Online GivingCampaigns

The Arts and Education Council now offers free and convenient online

campaign capabilities!

Hosting your A&E Workplace Giving Campaign online offers a simple,

interactive, and paperless opportunity to collect funds for your campaign. Online campaign pages are built and monitored by A&E staff and can incorporate your logo with a custom message from your CEO or

campaign coordinator.

Key Features:Customizable Campaign Homepage where employees can submit their contributions, read about the campaign, and watch the fundraising goal-tracker increase.

A&E Handles All the Leg Work! Staff sets up your templates, emails and campaign pages for you.

Unique Web Address (URL) specific to your campaign can be sent via email or posted to your company intranet.

Completely Paperless* requiring no pledge cards or tally sheets. (These items may be provided upon request.)

Secure, PCI Compliant Financial Transactions processed directly through A&E’s online credit card processing system.

Donation Reporting may be scheduled in advance or sent upon request.

No Cost or fees for your organization.

* Check and cash contributions collected on-site are handled andtallied by the campaign coordinator and provided to A&E within 2 weeks of the campaign close.

The Online Campaign Dashboard

Explore A&E by clicking information tabs.

Click “GIVE” to make your donation with a debit or credit card.

Track your goal and campaign progress with the thermometer.

Sample Campaign Phrasing Beginning (Date), (Business/Organization) is participating in an online fundraising campaign to support the Arts and Education Council (A&E) and nearly 70 organizations they fund within the greater St. Louis bi-state region. From large iconic organizations, like the Saint Louis Symphony, to smaller arts education programs, like the 7th Grade Poetry Foundation, A&E has helped to create a vibrant and diverse cultural community by raising and distributing more than $100 million in private funding since 1963. Whether its music or dance, theater or film, literary or visual, A&E keeps art happening. Our campaign supporting the Arts and Education Council of Greater St. Louis will make an impact on our community and our children. (Coordinator name) is the primary point of contact for the A&E campaign. To make your contribution online, click the “GIVE” button at the top to submit a one-time or recurring gift to your credit card, or click “Payroll Deduction” at the left to divide your contribution among payroll deductions. If you wish to donate using cash or check, please contact (him/her) to obtain a donation form. All donors who contribute $50 or more will receive the A&E ARTS Card with benefits including: • Special pricing for events and performances at arts organizations throughout St. Louis • Subscription to the Happenings Newsletter • Weekly “Know and Go” event updates highlighting exclusive discounts and specials for ARTS Card members Thank you for your generosity! Together, We Keep Art Happening!

Several Payment Options for Employees

One-Time or Recurring Donation

Select a giving level. Click “Donate” to make a payment with a credit or debit card.

Enter your payment information. Elect to make a one-time gift or to make a recurring gift, and select a payment frequency.

Payroll Deduction

The Payroll Deduction link allows donors to select their total gift amount with payments based on your organization’s number of pay periods. At the end of your campaign, a payroll deduction donor list is sent to your payroll department for processing.

Once the payment is submitted, the donor will receive an automated email receipt from A&E

acknowledging the contribution. An ARTS Card (for qualifying gifts) and printed acknowledgement letter will be mailed to the donor at the address provided.

Tips and Tricks for a Successful Campaign

Saying Thank You: Thanking campaign contributors is the most important part of the campaign. A simple thank you email can do the trick, but going the extra step can really show appreciation.

• Thank-you breakfast • Individual cards • Ice cream social • Jeans day • Pizza party

• Early-out day • Late-start day • A&E also sends thank you notes and letters

to your contributors

Talk about the Benefits: By donating to the Arts and Education Council your staff will receive benefits, including:

• ARTS Card: special pricing to performances, concerts, and events

• Happenings magazine subscription

• Tax deduction (to the fullest extent allowable by law)

Kick-Off: Your kick-off sets the tone of your campaign. The kick-off should be informative, fun, and held at a time when the majority of the company can attend. Consider the following things when planning your kick-off:

• A&E Speaker • Grantee Presentation • Snacks

• Games • Art activity • Contests

Competitions: Consider holding a friendly competition between departments or buildings! With A&E’s online campaign tool, we can provide donation pages for each department/building in your organization.* Themes: A theme can add excitement and fun to your campaign. Consider starting a tradition with your Arts & Education Campaign that your coworkers will look forward to each year. Holding campaigns near holidays or sports events is an easy way to build a theme.

• Cardinals opening day • Mardi Gras • Cinco de Mayo • Luau • Halloween

• Circus/Big Tent • Super Bowl • College Tailgate • Art Fair • March Madness

Activities and Events: Keeping your staff engaged and excited about your campaign takes work. Holding a few activities or an event during your campaign can help. Some activities can be adjusted to work with any theme:

• A&E Grantee showcase • Painting contest • Poetry slam • Potluck

• Chili cook-off • Talent show • Carnival games • Bingo

*Specialized, targeted donation pages are provided for campaigns with goals of $1,000 or more

Yes! We plan to participate in the Arts and Education Council’s 2017 Workplace Giving Campaign!

