OHS POLICY AND

PLANNING

Occupational Health and Safety

Planning Procedures Manning Drive Noble Park North Victoria 3174

Nazareth College OHSMS OHS Planning Procedures Sept 2012 Authorised by the Principal Page: 1

1. Purpose: The purpose of this procedure is to ensure consistency in the planning of Occupational Health and Safety (OHS) activities at Nazareth College. 2. References: Occupational Health and Safety Regulations 2007

Occupational Health and Safety Act 2004 3. Definitions:

Activity: Any development, implementation, review

and enforcement of OHS procedures.

Employee: An employee nominated to complete specific OHS tasks (this can be the HSR, a member of the health and safety committee or another employee in the workplace).

Hazard: Anything with the potential to cause harm, injury, illness or loss.

Health and Safety Representative: (HSR) An elected employee responsible for representing employees within a DWG on matters relating to OHS.

Management OHS Nominee hereafter referred to as the Business Manager:

The Business Manager - A position nominated by the Workplace Manager to oversee the operational aspects of implementing health, safety and wellbeing initiatives, policies and procedures.

OHS Committee: A cooperative forum for employers and employees to work together on OHS issues.

OHS Procedures: Specific procedures that combine to make up Nazareth College’s OHS Management System (OHSMS).

Risk: A description of the likelihood and consequence of a hazard causing injury or illness.

Workplace Manager: The Principal responsible for the school.

Occupational Health and Safety

Planning Procedures Manning Drive Noble Park North Victoria 3174

Nazareth College OHSMS OHS Planning Procedures Sept 2012 Authorised by the Principal Page: 2

4. Responsibility: At Nazareth College the Business Manager is responsible for:

Providing and utilising resources to implement, maintain and review activities on the OHS Activities Calendar or equivalent template/form;

In consultation with relevant persons, reviewing and planning the OHS activities or equivalent template/form at the commencement of each year;

Ensuring that as a minimum the actions required in each of the OHS procedures are planned and implemented;

Ensuring that employees, contractors and visitors have relevant information, instruction and training to enable them to complete the planned activities in a safe manner;

Reviewing the OHS Activities Calendar or equivalent template/form to ensure that planned activities are completed; and

Making sure that the current OHS Activities Calendar or equivalent template/form is available to all employees and prominently displayed in the workplace e.g. on noticeboards.

Employees are responsible for:

Participating in the review and planning of activities listed on the OHS Activities Calendar or equivalent template/form;

Taking part in and completing activities as agreed on the OHS Activities Calendar or equivalent template/form;

Reporting back to the Business Manager on the status of required activities; and

Advising the Business Manager where additional activities may be required on the OHS Activities Calendar or equivalent template/form.

5. Procedure: 5.1 OHS Activities Calendar An OHS Activities Calendar has been developed to reflect the requirements of the OHSMS. This can be modified to meet the needs of the College. 5.2 Initial Review of the OHS Activities Calendar The Business Manager is to consult relevant persons when first reviewing the OHS Activities Calendar These should include:

Area/subject coordinators involved in the task, activity or area;

Relevant OHS committee members or HSR; and

Employees who would be expected to undertake the task or activity.

Occupational Health and Safety

Planning Procedures Manning Drive Noble Park North Victoria 3174

Nazareth College OHSMS OHS Planning Procedures Sept 2012 Authorised by the Principal Page: 3

During the initial review, the Business Manager should review each activity for applicability. Delete items that are not appropriate and list any additional activities that may be required or requested following the consultation process. This may include:

OHS Related Training (e.g. HSR 5 Day WorkSafe Approved Training Course);

Safe Use of Machinery in Technology Course; and

Anaphylaxis Training. Once the activities have been agreed on, the Business Manager, in consultation with HSR and employees, should set the frequency of the activities. In many instances the activity will have reoccurring requirements over the year Note: Some activities have a required minimum frequency e.g. workplace inspections, while others should be agreed with employees e.g. delivery of hazard specific training.

5.3 Allocating Responsibility for Activities Once the OHS Activities Calendar is finalised, the Business Manager is to ensure the activities that are planned are implemented via the allocation of responsibility and resources. Employee participation has several benefits, including:

Demonstrating employee participation in the identification, assessment and control of hazards;

Reducing the load on the Business Manager;

Increasing the chances of identifying more hazards by involving a broad range of employees;

Allowing the Business Manager to match activities with skill sets and competencies of employees.

