Open Source University Meetup (OSUM) Toolkit

Everything you need to reap the benefits of the OSUM Program for your university club (or start your own OSUM Club)*

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Table of ContentsMission Statement 3Program Description 3Benefits for existing student organizations 4Benefits for members 4Benefits of Sun Affiliate OSUM Program 4Organization Elements

On-Campus: Physical 4Online: Virtual 5

How to Guide 6How to Start your On-Campus OSUM 7How to get your OSUM recognized in your School 8OSUM Club Meeting Checklist 9How to order materials for your OSUM Meetings 10Event: Monthly OSUM Activities 14How to Increase OSUM Membership Online 15Useful Information to post on your OSUM Group Page 16Community Support 17

Got Questions?Who to contact for help?

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As the leading supporter of Free and Open Source Software (FOSS) in the world, Sun has many efforts underway to educate the world (especially students), about the benefits of FOSS and how it is Changing (Y)our World.

Mission StatementTo grow a vibrant community of student developers around Open Source technologies.

Open Source University Meetup (OSUM) Program DescriptionYour OSUM is an on-campus community (club) that educates students about the importance of FOSS and the latest Open Source technologies and communities supported by Sun. OSUMs provide students with training in cutting edge technologies in demand by the IT industry, access to resources to advance their careers and the opportunity to make friends through engaging and fun technology-based activities.

We call it a "Meetup" because the nature of the open source world is community and collaboration. You are encouraged to "Meetup" with existing student groups and share the benefits of Sun's open source technologies and student resources to create an even stronger open source community at your university.

All OSUMs are connected to each other via a global online community that enables students to interact with other students passionate about FOSS at their university, in their country or around the world. The global OSUM Community is also the host site for your OSUM webpage. More importantly, it is a social networking site that makes it easy for technical students to connect and collaborate with each other.

Benefits of OSUM MembershipStudents at your university will reap substantial benefits which include:

● Hands- on training via Tech Demos and Student Projects to learn technologies that can lead to promising careers in the IT industry1

● Ready access to free and low-cost student resources, such as the SAI (free training and discounted certification)

● Make lots of like-minded (technical) friends through the Sun OSUM global community● Have access to a variety of Sun OSUM events such as Software Freedom Day, University Day, etc.

1 Hands on Tech Demons are administered by a OSUM member who learns the technology via attendance of webinars.

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Benefits for Existing Student ClubsExisting student developer clubs, such as ACM and IEEE and others, will be able to reap benefits for their clubs by affiliating with the OSUM program. Clubs will receive various forms of “sponsorship” for their club meetings including:

● Sun speakers to provide Tech Demos on open source technologies and communities supported by Sun2

● Access to Sun's hands-on projects and activities which can be conducted during student club meetings.● Sponsorship of student club meetings includes give-away3 from Sun.● Access to the OSUM online community which provides a feature-rich, social networking site for student

developer clubs.

Benefits of Sun Affiliate OSUM ProgramBy registering and affiliating your OSUM with Sun, your organization and its members will reap far richer benefits from Sun. As an OSUM affiliate, you can request/ order Sun OSUM resources such as:

● Sun Technologies Data Sheets● Informational flyers to help Publicize your OSUM● Giveaways such as pens and highlighters for your OSUM on-campus meetings

OSUM Organization ElementsYour OSUM has two elements that create the organization: Physical and Virtual.

Physical: The OSUM energizes students to participate on campus in Sun's communities through tech demos, projects, and activities based on open-source technologies and communities that Sun supports.

* Monthly meetings * Typical activities * Student projects * Games * Guest speakers * Installfest * Open-source events• Face-to-face interaction with campus OSUM members

2 Availability of Sun Speaker dependent on location of nearest Sun Office/Center. Sun Speaker can be a Sun Campus Ambassador.3 Giveaway are pens or highlighter or keychains or a like and limited to availability and contingent with registration to OSUM affiliate

program.

