october 7, 2013. agenda welcome and introductions 2012 annual meeting minutes officers reports...
TRANSCRIPT
Field of DreamsHomeowners Association Meeting
October 7, 2013
AgendaWelcome and Introductions2012 Annual Meeting MinutesOfficers ReportsCommittee ReportsNomination of New Board Members Other BusinessAdjourn
Your Board of Directors:
Paul Beckley: PresidentGreg Barnes: Vice PresidentDave Meincke: TreasurerBrenda Anderson: SecretaryNorm Arrowsmith: Septic CommitteeJohn Cooper: Water & Security CommitteesJim MacDicken: Architectural Control
Committee
Officers Reports: President
Strategic Plan for the Field of Dreams
Board of Directors Project Priorities
Strategic PlanMission Statement: Protect & enhance the quality of the
neighborhood on behalf of all homeowners
Vision: Make the FOD the most desirable neighborhood in the County
Values: Board members are committed to five key principles Demonstrating community leadership Carrying out his/her board duties effectively and efficiently Acting with integrity and accountability Respecting and protecting the rights of homeowners Earning the trust and confidence of the homeowners
Goals: Guide the Board to maintain the FOD, our covenants, finances, and safety
Project Priorities/Accomplishments
FinanceWaterGroundsSepticSecurityEmergency GeneratorRecord Keeping
Officers Reports: Vice President
Records Management
Three Year Groundskeeper Contract
Tract C: Ownership and BPA Easement
Officers Report: Treasurer
70%
11%
8%
4%4%
2%
1%
Where Our Dues Go
Contract Labor Equipment Professional and legal fees
Utilities Insurance Landscape supplies
Office supplies
Accounting Practices 2013
General Operating Account
Water System Account
Septic System Account
General Operating Account Expenses
YTDEstimatedOct – Dec
2013Expenses
Equipment/Repair $1,696 $564 $2,260
Landscape Supply $8,810 $1,937 $11,747
Administrative $5,247 $1,749 $6,996
Miscellaneous $764 $255 $1,019
Contract Labor $34,073 $13,500 $47573
Utilities $1,710 $570 $2280
Insurance $3,938 -- $3,938
Totals $56,238 $18,575 $74,813
Dues Collected $68,270 $20,495 $13,952
Water System Account Expenses
YTD EstimatedOct – Dec
2013Expenses
NW Water/Clearwater $11,535 $1,500 $13,035
Sales Tax (Armando) $933 $933 $1,866
Repair/Maintenance $13,740 $1,527 $15,267
Inspections/Permits $319 -- $319
Utilities $7,192 $2,998 $10,190
Loan Payments $21,772 $7,258 $29,030
Totals $55,491 $14,216 $69,707
Fees Collected $65,934 $21,798 $18,205
Septic System AccountExpenses
YTD Estimated Oct – Dec
2013 Expenses
Kelly Earthworks $13,685 $4,206 $17,891
Repair/Maintenance $2,500 $500 $3,000
Certification Fee $5,160 -- $5,160
Totals $21,345 $4,706 $26,051
Fees Collected
$30,629 $10,209 $40,838
Capital Savings Accounts
Account Amount
Water Account $57,879
Septic Account $31,860
General Account $17,466
Total $107,205
Officers Reports: Secretary2012 Annual Meeting Minutes
Our Webpage and Newsletter:www.olyfieldofdreams.com
Community Messaging and AnnouncementsEmergency texting service (opt in)
Committee Reports:Architectural Control Committee
Grounds Committee
Septic System Committee
Water Committee
Security Committee: Neighborhood Watch
Water Committee
Clearwater Utilities
Inspection & Testing
Infrastructure: wells, pumps, hydrants
Nomination of New Board MembersFour Vacancies for 2014 – 2015
Meetings on first Monday of the month
Annual Meeting in October
Election of Officers in November