The agreed activities should be clearly communicated by either including the names or titles of the employees on the OHS Activities Calendar or via other means, such as email, written statement etc. It is the responsibility of the Business Manager to ensure that employees are aware of the procedure for completing activities and the minimum documentation that must be used to record the outcome of the activity. The Business Manager should ensure that copies of the OHS Activities Calendar or equivalent template/form are prominently displayed in the workplace. As activities are updated on the OHS Activities Calendar or equivalent template/form, The Business Manager must ensure that only the most up to date copy is on display.

Occupational Health and Safety

Planning Procedures Manning Drive Noble Park North Victoria 3174

Nazareth College OHSMS OHS Planning Procedures Sept 2012 Authorised by the Principal Page: 4

5.4 On-going Review of the OHS Activities Calendar The Business Manager must review the OHS Activities Calendar or equivalent template/form on a regular basis:

Following a review of the Risk Register;

When first implementing the OHS Activities Calendar or equivalent template/form in the workplace;

Every month;

When hazards and incidents are reported;

When controls are not effective and need review;

When new OHS training needs are identified; and

When new or additional activities are required by CEO, auditors or the regulatory authority (WorkSafe).

If an activity has not been implemented by the intended date the Business Manager is to identify the reasons for the delay and in consultation with relevant employees, determine an alternate date and update the OHS Activities Calendar or equivalent template/form accordingly. Employees are expected to complete the activities that have been mutually agreed with them. Where activities have not been completed the employee must inform the Business Manager within a reasonable time so that an alternative date for the activity can then be agreed and the OHS Activities Calendar or equivalent template/form can be updated is outlined above A new OHS Activities Calendar or equivalent template/form is required every 12 months. It is the responsibility of the Business Manager to make sure that this occurs. 6. Related Documentation: OHS Activities Calendar

Occupational Health and Safety

Policy and Planning Manning Drive Noble Park North Victoria 3174

Nazareth College OHS Policy and Planning Page: 1

Nazareth College as an Occupational Health and Safety (OHS) Policy that clearly states the College’s overall OHS objectives and demonstrates the commitment to improving OHS performance. It is important that the Workplace Manager ensures that all employees are aware of the OHS Policy and can access it electronically and/ or via an easily accessible workplace notice board.

As part of the ongoing approach to the management of OHS risk, Nazareth College has established documented procedures to assist with the planning of OHS activities in the workplace. The OHS Activities Calendar provides a guide to OHS activities that must be undertaken by the College over a 12 month period. It also provides details of responsible parties for the implementation and sign off of these OHS activities.

Policy Procedures Forms Guides

OHS Policy OHS Planning Procedure

OHS Activities Calendar

OHSMS Implementation Guide

OHS Audit and Management Review

Evaluation checklist for OHSMS

OHS Improvement Programs

Evaluation Checklist for OHSMS

Nazareth College OHS Policy and Planning Page: 1

REQUIREMENT CONFORMANCE YES/NO

COMMENT CORRECTIVE ACTION

Consultation and Communication

HSR election

Has at least one HSR been elected for each DWG?

HSR training

Have all HSRs attended a WorkSafe approved 5-day training course?

HSR training

Have all HSRs that have attended the 5 day course attended a WorkSafe approved 1-day refresher training course (each year thereafter)?

OHS Notice Boards

Have all documents listed in the OHSMS Implementation Guide for OHS Notice Boards been displayed on the workplace's OHS Notice Board?

OHS meeting planning

Does the workplace have a regular forum where OHS is discussed with employees and is this scheduled on the OHS Activities Calendar on a quarterly basis (at least every three months)?

OHS meeting minutes

Are OHS (Committee and/or staff) meeting minutes collected and prominently displayed in the workplace (OHS Notice Board)?

Staff meeting agendas

Is OHS a standard agenda item for all staff meetings?

Communication and Consultation

Have the OHS Policy and Communication and Consultation Policy been communicated to all employees and documented in minutes of the meeting?