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Virtual: OSUMs enables student developers to connect to each other and to Sun through a virtual social networking site. New OSUMs and existing student-developer groups that affiliate with the OSUM program will receive free access to the OSUM web site. Benefits of this social networking site include the following:

* A feature-rich social networking site that can host the web site for each individual OSUM and connect it to OSUMs and their members around the world * Everyday interaction with a global community of student developers

Students will be able to do the following:

* Write blogs * Post comments * Use an instant-messaging application * Upload photos and videos * Post profiles of themselves * Communicate in forums

The OSUM social networking site allows students to participate and create the online communities. Students can create their own subgroups by technology, language, and other special interests.

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HOW TO GUIDES

This section will provide you tips and suggestions on how to help you establish your OSUM as well as manage its monthly needs so that your OSUM can thrive and be a an 'awesome' force in the global community of Open Source.

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How to Start your On-Campus OSUMWith some planning and a little work, starting a OSUM should be a fairly easy and a fun task. Below are some suggested steps to guide you in starting your OSUM.

Step1 - Ask for your school's requirementsIf you decide to organize your Sun OSUM as a formal, separate student club, find out your school's requirements for setting up a new club. Most schools are very welcoming to clubs so the process should not be too hard.

Step2 - OSUM AdvisorRecruiting a faculty adviser or sponsor is generally considered a "best practice". Some universities may require one. Even if not required, a faculty adviser can be an important resource and provide credibility for your OSUM.

Step3 - Recruiting MembersRecruit your OSUM charter members. These are your friends who will serve as the initial group of students that will help you get started with organizing your activities. Before you start recruiting additional members, make sure to get permission to post notices announcing the new OSUM around campus, and include yourself as a contact person for interested students.

Step4 - Set Up your 1st MeetingSchedule your first meeting to discuss the activities your OSUM. Don't forget to reserve a room/place to hold your first meeting. Use this time to try to focus on a direction of the club:

Set up times of your monthly meetings Establish goals Examples:

Every quarter/semester, we will add 20 new club members All our club members will be Sun Certified before graduation

Step5 - Structure of Your OSUMSet up a structure for your OSUM. This can be as formal as electing officers or simply deciding who will be responsible for what. Recommended officers for your club:

President - As a OSUM Leader, you can be a co-president of the club and your counterpart can be the future leader of the club for the following year.

Scribe or Historian – This person will be responsible for capturing all the activities that your club performs throughout the academic year. This officer could also be responsible for taking pictures of your events and help the President (Campus Ambassador) with activity blogs online.

Sun Academic Initiative (SAI) Secretary – This person will be responsible for ensuring that all club members can the full benefits of the online training and certification discount that SAI provides. If your Sun Club establishes a goal around SAI – this officer can track your club's progress towards establishing the goal.

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How to get your OSUM recognized in your SchoolHere are sample emails you can use to get your OSUM recognized in your School:

SAMPLE EMAIL TO BE SEND TO PROFESSORS TO GET YOUR OSUM CLUB RECOGNIZED Dear Professor _______________________:

I am a student in your (insert name of the class) class, and I am writing to ask for your help. I have a great interest in Open Source and I have joined Sun's newly established Open Source University Meetup (OSUM) community https://OSUM.sun.com. This global community of students collaborates and shares ideas around open source efforts, and there are already some 20,000 registrants worldwide.

I've already created the OSUM for (insert university name). But I need your help in promoting the OSUM to students. Would you kindly send the following note to your students and help me grow (insert university's name)'s presence in this global community?

I may be reached at (insert your email) if you have any questions. Thanks in advance for your help in helping me promote this unique student offering.

Best Regards,

------------------------ SAMPLE EMAIL TO BE SEND TO YOUR CLASSMATES TO GET YOUR OSUM CLUB RECOGNIZED

Dear Students:

Sun is the largest supporter of Free and Open Source Software in the world, and to help students collaborate and share ideas around the concept, Sun has created the Open Source University Meetup (OSUM). I am writing to encourage you to join (insert university name)'s OSUM community.

It is really easy. Visit http://osum.sun.com/main/authorization/signUp? and complete the online registration form - it takes less than one minute! From there, you will gain access to some 20,000 worldwide who are passionate about free and open source software. Additional benefits to becoming a member include:

* Hands-on training via Tech Demos and Student Projects * Free and low-cost student resources, such as the Sun Academic Initiative http://www.sun.com/solutions/landing/industry/education/sai/index.xml featuring free training and discounted certification * Access to Sun's University Recruiting, which features internships and full-time positions for students and new graduates * Calendar of campus events focused on topics of interest to you

If you have any questions, please feel free to contact me, (insert your name) at (insert your email address).

