ohio valley region gregiong.swe.org/uploads/2/2/8/8/22884480/we14... · 23-10-2014 ·...
TRANSCRIPT
Ohio Valley Region G
Professional Meeting Thursday, October 23, 2014 Los Angeles Convention Center, Room 512 12:45-1:45pm
Introductions
Financial health allows strategic investments for future
Detailed financial report presented by Region Treasurer, Virginia Brandt.
t Deb MacKay (G006 Bluegrass) – Lexington, KY
t Michele Eidam (G005 South Ohio) – Cincinnati, OH
t Haydee Hetrick (G002 Kentuckiana) – Shelbyville, KY
t Provide proactive leadership coaching delivered through targeted modules to SWE organizational units, including sections, regions, and Members-at-Large (MALs) through webinars, in-person sessions, teleconferences and at Leadership Summits, Region Conferences, and Society Annual Conference.
t A FREE resource for your organization!
Leadership Coaching Committee
t 8 members • Chair: Betty Irish – Region B, Phoenix, AZ • Chair-Elect: Jan Williams – Region B, Albuquerque, NM • Washington Liaison: Yvonne Rodriquez (shared with AWIS)
t Activities • Develop tools and resource plan for local activities • Crafting new position paper on Work-Life Integration and
updating committee organization documents • Consolidate current position papers, SWE policies and
guidelines for communicating with elected Federal officials, what to communicate and effective communication
• Coordinate with Leadership Coaching on Advocacy Module • 2015 Capital Hill days tentatively scheduled for March 11-12
Government Relations and Public Policy (GRPP)
Women in Academia (WIA) Committee t Professional development activities
• Academic track at WE14, webinars • Mentoring program (to be launched in FY15)
t Goals for FY15 • Continued professional development programming • Strategic plan for committee • Promotion of academic career paths
– Webinar – Possibility for presentations at region conferences
t Call for participation • SWE faculty advisors, other academics • Contact Jennifer Patterson, FY15 Chair
Curriculum Committee
t Needs your help in determining the future programming of the organization!
t Goals for FY15: • Identify top 5-10 gaps in programming – Corresponds to
the SWE Strategy goal: Develop an education-, experience-, and exposure-based portfolio for all career and life stages and paths
• Implement recommendations from last year t Join the Committee! Your value proposition:
• Interface with SWE leadership • Your voice on this committee has a direct impact on
the programming that SWE does! t If you have an idea for programming or are interested in
joining the committee please contact Committee Chair Islin Munisteri: [email protected]
Diversity & Inclusion
t Best Practice Sharing t Opportunities t Challenges t Feedback t Ideas
Open Forum & Discussion
t Immediately after the joint collegiate & professional meeting … gather in the hallway outside!
Professional Networking
Ohio Valley Region G
Joint Collegiate & Professional Meeting Thursday, October 23, 2014 Los Angeles Convention Center, Room 512 1:45-2:45pm
Welcome Gems of Region G!
Ohio Valley Region G Officers Title Name Section
Governor FY14-FY15 Lisa Rimpf G003 Northeastern Ohio
Lieutenant Governor FY14-FY15 Elizabeth Terrien G001 Central Ohio
Secretary FY15-FY16 Miranda Wantland G002 Kentuckiana
Treasurer FY15-FY16 Virginia Brandt G003 Northeastern Ohio
Title Name Section
Member-at-Large (MAL) Representative Olivia Miller G049 MAL
Member-at-Large (MAL) Alternate Representative Cynthia Reid G049 MAL
Section Representative
Andrea Sakla G001 Central Ohio
Sheryll Sison G002 Kentuckiana
Erin Culver G003 Northeastern Ohio
Mary Ann Walsh G004 Pittsburgh
Kathryn Kukla G004 Pittsburgh
Margaret Adriatico G005 South Ohio
Paige Bensing G006 Bluegrass
Region Collegiate Representative (RCR)
Jessica Messick G056 University of Dayton
Melissa Lindsey G059 The Ohio State University
Region Collegiate Communications Editor (RCCE)
Alternate Collegiate Representative Sarah Robb G051 Carnegie Mellon University
Region Council Voting Members
Face-to-Face Region Leadership Summit: September 20 – Cambridge, OH Annual Conference: October 23 – Los Angeles, CA Region Conference: February 7 – Morgantown, WV Teleconferences Mondays @ 8:00pm:
Important Dates
August 4 September 8 October 6 November 3 December 1 January 5 March 2 April 6 May 4 June 1
Representative Reports to Region Governor:
September 10 (delayed to September 22) February 10 May 10
First Society Annual Conference attendance Professional Member Collegiate Member Faculty Advisor Collegiate Section Counselor Section President Graduate Student Freshman SWE Scholarship Recipients & Judges Board of Directors – past & present Those looking for a job at Career Fair If you want to be President someday!
