•

No. 26011/1/77-Estt'B' Government of India/Bharat Sarkar

Ministry of Home Affairs/Grih .Mantralaya Depaftment of Personnel and Administrative Refons

(K-rmik our Prashasnik Sudhar Vibhag).

New Delhi, the lgth May, 197

OFF ICE MEMORANDUM

Subject: Grant Of extension/re-employment to Centra Government employees beyond the age of sup r- annuation - Issue of consolidated instruct ons recording.

The instructions on the grant of extension o f

service/re-employment to Central Government employe.s beyond the age of superannuation have been issued by the Ministry of Home Affairs ( the Department of Per onnel and Ac2ministrative Reforms) from time to time over a period of yeirs starting from 1945 onwards. The exis ing ins*ructions, being spread over a number of memoranda have been summaris ,,,d and given below in a consolidate • form.

The ace of retirement of different catcgo es of Central Government employees ,.als been laid down i the Func!amental (Amendment) . Rules, 1975 notified.vide Notification No. 7(7) -EVA/74 dated 7.2.1975 of the Ministry of Finance (Department of Expenditure (Extr cts from thesc rules have been given in Annexure I). On attaining the age indicotcd in the above rules, reti ement is automatic and in the absence of specific order's t • the contrary bv the competent authority a government servant must retire on the due date. The date of superannuation of a goyornmc-nt servant is known in advance and ordinarily there should not be the question of failure to make al-rangements for his rel ise sufficiently in advance. It is the responsibility of the administrative authority concerned to ensure that the government servants under their control so etire.

It would be appreciated tl:at in each case of extension or rc--cm7loyment, it is not only the next ,man who miss(.s promotion but often sever .l people mi s consequential promotions all along the hierarchical trata. Thus, one person_ getting n:-employment/extension mea is deferment of promotion for six or seven -^-r-,ons. To ►

• • •

2

many cases of extension in service or re-employment are apt to cause frustration and affect the morale of the staff in general. Keeping in view these circumstances the following criteria and procedure have been evolved with a view to ensure that extensions/re-emp2oyments of superannuated officers are resorted to only in really exceptional circumstances.

The procedure indicat-d in the following paragraphs should also be followed by the: Ministries/ Departments in reaard to posts in stlt.ltory/autonomous bodies and. Public Sector Undertakings the initial appointments to which are required to be maCe by or with the ap-(,roval of the President/Central Government. Ministries/ Departments of the Government of India should bring to the notice cf the autonomous bodies the instructions mentioned in and request them to consider whether similar vrinciples should not be adopted by them for other appointments.

I. CRITFRIA FOR EXTEXSION/RE-71,1PLOYMnNT

(1) No proposal for extension of service/re-employment bepmnd the: ?Jae of superannuation should ordinarily be considered.

(2) ix-tension of service/re-employment can be justified only in very rare and exceptional circumstances. Even in such case, 60 years of age should be the deadline for non-scientific/technical posts and 62 years in the case of scientific/technical p-rsonnel. This should not be construed to mean that extensions of service/re-employment can be granted to nor-scir•ntifc/non-technical personnel upto th ace of 60 years and tc scluntifie/technical personnel upto the ige of 62 years more

--I or less as a matter of course. The over-riding censideration for the grant of extension of service/re-employment is that it must he clearly in the public inter Est Ind in addition satisfy one of the following two conditions

(i) that other officers are net tipe enough to take over the job; or

(ii) that the rtiring officer is of outstanding merit.

Test (i) would be satisfied only if there is ghortage in narticular specialisation, or if it is not possible to find a suitable successor or iF tb cf'cer is engaged

-

• • 3

on a work or project of vital importance which is lik produce results in a year or two. If officers in the lower post are not eligible for promotion on the croun they have not put in the minimum service in the lower prescribed under the rules, no promotions can be made higher grade, unless such officers put in the recuisit of service. Put officers who are eligible for promoti post against which extension/re-employment is recommer should not bo rejected s°1c 1Yon the ground thtlthey do not have as much experience is the retiring office They should be considercd for promotion according to recruitment rules and if they are found suitable they be promoted to the Posts being vacatcd by the retirin officers.

y to ext

. that rade o the length

n to the

hould

T. - st (ii) would riot be satisfi , d by the me r fact that the spLcialist ( e.g., a scientific or technical officer) is fit in all rvsprcts or is otht-.rwise abl_ to discha e ffcctively the duties of the post held by him. .

