office365.office2013 office online

Outlook 2013 and Office 365 Your Office 365 for business subscription gives you a suite of powerful online services—including the latest version of Office desktop apps. Office 365 lets you:

• Install Office desktop apps on as many as five computers.

• Create, view and edit documents from anywhere using Office Online.

• Work offline and your changes automatically sync when you’re back online. • Use mobile Office apps on your Windows Phone, Android, iPad, or iPhone.

How do I use Outlook in Office 365?

You can use the Outlook 2013 desktop app, Outlook Web App, or Office 365 mobile apps

to create and edit files.

Outlook 2013* Outlook Web

App

Outlook

mobile apps

Use it if • Your Office 365 plan includes it.

• You want offline

access.

You want to work

online and use

the newest

features.

You want the most editing

features available on your

device.

Runs on Laptop and desktop

computers

Your browser Specific devices

How to

get it

Comes with some, but not all Office 365 plans (*Outlook 2016 for Mac)

Always available

from your

browser.

Windows Phone

iPad iPhone

Android phone and tablet

Find your way around

From anywhere in Office 365, click the app launcher for quick access to all

services, including all the Office Online apps:

How do I sign in to Office 365?

1. From your web browser, go to s http : //portal.office.co m .

2. Enter your work or school account and password, and then

choose Sign in .

Sites

Access

team sites.

Yammer

Connect with

co-workers.

OneDrive for Business

Store your business

documents.

Calendar

Schedule meetings

and appointments.

Outlook

Read and

send email.

People

Get contact

information.

Office Online

Create and collaborate on

documents from your browser.

Adapted by

http://go.microsoft.com/fwlink/p/?LinkId=396654





https://login.microsoftonline.com/





Connect Outlook 2013 to your Office 365 account

1. Start Outlook 2013.

2. Choose File > Add Account.

3. In the Add Account dialog

box, enter your name,

organizational account, and

password, and then choose

Next.

4. When setup is complete,

choose Finish.

5. Restart Outlook and enter

your email address and

password again.

Link your accounts to take full advantage of everything Outlook has to offer.

For more information, see the Set up your Office 365 email in Outlook 2013(http://go.microsoft.com/fwlink/p/?LinkId=394274).

Install Office 2013 desktop appsIf Office is not already on your computer, you can install it from Office 365.

1. Sign in to Office 365, and then choose Install now.

2. Choose Run, and then follow the rest of the installation instructions.

For more information, see Install Office using Office 365 for business

(http://go.microsoft.com/fwlink/p/?LinkId=272460).

Install apps on

your PC

Install apps on

your device

Use Office Online

Create and edit

documents from

your browser.





Outlook on your desktopOffice 2013 desktop app has a cleaner and less cluttered look, but it still works like the

Outlook you already know. With online file storage, instant messaging, and other online

services, Outlook lets you collaborate more seamlessly than ever before.

In your Calendar, add a new

meeting with a quick click or select

the time directly from your

calendar. Add others and you can

see their schedule to help you plan

better. Want to include remote

colleagues? Schedule an online

Lync meeting.

Read and reply to emailYou can use the buttons that you already know, or you can reply directly in the email.

Create and send a new emailJust choose New Email and you’ll be on your way to sending a new message.

Schedule a meeting

Add a contact

You can stay connected with

people by adding their contact

information.

1. Choose People.

2. Choose New Contact.

Or you can add contact

information directly from any

email you receive.

ContactsJust one click to add contact information.

ChatReach a contact quickly with an IM.

Schedule a meeting

Add a contact

While you have your contact’s information open, you can also schedule a meeting directly from there.

If you get an email from someone, you can quickly add their contact

information. Plus, you can start a chat, call, or email right from their card.

CalendarSchedule meetings with coworkers from their card.

Read and reply to email

Outlook on the webYour Office 365 subscription includes Outlook Web App—giving you online access to

your email, calendar, and contacts. To open Outlook Web App from any computer or

device with an Internet connection, sign in to Office 365, select the app launcher ,

and then choose Outlook.

3. Choose Send.

Receive and reply to messages from nearly anywhere, on practically any device.

1. Choose New.

2. Compose your

message.

Create and send a new emailWith just a few steps, your new message will be on its way.