Ice Breaker
Membership
Strategic Plan FY15 Operational Goals
Society Strategic Objectives Region Goals
1.1: Develop an education-, experience-, and exposure-based portfolio for all career and life stages and paths
1.2: Develop new markets and strengthen
existing markets for the education, experience, and exposure portfolio.
Continue implementation of mentoring program within Region. Integrate LCC/CLCC in region leadership development through leadership summits and region conferences. Form Region Conference Advisory Group
Professional Excellence
• Goal 1: SWE will develop women engineers at all stages of their personal and professional lives.
Region Flow Down
Region Flow Down
Globalization
• Goal 2: SWE will be recognized as a global, inclusive organization, promoting diversity and inclusion and serving women engineers wherever they are.
Society Strategic Objectives Region Goals
2.1: Partner with global employers to promote the SWE brand.
2.2: Partner with other organizations to
promote achievement of common goals through the SWE brand.
2.3: Develop a flexible SWE governance
structure that supports globalization and inclusion.
Region Governor to mentor two professional or collegiate potential leaders in Region who are different than she is. At least 2 region leaders to attend meeting/event of another region (leadership summit, conference, monthly telecon, etc.) Institute SWE/Family Integration task force
Region Flow Down
Advocacy
• Goal 3: SWE will advocate for the inclusion and success of women, present and prospective, in engineering and technology.
Society Strategic Objectives Region Goals
3.1: Lead advocacy efforts with government and through the media.
3.2: Provide resources for individuals to advocate for the Society’s Mission and for themselves.
3.3: Create opportunities for and improve access to careers in engineering and technology by impacting those who influence career choices for women and girls.
3.4: Advocate with employers and academic institutions for the recruitment, retention and advancement of women on women’s own terms.
Recognize SWE leaders to schools and employers through written communications Promote accomplishments of Region members via Region websites and social networking media Capture an average of one entry per section in the outreach assessment tool and collect feedback from sections who have used it.
Business as Usual
Region Goals
Develop a tactical plan for region, approved by region council All sections update bylaws to current template Region update bylaws to current template IRS postcard/taxes completed by November 15 All Professional Sections complete a Leadership Coaching module All Professional Sections complete a section vitality assessment and Collegiate Sections to use self-evaluation form from Outstanding Collegiate Section package.