(3) No extension of service/re-employ - ent shoul considered en the ground that a suitab?e successor is available unless it is established that action to sel successor had been taken well in advance but the sele

could not be finalised in time for justif-iable reaso

4 (4) A proposal for the grant of extention of se re-employment 'eased mcrely en the consideration that officer's vredececsor had been given extonsion/re-emp shculd obviously not be accepted.

(50 Honorary alT , ointm-nt in Public S-ctor Under

in th( case h.morary apvointm(nts e.g. appointment

Boird cf L,irc :ctors of Public Sector Undrtakings the may be 65 years provided, the aprointment is really ho and dos not carry any substantial remuneration.

(6) Appointments ef retired officers oven in honorary posts of Chlirman -and. Members (.(f the Board Management including the Managing Director and the Financial Adviser (if the Financial Advisor is a Mom Beard of Mapacement) ef any State/Govcrnmcnt owned c Company or Fnterprise or of various public sector un( should not, as a general rule, he propos( c' for the •a

of the Aprr ,intmenis Committee of the Cabinet. Howe,/

the A.miniFtr;tive Ministry/Department cen:ider that exceptioncd circumstances which would jastify the , of a retired officer, a detailed justification shoul for the considerition of the Appointments Committee.

/-

be not ct a tion S.

ice/ he oyment

aking on the

imit orary

,r of the rporaticn ortakings, proval r, where there are ppointment be given

-; 4 :- • 7. CRIThRI.' FOR HIGHERICTFICERS:

while making proposals for extension of service/ re-employment in higher posts, it is all the more necessary to apply higher standards of efficiency to )ersons whose appointments to the higher posts are r,?cemziended for approval of the Appointments Committee cf the Cabinet. The number of top posts is bound to b. , very limited and a few persons should not have them for too 1(n.

II PROCEDURE FOR PROCESSING C‘SLS OF LXTENSION CF SERVICE

GENERAL PROCEDURE

(1) A systematic review of the officers apProaching the age of superannuation should be con ducted well in advance so that whenever necessary suitable persons are selected in time to replace such officers and given training before hand thereby minimising the number of proposals for extension/re-employment.

(2) proposals for grant of extension of service to the officers working in posts outside the cadre to which they permanently belong should have specific concurrence of the cadre authority.

(3) The proforma given in Annexure II may be utilised in the Ministry/Department while considerin(7 the case of extension/r. - -employment of any oEficer cr mrmber cf the staff.

(4) whenever any officer is considered for grant of extension or re-employment; his char acter roll and personal file should be carefully scrutinised and all other relevant information that may he avAlahlo should be taken into account to judge whether the officer had good reputation for integrity and honesty. In cas,s whro the officer is not considered to have g•od reputation for integrity and hon.:.sty c, he should not be considered eligible for grant of extension/re-employment in service. The apiropriate authority in the Administrative Ministry should furnish a certificate cf Integrity along with the Ann, -xurc II as follows where it proposes to grant extension of service/r--cmployment.

"Having scrutinised th character roll and personal file of Shri/Smt./Kum. and having taken into •account all other rel evant available information, I certify that he/she has a good reputation for integrity and honesty."

(c )

-c. necess-

e the

.t. rent of ed the of the

and ses keep-'-v

• • —: 5

(5) • Consultation vith Ministry of Finance would ary for following cases*-

the extension' of service of Group L employee

extension in a nor-technical post where the p-riod exceeds one year at a time;

extension in a scientific/technical post whe period exceeds two years at a stretch.