OHS Issue Resolution Process

Is there an OHS Issue Resolution Process that has been agreed to by employees and prominently displayed in the workplace?

Evaluation Checklist for OHSMS

Nazareth College OHS Policy and Planning Page: 2

REQUIREMENT CONFORMANCE YES/NO

COMMENT CORRECTIVE ACTION

Consultation and Communication cont.

OHS Issue Resolution Process

Has the OHS Issue Resolution Process agreement by employees been documented in meeting minutes?

OHS Policy and Planning

OHS Policy

Is the OHS Policy displayed on the OHS Notice Board and readily available for all employees, students, visitors, volunteers and contractors?

OHS Activities Calendar

Have all OHS activities been scheduled and designated to the relevant employees?

OHS Activities Calendar consultation

Has the OHS Activities Calendar been established based on consultation and agreement between all employees?

OHS Activities Calendar review

Is the OHS Activity Calendar reviewed at least once every month?

The workplace must be able to demonstrate that it has completed OHS activities in a planned manner to date by signing off the completion of activities in the calendar. Those Activities that are not able to be completed have to be rescheduled in the OHS Activities Calendar.

OHS Activities Calendar implementation

Have all scheduled OHS activities been completed to date?

OHS Risk Management

OHS Risk Register amendment

Has the OHS Risk Register been reviewed and established for the workplace?

OHS Risk Register implementation

Have the risk controls on the OHS Risk Register been implemented and are they in accordance with the hierarchy of control?

Evaluation Checklist for OHSMS

Nazareth College OHS Policy and Planning Page: 3

REQUIREMENT CONFORMANCE YES/NO

COMMENT CORRECTIVE ACTION

OHS Risk Management cont.

Safe Work Procedures

Have all tasks identified as high or extreme risk had Safe Work Procedures (SWP) developed using the SWP template?

Safe Work Procedures central store

Does the Workplace Manager keep a central store of SWP?

The workplace must ensure that SWP are available in the OHSMS Folder for all tasks assessed as high or extreme on the OHS Risk Register.

Incident investigations

Are incident investigations routinely undertaken following incidents submitted via eduSafe?

Workplace inspections schedule

Have periodic workplace inspections been scheduled on the OHS Activities Calendar?

Workplace Inspection Checklists

Have the Workplace Inspection Checklists been amended to reflect the requirements of the workplace?

Workplace inspection frequency

Has the workplace undertaken a workplace inspection at least once every 3 months for the period to date?

Workplace Inspection Checklists central store

Does the workplace maintain a central store of completed Workplace Inspection Checklists?

Manual Handling Hazard Management

Has a Manual Handling Hazard Management Form been completed for all hazardous manual handling identified in the OHS Risk Register?

Plant and Equipment Risk Management Forms

Has a Plant and Equipment Risk Management Form been adapted, signed and completed for all items of plant and equipment?

Evaluation Checklist for OHSMS

Nazareth College OHS Policy and Planning Page: 4

REQUIREMENT CONFORMANCE YES/NO

COMMENT CORRECTIVE ACTION

OHS Risk Management cont. Plant and Equipment Safe Work Procedures

Are Safe Work Procedures (SWP) completed, signed and displayed next to all required items of plant and equipment?

Plant and Equipment Maintenance Form

Are all workplace inspections, testing and maintenance of plant and equipment recorded on the Plant and Equipment Maintenance Form?

Plant and Equipment maintenance, testing and tagging

Have all items of plant and equipment been appropriately tested and tagged, as per the DEECD Electrical Equipment Procedure?

Plant and Equipment maintenance, isolation and tagging

Have all items of plant and equipment that have been isolated and tagged according to the DEECD Isolation and Tag Out Procedure, been recorded in the Tag Out Register?

Plant and Equipment licensing requirements contractors

Are licensing requirements checked upon engagement of all contractors?

It is recommended that the workplace document all contractor license requirements on the Approved Contractor List.

Confined space work permits

Have all individuals required to enter a confined space been issued with a work permit?

The workplace when engaging any contractors to manage high risk tasks (e.g. Working at Heights, Working in Confined spaces and Hot Works) must issue a Permit to Work to all contractors who conduct these high risks tasks.