Senate Overview & Update
Jamie Tylicki, FY14-FY15
Kathryn Kukla, FY15-FY16
Brooke Sroczynski, FY15
Senators Responsibility
Charting the strategic direction of SWE by developing and adopting the long-range goals for the Society via strategic initiatives, Annual Strategic Plan & Approval
Developing and/or adopting statements of external policy on issues or positions that have broad implications for the professional environment and the Society as an organization
Conducting essential dialogue on long-term trends and issues of common interest
Final authority on Society structure/flow via bylaws votes
Information conduit between constituents (Region or International) to the Society leadership
Setting dues for all individual grades of membership, including allocation percentages of funds rebated to sections, members-at-large, and regions
Establishing policies on the use and restrictions of Society contingency funds
Approving changes to Society’s trademarks or other emblems
Approving changes to Society bylaws
Approving changes to the number of regions or regional boundaries
Considering and, if necessary, voting upon other business brought before the Senate from throughout the Society
Additional Expectations
As the “voice of the members” input is sought in various ways throughout the year
Environmental Scan and Branding Update
Diversity and Inclusion Training Update
Work & Life Integration Playbook
Update on Employer Sponsored Dues / Financials
Strategic Initiatives Committee Working Session
Global/Governance Discussion
Special Projects Process
Senate Meeting Agenda
Everyone welcome Saturday, October 25 @ 1:00-5:00pm, Room 408A
Branding Initiative Special Project Fund Request in FY14
for David James Group (SWE’s marketing firm) to re-evaluate SWE’s brand and make recommendations
Diversity & Inclusion Training Special Project Fund Request in FY13
for SWE to partner with KMA to develop training for members on a variety of
diversity and inclusion (D&I) topics
Governance Model Study Special Project Fund Request in FY15
to partner with McKinley advisors to investigate governance structure
and make recommendations
Previously Mega Issues Committee
Tasked with redeveloping the committee in FY14
Performs research & develops white papers to facilitate society’s dialogue on strategic initiatives
Solicits ideas from SWE members for future initiatives that align with society’s strategic plan
Assist with prioritization and selection of proposed strategic initiatives
Past example of committee’s work is the SWE Work Life Integration Playbook eBook
Strategic Initiatives Committee
Interested to learn more … attend Conference Session! Friday, October 24 @ 1:30–2:30pm, Room 501A
Outreach Committee Dana Day
FY15 Commi.ee Chair
Mary Zeis Assessment Work Group Lead
t Outreach Metric Tool (OMTool) – record your impact now in 10 simple questions: www.surveymonkey.com/s/omtool • Sections and Regions will receive summary reports
showcasing their impact! • Data used internally by the Outreach Committee to
make strategic decisions, and externally with Sponsors to show impact of Outreach activities.
t Find information on Voices From the Field webinars, the new Parent Educator Program training tool, resources for planning events, new SWEnext affiliation program, maximizing partnerships with NGCP and FabFems & so much more at swe.org on the K-12 Outreach tab.
Outreach Committee
Goal: Capture an average of one entry per section in the Outreach Assessment Tool and collect feedback from sections who have used it. Status: t 39 Sections listed in Region G in the SWE Directory
t 3 Sections reported Outreach events using the tool • G004 – Pittsburgh Explore Engineering Camp • G059 – The Ohio State University Discover Engineering • G063 – University of Pittsburgh Elementary Engineering Extravaganza
Outreach Assessment Tool Region G Goal & Status
Mentoring Program
Pamela Morison P.E. Region Mentoring Chair
Society Individual Awards
Frances Mazze Hurwitz, PhD: G003 Northeastern Ohio Achievement
Helen Patricia: G004 Pittsburgh Fellow Grade Member
Karen A. Thole, PhD: G061 The Pennsylvania State University Distinguished Engineering Educator
Stephanie Salas-Snyder: G005 South Ohio Distinguished New Engineer
Lisa Rimpf: G003 Northeastern Ohio Distinguished New Engineer
Rita Bowser: G004 Pittsburgh Global Leadership
Tabitha Voytek: G051 Carnegie Mellon University Outstanding Collegiate Member
In 2014, SWE disbursed more than 230 new and renewed scholarships valued at more than $721,000!
Region G Judy Simmons Memorial Scholarship Fund
• Endowed June 2013 • SWE Collegiate Membership Required • Any qualified engineering major • 1 each $1000 scholarship; Non-Renewable • Eligibility:
– Minimum GPA 3.0 – Sophomore, Junior, Senior, Graduate Student
• Studying at educational institution in Region G
• First award in FY15 Leslie Abrahams: Carnegie Mellon University
FY15 Scholarship Recipients
Heather Luken: The Ohio State University Mary Gunther Memorial
Celeste Neary: Carnegie Mellon University Alisa Noll: The Ohio State University Natalie Nash: The Pennsylvania State University Rachel Perini: The Pennsylvania State University Gina Valerio: The Pennsylvania State University Sarah Catherine Pfister: Case Western Reserve University GE Women’s Network
Leah Neustadt: Case Western Reserve University Rockwell Automation
Kelley Davis: The University of Toledo Jennah Rawahnen: Ohio University Turner Construction
Stephanie Cortes: University of Pittsburgh Northrop Grumman Foundation
FY15 Scholarship Recipients
Erica Brackman: The Ohio State University Kelsey Czyzyk: The Pennsylvania State University The Chrysler Foundation
Jennifer Kearney: The Pennsylvania State University Ada I. Pressman Memorial
Abigail Spohn: University of Dayton Cummins
Amanda Anderson: University of Kentucky – Paducah Leah Gillispie: Cedarville University Honda
Katelynne Lingas: Cedarville University Praxair, Inc.
