olympic village project final
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New Olympic Village Schools
Olympic Village School Capital Project
What is the project about?
Olympic Village
SponsorCustomersLifestyle improvementSchool Development
Olympic Village
Olympic Village
HistoryLocationLifestyle improvementSchool Development
Olympic Village
School Development
Olympic Village
School Development
Olympic Village
School Development
Olympic Village
Stakeholders
Schools preparation
Olympic Village 265 W. 1st Ave. Vancouver, B.C
High SchoolElementary SchoolSport FieldSport FieldTennis CourtWater parkPlaygroundLayout
CommunicationDevelop a Communication teamStakeholder analysis, Power/Interest gridStandardize communication planWhat kind of communication is required?Who needs to be communicated with?How frequent is the communication required?What needs to be communicated?Define Team responsible for communication with Stakeholders.Meeting Place (Face to Face),Conference Calls, Newsletters/ Email/ PostersInternet and social mediaProject Reports as a Communication tool
Site preparationObtain PermitsErosion control measures Study of existing soil and geotechnical conditions Set up safety barriers, limit the areaEstablish Areas for material removed and waste Leveling Property boundariesClear identify access to the construction area to minimize traffic disruptions (access and exit)Site Security Connect the site to the Electrical grid
ConstructionProvide accessible parking, with required pavement markings and signs, as required by municipal regulations and BC Building CodeDefine Contractors Area. Offices ,storage site ,kitchens, bathrooms Heavy Equipment ,define location,Develop plans to reduce the risk ( Insurance)Site Clean Up, collect / remove waste on a regular basisDumpsters, Construction Bins & HoardingConstruction Protection & Safety GuidelinesPortable Toilets - clearly identified Smoking Areas, an outdoor smoking area may be designatedDefine start and end times of each dayPost building permit in a prominent area
Environmental & HazardousSignal Areas to protect (Olympic Village Dog Park, Lake), surrounding the construction areaAcoustic considerationsDefine work areas Emergency exitsWaste Area Site maintenance (Cleaning)Time SchedulesTrees and plants
Elementary school
Most important asset
300StudentsKindergarten
300StudentsGrade 7
13 Classrooms 24 Students
2 Flex rooms
Gymnasium
Library
Elementary School
Access to W. 1st Avenue
1st Avenue
LEED
First step
Secondary school
600StudentsGrades8 - 12
12 Classrooms 50 Students
2 science laboratory classrooms
3 Flex rooms
Gymnasium
Library
Auditorium
High School
Access to W. 1st Avenue
Sports field
Used by general public after school and weekends.Location
Ministry of Culture and Recreation standards.
Length: 360 feetWidth: 160 feetEnd Zone:10 yards Length: 260 feetWidth: 160 feetEnd Zone:10 yards High SchoolElementary School
Playground
Playground Elementary school
Playground Elementary school
Wheel Chair Accessible
Promotes healthy exercise for elementary students during school breaks
560m2 in size
Playground Elementary school
LED lighting to allow for night play
Promote sport activity for secondary school students
Tennis Courts available for public use after school hours on a first come, first served basis.
Tennis Courts
Waterpark
Encourages outside play for children
Safe play area with non-slip surface and minimal water levels
Accessible to the public ( free )
Increase tourism to Olympic Village location
Benefits of splash pads
Schedule
DeliverableWork ActivityDurationWk 1Wk 2Wk 3Wk 4Wk 5Wk 6Wk 7Wk 8Wk 9Wk 10Wk 11Wk 12Wk 13Wk 14Wk 15Wk 16Wk 17Wk 18Wk 19Wk 20Wk 21Wk 22Wk 23Wk 24Wk 25Wk 26Wk 27Wk 28Wk 29Wk 30Wk 31Wk 32Wk 33Wk 34Wk 35Wk 36Wk 37Wk 381Site Preparation1.1Site info meeting/media2 w1.2Site security1 w1.3Environmental requirements2 w1.4Traffic/pedestrian control3 w1.5Prepare/contract heavy equipment3 w1.6Contractor set up2 d1.7Safety orientations2 d1.8Health and safety plan3 d2Elementary School2.1Excavate3 d2.2Lay slab foundation1 w2.3Seismic and structural framing4 w2.4Roofing and ceiling structure2 w2.5Windows, doors, and exterior cladding1 w2.6Internal finishings8 w 2.7Review and complete deficiencies2 w2.8Connect access road to Wylie Street4 d3High School3.1Excavate2 w3.2Lay parking garage foundation2 w3.3First floor, second floor and seismic installations10 w3.4Roofing and ceiling structure4 w3.5Windows, doors, and exterior cladding2 w3.6Internal finishings12 w3.7Review and complete deficiencies3 w3.8Connect access road to Crowe Street4 d4Two sports fields & baseball diamond4.1Field excavation to sub-grade4 d4.2Install perimeter concrete curb2 w4.3Install geotextile fabric and field underdrain system1 w4.4Install free draining base and finish stone1 w4.5Off-load turf rolls and place turf1 w4.6Sew turf panels4 d4.7Apply field markings and decorative markings3 d4.8Install infill3 d5Water park, playground & tennis courts5.1Prepare ground for water park, tennis courts and playground2 d5.2Build forms and pour concrete for water park3 d5.3Pour concrete for tennis courts1 d5.4Install water fixtures for water park2 d5.5Assemble children's playground4 d5.6Install lighting and perimeter fence for tennis courts4 d5.7Complete concrete walkways around water park and wading pool1 w 5.8Frame playground area using lumber and organic soft fall fill material4 d