Preview Pane

View messages

for quick review

and response.

Responses

Reply, reply to all,

or forward from

within the

Preview Pane.

Word 2013 and Office 365

Your Office 365 for business subscription gives you a suite of powerful online services—including the latest version of Office desktop apps. Office 365 lets you:




How do I use Word in Office 365?

You can use the Word 2013 desktop app, Word Online, or device-specific Word apps. So

how do you decide which to use? If you’re using a computer, Word 2013 has the most

features. On a device, the Word mobile app has the most features. However, for many

tasks, the web-based Word Online may meet your needs.

Word 2013* Word Online Word mobile app



access.

You need a

quick way to

read and make

simple edits.



device.


computers


How to

get it

Comes with some,

but not all Office 365

plans (*Word 2016

for Mac)

Browse from

OneDrive or

Sites

Windows Phone

iPad iPhone






1. From your web browser, go to http s : //portal.office.co m .


choose Sign in

Sites

Access

team sites.

Yammer

Connect with

co-workers.


Store your business

documents.

Calendar

Schedule meetings

and appointments.

Outlook

Read and

send email.

People

Get contact

information.

Office Online


documents from your browser. Adapted by











What’s new on the Word 2013 ribbon?Word 2013 desktop includes a new Design tab that lets you quickly set the themes and

styles of your documents.

Add media to your documents by inserting videos and pictures that you find

online from sources such as YouTube, Bing, Flickr, and Office.com Clip Art.






Install apps on

your PC

Install apps on

your device

Use Office Online

Create and edit

documents from

your browser.



Creating and saving documents

OneDrive for Business is your

online file storage location.

Documents saved here are

private until you share them

with others. Plus, you can

open and edit them from

almost anywhere.

Create a document using Word 2013Word 2013 provides templates

you can use to create documents

or you can start with a blank

document. You can also learn

more from the Word 2013 Quick

Start Guide

(http://go.microsoft.com/fwlink/p

/?LinkId=272051).

Save to OneDrive for Business

Whether you start from your Word 2013 desktop app or Office 365 for business, you

can create documents and then store them in your OneDrive for Business or

SharePoint document library.

Save to your SharePoint document librarySharePoint sites include a document

library by default. You can save

documents here and anyone with

access to that site can view and

work together on documents.

Create a document from Office 365You don’t need the Word 2013 desktop app to create a new document. If you’ve got OneDrive for Business or a SharePoint document library on a team site, you can

create a document from there. Word Online lets you do basic tasks and

automatically saves the document to that location.

2. Choose New.

3. Choose Word document.

You can also create Excel

workbooks, PowerPoint

presentations, and more.

1. Choose the app launcher , and

then choose OneDrive or Sites.



Opening and deleting documentsOpen a document from Office 365Quickly open documents from OneDrive for Business or a SharePoint team site.

Open a document from Word 2013

You’ll notice a few differences when you first start Word 2013. You can choose

from a blank document, a list of

available templates, your Recent

documents with their locations, or Open

Other Documents to get to your

OneDrive for Business and a team site

document libraries.

Delete a document from Office 365Deleting documents from OneDrive for Business and SharePoint is just as simple.

Word Online

Choose the

document

name to

automatically

open it in

Word Online.

Word 2013

Select a document

and then choose

Edit to open it in

Word 2013.

1. Select the

document

you want to

delete.

2. Choose Manage.

3. Choose Delete.


Use this location to get

to your online storage.

SharePoint

Open your document from

a SharePoint team site.

OneDrive.com

Sign in with a Microsoft

account to access

personal documents.

Recent Documents

Get quick access to documents

in their default locations.

Choose the location of your document, and then open it.

The first time you sync, it takes a little longer to download your documents on your

desktop or other device. You can now work offline without losing your changes.

Anytime you make a change, those changes are automatically uploaded.

After you sync OneDrive for Business or a team SharePoint site, you get an associated

folder on your device Favorites containing the documents that you have synced.

How does Sync work?


Lists the documents in

your OneDrive for

Business library.

Your device

Shows the location

containing copies of

the documents you

synced from your


library.

Working offline

Sync a libraryYou can sync the entire library of your OneDrive for Business and SharePoint team site.