Brooke Sroczynski: University of Dayton Elizabeth McLean Memorial
Stilettos to Steel Toes Sponsored by:
336 submissions
109 submissions
46 submissions
32 submissions
CONGRATULATIONS MOST ENTRIES!
CONGRATULATIONS GRAND PRIZE WINNER! Gabriella Marinescu
The Ohio State University Class of 2015
Region Conference
Society Nominating Committee
Region G MeeQng October 23, 2014
Los Angeles
Mary E. Kinsella F.SWE, Region G RepresentaQve
t FY15 Society Nominating Committee Membership t What Does the Nominating Committee Do? t General Timelines t SWE Leadership Competency Model t Call for Feedback on FY16 Candidates t Reminder: SWE Policy on Campaigning and
Endorsement of Candidates
Today’s Talking Points
Society Nominating Committee
FY15 Chair: Alyse Stofer– Region H (Non Voting) FY15 Deputy Chair: Cheryl Manning - Region E (Non Voting) Region A – Esther Heller*
Region B – Vi Brown Region C – Carol Bachman* Region D – Beth Posey Leonhard Region E – Andrea Stenberg* Region F – Michele Fitzpatrick Region G – Mary Kinsella* Region H – Nora Lin Region I - Brenda Wolfe* Region J - Kelly Griswold Schable * Two Year Term ends in FY16
What does the Nominating Committee do?
t Solicits candidates for Society officer and director positions • Senate leadership, BOT, as requested
t Prepares a slate based on what’s best for SWE • Gathers and assesses verbal and written input from candidates • Gathers and assesses member feedback on candidates • Down-selects from nominees to best qualified candidates
t Provides feedback to slated and non slated candidates (Chair) t Revises and updates nomination forms and processes
What the Nominating Committee Does Not Do
• Choose society leaders • Assess electability of candidates • Mentor candidates
Key Dates t Call for Nominations
• Sept 10 – 28 • Nomination Form and Consent Form
t Solicit additional candidates (as needed) • Oct 8 – 21
t Candidate statements • Oct 27 – Nov 12
t Society Feedback on Candidates • Oct 27 – Nov 14
t Evaluate Candidates, Conduct Interviews (as needed) & Provide Feedback • Nov 18 – Jan 31 Slate shared with Society
Feb 1
Key Dates (Collegiate Director)
t Call for Nominations • Jan 5 (tentative dates for 2015)
t Candidate Nomination Packages • Due Feb 1
t Evaluate Candidates, Conduct Interviews (as needed) & Provide Feedback • Feb 2 – Feb 20
t Slate Submitted • By Mar 1
SWE Leadership Competency Model
Leadership AbiliQes
CommunicaQon
Business Knowledge
Self Management
Leadership Competencies
SWE Leadership Competency Model
OYen achieved during undergraduate and graduate studies
OYen achieved during pracQce
Novice Advanced Beginner
Competent Proficient Expert
SWE Leadership Competencies
Leadership – applying competencies when developing and execu8ng strategy
Communica8on – cul8va8ng effec8ve and strategic rela8onships
Business Knowledge
Self Management
Model is incorporated into the Nomina8ng CommiAee process: NominaQon Form – Candidate Statement – Member Feedback – Candidate EvaluaQon
Open Positions: t President Elect (5 applications) t Secretary (7 applications) t Director (2 positions – 12 applications) t Deputy Director of Regions (2 applications) t Trustee (2 positions - 4 applications) t Speaker of the Senate (5 applications) t Deputy Speaker of the Senate (4 applications) t Senate Secretary
FY2016 Call for Society Feedback Society Officers & Board of Trustees
Oct 27th – Nov 14th
SWE Policy on Campaigning & Endorsement of Candidates t The primary source for information about Society ballot level candidates is the
statements and ballot information provided via official Society channels.
t Use of SWE’s electronic resources is not permitted to promote individual candidates or to solicit signatures for a petition nomination. This includes SWE list-serves, SWE distribution lists, and SWE groups on social media. Personal email, including SWE alias emails, and personal social media venues are permitted.
t Announcements made in the course of SWE business meetings, including conference calls, newsletters, or face-to-face meetings that an individual is running for office are permitted. Links to the primary information source should be included.
t Messages in the course of SWE business or which use SWE resources that encourage voting for a specific candidate or that discuss candidates platforms are not permitted.
t SWE print or electronic advertisements are not permitted.