DeliverableDuration(week)1Site Preparation32Elementary School17.53High School354Turf Sports Fields85Waterpark, Playground and Two Tennis Courts4.5TOTAL38
Budget
ScopeCost Estimate1Project Cost (Hard & Soft )$48,577,0001.1Site Preparation$ 1.217.0001.2Elementary School$12,000,0001.3High School$30,000,0001.4Turf Sports Fields$3,500,0001.5Waterpark, Playground and Two Tennis Courts$1,860,0002Project Contingency(1*5%)$2,428.8503Base Line(1+2)$51,005,8504Management Reserve(1*8%)$3,886.1605Project Budge(3+4)$54,891,740
Project Gates
GatesLife cycleConfirm the project adheres to a defined action planFinancially rationaleMeets the expected level of quality Oversight for this project is provided by the Ministry of Education
Strategic alignment with the Ministrys goalsFeasibility of the project.
GatesLife cycleConfirm the project adheres to a defined action planFinancially rationaleMeets the expected level of quality Oversight for this project is provided by the Ministry of Education
Strategic alignment with the Ministrys goalsFeasibility of the project.
GatesLife cycle
Initialing Process
Planning Process
Executing Process
Closing ProcessGate 1
Approve charter and proceed to planning processGate 2
Approve recommended plan and proceed to pre-design processGate 3
Set baselines and proceed to executing processGate 4
Briefing at substantial completion
Risk analysis
WBSRiskProb.(L,M,H)Impact (L,M,H)ContingencyEffect on Project1.5Contract Heavy Equipment Equipment failureMediumHighInspection Documentation reviews, Insurance Replacement, Alternative SuppliersPhase Delay - Possible project Budget impact
WBSRiskProb.(L,M,H)Impact (L,M,H)ContingencyEffect on Project2.3Seismic and Structural Structural defectsHighHighIdentify the source and reason for the failure and proceed to reparation or replacement Phase Delay - Impact on project Budget / Schedule
WBSRiskProb.(L,M,H)Impact (L,M,H)ContingencyEffect on Project3.6Internal FinishingTermination deficiencies MediumMediumIdentify responsible, repaired as specified by the projectAlternative Suppliers Phase Delay - Impact on project Budget / Schedule
WBSRiskProb.(L,M,H)Impact (L,M,H)ContingencyEffect on Project4.1 Field Excavation Soil Failure Medium Medium Restrict construction trafficQualified Environmental Professional inspection and reportAssess possible relocation Possible effect on layout and plans - Evaluate RelocationEvaluate relocation cost
WBSRiskProb.(L,M,H)Impact (L,M,H)ContingencyEffect on Project5.3Concrete for Tennis court Failures in concrete, cracksMediumHighIdentify causes of and possible alternatives for permanent repairsEvaluate OptionsPossible effect on layout and plans - Alternative Evaluate different surface Relocation - Cost
Procurement
Source Selection CriteriaMax. WeightExplanationExperience20How many years experience in construction?Company Operations Management for Complex Projects15Does seller have, or can it develop, management processes and procedures to ensure a successful project?Contractor Qualifications15Does the contractor skill set and educational background meet requirements?Financial Capacity10Does seller have necessary financial resources? This is important with lump sum contracts.Manufacturer Warranty 5What will seller covered by warranty, and for what time period?
Proposed Design15Does the design meet all customers requirements and comply with sustainability and ethical considerations?Quality5Can sellers technical methodologies, techniques and solutions meet the technical requirements in the procurement documents?Time5With what degree of confidence can the seller produce the product within the specified deadline?Understanding of Project Scope10Does proposal address the Procurement Statement of Work (SOW)?Total: 100
Key Performance Indicators
To recap
Life cycle of facilities
Long term benefits
Thank you
ResponsibleCarrie, Dario, Humberto, Lee, Nancy and RenatoMore [email protected]+1-(777)-999-1234Education is the single most important job of the human race George Lucas