office furniture usa gsa program
DESCRIPTION
Office Furniture USA GSA Program. June 2010. Points to be covered OFUSA and Manufacturers’ Contracts Marketing to the GSA Customer Catalog layout Items and manufacturers not on contract Dealer’s role and responsibility Invoicing GSA payments Dealer payment terms - PowerPoint PPT PresentationTRANSCRIPT
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Office Office Furniture Furniture
USAUSA
GSA GSA ProgramProgram
June 2010June 2010
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Points to be covered
OFUSA and Manufacturers’ Contracts
Marketing to the GSA Customer
Catalog layout
Items and manufacturers not on contract
Dealer’s role and responsibility
Invoicing
GSA payments
Dealer payment terms
OFUSA’s role
Contract benefits
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The OFUSA GSA Contract
This contract is the OFUSA Program being sold at pre-established terms to the Government
Participating GSA dealers handle GSA sales in same fashion as commercial sales
OFUSA is the contract holder (dealers are OFUSA)
Stand alone contract separate from manufacturers directly held contracts
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Contract #DiscountTermsDealer PaymentOrder Process
Contract #DiscountTermsDealer PaymentOrder Process
Contract #DiscountTermsDealer PaymentOrder Process
Contract #DiscountTermsDealer PaymentOrder Process
MFG A MFG B MFG C MFG D
Contract #DiscountTermsDealer PaymentOrder Process
Our contract is dependent on the manufacturers’ contracts.
Items have to be in our catalog AND on a manufacturer’s contract to be on our contract.
Manufacturer Contracts vs OFUSA’s Contract
Our contract is separate from the manufacturers’ contracts
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15 manufacturers 15 manufacturers and 3200 sku’sand 3200 sku’sare included on the are included on the OFUSA GSA OFUSA GSA contract contract
The OFUSA catalog on contractThe OFUSA catalog on contract
AIS
ART
CLA
DAR
DMI
HPC
INW
KFI
LAC
LAS
LEG
MLN
RIT
UNC
VIR
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CONTRACT CONTRACT DETAILDETAIL
GSA Price: GSA Price:
54% off list54% off listdock delivereddock delivered
(GSA’s price includes delivery; dealer can’t charge)(GSA’s price includes delivery; dealer can’t charge)
OFUSA Dealer Margin:OFUSA Dealer Margin:
20%*20%*+ installation + installation
+ design+ design* Due to rounding actual GP is fractionally below 20% (19._ _%)
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Marketing to the GSA customerQuick-ship
- 14 day delivery ARO (after receipt of order)
Consolidated - Multiple manufacturers under one
contract with one discount
Convenient- One dealer to service account- One catalog wide selection of product
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QUICK QUICK SHIPSHIP
Delivery terms of 14 daysDelivery terms of 14 days
(quick ship quantities)(quick ship quantities)
GSA given the same maximum GSA given the same maximum quantities as standard quantities as standard OFUSA maximums OFUSA maximums
Guaranteed delivery in 90 daysGuaranteed delivery in 90 days
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CONSOLIDATEDCONSOLIDATED
• 1 purchase order 1 purchase order for multiple linesfor multiple lines
• Dealer delivers Dealer delivers order completeorder complete
• One discount for One discount for product on contractproduct on contract
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CONVENIENCECONVENIENCE
• Simplifies procurement processSimplifies procurement process- Fill multiple needs from one source- Fill multiple needs from one source
- Provide consistent terms for all products- Provide consistent terms for all products - Reduce administrative processes- Reduce administrative processes
• Dealer serviceDealer service
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We have a specifically customized catalog as our GSA Contract Catalog.
GSA-approved product from the commercial catalog is included, with GSA pricing for all items. The catalog also has a customized front and inside front cover.
GSA Contract Catalog
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OFUSA GSA Contract Terms
The terms of our GSA contract are summarized on the inside front cover of the GSA catalog.
These points answer most GSA customers’ questions about technical aspects of our contract.
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GSA Contract Items
List prices are printed for GSA items & 54%
off is calculated
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Items Not on Contract (“NOC”)
DEFINITION:
a) Any item available through the OFUSA program that is NOT included
in our GSA contract
b) Any item in the commercial catalog that is not in the GSA catalog, and any
“un-cataloged” item from the manufacturer binder-wide offering
_______
If an item is not in our GSA catalog, it cannot possibly be included in our
contract
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“NOC” Items“NOC” items can be included in your order placed through the OFUSA System, just quoted to the customer as “open market”
- If allowed by their own purchasing rules, customers can put On-contract and NOC items on ONE purchase order. YOU can enter all OFUSA product on the same order in the OFUSA system.
- Not contracted at 54% off; therefore increase youroverall GP on NOC items!
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Dealer’s Role
Catalog Commitment
Minimum order 250 at Minimum order 250 at $4.25 = $1,062.50$4.25 = $1,062.50
About $5,000 in sales pays About $5,000 in sales pays for your GSA for your GSA
investmentinvestment
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Dealer’s Responsibility
Deliver to customer within the terms of the contract
Retain records of GSA purchase orders
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Invoicing:
- Dealer invoices GSA as ‘OFUSA City Name’
- The remit to address is:
Office Furniture USA
273 Cahaba Valley Pkwy
Pelham, AL 35124
Attn: GSA
Dealer’s Responsibility
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Dealer Payments:
OFUSA will receive payments from GSA. Our accounting department will determine the selling dealer and immediately forward the payment (same day turnaround)
Credit card purchases:
Processed by dealer
Electronic Funds Transfer:
Available
Payment Options
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Payment Terms:
Credit / Purchase card payments encouraged and accepted for immediate payment! (processed by dealer)
Terms to GSA customer:
Net 30 if not paid by credit or purchase card
Dealer payment terms:
Standard OFUSA payment terms
Payment Terms
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OFUSA’s Role
• Pay Industrial Funding Fee (.75%)
• Provide and maintain the GSA website
• Manage and maintain the contract
• Generate leads from GSA Advantage! and eBuy
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• Our GSA.com website will list participating Our GSA.com website will list participating dealers (dealer locator)dealers (dealer locator)
• OFUSA will refer inquiries according to OFUSA will refer inquiries according to OFUSA territories (if participating dealer)OFUSA territories (if participating dealer)
• OFUSA will alternate referrals in dual OFUSA will alternate referrals in dual markets with participating GSA dealersmarkets with participating GSA dealers
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GSA GSA Contract Contract BenefitsBenefits
Higher marginsHigher margins
Private contractPrivate contract
Ordering simplicityOrdering simplicity
Credit card payment opportunityCredit card payment opportunity
Selling options Selling options
No intermarket feesNo intermarket fees
Differentiate your dealershipDifferentiate your dealership