Thanks, ------------------------------------------------------------

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OSUM Club Meeting Checklist✔ Recruitment: Spread the word about your meeting

Post flyers around campus - Use power of persuasion and really sell your club. Be sure to list contact info, as well as when and where the first meeting will be

Leave flyers or informational postcards in popular student hangouts – coffee shops, restaurants, student unions, etc.

Send a letter to the school newspaper to advertise your meeting Publish a mention in the school announcements Tell your friends and ask them to spread the word about your club meeting Make announcements in classes (related to the club)

✔ Meeting Set Up:Location: Reserve a room on campus for your meeting

■ Room Set up: ● Do you need a projector for a slide presentation about your OSUM Club?● Do you want to change the set up of the chairs and tables for a more relax atmosphere?

Materials Needed: ■ OSUM Program Presentation – review 'Where to Find the Information You Need' section■ Informational Data sheets – hand outs about OSUM Program■ Sign up Sheet or instructions on how to Sign Up on the OSUM Social Networking Site■ Wipe Board or Chalk Board for Sun Club goal brainstorming■ Give-away - 1st 25 new members that sign up receives a give-a-way

✔ Topics to discuss■ OSUM Mission – review 'Mission Statement' section■ Officer's Line Up – review 'How to Start Your On-Campus OSUM' section■ Discuss future club activities, projects and events

✔ Close of 1st Meeting:Be sure you end the meeting completing the following:

■ Have you told your club recruits how to sign up?■ Have you agreed upon the next club meeting?■ Have you SMILED and WELCOMED everyone to join the club?

✔ After the Meeting:Be sure to check out your OSUM Group Page and check out how many of your new members joined your OSUM online social network.Post pictures or blogs about your OSUM meeting activities.

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How to order materials for your OSUM MeetingsWe are pleased to announce the new OSUM Online Catalog is now LIVE and ready for your use!

What is the OSUM Online Catalog?It is an online catalog of materials you can order for use with your OSUM on Campus activities. For example, if you will have an event on Glassfish for the month of January for your OSUM on campus group you may want to order some of the data sheets on Glassfish to pass out to your fellow students attending your events. Additionally, you may want to order some pens or wristbands to give away as a raffle or just to get people in the door to attend your activity.

Materials that are available for order will be:

Data Sheets : (English pdfs, colored, double sided, 8x11 or A4 sizes)

GlassFishQty: 25, 50, 75, 100

LustreQty: 25, 50, 75, 100

MySQLQty: 25, 50, 75, 100

NetbeansQty: 25, 50, 75, 100

Open SolarisQty: 25, 50, 75, 100

Informational Flyers: (English, pdfs, colored, 1 sided, 8x11 or A4 sizes) Poster: (English, pdf, colored, 1 sided, Poster size)

Student PortalQty: 25, 50, 75, 100

OSUMQty: 25, 50, 75, 100

SAIQty: 25, 50, 75, 100

SAI PosterQty: 1-10

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Media Kits:

Open Solaris Student Pack DVD Qty: 25, 50, 75, 100

Sun Studio DVDQty: 25, 50, 75, 100

NetBeans CDQty: 25, 50, 75, 100

Promotional Items:

AeroBag (Royal Blue)Qty: 25, 50, 75, 100OUT OF STOCK

PensQty: 25, 50, 75, 100

Wristbands (OSUM: Change (Y)our World)Qty: 25, 50, 75, 100

Important:Sun will sponsor one (1) OSUM event per school per month.The quantity of the promotional items will be based on the number of OSUM members/registrant in the OSUM group.

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The OSUM Online Catalog is one our ways of providing support to your on campus OSUM group. There are few important things to keep in mind when using the OSUM Online Catalog:

Shipping Information:1. Shipping Address - Provide accurate and correct shipping information. Shipping Address is the address by which you would like to receive your materials. We ship materials world-wide (because as you all know, OSUM is global) and if we do not have the correct or the detailed shipping information, it may delay delivery of your order. You can use the text field to provide extra shipping information that may help us ship or find your address so that your order can be delivered.