Alleged violations will be referred to the Society Ethics Committee for investigation and action
Region G Nominating Committee
Region G MeeQng October 23, 2014
Los Angeles
Helen Patricia, FY15 Commi.ee Chair
t FY15 Region G Nominating Committee Membership t What Does the Nominating Committee Do? t FY16/FY17 Positions t General Timelines t Call to action
Today’s Talking Points
Region G Nominating Committee
Commi.ee VoQng Members Professional SecQon/MAL/Collegiate secQon
Karin Bozak G003 Northeastern Ohio
Ruthann Omer G004 PiAsburgh
FY15 Region G Nomina8ng CommiAee chair Helen Patricia ([email protected])
Ø Requirements -‐ CommiAee shall consist of at least three vo8ng members with no more than one member from each sec8on or from the members at large.
Ø Members of the commiAee may not become candidates for posi8ons being during their tenure
Ø We also encourage collegiate membership
We need addi8onal members for FY15!
Role of the Region Nominating Committee t What the Region Nominating Committee Does
• Solicit and vet candidates for Region Leadership, gather member feedback on candidates, assess candidates, and prepare a slate based on what’s best for SWE
• Own the Region Pipeline – Help educate Region and Section Leaders on SWE Leadership
Opportunities – Help pair members and mentors – Share potential leaders with Society Nominating Committee
Committee will propose candidates for t Region Governor t Lieutenant Governor t One Professional Senator (not from G004) t Collegiate Leaders RCR, RCCE, RCS
FY16/FY17 Positions
B. A candidate for region governor must: 1. Be a voting member of the Society in good standing; 2. 2. Be assigned to that region as a member of one of the professional
sections or as a professional member at large; and 3. Have served at least two years in the aggregate as a professional member of the senate, professional section or members at large president, professional section or members at large representative, or region officer, except that one year as either a collegiate senator or collegiate representative may be counted toward this requirement.
Governor and Lt. Governor Requirements
Key Dates - Region Nominations t Call for Nominations
• Nov 15 – Dec 10 • Nomination Form and Consent Form
t Request Region Feedback on nominees • Dec 15 – Jan 5
t Call for nominations for RCR, RCCE, RCS • Dec 15 – Feb 1
t Provide proposed slate to region council • Feb 1 – 20 (petition period)
t Provide slate for governor, professional senator and collegiate positions to HQ • Mar 1
t Region council elects lt. governor • May
YOU ARE THE LEADERS OF SWE -‐ REGION G!! Talk to your nomina8ng commiAee representa8ves today!
JOIN – PARTICIPATE – NOMINATE
Society Nominating Committee Representatives
t Serve two-year terms • Opposite the Region Governor • ½ of committee selected each year to maintain continuity
t Are selected by the Region Council t Are professional members with Society level experience t Cannot serve back to back terms t Cannot be immediate past Nom Com Chair t Cannot run for BOD, BOT or Senate leadership during term t Cannot be Region Governors during term
Selecting Region Representatives to the Society Nominating Committee
A good Region Representative has: t Recent experience at the Society level
• Senate, Committee Chair, BOD, BOT, Past RG, etc. t Interest in helping to shape the future of SWE t Knowledge of Society bylaws and procedures t Ability to dedicate time to the positions
• 1-2 calls per month all year not just until slate is set • Regular work via e-mail • Significant time evaluating candidates
t Financially supports activities of Sections, Members-at-Large, Regions, and Society Committees
t Funds distributed for programs that are dedicated to:
• K-12 Outreach • Professional Development • Providing a positive forum for Diversity Issues and Training • Programs DO NOT have to be new
t Currently supported by donations from: • ExxonMobil Education Foundation • Microsoft Corporation's Equal Access Grant
• FY14 awarded over $140,000 to over 70 grants, impacted over 10,000 people for SWE’s mission, reviewed over
95 grants submissions from over 50 unique sections
What are Program Development Grants?
