October 8, 2015 ESSC Meeting Agenda - Audio (888) Participant Code Announcements Coded Memo amendment update Presentation Accessibility of Course Match (Concurrent Enrollment) courses Over the summer several CSU campuses participated in Course Match Accessibility project. Participants will present the results of their efforts to make the Course Match courses accessible. ATI Status levels and Success Indicators Update on training for Communities of Practice to increase understanding of properly assigning status levels. CO Procurement Integrating accessibility into the CO purchasing process 2 Accessibility vs. Accommodation When barriers remain Providing access Promoting Universal Design Accommodation ATI Disability Services Section 508 ADA EEAAP- Planning around known barriers Providing Individualized Accommodation Section 504 ADA Course Match Course Accessibility Purpose: To create a collaborative multi-campus group to share ideas and strategies for raising the level of accessibility of a bounded group of courses. Meetings held July-September Outcome: Model IM processes that campuses can adopt or adapt 4 Course Match Accessibility Project Participants Jeremy Olguin CSU Chico Corazon Napolis CSU East Bay Marc Montaser CSU Fullerton Elizabeth Tu San Jose State 5 CSU Chico Course Match Accessibility Identify Courses Executive level support Contact Faculty/Departments to set up course reviews Identify Resources Evaluate Final Products CSU Chico Course Match Accessibility Identify Courses Executive level support Contact Faculty/Departments to set up course reviews -Courses were identified with assistance from the chancellors office. -Once identified we first went for executive level support in the form of anto the council of deans. - ed faculty with the chair of the department CCd. Ex. Hi, My name is Jeremy Olguin and I am the coordinator of Accessible Technology and Services. I was notified that you will be teaching GEOS 330 in course match. This is a great opportunity for us to review course content for accessibility. With course match we really want to make sure our courses meet all accessibility standards due to the large population it has the possibility of serving. I would love to sit down with you and go over content etc. I have also found out about some grant money opportunities that can help us in this process. (Captioning?) I thank you for your time and look forward to working with you. CSU Chico Course Match Accessibility Met with ATI Sponsors for supportwas drafted and send to Council of Academic Deans Contact was initiated from Accessible Technology to professors with dept chairs cc'd Classes were evaluated individually with the assistance of course designers and Accessible Technology. EXECUTIVE LEVEL SUPPORT CSU Chico Course Match Accessibility Identify Resources Evaluate Final Products -In searching for incentives/resources I came across knowledge that we still had money from QOLT grant -Once faculty completed courses they were evaluated by the Office of Accessible Technology and Services CSU Chico Course Match Accessibility Findings All 5 courses had some issue with alt text/images 3 of the 5 had to have captioning completed (17 videos) -2 videos were eliminated for copyright reasons and alternatives found 2 classes had structure worked with in BB Learn 1 class was nearly perfect from beginning Faculty letters ccd office of Dir. Online Campus In collaboration with the Chancellors Office, I am reviewing CSU East Bay courses within the Course Match program for quality assurance of accessibility and Universal Design. I hope that you will assist me in this joint effort to transform your instructional materials (IM) to be fully accessible for all. Faculty encouraged to apply for Quality Matters transformative grant* Funding provided by Online Campus Department 1 course has completed transformative grant and under process of peer review through Quality Matters Blackboard access as Course Builder to review courses COURSE MATCH ATI AUDIT Executive Support *ANTH 3000 completed Quality Matters Transformation Grant! Faculty has developed master course ongoing since Spring 2015: 4 videos w/CC and transcript(s) Course materials all.docx files with alt tags, descriptive links, heading structure Week-to-week access to materials vs. access to full term I will be building the Blackboard website for this class throughout the course, so keep your eyes open throughout the quarter for any changes() faculty notice to students Voice Thread | interactive course content Lectures w/o CC or transcripts Students can upload videos/audio tracks Captioning Copyright protected material Handled through service desk, can be delayed depending on amount of materials Material of 5+ minutes outsourced Resources (personnel) to remediate inaccessible course materials CHALLENGES Additional Executive Level Support As amount of Course Match classes increase, support from Provost, Dean(s), Chair(s), etc. to reach broader audience Alt text: personnel with subject familiarity or expertise Department tutors or TAs Funding to cover cost of work Additional conversion support Proactive support to faculty As soon as courses designated for Course Match, notification to Accessibility Office for review and additional training Online campus and Media and Technology Services, Faculty Support (MATs) FUTURE RESOURCE(S) Process Overview: Identify Courses through CO List Contact Director of Online Learning and Training Contact Deputy Provost for support Deputy Provost notifies Faculty about ATI Course Review and the possibility of receiving a certificate for their RTP Portfolio Audit Course Material Report Findings to involved Directors Deputy Provost hands out certificates for participation to faculty IF there were ATI issues? Follow