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ONLINE STUDENT COURSE REGISTRATION

USER GUIDE

FOR

KING ABDULLAH UNIVERSITY OF SCIENCE AND TECHNOLOGY

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DOCUMENT IDENTIFICATION

Module Name Student Lifecycle Management

Document Name Online Course Registration

Audience Students

Author Ebtisam Bakhsh Reviewer Registrar Office

VERSION CONTROL

Version Date Remarks

1.0 01.07.2012 Initial Document

2.0 10.26.2016 Draft 3.0 18.05.2017 Change credit details

CIRCULATIONS:

To Designation Organization

Public Final

Confidentiality

The information contained in this document represents confidential information. It may also include proprietary

information of King Abdullah University of science and technology. This document should not be disclosed /

reproduced for any purpose other than to use it at KAUST.

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TABLE OF CONTENTS

1 OVERVIEW ........................................................................................................................................................................ 4

2 KAUST PORTAL LOGON ................................................................................................................................................. 4

3 COURSE REGISTRATION ............................................................................................................................................... 4

4 COURSE CANCELLATION .............................................................................................................................................. 8

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1 Overview

This document will guide you, how to do online course registration and course cancellation.

2 KAUST Portal Logon

Login into the Portal - https://portal.kaust.edu.sa/irj/portal with your User ID & Password.

3 Course Registration

Once the Login is successful, click on Student Self Service as shown below

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Now click on Course Registration link as indicated below.

You can see online course registration window to start course registration.

1. Select Program of Study and Academic Period, for which you want to register, then click on “Continue” Button

2. Click on button and a screen as below will appear.

Screen Fields / Functionality

• Reg. Window – Specifies the Module Booking Period.

• Holds – Shows If any Holds (Academic / Financial) applicable for the student

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• Attempted Credits – Shows the No. of Attempted Credit Hours Student has already booked for the selected

semester

• Waitlist No –No. of Modules booked and are in waitlist are shown.

• Registration Cart No – No. of modules selected and added to Registration Cart available for booking

1. Module Search

1.1. This tab page allows you to search for modules and to either book the module or add it to the registration cart. Users can

also search for modules by section (events/event packages) using section selection criteria.

Click on the Search Tab and a screen as below appears.

Enter the Module to search and click on button. The search results will appear as in the screen below.

You can click on Link to execute an advanced search based on different search criteria as shown in the screen

below

(Note: Please note that a combination of many search parameters may result in no output)

You can select the module by clicking on them to see more details as in the screen below

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Click on ‘Section’ Tab to see the sections (Event Packages) offered for the module

2. Module Registration -

2.1. Add to Registration Cart

On the search results screen option is available to select and add the modules to registration cart. Select a

module and click on and message appears. The Course

Registration Header will have information as below

2.2. Registering Courses from Registration Cart

The registration cart shows all the courses that the user intends to book but has not yet booked for the selected context (program and/or program type) and year and session. It also shows all the courses that were suggested by the Advisor / Registrar Office for the given context (program and/or program type) and year and session.

Note: The following items cannot be added to a registration cart:

A course that is already booked but not completed in the same period cannot be added to registration cart

A course that is already in the registration cart

A course that is not offered

A course that is on the waitlist but cannot be moved up

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Click on the Tab and the screen as below appears with the courses added to Cart

as in step 2.2

Following activities can be performed via Registration cart

• Check Single selected or All Modules by clicking on button – The system performs checks on the

modules for Time conflict with already Booked Modules, Maximum Credit to be registered etc.

• Register Single selected or All Module by clicking on button – The system performs checks on the

modules for Time conflict with already booked Modules, Maximum Credit to be booked etc. If the

module checks are successful a pop up message appears as below

Click on button and a confirmation message is shown as .

Users can change section (Event package at this screen also)

• Click on buttons to change the Section.

2.3. Credit hour change for Dissertation Courses.

• Check single selected Dissertation course by clicking button. Below pop-up window appears.

Change the credit hour (Attempted Credits) and press the ”ENTER” key on the keyboard. Click

button to submit the selected course for approval with the updated credit hours.

• In Case of button is disabled like . You should see a message as shown

below.

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Change the credit hour (Attempted Credits) and press the ”ENTER” key on the keyboard. The button

will be enabled to submit the course for approval.

NOTE: Credit Hour value should be always multiple of 3.

3. My Courses

3.1. Registered Courses

The Registered tab page displays all courses that the student booked and those that were completed successfully in the

selected year/session. Click on Tab ‘My Courses’ and a screen as below appears.

3.2. Cancel Booking

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Users can cancel a booking by selecting a course and clicking Cancel Booking by clicking on button . A popup with

details of the booking appears as in screenshot below

Click on button and a message appears. The system will not allow cancellation

depending on the Minimum Credits required for a Semester for the program.

3.3. Cancel With ‘W’ Grade

Students can now Drop courses with ‘W’ grade after Normal Add / Drop Period. Select Module and Click on

button. A Pop Up appears as below with a Warning Message

Click on to continue dropping course with ‘W’ grade

3.4. Cancelled Courses

Cancelled courses can be seen by clicking on ‘Cancelled’ under My Courses and a screen

as below appears

3.5. Swap Sections

Click on to change the event package for a selected module. On clicking a pop up as below appears

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Select the event package and click on and another pop up appears for confirmation

Click on button and a message appears

4. Time Table – Click on to output and print the Course timetable for the semester.

5. Academic Work Overview

5.1. Users can see the details about there academics (Module Bookings, Grades, GPA and Total Credits) by clicking on

button Academic Work Overview

On Clicking a New Page opens as below

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On the screen select Program of Study and The Academic Period and a screen as below appears

The above screen shows the grades for the Modules, Specialization (Thesis – If applicable), Cumulative GPA and Total

Credits earned till date

Note- Please contact Registrar Office in case you need any further assistance or information