cost Excessive Rec & Parks

Manufacturer Quantity Other Disposal Reason Department

Brother IntelliFAX 1 Upgrade/Paper Jams Police

unknown 1 brown Too Large Planning

1 Obsolete Recreation

4 Obsolete Recreation2008 Raleigh Mojave 8.0 (XL) U76K26449 Police

1 White Obsolete PW-Construction

1 Rusted Frame Rec & Parks

1 End of Useful Life Rec & Parks



Cisco 6 Obsolete IT

Cisco 5 Obsolete IT

Belkin 1 Obsolete IT

Belkin 2 Obsolete IT

3 Obsolete IT

Dell 4 Obsolete IT

HP 3 Obsolete IT

1 Obsolete IT

3 Obsolete IT

1box Obsolete IT

1box Obsolete IT

2boxes Obsolete IT

1box Obsolete IT

HP 23 Obsolete IT

HP 4 Obsolete IT

Dell 1 Obsolete IT

Panasonic 9 Obsolete IT

HP 1 Obsolete IT

Eltron 1 Obsolete IT

3boxes Obsolete IT

Epson 1 Obsolete IT

HP 8 Obsolete IT

1 Obsolete IT

1 Obsolete IT

1 Obsolete IT

Panasonic 1 Obsolete IT

Cushman End of Useful Life Convention Center

Speed Shine 2 End of Useful Life Convention Center

Quasar/Panasonic 3 End of Useful Life Convention Center

Sony 2 End of Useful Life Convention Center

Panasonic 3 End of Useful Life Convention Center9 End of Useful Life Convention Center

10/15/2014 13:38

19" TV

VCR

Overhead Projectors

Windows Vista Resource kit book

Panasonic Arbitrator control panel

Cushman Titan utility cart

Speed Shine 2000 HD floor buffe

19" TV/VCR Combo

Misc computer hardware/cables

Epson 580 projector

HP printers (Model 3800dtn, CP1215, CP2025dn, 895cxi, 2300L, M1319F, L7780)

Windows XP Pro Exam book

Windows XP Inside Out book

Belkin KVM Pro3 16 port switch

Belkin KVM Pro2 16 port switch

Panasonic toughbooks (Model CF29, W4, Y7)

HP 5150 IPAQ w/charging stand

Eltron P420 badge printer

Asset Disposal List October 2014

Miscellaneous:

Description

Business Class Laser Fax Machine

Credenza

Snow Bubble Machine

Christmas Tree Decoration

Bicycle

Truck Cap

Wagon Gear

Army Tent

Pond Aerator

Infield Covers

Cisco 1700 routers

Cisco ASA 5505 appliances

Toughbook Vehicle mounts for CF27-28-29

Dell Latitude D800 laptops

HP JetDirect

Toughbook Port Replicator

Metal storage shelves

HP laptops

Dell Inspirion laptop

Old network cards

Asst keyboards/mice

Misc computer cables

Misc computer hardware

HP PC's (Model d500, dc7100, dc7600, dc7700)


10 – COMMENTS FROM THE PUBLIC Any person who may wish to speak on any matter at the Regular Session may

be heard during Comments from the Public for a period of five (5) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name, address and the subject on which he or she wishes to speak.


11 – COMMENTS FROM THE CITY MANAGER

A. Review of tentative work session agenda for Tuesday, October 28, 2014


12 – COMMENTS FROM MAYOR AND CITY COUNCIL

october 20 2014 complete agenda

Documents