Ministry of Finance need not be consulted rekTfarding re-employment clses unless the terms and conditions deviate from the instructions contained in the Minist of Finance's Office MemoranCum No. 8(34)-E.III/57, dated 25.11.1958 (as amended from time to time), The powers of the Ministry of Finance will he exercised, by the Integrat0 Finance Adviser •attached to the differe Ministrif,s/Deprtments. In accordance with the Depart Expenditure Office Memorandum No. 18(1)-E.II(B)/62, da 4th Apri1,1962 reference to the EstablishmAat Division Department of Expedntire would not be*ncrmally necessa the Integrated Finance Adviser could dispose of such e ing in view the general instructions on the subject.

;71

r3roun 'E' Emnlcyees

(`) In resnect of Group 'D' omplcy,es working i a Ministry of in an Attached/Subordinate Office, such proposals should be submitted to the Secretdry of the Administrative Ministry concerned. In so far. as Unio Territories aro concerned. , the powers of extension of service/re-employment 'will be exercised by Lt. Glove Chief Commission, rs or \dministrators, as the case ma Consultations with the Ministry of Finance will also necessary 'Ter the extension ofr service (f the Group '

GraT 'C' Employees:

:7) •Proposals in resprct cf Group 'C' emrloTes be submitted to the Minister in charge of the Ac:minis Ministry for approval. In so fir as the Urion Territ 7r.e. concerned, the powers of extension of service/ro-w11 be exercised by Lt. Governors, Chicf Commissione Administrators as the c-I. se: may be.

Groom 'A' an 'B' appointments (other than ":0C Apptts

(E') Proposals for r, rant of extension of service re-employment in Grou: 'A' and Group 'B' Fosts up to the age of 60 yo:irs could be anrrov , d by Ca- Minister tharcre of the '-dministrative Ministry. In the case Union Territiiks the liowcrs coPld h ex,rciskd by Lt Governors, Chi(f. Commisin r rr .LeMiriqtrltCrS as the case ma7 "e.

nor, be.

employees.

should rative ries mploymont s or

in

6 : — •

(9) Proposals for grant cf ..xtc4sion oF service/ re-employment in Group'A' and 'B' posts beyr.nd the age of 60 years should bo referred to the Establishment I'ivision of the Department of Personnel and Administrative Rforms for their concurrence before such proposals are al:Trove(' by the Minister in charge of the Administrative-Ministry. Even initial appointments of persons on a purely temporary basis against Group 'A' and Group 'B' posts would require the concurrence of the Establishment Livision if the appointment is made after the individual attains 60 years. In the case of Union Territor-ies •also grant of extension/re-employment to Group 'A' and. Group 'B' officers beyond the age of 60 years should be referred to the Establishment Livion of the Department of Personnel through the Ministry or department administratively conct.'rned.

10. The proposals for'extensicia/re-e:nrloymnt which are required to he reforred to Estallishmtnat 1Jivision of the Department of Personnel and Zministrative Reforms should be forTlarded with a solf-contain_,d note in the 7roforma at Annexure II at Last six we , ks .ricr to th. actual date on which the indivneual concerned is normally roc-uircd to vacate the post. Where the tdministrative Ministry is not able to follow the time limit a detailed note expl'ining the circumstancf,s why the proposals could not be referred to in time should be forwarded along with the proposal.

11. Concurrence of thu Union Public Service Commission would be necessary in cases of re-employment for more than one year in Group 'A' and 'B' 1:osts. The Commission need not be consulted fur granting extension cf service in cases of Group 1 :1 1 and Group 'B' officers.

12. Wherev.r necessary, the approval of the Union Public Service Commission or the Finance Ministry should first be obtained before referring the case to the EstaYlishment Division of the Department cf Personnel.

13. In the case of All India Service Officers, Ministries/ Departments of the Government of India should obtain the concurrence of the State Government and the Department of Personnel and ,dministrative Reforms befe,— submitting their cases to the Minister in charge.