Hot work permits

Have all individuals required to carry out hot work been issued with a work permit?

Working at heights work permits

Have all individuals required to carry out work at height been issued with a work permit?

Electrical Equipment Register

Does the workplace have a current Electrical Equipment Register (EER)?

Evaluation Checklist for OHSMS

Nazareth College OHS Policy and Planning Page: 5

REQUIREMENT CONFORMANCE YES/NO

COMMENT CORRECTIVE ACTION

OHS Risk Management cont. Electrical Equipment Register completion

Does the EER include all tagged items of electrical equipment?

Hazardous Building Materials

Where hazardous building materials have been identified (Division 5 Asbestos Register), does the workplace have a current Asbestos Management Plan?

Hazardous Building Materials checklists

Are formally documented visual inspections of asbestos-containing materials (once per quarter as per Appendix 1 of Asbestos Management Plan) being conducted by the asbestos co-ordinator?

Hazardous Building Materials

Where hazardous building materials have been identified, have they been appropriately communicated to the relevant individuals?

Contractor Induction Checklist includes information on the workplaces hazardous building materials.

Chemical Register

Has the workplace established a centralised Chemical Register of its chemicals?

Material Safety Data Sheet (MSDS) location

Are MSDS located centrally and at the point of use for all chemicals?

MSDS

Are all MSDS current (i.e. issue date less than 5 years old?)

Traffic Management Plan

Has a Traffic Management Plan (TMP) been developed for the workplace?

Develop a Traffic Management Plan in accordance with the Traffic Management Procedure.

OHS Induction and Training

Workplace induction on commencement of employment

Have all employees undergone a workplace induction on commencement of employment and completed the OHS Induction Checklist?

Evaluation Checklist for OHSMS

Nazareth College OHS Policy and Planning Page: 6

REQUIREMENT CONFORMANCE YES/NO

COMMENT CORRECTIVE ACTION

OHS Induction and Training cont.

Workplace induction on commencement of employment

Have all existing employees undergone an OHS induction into the OHSMS by completing the OHS Induction Checklist?

OHS Training Needs Analysis

Has an OHS Training Needs Analysis been conducted in consultation with all employees?

OHS Training Registers

Have all OHS training programs required for all employees been entered into individual OHS Training Registers.

OHS Training completion

Have courses included on the OHS Training Register been completed to date and Certificates of Attainment been copied and stored in the DEECD OHSMS Folder for reference?

OHS Contractor Management

Approved Contractors List

Has the workplace established an Approved Contractors List?

Contractor Induction Checklist

Does the workplace have a process for inducting contractors, including a site specific Contractor Induction Checklist and evaluation of Safe Work Procedures (SWP)?

Develop a Contractor Induction Checklist in accordance with the Contractor Management Procedure.

Contractors re-induction

Have all contractors undergone annual re-induction?

Evaluation Checklist for OHSMS

Nazareth College OHS Policy and Planning Page: 7

REQUIREMENT CONFORMANCE YES/NO

COMMENT CORRECTIVE ACTION

OHS Contractor Management cont.

Contractors work permits

Does the workplace have a process for issuing contractors with work permits for all high-risk work?

The workplace when engaging any contractors to manage high risk tasks (e.g. Working at Heights, Working in Confined spaces and Hot Works) must issue a Permit to Work to all contractors who conduct these high risks tasks.

Contractor sign in

Does the workplace have a process for signing in all contractors and issuing visitors passes?

OHS Purchasing

Preferred Suppliers List

Has the workplace established an OHS Preferred Suppliers List for all purchases where risks have been identified?

The workplace must establish a Preferred Suppliers List based on purchases where risks are to be assessed.

OHS Purchasing Checklist

Has the OHS Purchase Checklist been completed for all purchases where risks have been identified?

First Aid and Infection Control

First Aid Risk Assessment

Has the workplace undertaken a First Aid Risk Assessment?

First aid maintenance

Does the workplace have processes in place to ensure that first aid provisions are maintained (i.e. First Aid Kits Contents Checklists)?

It is recommend that first aid inspections are conducted and documented at least once a term to ensure provisions are being regularly maintained.

First Aid Summary Sheet

Is the First Aid Summary Sheet displayed on the OHS Notice Board and adjacent to all first aid kits?