Organization/Company Name: __________________________________________________________________________________ Campaign Coordinator Name(s): ________________________________________________________________________________ Title(s): ____________________________________________________________________________________________________ Telephone: (_____) _____-______ ext.______/ Fax Number: (_____) _____-______ E-mail(s): ___________________________________________________________________________________________________

___________________________________________________________________________________________________ Estimated Campaign Dates: ____________________________________________________________________________________

ONLINE CAMPAIGN We will conduct our campaign online: YES NO Date your campaign page(s) is(are) needed: ___________________ Provide your company’s logo in jpeg or gif format, 100KB or less, and text for your campaign homepage, 1,000 characters or less. Special Requests (reporting schedule, department competition pages, etc.): ______________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________

PAYROLL DEDUCTION Does your organization offer payroll deduction? YES NO Payroll Contact Name____________________________________Title__________________________________________________ Phone_____________________________________E-mail____________________________________________________________ Mailing Address for Payroll: _____________________________________________________________________________________ Payroll deduction schedule: __________________ __________________ Number of payroll deductions: __________________

(First Paycheck) (Last Paycheck)

Will payroll send in a paper check or transfer funds? Paper Check ACH Transfer* *For ACH transfers, please contact Pat Tichacek at 314-289-4006 or Pat-T@KeepArtHappening.org to arrange the transfer.

By signing this form, I acknowledge that I/we will host a 2016 Workplace Giving Campaign for the Arts and Education Council. In addition, I/we agree to remit all donations to the Arts and Education Council no later than two (2) weeks after the conclusion of the campaign for prompt paper processing.

Signature Printed Name Date

Please complete this form, and email or fax to: Heather Edwards, Workplace Giving Campaign Manager

Arts and Education Council of Greater St. Louis Centene Center for the Arts, 3547 Olive Street, Saint Louis, MO 63103

phone: 314.289.4002 fax: 314.289.4019 e-mail: Heather-E@KeepArtHappening.org

WE APPRECIATE YOUR PARTICIPATION AND SUPPORT. TOGETHER, WE KEEP ART HAPPENING!

2017 A&E Campaign Materials Request Form Please Complete and Email or Fax to the Arts and Education Council

Company: _________________________________________________________________________________________ Coordinator Name(s):_________________________________________________________________________________ Title: _____________________________________________________________________________________________ Telephone: (______) _______-__________ ext.______ Fax Number: (______) _______-__________ E-mail: ____________________________________________________________________________________________ Delivery Address for materials: _________________________________________________________________________

__________________________________________________________________________________________________

Date Needed: _____________________________ # Employees: ______________

Please Mark the Number of Items Requested _____ Campaign Brochures _____ Pledge Cards _____Campaign Posters _____ Happenings Newsletters_____Tally Sheets_____ Return Envelopes (large)_____ Return Envelopes (small)_____

You can find more great tools to make your campaign a success by visiting our website at: KeepArtHappening.org/what/campaign_resources

Please contact your campaign manager for more information.

Signature Printed Name Date

WE APPRECIATE YOUR PARTICIPATION AND SUPPORT. TOGETHER, WE KEEP ART HAPPENING!

Heather Edwards, Workplace Giving Campaign Manager Arts and Education Council of Greater St. Louis

Centene Center for the Arts, 3547 Olive Street, Saint Louis, MO 63103 phone: 314.289.4002 fax: 314.289.4019 e-mail: Heather-E@KeepArtHappening.org

A&E Donor Privacy and Security Policies

PRIVACY • The Arts and Education Council (A&E) does not share donor information with any company. Our lists are never sold to vendors or

mailing houses. • Donors may request to remain “Anonymous.”• Donors have the option to mark “please do not share my name with other organizations” on their contribution form. Some donors

wish to receive information about other arts groups. A&E does occasionally exchange mailing lists with other arts groups and alldonors who request that we do not share their information are eliminated.

• Donors may request to not receive emails or mailings from A&E.• A&E abides by all BBB regulations concerning nonprofit organizations and has an excellent rating with the BBB.

PAYMENT PROCESSING & SECURITY A&E does not retain credit card/debit card information in our database. When a donor makes a credit card gift via paper pledge card, the card number is concealed on the original form so it cannot be read or copied.

The Arts and Education Council’s online giving portals have been created and customized utilizing Blackbaud products including NetCommunity Spark and Sphere: Friends Asking Friends. Blackbaud and all of its products are fully PCI (Payment Card Industry Data Security Standard) compliant, ensuring that gifts are processed with the highest security standards in the industry. Blackbaud has validated compliance with the Payment Card Industry Data Security Standard (PCI DSS) and the Payment Application Data Security Standard (PA-DSS). Brightline performed the PCI DSS validation for Blackbaud’s solutions within the hosted environment. Blackbaud’s locally-installed payment solutions are PCI certified and compliant with PA-DSS.

The PCI DSS security requirements are endorsed by the PCI Security Standards Council, founded by a consortium of major credit card brands including Visa Inc., MasterCardWorldwide, American Express, Discover Financial Services, and JCB, to enhance credit and debit card data security. Validated as a Level 1 Service Provider and Payment Gateway, Blackbaud had to demonstrate compliance with 12 security requirements by thoroughly reviewing its IT environment and information security policies and procedures.

ABOUT A&E’S ONLINE CAMPAIGN SERVICE PROVIDER Serving the nonprofit and education sectors for 30 years, Blackbaud combines technology and expertise to help organizations achieve their missions. Blackbaud works with more than 29,000 customers in over 60 countries that support higher education, healthcare, human services, arts and culture, faith, the environment, independent K-12 education, animal welfare and other charitable causes. Using Blackbaud technology, these organizations raise more than $100 billion each year. Recognized as a top company by Forbes, InformationWeek, and Software Magazine and honored by Best Places to Work, Blackbaud is headquartered in Charleston, South Carolina and has operations in the United States, Australia, Canada, the Netherlands and the United Kingdom. For more information, visit www.blackbaud.com/pci-compliance/.