2. Your Phone Number - Provide true and correct phone number. The delivery vendor will only call you if they need assistance in finding your shipping address - if the delivery vendor can't contact you, your order may be returned to us and you will not have the material you ordered.

3. Time Management - Keep in mind the shipping and delivery time when requesting your materials. We ship materials from the United States, so if your OSUM Group is located in Italy, it might take two (2) to three (3) weeks before you receive your materials. Be sure to give yourself and our delivery vendor enough time to get your materials to you for your event. As part of the OSUM Affiliate Program, you can order materials for your once (1x) a month OSUM Meetings.

Eco-Friendly:As much as we want to spread the world about Open Source and Sun Technologies, we also want to be eco-friendly. A bulk of the materials that can be ordered on the OSUM Online Catalog are made of paper. We encourage you to order only what you need, this is both economical for us and our common eco-responsibility for our world.

Subject to Availability and Approval:All materials on the OSUM Online Catalog are subject to availability and approval - this means that the items you order from the catalog will need to be approved. We will approve orders only from OSUM groups that are part of the Affiliate Program. We will approve orders only for th quantity that is close to your OSUM Group online membership, for example if you order 500 pens but only have 2 members, we will contact you and request for justification, otherwise it will not be approved. Lastly, the materials are subject to availability - if we run out of materials we will do our best to replenish the materials or replace the material with something else equally useful for your OSUM group.

Next Steps:Send the OSUM team an email at Contact_OSUM@sun.com to request for your access to the OSUM Catalog.

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EVENTS: MONTHLY OSUM ACTIVITIESThe energy of the OSUM On Campus community will revolve around the activities and projects based on Sun's IP.A list of helpful, self-paced learning resources to enable your OSUM members learn about Java, Open Solaris, Netbeans, MySQL, Glassfish and others are available online via the OSUM community.

You can find the list of Self-Paced Learning resources under the 'NOTES' Section of the OSUM community – Titled:Learn Java, NetBeans, OpenSolaris and More!

Your OSUM organization can assign member or do a rotation where members can learn a different technology every month and then demonstrate or present the new technology learned to the group.

Other Ideas for Monthly Activities:The 'EVENTS' section of the OSUM Community can give you great ideas of what other OSUMs all over the world are doing on their campuses.

● Be sure to check the OSUM EVENTS listing and get ideas, get inspired and get moving on your own OSUM campus events.

● When your OSUM has an event or activity be sure to POST it on the OSUM Community EVENTS listing – you never know, your OSUM might just inspire another OSUM to do the same event as yours!

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EVENTS: Possible Discussion Topics for your OSUM Club● University Recruiting - http://www.sun.com/students

Sun, a company that innovates, leads with actions and shares technology to drive economic and social progress worldwide, offers students the technology, tools, and opportunity to achieve success - in school, career and life. From our training and the latest advancements delivered by industry experts and the community at large, Sun provides students the tools with which they can share and develop ideas and goals, ultimately changing their world. Sun is dedicated to hiring the best and brightest, which includes you! Visit Sun's Student site which features job openings and internship positions around the world. You can submit your resume and also read the Recruiting Blog to get the inside scoop on what is happening in hiring at Sun.

● Sun Developer Connection - http://developers.sun.com/students/whyjoin.jsp The Sun Developer Network (SDN) is committed to helping student developers get started on the right foot. SDN offers you the resources that will help you enhance your skills, build your resume, and connect you with other students and experts. Register for an online account by visiting https://reg.sun.com/register?program=sdn&cid=926622

● Sun's Academic Initiative -http://osum.sun.com/notes/Get_Trained_-_Get_CertifiedOSUM members can get access to free web-based courses in Java, Solaris and other technologies through the Sun Academic Initiative (SAI). This is a great way to get the skills you need for the best jobs and prepare for one of the industry leading Sun certifications. It's easy to register for the SAI and create your own user account on the SAI Learning Connection:*Request for your SAI Program Name and ID to get access rights to register for SAI here: http://developers.sun.com/students/training.jsp *Study when and where it’s convenient, at your own pace. And track your progress with free Sun Web-based ePractice exams!