Occupational Health and Safety

OHS Improvement Programs Manning Drive Noble Park North Victoria 3174

Nazareth College OHSMS OHS Improvement Programs Sept 2012 Authorised by The Principal Page 1

1. Introduction

The identification of high priority improvement areas, the planning to make those improvements, the implementation of activities, monitoring the accountabilities and measuring the effectiveness of the steps taken, against objectives and targets, are essential to complete the College OHS Improvement programs each year.

2. Purpose

The purpose of this procedure is to assist Nazareth College each year in its endeavours to ensure

regulatory compliance and continuously improve upon OHS Performance by establishing OHS

Improvement Programs with measurable OHS Objectives and Targets.

These programs and the key performance indicators they will measure against will include a mix of

regulatory compliance and OHS management system implementation and review activities. The

indicators we will use to measure our progress include lead indicators (proactive measures,

inspections, hazard and risk control programs) and lag indicators (incidents, lost time).

3. Definitions and Keywords

Occupational health and safety objectives Overall OHS goals in terms of OHS performance, arising from the occupational health and safety policy

that an organisation sets itself to achieve, and which are quantified where practicable.

Occupational health and safety performance The measurable results of the OHSMS, related to the organisation’s control of health and safety risks,

based on its OHS policy, objectives and targets. Performance measurement includes measurement of

OHS management system activities and results.

4. Applicable Legislation and Standards

Occupational Health and Safety Act 2004

AS 4801 Occupational Health and Safety Management Systems

5. Responsibilities

The Executive

Shall receive progress reports and plans from the Business Manager regarding OHS Performance

Improvement Programs on a bi-monthly basis.

At the completion of each year the Principal may chose an external independent auditor to undertake

an evaluation and prepare a report on the College and each Faculty’s performance against these

programs. Should targets not be achieved the particular Faculty Head will be required to provide

written reasons and a corrective action plan.

Faculty Heads

Shall, where required, budget for the resources to address the requirements of these programs and

shall provide quarterly reports to the OHS Committee.

Occupational Health and Safety

OHS Improvement Programs Manning Drive Noble Park North Victoria 3174

Nazareth College OHSMS OHS Improvement Programs Sept 2012 Authorised by The Principal Page 2

6. Procedure

Nazareth College will set annual OHS objectives as a basis for improving OHS performance in the

organisation. These objectives incorporating specific indicators and targets will be documented in an

annual OHS Performance Improvement Program. The Principals Executive Committee will

develop/establish the OHS Implementation Plan in consultation with the OHS Committee.

6.1 Reporting

Faculty Heads shall report performance with respect to targets of the Performance Improvement

Program on a bi monthly basis to the Business Manager who then refers the OHS Performance

Improvement Programs to the Board.

6.2 Monitoring and Review

The OHS Committee shall monitor the progress of projects in relation to the implementation of the

OHS Performance Improvement Programs and provide a report to the Principal on a bi monthly basis.

At the completion of each year a documented assessment shall be undertaken evaluating each Area’s

performance against the performance objectives.

6.3 Setting New Objectives

Prior to the commencement of each year the OHS Committee shall propose new OHS objectives for the OHS Performance Improvement Program to the Executive.

7. Records

The Chair of the College OHS Committee will establish a Register of OHS Improvement Programs.

8. Document Owner

Business Manager

9. Attachments OHS Performance Improvement Program 2004-5

Occupational Health and Safety

OHS Improvement Programs Manning Drive Noble Park North Victoria 3174

Nazareth College OHSMS OHS Improvement Programs Sept 2012 Authorised by The Principal Page 3

OHS Performance Improvement Program

Objectives Indicators Targets Method of Monitoring

Evaluation of staff workstations.

To ensure all staff seating has been evaluated and ergonomic chairs and workstations are provided, where not currently available.

All staff to be provided with ergonomic chairs and workstations.

By June 2006, all staff across organisation to be provided with an ergonomic/adjustable chair.

Workplace Inspection checklist completion by OHS Committee will verify all staff have appropriate chairs.

Plant Risk Assessments will be completed.

To assess and control risks associated with Plant and comply with the Plant Regulations

Appropriate Controls and Safe Operating Procedures actioned to eliminate problem.

