open access problem solving workshop arma conference 11 june 2014 bill hubbard director, centre for...

Open Access Problem Solving Workshop

ARMA Conference11 June 2014

Bill HubbardDirector, Centre for Research Communications, University of Nottingham

Valerie McCutcheon Research Information Manager, University of Glasgow

Session Objectives

• Share concerns and possible solutions relating to Open Access issues

http://www.stockmonkeys.com/

Session Plan

• Identify issues• Overview of current environment and drivers• Priorities• Sharing concerns and guided discussion• Summary - Ways forward and what is next?• Beyond - working together

Identify issues

• What is the key open access issue for you?– Stick it on a Post-It note– Put “1” in a circle in the top left hand corner

• Got more issues? • Write more notes and hand them to a

facilitator before you leave the session– these will be considered in the report from this event

• Examples?

Overview

• Open Access• Routes to Open Access• Drivers for Open Access• Blocks to Open Access• Open Access as a service environment

Open Access

• Access to research articles (and other outputs) that is free at point of use

• Use of research articles (and other outputs) free of most licensing restrictions

• Increasingly, open access to underlying research data as well

Routes to Open Access

• Depositing material in an open access repository AND publishing as normal (“Green”)

Contrasted with

• Publishing in a journal that makes the article open access (“Gold”)

Repositories

• Listed in OpenDOAR– Institutional repositories– Subject based (i.e. Europe PubMedCentral)– Governmental repository

• Free for user to deposit, as centrally funded

• AND publish as well

Open Access Journals

• Fully OA journals listed in DOAJ• Also, “Hybrid” OA journals• Most likely payment of a fee

– £1,000 - £2,000 and up

• And deposit as well

Drivers for Open Access #1

• Advent of the internet• Finch Report, Financial Crisis• Government policy• RCUK, NIH, Horizon 2020

Governmental

• Following Finch Committee Report• Funded research to be made Open Access• Maximum 12 month embargo• Implication for so-called “unfunded”, in-house

research

Research Councils UK

• RCUK– all Councils– various embargoes– Gold as target, Green allowed– initial compliance target of 45%, now rising– compliance will affect future grants

• Wellcome Trust– compliance will affect future grants

Drivers for Open Access #2

• HEFCE REF2020• Articles and conference proceedings to be

made open access to be eligible – from point of acceptance for publication

• Embargo periods are accepted• Green OA - not Gold OA

Blocks to Open Access

• Complex, restrictive policies– some publishers, e.g. Elsevier, Wiley, have policies

that change if the institution or funder has a policy!– consider place of publisher in process - as service?

• Push for take-up of hybrid option, for a fee– concerns of double-dipping, on national scale– speculation on fee-levels in future

• Moves into asking for rights in data• Overall picture fragmenting

Pity the researcher . . .

Researchers view from the past . . .

Funder

Public Funder

Institution

Publisher

Funding Researcher

Researchers view

Researcher

Funder

Public Funder

Institution

Publisher

Funding

Institutional Repository

Researchers view

Researcher

Funder

Public Funder

Institution

Mandate

Publisher

Funding


Researchers view

Researcher

Funder

Public Funder

Institution

Mandate

Mandate

Publisher

Funding


Researchers view

Researcher

Funder

Public Funder

Institution

Publisher with OA Option

Open AccessPublisher

?Mandate

Mandate

Funding


Researchers view

Researcher

Funder

Public Funder

Institution



Central/subjectRepository

?

?

Mandate

Mandate

Funding


Researchers view

Researcher

Funder

Public Funder

Institution





?

?

Mandate

Mandate

Institutional Database

Funding

Researchers view

Researcher

Funder

Public Funder

Institution





?

?

Mandate

Funding

Mandate


Researchers view . . . with data

Researcher

Funder

Public Funder

Institution





?

?

Mandate

Funding

Mandate


Mandate #

Mandate #




Publisher with Data Option

Researchers view from the past . . .

Researcher

Funder

Public Funder

Institution

Publisher

Funding

Researchers view today

Researcher

Funder

Public Funder

Institution





?

?

Mandate

Funding

Mandate


Mandate #

Mandate #




Publisher with Data Option

Open Access service environment

• Institutional response• Third-party services• Jisc involved in establishing service

environment• Openness, publishers and “walled-gardens”

Institutional responses

• Repository• Mediated deposit service• OA publication funds• Institutional OA support service• Gold fee finance systems• Institutional policies• Funder grant compliance systems• REF planning

Activity

• Find a partner/or a group of three• Decide which of your two or three issues is

most important• Number this issue with a 2 in

a circle in the left hand corner

• Pass the Post-it notes to a facilitator

Activity

• Stay in your group or join another• Decide which of your two prioritised issues

is most important.• Number this issue with a 3 in a circle in the

left hand corner.• Pass the post-it notes to a facilitator.

Discussion on prioritised issues

The three main issues are –

• Look at the key issues raised• Identify some solutions • Add any other comments • If something is already noted and you think it

is a key point underline it.

Possible Issues

• How will we afford future REF exercises if more items need funding for open access?

• How can we measure compliance?• How can we get researchers and senior

management to engage?• Who pays – award holding organisation, lead

author’s organisation?• Humanities research, books etc

Tying this together #1

• Researchers need to know what to do - clear, concise, contextualised for the institution

• Research support services need to be on top of open access as an idea; as a process; as a work-flow within the institution; as grant requirements; as a developing policy environment

• Institutions need to accept repository and OA services as essential infrastructure

Tying this together #2

• Clear responsibility accompanies RCUK grant - but who picks up this responsibility?

• Who checks compliance?– Publication follows end of grant - what workflow?

• Clear institutional need to support REF2020:– policy - needs advocacy, top-level support, funding

and process and compliance workflows – repository deposit - needs full service integration– support service - needs expertise and acceptance

Institutional Systems

• Administration systems for:– OA information and support– Compliance - which grants produce which

outputs?• Financial systems for:

– top-sliced pre-payment arrangements– OA fee payments to multiple publishers

• IT systems for:– repository– data archiving?

Support

• OpenDOAR - lists OA repositories• DOAJ - lists OA journals• RoMEO - summarises Publisher policies• JULIET - summarises Funder policies• FACT - direct advice for RCUK + Wellcome

authors• OAK - payment intermediary for OA fees• ARMA - and each other!

Summary

Short summary of the discussions on ARMA websiteThis is not the end of the discussion – use mailing lists [email protected] , [email protected]

Contact us:Bill [email protected] [email protected]

mailto:[email protected]




Bill HubbardDirector, Centre for Research Communications, University of Nottingham

Valerie McCutcheon Research Information Manager, University of Glasgow

open access problem solving workshop arma conference 11 june 2014 bill hubbard director, centre for...

Documents

open access repository

open accessopen access

open accessmaximum

open accesscomplex

open accessdrivers

open accessblocks

key open access issue

open accessdepositing