1. Choose the app

launcher , and

then choose

OneDrive or Sites.

Need to work somewhere without an Internet connection? You can sync documents

or entire folders to your computer before you go. When you’re back online, your changes will automatically sync.

3. Choose Sync.

2. Select the

document

you want to sync.

Sync a document or folderOr, you can sync only the documents or folders you’re working on.

2. Choose Sync.

1. Choose the app launcher ,,

and then choose OneDrive or

Sites.

Working with others

Does a coworker not have Word on their computer? Or do they use a Mac? No

problem! With Word Online, you can do basic co-edits in the same document at

the same time. You can see who is editing and what changes they have made.

Share documents

Wherever your document is stored, it’s easy to share it with others—whether they’re part of or outside of your organization. When you share, the people who need to

review or edit get an email with a link to the document. With just a quick click, you

and your reviewers can open it from nearly anywhere and on practically any device.

2.Choose Share.1. Select your

document.

3.Enter your reviewer’s name or email address.

4.Choose

Share.

No Save button?

Don’t worry, Word Online automatically saves your

document while you work.

Share

Work on the same

document with others

simultaneously.

Changes

See comments

and changes from

all reviewers.

Need more options?

Open in Word 2013 to

access all of the features

of Word.

Word Online

Who’s editing?See the names of

others editing if they

have signed in.

Excel 2013 and Office 365

You Office 365 for business subscription gives you a suite of powerful online services—including the latest version of Office desktop apps. Office 365 lets you:




How do I use Excel in Office 365?

You can use the Excel 2013 desktop app, Excel Online, or device-specific Excel apps. So

how do you decide which to use? If you’re using a computer, Excel 2013 has the most

features. On a device, the Excel mobile app has the most features. However, for many

tasks, the web-based Excel Online may meet your needs.

Excel 2013* Excel Online Excel mobile app


• You want offline access.

You need a

quick way to

read and make

simple edits.

You want the most

editing features available

on your device.

Runs on Laptops and desktops Your browser Specific devices

How to

get it

Comes with some, but not all Office 365 plans (*Excel

2016 for Mac)

Browse from

OneDrive or

Sites

Windows Phone

iPad iPhone






1. From your web browser, go to s http : //portal.office.co m .


choose Sign in .

Sites

Access

team sites.

Yammer

Connect with

co-workers.


Store your business

documents.

Calendar

Schedule meetings

and appointments.

Outlook

Read and

send email.

People

Get contact

information.

Office Online



Adapted by











What’s new on the Excel 2013 ribbon?

The Insert tab has new buttons that help you choose the best charts and PivotTables.

And now you can easily create timelines and slicers with the Filters group.

Select a chart and options appear next to the chart along with the conditional Design tab

for Chart Tools on the ribbon. Choose the buttons to fine-tune your chart.






Install apps on

your PC

Install apps on

your device

Use Office Online

Create and edit

documents from

your browser.



Creating and saving workbooksNo matter if you start from your Excel desktop app or from Office 365, you can create a

workbook and then store it in your OneDrive for Business or SharePoint document library.

OneDrive for Business is your

online file storage.

Workbooks saved here are

private until you share them

with others. Plus, you can

access them from almost

anywhere.

Save to SharePoint document library

Create a workbook using Excel 2013

Excel 2013 provides templates

you can use to create new

workbooks or you can start

with a blank workbook. You

can also learn more from the

Excel 2013 Quick Start Guide

(http://go.microsoft.com/fwli

nk/p/?LinkId=272044).


Create a workbook from Office 365You don’t need the Excel desktop app to create a new workbook. If you’ve got OneDrive for Business or a SharePoint document library, you can create a workbook from there.

Excel Online lets you co-edit and automatically saves your workbook to that location.

SharePoint sites include a document

library by default. You can save

workbooks here and anyone with

access to that site can see and

collaborate on documents and

workbooks.

1. Choose the app launcher ,

and then choose OneDrive

or Sites.

2. Choose New.

3. Choose PowerPoint

presentation.



Open a workbook from Excel 2013Choose the location of your workbook, and then open it.

Opening and deleting workbooks Open a workbook from Office 365Quickly open a workbook from OneDrive for Business or a SharePoint team site.