Plant Risk Assessments completed by June 2006

Plant Register Report

Hazard Identification Risk Assessment and Control Plans for key high risk departments

To ensure staff are consulted in hazard identification risks assessment and control planning

100% of staff involved in and sign off assessments

High Priority Controls to be actioned by June 2006

HIRAC Register

Current Inventory of DG HS and Chemical Risk Assessments Completed

To ensure compliance with DG HS Regulations

Current MSDS available, Inventory up to date and available

DG HS Strategy to be completed by June 2006

Complete Inventory on Chemwatch and Risk Assessments

Manual Handling Risk Assessments will be completed

To assess and control risks of muscular-skeletal injury

Appropriate controls actioned

Manual Handling Risk Assessments Completed by June 2006

Manual Handling Register Report

Occupational Health and Safety

OHS Activities Calender Manning Drive Noble Park North Victoria 3174

Nazareth College OHS Activities Calendar Page: 1

Management OHS Nominee (Rob) and HSR Michael Ross

Contractor

Management OHS Nominee -Rob Malone

First Aid Officer

Property Manager - Paul Robinson

Instructions:

1. Review the OHS Activities Calendar at same time each year

2. Delete those items that do not apply (e.g. in an Office setting you would delete the requirement for Playground Audits)

3. Shade square to indicate when item will be addressed and the responsible person(s)

4. Print the Calendar in A3 and locate in an area accessible to all employees with OHS Responsibilities (e.g. OHS Notice

Board)

4. Initial & date each square after the activity has been completed

5. Store completed & reviewed OHS Activities Calendar in OHSMS Documentation File

Occupational Health and Safety

OHS Activities Calender Manning Drive Noble Park North Victoria 3174

Nazareth College OHS Activities Calendar Page: 2

OHSMS Element

Activity Frequency of Action

OHSMS Reference Document

Guidance Notes/ Responsibilities

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Planning Update OHS Activities Calendar

Annual Update

Monthly Review

OHS Planning Procedure

Management OHS Nominee to review this year's OHS Activities Calendar (OHSAC); Plan OHS Activities for new OHSAC; Transfer data to new OHSAC; and Display new OHSAC and file completed one in OHSMS Documentation File

OHS Risk Manageme

nt

Update Risk Register

Annual Review

OHS Risk Management Procedure

Confined Space Procedure

Ergonomics Procedure Working at Height

Procedure Manual Handling

Procedure Hot Work Procedure

Management OHS Nominee to ensure that the Risk Register is up to date and regularly reviewed with specific focus on Working at Heights, Confined Spaces, Manual Handling and Ergonomic Practices.

OHS Hazard

Management

Workplace Inspections

Quarterly

Workplace Inspection Procedure

Workplace Inspection Checklists

Property Manager to undertake inspection of work areas on a quarterly basis using checklist relevant to specific areas (i.e. playground equipment, technology rooms, science labs, general classrooms and grounds etc).

Practice Emergency Drills

Bi-annually

Chief Warden/Incident Controller to organise, in conjunction with Management OHS Nominee emergency drills bi-annually.

Occupational Health and Safety

OHS Activities Calender Manning Drive Noble Park North Victoria 3174

Nazareth College OHS Activities Calendar Page: 3

Electrical Equipment Testing & Tagging

Annual

Electrical Equipment Procedure

Electrical Equipment Register

All electrical equipment to be tested and tagged in line with the Electrical Equipment Procedure prior to use and reviewed annually or as specified. Ensure that faulty equipment is identified, removed from service and either repaired or replaced.

Plant & Equipment Risk Management Forms, Safe Work Procedures and Plant Register

2 Yearly or as Required

Plant and Equipment Procedure

Plant and Equipment Procedure

Plant and Equipment Risk Management Form

Safe Work Procedure Plant Register

Property Manager to review Safe Work Procedures, Risk Management Forms and the Plant Register and update as necessary. Prior to introduction of new equipment, risk assessment and safe work procedures to be developed and staff trained in use of equipment.

Visual Inspections of Asbestos Containing Materials

Quarterly Hazardous Building Material Procedure

Asbestos Coordinator to undertake visual inspection of areas where there is asbestos-containing materials and record the results in the template of Appendix 1 of the School Asbestos Management Plan.