t New Website Target Launch Nov 1 • http://societyofwomenengineers.swe.org/index.php/swe-
blog-swe-blog-189/4187-program-development-grants t Updated FAQ’s
• Clarification for International Affiliates and MAL’s • Updated cost per girl
• Professional Development short form
Timeline t Committee reviews grants every month t Grants must be submitted (emailed to Lester
[email protected] and Jennifer [email protected]) by midnight (PST) on the 1st of the month to be considered for funding during that month
t Grant process is 45 days t Plan early! Best practice is to submit grant 4 months before
the event
PDG: What’s New for FY15
A section/region/committee will be ineligible to receive a PDG if any of the following are true:
• Section/Region/Committee has an overdue final report from a previously funded PDG, or
• Section/Region/Committee already has three (3) PDGs open, or
• With this grant, the section/region/committee has over $7,500.00 in funding of current/open grants, or
• Section has not submitted their financial report to SWE HQ for the previous FY, or
• The grant was submitted after the start of the event.
Grant Eligibility
Graduate Student Community
t Creating Programing for Graduate Students within SWE at the Local, Regional and Society Level!
t Online at swegrad.wordpress.com and www.facebook.com/groups/swegrad/
t Leadership: • Graduate Member Coordinator: Elizabeth Gregory,
[email protected] • Graduate Member Coordinator-Elect: Katharine Gamble,
[email protected] • Graduate Programing Coordinator: Elly Sinkala,
[email protected] • Graduate Programing Coordinator-Elect: Richelle Thomas
Graduate Student WE14 Selected Events
Celebrate SWE! Photo Scavenger Hunt
Ohio Valley Region G
Collegiate Meeting Thursday, October 23, 2014 Los Angeles Convention Center, Room 512 2:45-3:45pm
Agenda t Region Collegiate Team (RCT) Introduc8ons t Roll Call t RCT Goals t Repor8ng t Sec8on Maintenance t RCT Elec8on and Roles t Membership t Region Conference
RCT Introductions t Region Governor: Lisa Rimpf t Lieutenant Governor: Liz Terrien t Region Collegiate Representa8ves (RCRs): Melissa Lindsey and
Jessica Messick t Region Collegiate Communica8ons Editor (RCCE): Sarah Robb t Region Collegiate Senator (RCS): Brooke Sroczynski t Collegiate Leadership Coaching CommiAee (CLCC) lead:
Tabitha Voytek t SWEFLs: Taylor Davis and Elizabeth Heil
Roll Call t G051 Carnegie Mellon t G052 Case Western Reserve t G053 U of Cincinna: t G055 Cleveland State t G056 U of Dayton t G057 U of Kentucky t G058 U of Louisville t G059 The Ohio State University t G060 Ohio University t G061 Penn State t G062 Penn State, Beaver t G063 U of PiMsburgh t G064 U of PiM, Johnstown t G065 U of Toledo
t G066 WVU, Ins:tute of Technology-‐Montgomery
t G068 Youngstown State University t G070 Ohio Northern University t G071 Wright State University t G072 Grove City College t G073 Cedarville University t G074 WVU t G075 Gannon t G076 U of Akron t G077 Miami t G078 Stark State College of Tech t G079 Penn State-‐ Erie t G081 Robert Morris t G082 Murray State t G083 MarieMa College t G084 Lorain County CC t G085 Geneva College
Region Collegiate Team (RCT) Goals
t Encourage joint events with professional sec:ons t Encourage join events between geographically close sec:ons t Increase society membership t CLCC contact with every sec:on and adver:se their training
op:ons t Recruit CLCC coach for southern Region G t Involve SWEFLs in vital RCT tasks t Assist non-‐compliant sec:ons with tasks needed to become
compliant t Secure counselors for necessary sec:ons
Collegiate Leadership Coaching Committee (CLCC) t Can assist with compliance t Help secure counselors/faculty members t Help with ideas for events or membership t Leadership module examples
• Building Membership • Effec8ve Personal Communica8ons • Fund Development • Strategic and Tac8cal Planning • SWE Officer Training
Reporting
t Opportunity to communicate your sec8on’s issues, concerns, successes, and best prac8ces to SWE leadership
t Due to your RCR on the following dates • October 1st, 2014 • January 20th, 2015 • April 20th, 2015
Section Maintenance
t Annual Report à Due June 30 to HQ t Financial Report à Due June 30 to HQ
• Collegiate EZ Form (Less than $10,000/yr) • Collegiate Long Form (>$10,000/yr)
t hAp://leadership.swe.org t Only the SecQon President & Treasurer on file with HQ can submit these forms! • To get access send an e-‐mail to [email protected]
IRS e-Postcard (form 990-N)
t A short electronic form that must be filed annually
• hAps://epostcard.form990.org/frmSecurityLogin.Asp?StatusRequired=LoggedIn
t If a sec8on doesn’t file an e-‐postcard it can lose its non-‐profit status and be fined by the IRS
t Due November 15-‐ Forward confirma8on email from IRS to us!