You’ll notice differences when you first open Excel 2013. You can choose

from a blank workbook, a list of

available templates, your Recent

workbooks with their location, or

Open Other Workbooks to get to

your OneDrive for Business and a

team site document libraries.

SharePoint Open your workbook from a SharePoint team site.

OneDrive for Business Use this location to get to your online storage.

OneDrive.comSign in with a Microsoft account to access personal workbooks.

Recent WorkbooksGet quick access to workbooks in their default locations.

Delete a workbook from Office 365Deleting workbooks from OneDrive for Business and SharePoint is just as simple.

Excel OnlineChoose the workbook name to automatically open in Excel Online.

Excel 2013Select a workbook and then choose Edit to open in Excel 2013.

1. Select the workbook you want to delete.

2. Choose Manage.

3. Choose Delete.

Working offline with ExcelNeed to work somewhere without an Internet connection? You can sync documents

or entire folders to your computer before you go. When you’re back online, your changes will automatically sync.

The first time you sync, it takes a little longer to download your documents on your

desktop or other device. You can now work offline and not lose your changes.



folder on your device Favorites with the documents that you have synced.


How does Sync work?

OneDrive for BusinessLists the documents in your OneDrive for Business library.

Your desktopShows the location containing copies of the documents you synced from your OneDrive for Business library.

Sync a document or folderYou can sync only the documents or folders you’re working on.

2. Choose Sync.



Sites.

2. Select a document or folder.

3. Choose Sync.

1. Choose the app

launcher , and

then choose

OneDrive or Sites.

Working with othersShare workbooks

Excel OnlineDoes a coworker not have Excel on their computer? Or do they use a Mac? No problem!

With Excel Online, you can do basic co-edits in the same document at the same time.

Excel Online

shows who is

editing and

what changes

they have

made.

Wherever your workbook is stored, it’s easy to share it with others—whether they’re part of or outside of your organization. When you share, the people who need to

review or edit get an email with a link to the workbook. With just a quick click,

reviewers can open it from nearly anywhere and on practically any device.

1. Select your workbook.

2. Choose Share. 3. Enter your reviewer’s name or email address.

4. Choose Share.

Who’s editingSee the names of others editing if they have signed in.

ChangesSee who has changed what cells in the workbook.

ShareIf everyone is working in Excel Online, you can co-edit the same workbook simultaneously.

Need more options?Open in Excel 2013 to use advanced options such as charts and PivotTables.

No Save button? Don’t worry, Excel Online automatically saves your workbook.

PowerPoint 2013 and Office 365

Your Office 365 for business subscription gives you a suite of powerful online

services—including the latest version of Office desktop apps. Office 365 lets you:




How do I use PowerPoint in Office 365?

You can use the PowerPoint 2013 desktop app, PowerPoint Online, or device-specific

PowerPoint apps. So how do you decide which to use? If you’re using a computer,

PowerPoint 2013 has the most features. On a device, the PowerPoint mobile app has the most

features. However, for many tasks, the web-based PowerPoint Online may meet your needs.

PowerPoint 2013* PowerPoint

Online

PowerPoint mobile

app



access.

You need a quick

way to read and

make simple

edits.



device.


computers


How to

get it

Comes with some,

but not all Office 365

plans (*Word 2016

for Mac)

Browse from

OneDrive or Sites

Windows Phone

iPad iPhone






1. From your web browser, go to http://portal.office.com


Choose “Sign In”

Sites

Access

team sites.

Yammer

Connect with

co-workers.


Store your business

documents.

Calendar

Schedule meetings

and appointments.

Outlook

Read and

send email.

People

Get contact

information.

Office Online








http://portal.office.com/

What’s new on the PowerPoint 2013 ribbon?

You can apply and see changes to the theme of your entire presentation with the Design

tab. And you have more control of the color scheme with the Variants group.

Some tabs are contextual and appear only when you need them. For example, when you

insert or select an audio file, you’ll see the Audio Tools Format and Playback tabs. You

now have specific options for audio files. Other contextual tabs appear when working with

video, charts, and pictures.

It’s a whole new perspective with PowerPoint as your presentations

now use the new widescreen size

by default. If you need to display

on an older projector or monitor,

you can change the size.