ACC AP OINTMENTS

14. Proposals for the grant of extension of service/ re-employment in posts, the initial Appointment to which .

required the ap- . of the Aplointments Committee of the Cabinet should first be discuss, c.; with the Cabinet Secretary before their formal submission to the Appointments Committee of the Cabinet Conu:tittoe. Thereafter, such proposals should be referred in a self-cc- air' d. note to the Establishment Officer for g(tting the. -)roval of the: Appointments Committee of the Cabint.

• -: 7 :-

15. The proposals should be sent to the "I stablisament

Officer in the proforma given in :aancxuro III at least two months prior to the actual date on which the individual concern-a is normally required to vacate the post.

16.If the proposal is in respect of officers beyond the

age of 60 ye-rs, the case should first be srlt tc the Establishment Livision of the Department of Personnel in the

proforma given in rinexure II at least six weeks before it is

due to he sent to the Establishmc-nt Officer ,

17.here the 'ciministrative Ministry is not able to

follow the time limits indicated abo , Te the detailed note

explaining thL. circumstanc,s why the proposal could not be referrcd in time should be forwarded along with the proposal.

18.In the ease of ,11 Ini Service Officers

Ministri,s/partints of the GOVLrnMi-nt cf Ineil sho.ald obtain

concurrnce cf the State Gevernm.:nt and the Lerartmen: of. Personnel b fore sending the case for the T.stil-lishmeat

Officer.

19. Th concurrence cf the Union Public Service Commission

would be necessary in c:s.s of re-employment for more than one

year in ;.1 Group 'V post. Such concurrcncc, whcrover necessary phoule, also be cbtaim'd before sondiha tb case to the Establish-ment Officer. The Comhission need not be consulted for granting

extension cf service.

20. Cas , :s which reruire: th approv -,1 of the C(:. should

be referrer to the Establishment Officer cf the Lepartmont of Personnel only after obtaining the concurrence of the Ministry of Finance or the Union Public Service CommLssion wherever they may he necessary.

ALL LFT,Ii SERVICE, OFFICERS=

When the State Government wishes to grant extension

to a number of the 7+11 India Service serving under them, they can ar-rt extension upto a period of 6 months oa their own an beyond that price with the approv .1 of th :entral

Ministry controlling that cadre. Is regards the grant cf

extension of service/re-employment of pembcrs of India

Service serving under the Central Governmcnt, the State cadre

to which the officer belongs and the Central Ministry controlling that cadre are to be consulted before the case is submitted to the ",ppointments Commit -be c'f the Cahiret.

IV, . NTR W SEC12ET.RI,T SLRVICI: CFFICLRS:

All

cases of extension of service/re-employment cf officers 1-olonging to the CSS/CSSS/C$CS beyond the age of 5C years are rauired to ho referred to the CS Livisiorof the Bcpartmcnt of Personnel and ,miniTtrtve Reforms

for

prior aprrval. .../-

V

• -: 8 :-

RE-MPLOYMLNT OF .MILIT.,R`i PESIONERS: ...nn••n•n•1••••nn••••n••• n,••n••

Re-employmcnt of military rensirmers who have not reached the :Acie of superannuation for Central Government employees will not be governed by these instructions.

VI. CLPTR,L GCVERNMENT EIPLOYETZ ":1:.O TOOK P,RT IN N,TION -11, MOVEMENT:

Persons who took part in the 1 Mcvement and

were thereby prevented from availing themselves of the normal apportunitics for entry into Gov , inment service have been grantee age concessions in the matter of enterinc into government service (vie MH, I s Office Memoraneum No. 1E/21/ 48-Estt., dated 29.11.1948 and No. 6/1/51-MSS dated 1L.2.51). They have also been allowed, subject to certain conditions, to add to their service qualifying for sunermnuation, pension (but not for any other class of pension), the actual period not exceeding 1/4th of the length cf their service or the actual peric,d by which their zcie at the tim , _ of rcru:_tment exceeds 25 y ,_'rs, or the pried of 5 ys-,ars whichever least. However, as regards the question of grant of extersion of service/re-employment beyond thf,. age of superannuation, they will be gev,xned by the samc orders as arc: •pI-licable to other Central Government empleyces.