Occupational Health and Safety

OHS Activities Calender Manning Drive Noble Park North Victoria 3174

Nazareth College OHS Activities Calendar Page: 4

Update Chemical Register

Annual Chemical Management

Procedure

Management OHS Nominee is to ensure that all dangerous goods and hazardous substances are included on the Chemical Register, prohibited substances are not used or stored in the workplace and chemicals are not introduced without considering and managing risks. Appropriate training and Personal Protective Equipment (PPE) for employees exposed to dangerous goods and hazardous substances should be provided. Ensure relevant signage highlighting the hazardous nature is displayed and visible on substances, materials or plant equipment.

Create/Review Traffic Management Plan

Annual Traffic Management Plan

Traffic Management Procedure

Management OHS Nominee is to ensure that the controls in the Traffic Management Plan are reviewed once a year to ensure effectiveness. Any new identified risks and control measures are to be added to the Traffic Management Plan.

Occupational Health and Safety

OHS Activities Calender Manning Drive Noble Park North Victoria 3174

Nazareth College OHS Activities Calendar Page: 5

Review Audiometric (Hearing) Testing and other Health Surveillance if Applicable

2 Yearly or as Required

Hygiene Management Procedure

Management OHS Nominee to arrange for suitably qualified contractor to undertake relevant health surveillance (e.g. hearing tests for technology and music teachers). Maintain relevant records of assessments.

Communication &

Consultation

Rescources Committee meeting (with OHS as standing agenda item)

2x per term

OHS Consultation & Communication

Procedure Consultation and

Communication Policy Health and Safety Committee Meeting

Minutes

OHS Committee should meet quarterly. Minutes from the meeting should be displayed on OHS Notice Board within approximately 10 days of meeting.

Staff Meetings - OHS Agenda Item

As scheduled

OHS Consultation & Communication

Procedure Staff Meeting Agenda

OHS should be a standing item on all staff meeting agendas.

Induction & Training

Conduct OHS Induction of all New Employees

Annual or as Required

Induction & Training Procedure

OHS Induction Checklist OHS Training Register

Management OHS Nominee to ensure all new staff go through induction process. Ensure that training needs have been identified and that training records are maintained.

Occupational Health and Safety

OHS Activities Calender Manning Drive Noble Park North Victoria 3174

Nazareth College OHS Activities Calendar Page: 6

Conduct Training Needs Analysis

Annual or as Required

Induction & Training Procedure

Training Needs Analysis

Undertake Training Needs Analysis on an annual basis or as required. Ensure training registers are up to date.

Contractor Manageme

nt

Review Approved Contractor List

Annual or as Required

Contractor Management Procedure

Approved Contractor List

Approved Contractor List to be updated and any issues of non compliance with OHSpolicies is fed to the Contractor.

Contractor Induction

Annual or as Required

Contractor Management Procedure

Contractor Induction Checklist

Workplace Manager and/or Management OHS Nominee to ensure all contractor licensing, insurance and induction details are up to date and regularly reviewed.

First Aid & Infection Control

First Aid Summary Sheet

Annual First Aid and Infection

Control Procedure First Aid Summary Sheet

First Aid Summary Sheet to be reviewed and updated annually.

First Aid Kits Contents Checklist

Annual and As Required

First Aid and Infection Control Procedure

First Aid Kits Contents Checklist

First Aid Kits contents to be reviewed and refreshed on a regular basis or after use.

Update First Aid Officer Training

Annual and As Required

First Aid and Infection Control Procedure

Training Needs Analysis OHS Training Register

First Aid Officers to undertake refresher training every 2 years and CPR annually.

Occupational Health and Safety

OHS Activities Calender Manning Drive Noble Park North Victoria 3174

Nazareth College OHS Activities Calendar Page: 7

First Aid Risk Assessment

Annual First Aid and Infection

Control Procedure First Aid Risk Assessment

Assess first aid requirements once a year.

