online bills - spark help

8/18/2019 Online Bills - SPARK HELP

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www.spark.gov.in/webspark

One office one DDO


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Step by step instruction to

Generate bills of Gazetted

Officers by DDO


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Login to SPARK by the DDO user


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Salary MattersEst Bill Types

1.Select the SD bill type and verify

the head of account , if any

corrections edit the bill type with

correct head of account)

2.If SDO with Different Head of

Account must create New bill type

for that head of account.(Type of Bill

Must be Gazetted)


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Quries Office wise List

Select the Queries menu and generate

office wise list of employees to verify

whether any of the enlisted are not

belonging to your office. Use appropriate

option such as transfer or termination

menu to exclude them.


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Salary MattersChanges in the Month

Present Salary

Select changes in themonth present salary

to verify the salary

details


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Salary Matters Processing Salary Monthly

Salary Processing

Select monthly salary

processing select bill

type and process

salary.


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Salary Matters Bills and Schedules Mothly

Salary

Pay Bill and Schedules

Please Take Print our of

Your Bills here

Verify the Initialization and head codes

under Accounts menu for the

correction of the head of account

and can edit the same if required.


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AccountBillsMake Bill from Payroll

Please Prepare your bill for

E-Submitting


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To View/Add AG Pay Slip of GazettedOfficers


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Salary MattersChanges in the

MonthView AG PaySlip details

Automated updation of

AG slip by AG will

be there with effect

from 01/12/2015

and after that noediting of AG slip

by DDO will be

possible.


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To view the change request made by Gazetted Officers


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Salary Matters—Intimations by GO’s

1. Gazetted Officers have the privilege to post their change requests to DDO under

Profile

Matters—Intimation to DDO by GO’s

2. DDOs can view changes posted by Gazetted Officers under Salary Matters Intimation

to DDO by Go’s and appropriate corrections can be made in deductions under present

salary details.


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Intimate Changes to DDO by GO’s


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Profile/Admin Intimate Changes to DDO


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Profile/Admin Intimate Changes to DDO

Please Select your Change

and submit the request


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Other changes like leave, increment,

promotion, transfer…etc

1. DDO users can perform the functions such as leave entry

increment updation, promotion updation, transfer etc as

being done the case of NGO

2. Once online modules for these are in place, separate updation

is not necessary


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IMPORTANT NOTICE

• Separate bills for NGOs & SDOs shall be prepared as envisaged in GO(P)391/2015/Fin dated 07/09/2015.

• Salary and other claims of Gazatted Officers shall be through TSB or bankaccount and no physical cash discount is permitted.

• GPF withdrawal , TA, Medical reimbursement etc claims are also to be routedthrough TSB or bank account only.

Processing of other claims

• The non salary claims of GOs such as GPF withdrawal, TA, Medicalreimbursement etc are also be done by DDO as in the case NGOs.

• Separate consolidated bills for Gazetted Officers in TR-59 C is to be

generated.• The approval and sanction of PF withdrawal, TA, medical reimbursement are

to be followed as such being done.P.T.O


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• The bill (TR-59C) sanction is to be done by DDO with allotment details, if any

required.

• The existing procedure for submitting and approval of PF withdrawal claims,

TA claims, medical reimbursement claims etc as such will continue except bill

generation

• Online submission of these claim bills will be mandatory with effect from01/12/2015

• Step by step screen shots of Online leave application module and procedure

is appended.

• Step by step screenshots for transfer order generation is also appended.

• Step by step screenshots for promotion/increment updation is also appended.

• Any doubts regarding “One Office One DDO” can be mailed to

[email protected] or [email protected] for clarification

IMPORTANT NOTICE


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Increment

Sanction

inSPARK


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Menu:-Service Matters Increment

Sanction


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Sanction Process Increment


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Sanction Process Increment

Select theEmployee

and the

approving

authority


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Sanction Approve Increment


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Sanction View Approved Increments


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Menu:-Profile/Admin

Approve Increment


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• Now the Approving authority may login

• The list of employees forwarded will beavailable in the menu Profile/admin or

Service matters—Increment Sanction—

generate Increment Sanction order


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• Once the approving authority has

approved the increment, the employee

responsible for salary processing can

generate the order.