● Attend or Replay the Online Webinar Trainings - http://osum.sun.com/notes/OSUM_Webinars_and_Elluminate_Live! One of the benefits of being a member of the OSUM Community is exclusive access to live webinars that provide real-time training on the latest open source technologies. The webinars are conducted using an eLearning tool called Elluminate Live!. Please refer to the information prior to each session to ensure that you are able to properly use the tool and configure your session. These sessions are also recorded and are available for replay or as a download.

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How to Increase OSUM Membership OnlineOne of the coolest feature of the OSUM Online community is that it host the web site for each individual OSUM and connect it to OSUMs and their members around the world. Connections allows the community to grow and to be vibrant.

But how do you Increase Your OSUM Membership Online and on Campus?Easy, INVITE Your friends to INVITE More friends to connect to your OSUM GROUP

One way to INVITE, is by clicking on 'INVITE' on the main page menu bar.

This will allow you to send a email message to all your friends and INVITE the to join your OSUM Group.

Another way to INVITE, is by clicking the 'INVITE MORE People' on your OSUM Group Page.

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Useful Info to Post on Your OSUM Group PageHere are useful information links (with some verbiage) that you can add to your respective OSUM Group page.

1. Sun Academic Initiative – http://www.sunacademic.com TEXT TO POST:OSUM members can get access to free web-based courses in Java, Solaris and other technologies through the Sun Academic Initiative (SAI).This is a great way to get the skills you need for the best jobs and prepare for one of the industry leading Sun certifications. It's easy to register for the SAI and create your own user account on the SAI Learning Connection:*Self-register online using the following Program Name and Program ID~ [insert correct Program Name and Program ID for your country]*Study when and where it’s convenient, at your own pace. And track your progress with free Sun Web-based ePractice exams!

Visit the OSUM SAI Page for more information.Click on the link below.http://studentdevelopers.ning.com/notes/Get_Trained_-_Get_Certified

2. Project Kenai - http://projectkenai.com/?cid=926781 TEXT TO POST:This is the foundation for the connected developer of tomorrow. Freely host your open source projects and code. Find and collaborate with developers of like mind and passion from around the globe. See the attached PDF slide deck for additional information.

3. University Recruiting - http://www.sun.com/corp_emp/zone/index.html TEXT TO POST:Sun is dedicated to hiring the best and brightest, which includes you! Visit Sun's Student Zone which features job openings and internship positions around the world. You can submit your resume and also read the Recruiting Blog to get the inside scoop on what is happening in hiring at Sun.

4. Sun Developer Connection - http://developers.sun.com/students/whyjoin.jsp TEXT TO POST:The Sun Developer Network (SDN) is committed to helping student developers get started on the right foot. SDN offers you the resources that will help you enhance your skills, build your resume, and connect you with other students and experts. Register for an online account by visiting https://reg.sun.com/register?program=sdn&cid=926622

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OSUM Community Support

OSUM is (Y)our community, but if you have an administrative questions regarding OSUM and need an answer, you can....

● Send the Sun Club Program team an email at: Contact_Sun_Club@sun.com● Provide the following information for fast and efficient reply:

○ Name of your Institution/School:○ Your Name:○ Your Email:○ Your Role – Leader, Advisor, etc.○ Your Issue:

● Since our program is global, please allow at least 2 days for a response before sending another email inquiry.

We are excited that you have joined our Open Source University MeetUp Community. Enjoy and be OSUM!

Sun Microsystems, Inc. 4150 Network Circle, Santa Clara, CA 95054 USA Phone 1-650-960-1300 or 1-800-555-9SUN Web sun.com © 2008 Sun Microsystems, Inc. All rights reserved. Sun, Sun Microsystems, the Sun logo, and The Network is the Computer are trademarks, registered trademarks, or service marks of Sun Microsystems, Inc. in the United States and other countries. Other brand and product names are trademarks of their respective companies. Information subject to change without notice.

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