Widescreen

The new default

slide size.

Variants

Change theme colors.






Install apps on

your PC

Install apps on

your device

Use Office Online

Create and edit

documents from

your browser.



Creating and saving presentationsNo matter if you start from your PowerPoint desktop app or from Office 365, you can

create a presentation and then store it in your OneDrive for Business or SharePoint

document library.

OneDrive for Business is your online file

storage. Presentations saved here are

private unless you share them with others.

Plus, you can access them from almost

anywhere on almost any device.

Save to a SharePoint document library

Create a presentation using PowerPoint 2013

PowerPoint 2013 provides templates

you can use to create new

presentations or you can start with a

blank presentation. You can also

learn more from the PowerPoint

2013 Quick Start Guide

(http://go.microsoft.com/fwlink/p/?Li

nkId=272047).


Create a new presentation from Office 365You don’t need the PowerPoint desktop app to create a new presentation. If you’ve got OneDrive for Business or a SharePoint document library, you can create a new

presentation from there. PowerPoint Online provides the basic tasks and automatically

saves your presentation to that location.

By default, SharePoint sites include a

document library. You can save your

presentation here. Anyone with access to

that site can see and work with you on

presentations and other Office documents.


and then choose OneDrive

or Sites.

2. Choose New.

3. Choose PowerPoint

presentation.



Open a presentation from PowerPoint 2013Choose the location of your presentation, and then open it.

Opening and deleting presentationsOpen a presentation from Office 365Quickly open a presentation from OneDrive for Business or a SharePoint team site.

You’ll notice differences when you first open PowerPoint

2013. You can choose from

the list of available templates,

your Recent presentations

with their location, or Open

Other Presentations to get

to your OneDrive for Business

and team site document

libraries.

Delete a presentation from Office 365Deleting presentations from OneDrive for Business or a SharePoint is just as simple.


Use this location to get

to your online storage.

Recent Presentations

Get quick access to

presentations in their

default locations.

SharePoint

Open a presentation

from a SharePoint

team site.

PowerPoint Online

Choose the presentation

name to automatically open

it for basic editing in

PowerPoint Online.

PowerPoint 2013

Select a presentation and

then choose Edit to open in

PowerPoint 2013.

1. Select the

presentation you

want to delete.

OneDrive.com

Sign in with a Microsoft

account to access

personal presentations.

3. Choose Delete.

2. Choose Manage.



Sites.

Working offline with PowerPointNeed to work somewhere without an Internet connection? You can sync documents or

entire folders to your computer before you go. When you’re back online, your changes will automatically sync.


How does sync work?

The first time sync, it takes a little longer to download your documents on your

desktop or other device. You can now work offline without losing your changes or

juggling multiple copies.



folder on your device Favorites with the documents you have synced.

2. Choose Sync. OneDrive for BusinessLists the documents in your OneDrive for

Business library.

Your desktop

Shows the location

containing copies of

the documents you

synced from your

OneDrive for

Business library.

Sync a document or folderYou can sync only the presentations or folders you’re working on.

2. Select a

document or

folder.

3. Choose Sync.

1. Choose the app

launcher , and

then choose

OneDrive or Sites.

Working with others

Share presentations

PowerPoint OnlineDoes a coworker not have PowerPoint on their computer? Or do they use a Mac? Not a

problem! With PowerPoint Online, you can do basic co-edits in the same presentation at

the same time.

PowerPoint Online shows who is editing and what changes they have made.

Wherever your presentation is stored, you can share it with others—whether they're

part of or outside of your organization. When you share, the people who need to

review or edit get an email with a link to the presentation. With just a quick click,

reviewers can open it from nearly anywhere and on practically any device.

Share

Work on the same

presentation with

others

simultaneously.

Need more options?

Open in PowerPoint 2013

to get advanced options

such as more transitions,

more animations, and

Presenter View.

No Save button?

Don’t worry, PowerPoint Online automatically saves

your presentation. 1. Select a

presentation. 2. Choose Share.

4. Choose

Share.

3. Enter

reviewer’s name or email

address.

Who’s editingSee if others are

editing the same

presentation.

Changes

See what slides

others are editing in

your presentation.

office365.office2013 office online

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