VII. CURT\ILMENT OF THE PERI'l, OF EXTIZLSION/RE-EMPLOYMZNT

situation might -xis.: where the crant cf extension of service/rc-mploymcnt beyond the age cf slaperannuaion for a specifice p-riod might have to be cancel le or modi:ied at a later date for administrative reasons. the Government is committed to retaining the officer for a so.:_cifice peried, it cannot dispense with his service before the expiry of that period except on disciplinary grounds. It it, th.-refpre, necessary that in every cast- the order grinting an c tension of service/re-employment should include a clause, providing for termination of service after three months/ones months' notice at any time N:Tithin the period cf cxtension/re-employment.

VIII PRaiCTION:

No Government servant who is en extension cf service after the prescrib , :d date of retirement should be promoted. to another post erring the period of,extensi(..n of service.

IX Pa

The pay of superannuated Government servant re-employee in Central Civil Lepartment will he regulated in accordance with the instructions contain , ir. Ministry of Finance Office Memorandum No. 8(34)/E.III/57, dated 25.11.1958 (Is anc-nded fr :.m time to time).

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X RETURNS:

(1) In ordcr to facilitate the maintenance of a watch and overall control over the extent of extension service/re-employment of superannuated Government s(ry all Ministries/Departments are required to sul-mit guar returns to the Establishment •ivision of the Lepartmen Personnel and idministrative Reforms in the prescribed (Annexure-IV).

lose of nts, erly of

prof orma

(2) The returns are tc be submitted separately f •r (a) technical and sciYntific and (b) nor-tchnical an mr-scientific p,>rsonnel. The returns will be for the quarters (i) January-March (ii) April-Jun( (iii) July Septcmeber, and (iv) October-December and should be co solidated in each Ministryibepartment for all officers under its control and sent tc the .L'epartment (f Personnel and icmiristra ive Reforms within one month from the close of each quartz ( e.g. th.. return for th, quarter ending 31st March, hould be sent to the Le.p•rtment of Personnel and Administrative Reforms lat,..st by 30th .vpril).

4 (3) Cases of extension/re-employment in posts a to which could be made by the" competent authorities Sector UnCertakIngs/autonomous bodies themselves undo rules, regulations or bye-laws of the Public Sector U autonomous lorcli,s need not be included.

Ti- ,. Hindi version of this O.M. follow.

se/- • ( R.R ,GH :iCH.:•LR I )

• LIRECT OR

Tc All MinirJris/DepartmLpts cf. the Govt. of India

pointments Public the eertakings/

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AMA_XURE-I

Extracts taken from Notification I. 7(7)-EV(A)/74 dated the 7t1). February, 1975 from. the Ministry of Finance (Department of Expenditure).

Except as otherwise provided in this Rule, every Government servant shall retire from Service, (:n the afternoon of the last OAV cf the month in which he attains the age of fifty-eight years.

2. A workman whc is governed by these Rules shall retire from service on' the afternoon of 'the last day of the month in which he attains the age of sixty years.

Note In this clause, a workman means a hichly skilled, ,

skilled, semi-skilled, or unskilled artisan employed on a monthly rate of pay in an industrial or work-charged establishment.

3. A ministerial Government servant no entered Government scrvice/on or bcfore the 31st March,1933, and held on that date -

(i) a lien or a suspended lien on a permanent post, or

(ii) a permanent post in a previsional substantive capacity under clause (d) of Rule 14 and continued to hold the same without interruption until he was confirmed in that post,

shall retire from service on the afternoon of the last day of the month in which he attains the age of sixty years.

Note :For the purposes of this clause, the expression "Govornment service" includes service rendered in 1 former 1.rovincial Government."

"(e) A Government servant in Group t services or post shall retire from service on the afternoon of the last day of the month in which he attains the age of sixty years.

Provid -,0 that a Group D omploye- of the Secretariat Secruity Force who initially enters service on or after the 15th day of Sert.,69 shall retire from service on th( if -term- on of the' last day of the month in which he attains th -,_ acre of fifty-eight

years."