Occupational Health and Safety

Policy Manning Drive Noble Park North Victoria 3174

Nazareth College OHSMS Policy Sept 2012 Authorised by the Principal Page: 1

General Statement of Policy

Recognising the hazards occurring in education this policy affirms that the health and safety of all

employees within Nazareth College is the responsibility of College Management. In fulfilling these

responsibilities, management, in consultation with staff, has a duty to provide and maintain, so far as is

reasonably practical, a working environment that is safe and without risks to health for its employees,

students, contractors, or other visitors who may enter the School’s premises.

Nazareth College is committed to:

Developing and supporting a culture that embraces wellbeing, health, safety and sound management of our activities and assets as priorities;

Maintaining up to date knowledge of and complying with all OHS legislation;

Continuously improving our OHS performance by setting and measuring objectives and targets and undertaking an annual review;

Consulting and co-operating with our employees on health, safety and wellbeing issues directly as well as through the Health and Safety Representatives (HSRs) and employee representative organisations on OHS issues affecting them;

Allocating adequate resources to maintain healthy, safe and supportive workplaces.

Ensuring that the health and safety duties of management at all levels are detailed and procedures for training and back-up support are followed.

Management will:

Prevent and minimize injury through the involvement of our staff and contractors in the process of identifying hazards, assessing risks and designing and implementing hazard controls

Investigate incidents and implement corrective actions to prevent re-occurrence;

Provide adequate support and timely rehabilitation for injured or ill staff;

Provide employees and contractors with safe plant and systems of work, regular information, instruction, training and supervision to ensure their safety and health;

Effectively promote, support, implement and review OHS policy and procedures;

Encourage initiatives that contribute to a safer and improved working environment;

Make regular assessments of health, safety and environmental performance and resources

Employees and contractors will:

Work in a safe, responsible manner and comply with all safe working procedures;

Report all accidents and incidents;

Report all workplace hazards; and

Participate in all induction and training that is provided.

This Policy shall be reviewed annually to reflect relevant legislation and College development. All

employees will be advised in writing of agreed changes and arrangements for implementation.

Principal……………………………… Date………............

Occupational Health and Safety

Audits and Management Review Manning Drive Noble Park North Victoria 3174

Nazareth College OHSMS Audits and Management Review Nov 2012 Authorised by the Principal Page: 1

1. Introduction

Part of improving how we go about keeping our workplace safe and healthy is to make time to

conduct formal audits and for the management team to review the implementation of the

system and consider the need for improvements in the system itself.

2. Purpose

This procedure addresses the requirement to conduct specific compliance audits, review the

OHS Management System and to audit the requirements of the OHS Management System

overall.

3. Scope

This procedure applies to all parts of Nazareth College.

4. Responsibilities

School Council and Principal

ensuring the review of the OHSMS is undertaken

Faculty Heads

ensuring OHS risk control plans are conducted and implemented and hazard inspection are conducted in their department;

ensuring OHS Management System reviews are undertaken as required and appropriate action plans are developed to address the outcomes of the review;

5. Definitions

Audit: a documented process to assess the level of compliance with legislative requirements.

Management Review: a documented process to determine the degree to which there is adequate implementation of the health and safety management system.

6. Applicable Legislation

Occupational Health and Safety Act 2004

7. Procedure

7.1 OHS Policy

Policy will be reviewed every two years by the Safety Committee and the School Council . The

review will document and reconfirm the organisation’s commitments and ongoing applicability.

7.2 Management System Procedures

Each procedure will be subject to annual review and updated to reflect:

new or revised legislative and College requirements;

to embed any improvements in content and process;

Reviews will be managed through formal change and document control processes and will involve all necessary stakeholders. This will be coordinated by the OHS Committee

Occupational Health and Safety

Audits and Management Review Manning Drive Noble Park North Victoria 3174

Nazareth College OHSMS Audits and Management Review Nov 2012 Authorised by the Principal Page: 2

7.3 Risk Control Plans, Inspection, Incident, Accident and Injury Data

Risk Control Plans, Inspection, Incident and Accident data will be reviewed and analysed.

From this, strategies and a range of improvement programs for learning and prevention will be

designed and implemented. This review shall be undertaken by the OHS Committee and

proposed to the Principal, Executive and School Council.

8. Document Owner

The Business Manager

9. Related Documents

Risk Management

Inspections, Testing and Monitoring