up with Faculty and fix ATI issues 4 Audit Categories: Document Accessibility Syllabus Accessibility Disability or Accessibility Statement in the Syllabus Captions or Text Transcript for Multimedia ATI Audit On CourseMatch Courses Faculty is much more inclined to work on ATI issues if there is reward or acknowledgement involved. Areas Of Need Identified Time: Earlier access to the list of identified CourseMatch courses Earlier access to the course material offered by faculty Training For Faculty: Document Accessibility Captioning: Faculty needs assistance with captioning Outcomes Elizabeth Tu San Jos State University Center for Faculty Development October 8th, 2015 CourseMatch Courses Accessibility Outreach Agenda The Outreach Strategy Worked with campus Executive Sponsor and ATI IM committee on CourseMatch courses accessibility outreach strategy Examples of the Accessibility Work Challenges Next Step SJSU Center for Faculty Development18 SJSU Fall 2015 CourseMatch Courses Accessibility Outreach Strategy 19SJSU Center for Faculty Development CoursesCollegesCourse Title Notes BIOL 10ScienceThe Living World 7/24:contact; 8/20: captioning request; 9/3 & 9: videos drop-off LLD 100WBHA Writing workshop for Business Students 7/24:contact; 8/7: 2+-hour accessibility training; 8/16: reviewing ppt & pdf docs; 8/19: more discussions on images LLD 100WBHA Writing workshop for Business Students 6/10: 2+-hour accessibility guidelines training/discussion LLD 100WBHA Writing workshop for Business Students 8/4:contact; 9/21: accessibility training at eCampus Office of Quality Assurance (EOQA) webinar III METR 112ScienceGlobal Climate Changes 8/4:contact STAT 95SSElementary Statistics 8/4:contact Examples of Accessibility Work Discussed Dragon user voice profile and speech to text transcription capability Received captioning requests for 40 instructional videos 29 requests for CourseMatchs BIO 10 (Total = 7:11:50 hours) 11 requests for BIO 54 (Total = 4:58:09 hours) Reviewed and discussed models and diagrams in her PowerPoint slides and pdf documents Accessibility training/discussion Accessibility/usability and UDL discussion at EOQM webinar meetings 20SJSU Center for Faculty Development Challenges How to deal with images, models, diagrams, etc. in course materials? Quality scanning is more important Campus captioning support service is available to support hearing impaired students. How do we support vision impaired students? Limited resource to review and support accessible course materials for faculty 21SJSU Center for Faculty Development Next Step Continue to work with Executive Sponsors, ATI IM committee, Academic Technology, Accessible Education Center, and other stake holders to raise accessibility and UDL awareness Continue to review and support faculty creation of accessible course materials 22SJSU Center for Faculty Development Executive Support Models Methods to garner support ATI Sponsor Council of Deans Director Online Campus Letters to the faculty Director of Online Learning and Training Deputy Provost ATI Sponsor ATI IM Committee 23 Faculty Engagement Outreach(ccd appropriate executive) Phone In-person Collaboration with Instructional Designers Incentives Certificate for RTP Portfolio Expanding awareness and knowledge Transformative inclusive design (Universal Design) Campus resource identification and availability Grant resources (QM and QOLT) 24 Challenges Securing copyright permission Understanding campus copyright procedure Early access to course content Faculty training on accessibility Funding and personnel 25 Next Steps Continue building a sustainable process Executive support Secure funding and personnel resources Faculty utilization of campus resources (instructional designers, captioning contract, alt media services) Faculty training Prioritize effort 26 28 Status LevelsDescription for ProceduresDescription for DocumentationDescription for Resources Not Started No action has been taken yet. No documentation has yet been generated. No resources have yet been allocated. Initiated The campus has an ad hoc or developing practice. Procedures, if in place, are generally ad hoc. Documentation is generally absent. Resources have been tentatively identified but not yet allocated. Defined The campus has a common practice. Procedures, if in place, are consistent but informal. Documentation, if present, is in working draft. Resources have been firmly identified but not yet allocated. Established The campus has a standard practice. Procedures are consistent and formal. Documentation is complete and fully reflects the standard practice. Resources have been both identified and allocated. Managed The campus has a mature practice. Procedures are also in place to track and capture success indicators (milestones and measures of success). Documentation is complete and fully reflects the standard practice. Resources have been both identified and allocated. Optimized The campus has a mature practice. In addition, procedures are in place to conduct regular administrative reviews of success indicators to gauge effectiveness and implement improvements. Documentation is continually revised to reflect the managed practice. Periodic administrative review of documentation is conducted. Resources have been both identified and allocated. Periodic administrative review of resource allocations is conducted Status Levels ATI Team Projects Chancellors Office procurement process for E&IT Reviews VPAT MEA VPAT Accessibility Road Map Accessibility Statement RFP Review Academic Integrity Streaming Video Online Video Conferencing Pilot: Common Look Accessibility document processing Library database project Conference Presentations IAAP, EDUCAUSE, Accessing Higher Ground National Information Standards Organization