The dac, on which a Government serv .int attains the age of fiftv-eight years or sixty years as the case may be shall be determin , d with refcrence'to the date of birth declared by the Government servant At the time of his

• -: 11 :-

appointment and accepted by the appropriate authorit production, as far as possible of confirmatory (3ocum evidence such as Matriculation Certificate or extrac from Birth Register. The date of birth so declared.

a Government servant and accepter' by the appropriate -- shall not be subject to any •alteration aft:r the pre

of his service Book and in any event, aft-r the comp of probation p ried or declaration of guasi-pormancn is earlier. :al alteration in the da%e of birth of a servant can b., made at a lat. r stacie only with the. s a Ministry or Lonartment of the Cen 4:ril Government an%%dministrator of a Union Territory uner whic Government servant is serving, if it is established bona fide clerical mistake has been cemmittted in re the date of birth in the Service Book.

Government servant whose date of birth i first of the: month shall retire from s rvic. on the of the last Cry of the preceding m(nth en attaining fifty-eight c .r sixty years, as th. clsc may

• •

on

y

.:ntary

authority aration etion

whichever Government . notion of

the hat a ording

the fternoon he age of

,I1 n 1 , , , •11 461,

-: 12 :- • INNF.X1. , 11,13- II

Proforma for sending proposals for approval of Ministry of Home 71ffairs or for internal use in a Ministry/Department for grant of extension/re-employment to Government servants beyond the age cf superannuation.

1. Designation cf the post :

2. Luration of thL post :

3. Scale an( terms of the post anc , attached, if Inv:

4. Whether finarcial sanction for the creation of the post/continuance cf post for the 'Iuration shown •at (2) has 1- cn obtain e.

5. Methoe of n..cruitment

6. Name anC the terminal date of al-pointm • nt of the cutgoiry: incum] - -nt c .f the post :

7. Name of th , officer proposed for appointment and the service to which he bolonois

E. Full service narticulars sf the Officer with Cate of

birth and drawn:

9. Names of. cthi,x Officers considcred:

10. If promotion post, whether copies of proc. (dings of L.P.C. are beim.; ,ncloscd? if not, why net ?

11. Whether character roll cf the officers proncsod and thoso consiscreC arc-: beino sent. If not, why not?

12. If the proposal involv,_s oxtenFior/re-employment, please iricate :

(i)

(a)

wheth•;r the .pest is sci.J.Itific/t chnicol or nrn-scintifc/not-technicl:

(h)

officr is to he grantd extension of service or re-employment :

Cc)

ricc s cf extension/re-employmrnt granted earliLr to the cificer, if any

T; -Ito from which extnsion/re-cm'.loyment is to Th gr-Intcd.

?rice c.f

ion of s,,rvio/re-empTcyment:

perquisite

n

•

-: 13 :-

(ii) J stifica - ion for grant of extersion/re-em loyment if the post is. scientifc/tc.chnic _1 :

(iii) Justi:Eication for gr -tnt cf exter,sicare-em loyment

if the -post is nen-technical/non- s-c-ientifi

(iVO (1) the Olate from which it ws known th a vacancy

would. occur:

(b) -.ction taken to sel ct successor w th chron,c1.coic 74.1 t i J.s:

(c) if sel( ction is being ma,-c, reasons hy this could not be fin lis.d in geed ime :

(C.) if proposal involves ext.-nsien/re-e. loyrnent can some c.::ficiating er - id-hoc arra •cmcnts be mar'le, pending fresh 1:,ointment • proper sel .ction? if not t 'why not ?

(v) If th:.: CS: is roforahie t; _th - r the

c 5 C.- has been iscnss-e.1 with Socr tan?? *If so, his re lotion to the prr

(vi) )

orders f the Ministclr-in-charge -we

n obtain ,,,d? 0

13. T,,n1, -t.l.acr the prescribed Integrity •certific. te, the api.:rovriate authcrity, is enclos d. ,••

• • •

•

-: 14 :-

.d\:i.