Section Maintenance/SWE Membership
t To remain in good standing, each SWE sec8on must have at least 10 paid members. Over 50% of the paid members must be females with a declared Engineering major.
t Things to keep in mind: • Sec8ons receive a 20% rebate for each paid member. • ALL sec8on presidents and treasurers must be paid members.
• Only sec8ons in good standing get to vote in RCR/RCCE/RCS Elec8ons.
RCT Election Schedule
Call for Nomina8ons: Mid-‐December Nomina8ons Due: Late January Vo8ng : March Results Announced: April
t RCS, RCR (2), RCCE t Collegiate sec8on presidents will vote on behalf of their
sec8ons.
RCR Role t Vital collegiate voice within the Region and to Region leaders in SWE. t Serves on Region Council as the vo8ng collegiate member(s) for the region. t Serves on the Region Collegiate Team working to make sure collegiate
sec8on interests and concerns are discussed among the region leadership and plans are made to improve the region collegiate experience.
t Prepares the Collegiate Report to the Governor 3 8mes a year aper collec8ng Collegiate Sec8on Reports.
t Leads the Collegiate sec8ons of the Region mee8ngs at the Annual and Region Conferences.
t Works with other RCRs and RCCEs on yearly goals to improve the collegiate experience in SWE.
t AAends Collegiate Leadership Ins8tute (CLI) at Annual Conference to receive leadership training.
RCCE Role t Serves as the RCR Alternate t Maintains the Region Collegiate Blog, by working with the Region Webmaster,
Region Governor, RCR and Collegiate Sec8ons. • RegionG.wordpress.com
t Writes and Posts Monthly Hot Topics on the Blog -‐ Topics could include Membership, Fundraising, Rewarding Members, Program Ideas, etc.
t Works with Collegiate Sec8ons to get 2 pos8ngs/ar8cles a year from each sec8on. t Serves on the Region Collegiate Team. t Helps prepare report to the Governor 3 8mes a year, upda8ng the Governor on
the blog, region collegiate team, and other happenings. t Works with other RCRs and RCCEs on yearly goals to improve the collegiate
experience in SWE. t AAends Collegiate Leadership Ins8tute (CLI) at Annual Conference to receive
Leadership Training. t AAends Annual & Region Conferences.
Region Blog hMp://regiong.wordpress.com/ t Leadership Updates t Sec:on Spotlight t Hot Topics t Photos t Addi:onal submissions encouraged!
RCS Role t The Senator is a vital collegiate voice within the Region and to Society
leaders in SWE. t Serves as the collegiate voice for the region on the Society Senate.
• They help set the direc8on for the society working with 2 Professional Senators from the 10 Regions and 2 Interna8onal Senators.
• They approve changes to the Society bylaws, public policy posi8on statements, and also work to address strategic ini8a8ves.
t AAends 2 face-‐to-‐face Senate mee8ngs at Annual Conference and in the Spring, as well as monthly conference calls.
t Works with RCR & RCCE to keep collegiate sec8ons informed of Society SWE news.
t Trains with the other Senators. t AAends Collegiate Leadership Ins8tute (CLI) at Annual Conference to
receive leadership training. t AAends Annual & Region Conferences.
