onboarding – effectiveness in role sector navigator orientation linda zorn june 2013
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CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE. Onboarding – Effectiveness in Role Sector Navigator Orientation Linda Zorn June 2013. Administrative Fixes. Empower Regions. Rethink Funding. Phase 1: Doing What MATTERS for Jobs & Economy Framework - PowerPoint PPT PresentationTRANSCRIPT
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Onboarding – Effectiveness in RoleSector Navigator Orientation
Linda Zorn June 2013
CALIFORNIA COMMUNITY COLLEGESCHANCELLOR’S OFFICE
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 2
• Phase 1: Doing What MATTERS for Jobs & Economy Framework– Target incentive investment (EWD, SB70, Perkins 1B)
• Sector
• Region
• Technical Assistance
– Braided RFA
– Common accountability metrics
Administrative Fixes Empower Regions Rethink Funding
• Phase 2: Moving the Needle
• Phase 3: Scaling Excellence
Organizational Chart California Community Colleges Chancellor’s Office
Brice HarrisChancellor
Erik SkinnerDeputy Vice Chancellor
ProgramsSteve Bruckman
Exec Vice Chancellor& General Counsel
Keetha MillsCEO
Foundation for CCC
Van Ton-QuinlivanVC, Workforce &
Economic Development (WEDD)
Barry RussellVC, Academic Affairs
Patrick PerryVC, Technology, Research and
Information Svcs
Dan TroyVC, Fiscal
Vince StewartVC, Governmental
Relations
Linda MichalowskiVC, Student Services
- Accounting- Legal- Business Svcs- Contract/Grants
Administration- Board of Governors
Liaison- HR
- Fiscal- Facilities
Paul FeistVC, Communications
- DSPS,Health Svcs, Student Mental Health
- EOPS CARE, CalWORKS- Foster & Knship Care
Education & Child Dvlpmt- Matriculation, Student
Equity, Early assessment - Financial Aid, COTOP,
Veterans- Transfer, Matriculation
- Mngmt Info Systems- Research & Planning- Telecommunications & Tech
Organizational Chart Division of Workforce & Economic Development
Brice HarrisChancellor
Erik SkinnerDeputy Vice Chancellor
Programs
Van Ton-QuinlivanVC, Workforce &
Economic Development (WEDD)
Debra JonesDean
Career Ed Practices
Cris McCulloughDean, Policy Outreach
& Alignment
Omid PourzanjaniVisiting Dean
DMW Common Metrics
Faye JamesExecutive Assistant to
VC Ton-Quinlivan
Pam DaggonCoordination Support for EDPAC/WEDPAC & Extended Ops Team
• Grant Monitors• Grant Processing Team • Architecture of data
systems
• VC Support, Select support for Deans• Support for select division-wide admin processes
• Grant Monitors• Data Team
Linda ZornFacilitator for
Sector Navigator Deep Dives
Kitty O’DohertyFacilitator for
Consortia Deep Dives
Catherine SwensonFacilitator for
Sector Navigator Deep Dives
Key:Dotted boxes = grant funded
Margo TurnerDWM Communications
& Website Support
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Bay Area
Northern
Inland Empire
South Central
San Diego / Imperial
Central / Valley Mother LodeLA/Orange
SNs serve as first contact for both employers and the system: coordinate, leverage & connect-the-dots.
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Bay Area
Northern
Inland Empire
South Central
San Diego / Imperial
Central / Valley Mother LodeLA/Orange
SN and DSNs are the specialists. RCs are the generalists. Employers want to work w specialists.
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Community College Chancellor’s Office Staff
Sector Navigators
Deputy Sector Navigations
Regional Consortia Chair/Vice Chairs
Technical Assistance Providers
While colleges work locally, SNs coordinate across multi-regions while DSNs focus in-region on a sector.
CollegeLOCAL STATE
MULTIREGIONSREGION
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Bay Area
Northern
Inland Empire
South Central
San Diego / Imperial
Central / Valley Mother LodeLA/Orange
SNs should pull in TA Providers as is needed to help sector/regions achieve outcomes.
Coordination
• Sector Navigators coordinate the work and activities of the regional Deputy Sector Navigators.
• SNs DO NOT supervise DSNs.• Leadership Style
SN and DSN
• Structure • Statewide Coordination • Workplan and Outcomes• Statewide Advisory Meetings • SN Meetings• Conference Calls • Website
Industry Outreach
• SN – regional advisory committees • Feed into statewide advisory committee• Role of program advisory committees• DSNs attend as many college program advisory
committee meetings as possible
Key Players/Collaborators toMove the Needle on Momentum Points
• College level– Specific Faculty – CTE Dean– CIO
• Regional level – Local Chambers?– Trade Associations?– Economic Development Agencies?– Local Workforce Investment Boards?– Select Community-Based Organizations?– Employers with workforce needs?– Middle Schools, High Schools, and ROPs?– Registered Apprenticeship programs?
• State level – Trade Associations?– CA WIB committee that is sector focused?– State Agencies?– Licensing Bodies? Bodies awarding industry-recognized credentials?
• Other?
NEW: $100K of SB 1070 monies awarded to DSNs to support integration of sectors into K-12 Momentum Points
CCCCO Contacts
• Workforce and Economic Development - Project Monitor
• Government Relations – Legislative issues • Academic Affairs – Curriculum and program
approvals • Office of Communications – Press contacts
CCCCO Project Monitor
• Project Monitor Approves: – All budget changes– All workplan changes – Marketing materials – Products produced – Websites
• Participate in Statewide Advisory Meetings
Project Monitor
• DSN meetings and activities• Link to CCCCO updates, budget, legislative
activities, etc.
Operational Tips
• Workplan guides your activities• Plan as a group• Regional Activities become statewide
initiatives. • Maintain communication with DSNs and
Regional Consortium Chairs
Helpful Tips
• Point of first contact for your sector• Know CA Community College rules and
regulations • RFA – Project Management – know those
areas• Legislative testimony. Confer with
Governmental Relations
College Processes as Your Fiscal Agent
• Learn your internal procedures for travel, purchasing, etc.
• Establish good relationships with your business office
• Understand HR procedures for hiring, contracts, etc.
• Reporting procedures.
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students19
SNs are responsible for onboarding your DSNs.
• How will you onboard your DSNs to work effectively as a team?– Cadence and sequencing of meetings– Additional communication methods– Team norms and protocols– Definition of collective success– How to ensure the team focuses on moving the
needle on common metrics, not activities and outputs