No. F44.(3)-E0/67 Grvern At of Inc'ia Ministni of Home:1 ffirs

Office of the Est -Iblishment Officer .

New Delhi, the 13th Ipril,67

OFF I Cr; 1.1EMOR. 1,LUM

Subject: Approval of the Appointmonts Committee of the Ciret Procedure regareing :

The Preposals for th,- consieeration of the APPoirtments C;)m-itte of the Cabinet are at prcsent

• require to submitted in the proforma - prescribed vide Ministry of home Affairs Office Memorandum No. 21; 34(2) -ECV65 dated the 4th “lugust,1965. This proforma no lenger covers all relev .Int aspects .of cases coming before the Appointments Committee of the Cabinet and furth:-r refererce have to be male by the Establishment Officer freollaently involving elays in finalisation of the proposals. It has, thcrefore,'been eecieod that proposals for the appointment Committee of th:.. Cabinet should, in future, he made in tho revised proferma enclese. Ministry of Finance etc. are recuested to bring this to the notice cf all concerned.

(

5d/- ( C.P. Gupta)

Lstablishment Officer

To

All Ministri s etc.

1. LEsignatien of the post :

2.. Luration of tht! post.

3. Scale an( i - rms (f the post ane perquisite attached, lf any:

4. VlhethL•: fir ,.ncial sanction for tho creation of the post/Continuance of the port for th. euratican shown at (2) h -ls 1. , (-7_,n Obtained

S

-: 15 ;-

5. Method of recruitment:

6. Name !fl d the terminal Cate of ar-ointment of the outgoing incumbent cf the post :

7. Name cf the officer proposed for arpointmnt and service to which he belongs

8. F1l service particulars of the effic(r with C-1“- of birth and pay drawn :

-9. Names cf other officers connsidered

10. If promcticn, post, whether copies (f proceedings of a D.P.C. are being enclosed. If not, wh' not?

11. Whether character roll of the officer proposed an those considered are being sent. If not, why nct

12. If the proposal involves extension/re-emplcymcnt, please indicate

(i) the date from which it was kncwr th'it vacan y would occur

(ii) action taken toiselect a successor with chronological details :

(iii) if scl%ctiun is being made, roas , rs why thi ceuiC not be fjnalised in good and

(iv) if proposal involves extension/re-employmen can some officiating or ad-hoc arranoemcnts be i ade, pcneing fresh aprointment by proper sclectimL If not, why ntt ?

13. Whethtr the prescribed Integrity certificate fre apr.ropriatc autherit, is enclosed.

he

4

S -: 16

211YEXURE-IV

' r-turn showing case cf extension/re-employment grantee curing

the ouartr eneing 31st March/30th Juntj:34#1Scptember/31st L,ecember. om ow ow n n • n• • n•

-------------------------------------------------

4

S.N0 . N an(' icy r. ir.•n r..7.7...to of 1.ost birth

C. c f s up u )

1

2

3

Late c, ,f lictails of post in which

cxtnsicsn/r:_-emplrym.:rt has been cTrantc.e

74heth r tion -f scientic/

pos t technic al or ncn Fcientifc/ ncn-tschnical

4 5 6 7

t;h(_thcr the offier has bcen crmtee extersicn/ re-employmnt

8

n••• ••••• •••• S./ 41=1,

Date from which grante extension/ re-mrlcymcnt.

Perioe cf extension/

re-cmployment.

Letailce reasons for or u-it extersion/rc-enloy-ment (pl. sc.

St eps taken for Letailed 1.rovieing subst- reasons titute ant` when for no• - hc is likoly tc arr -,tr:Cing

suhrititute in timc

Rcmarks

9

10 :11 12

13 14

Note: The and

In the Ministry/r.cpartmErt In the attachoe/suboreinatc cfEiccs. In public sector unOcrtakings (in which cmrloyccs arc

Guvernmcnt servnts) masons for grant of extension/re-cmploym-nt shoule bc. ineicatee a more statement that it was granted in public interest will net

tre -Rtce as

in c'ctail be sufficient.