SWEFLs t A SWEFL is a collegiate member with no fewer than 2 years
lep of a current degree program (freshman or sophomore for undergrad or 1st/2nd year grad student pursuing a PhD) who shows outstanding poten8al for future leadership in SWE.
t SWEFLs are invited to take part in the Collegiate Leadership Ins8tute (CLI) held as part of the Annual Conference.
t Par8cipate in a SWEFL mentoring program. t Nomina8on process occurs in April .
Collegiate Scholarships
t Ques8ons go to: [email protected] t Website to view them: www.swe.org/scholarships t Info and deadlines available in December t Separate categories of funding:
• Graduate • Incoming Freshman • Undergraduate – Freshman/Sophomore • Undergraduate – Junior/Senior
t Range from $1,000 to $10,000
Another way to benefit from a SWE membership!
Awards Overview t Individual -‐ Email submissions to [email protected]
• Outstanding Freshmen / Sophomore Member (Deadline March 31st) • Outstanding Junior / Senior Member (Deadline March 31st)
• Outstanding Graduate Member (Deadline March 31st) • Outstanding Counselor (Deadline March 31st) • Outstanding Faculty Advisor (Deadline March 31st)
t CompeQQons • Outstanding Collegiate Sec8on (Deadline May 31st) • Poster Compe88on (Deadline June 15th)
– Individual Graduate and Undergraduate Categories • Boeing Team Tech (Deadline January 15th) • SME Bowl (at Annual conference 1 team per Region) • More details www.swe.org -‐> Awards and Compe88ons -‐> Collegiate
Compe88ons
Awards Overview
t Sec8on Awards • Communica8on Award (Deadline July 1st) • Collegiate Sec8on Transi8on Award (Deadline July 1st) • Membership Reten8on Program Award (Deadline July 1st) • Membership Recruitment Program Award (Deadline July 1st) • The Boeing Company Mul8cultural Award (Deadline July 1st) • Outreach Event/Series Award (Deadline July 1st) • Girl Scouts Award (Deadline July 1st) • Connec8ng Educators to Engineers Award (Deadline July 1st) • Corning Incen8ve Grant (Deadline July 1st)
t Sponsored by Exxon Mobil Corpora8on t Compe88on on Saturday, October 25 t LACC 409A & 409B from 2:00-‐5:00pm t Challenges collegiate members in the areas of science, math, physics, engineering, technology, and knowledge of SWE history and policies
t Need 5 volunteers t Opportunity to win cash prizes
SME Bowl
Questions
? Any questions about the presentation?
Best Practice Sharing
t Recrui8ng new members t Outreach events t Working with professional sec8ons t Fundraising t Running a mee8ng / fun event ideas
Back up slides
Networking
t Human bingo ice breaker t Find someone who fits the descrip8on in the box and have them sign their name in that box
t Cannot have a person sign for more than one box t First person to fill their board wins!
SWE Counselor
• Each collegiate section is required to have a SWE counselor.
• The counselor is elected by the college section each year.
• The counselor shall be considered a non voting member of the collegiate section.
• The counselor is a member of your local professional section or a region MAL.
• Update HQ if your SWE Counselor Changes
A professional member who oversees collegiate section needs and issues.
Faculty Advisor
A professor or staff member that provides the connection between the school and the section.
• Not required, but recommended by SWE. • The advisor is chosen by the SWE
section. • Does not have to be a member of SWE. • Oversees the section and ensures that all
school rules and obligations are being followed.
Awards
t Outstanding Collegiate Sec8on (OCS) • Every sec8on should apply for this!
t Outstanding Counselor/Faculty Advisor t Collegiate Member Awards
• Nominate someone!
t Sec8on Awards • Many of these have $$$ prizes!
t Region Awards Deadlines -‐ Date TBD
Membership Types
t Standard Collegiate membership • $20/year
t Joint Membership • AISES, NSBE, SHPE
t C2C Membership * • One 8me $50 • Covers en8re collegiate career & 1st year as a professional SWE member
• Great deal if you will be in school for at least 2 more years (Grad school, too!)
*C2C members must renew membership info each year but are not charged