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Online leave Application

In

SPARK


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• An employee can apply any type of leave online. Thosehaving a login account can apply using appropriate menuavailable. Those not having login account in spark canapply using the link available in the login page of spark.

In such case mobile authentication will be used throughone time password.

• Officials having Leave Processing Privilege can process /sanction leave of employees.

• Please ensure that the Service history of the employee isupdated.


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Login Screen

Click here for the option for

those who have no login

Privilage


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Leave Application Form

Please Fill up

all fields

L A li ti F


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While applying leave, an

employee can select his

immediate reporting officer

(mandatory) as well as leave

approving authority

(optional). If an employee

does not know his leave

approving authority, he can

leave it blank.

Leave Approval


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Leave Approval

This interface is for reporting officer

and leave approving authority. The

reporting officer can forward the leave

application to the recommending

officer. On recommendation of the

leave, the same can either beapproved or rejected by the leave

approving authority. Before forwarding

the reporting officer himself can also

reject the leave application.

The reporting officer and leave

approving authority can also be same.

Leave Approval 2


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Leave Approval 2


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LEAVE PROCESSING 2


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LEAVE PROCESSING 2

Each office has a

Leave Processing

authority. When an

user with leave

processing/accountin

g privilege logs in, he

gets the list of all

approvedapplications. He can

generate office order

as well as

GO/proceedings.

LEAVE- JOINING


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LEAVE JOINING

After completion of

leave period, anemployee can submit

his joining report, here

also there is option of

choosing reporting

officer/recommending

officer/approving

authority as in leave

application.

LEAVE PREMATURE JOINING


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LEAVE-PREMATURE JOINING

If suppose an

employee joins

duty before

completion of his

leave period, hecan use this

option.

LEAVE CANCELLATION


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LEAVE CANCELLATION

Approved

leaves can be

cancelled

using thisoption

LEAVE CANCELLATION 2


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LEAVE CANCELLATION 2

All approved as

well as processed

leaves can be

cancelled by the

employee.

LEAVE DETAILS


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LEAVE DETAILS

• LEAVE DETAILS

Employees who are on leave

during a particular period in an

office can be viewed using this

option by the official having

leave processing privilage

SDOs can generate RTC while

relieving on leave as well as

joining after leave.

RTC RELIEVING


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RTC on RELIEVING

RTC RELIEVING 2


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RTC on RELIEVING 2

RTC ON JOINING


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RTC ON JOINING

RTC ON JOINING 2


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RTC ON JOINING 2


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Promotion in SPARK


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• This facility is available for employees havingDDO/Establishment Privileges only and the

Promotion of all employees can be processed.

• Please ensure that the Service history of the

employee to be promoted is updated.

• Promotion with transfer is also to be donethrough this module.

Menu: Service Matters Promotion


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Menu:- Service Matters Promotion

Generate Promotion Order

M S i M tt P ti


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Menu:-Service Matters Promotion

Generate Promotion Order

Promotion

order can be

generated

here

M S i M tt P ti


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View Generated Promotion Order

Promotionorder can be

printed from

this option

Menu: Service Matters Promotion


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Relieving on Promotion with Transfer

Menu: Service Matters Promotion Join


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Menu:-Service Matters Promotion Join

on Promotion with transfer

M S i M tt P ti


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Menu:- Service Matters Promotion

Pay Fixation on Promotion

Pay

Fixation

can be

done

through

this option

M S i M tt P ti


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RTC [Relieving Charge]

RTC

Generation

for SDO’s

M S i M tt P ti


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RTC [Assuming Charge]


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Online Transfer in

SPARK


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• This facility is available for employees havingDDO/Establishment Privileges only and thetransfer of all employees can be Processed.

• Please ensure that the Service history of theemployee to be transferred is updated.

Menu:- Service Matters


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Menu: Service Matters

Transfer Generate Transfer Order



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Transfer Generate Transfer Order



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Transfer View Generated Transfer Order



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Menu: Service Matters

Transfer Cancel Generated Transfer Order

Menu:-Service Matters


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Transfer

RTC [Relieving Charge]

Service Matters-Transfer-


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RTC [Assuming Charge ]


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