openoffice 4 guide for students

8/10/2019 Openoffice 4 Guide for Students

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Apache OpenOffice

Writerfor students

David Paenson, B. A. Hons.May 2014


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IMP !""#M$opyri%ht David Paenson 200&'

(icensed under the Apache (icense, )ersion 2.0 *the +(icense - you /ay not use this fi e e ceptin co/p iance ith the (icense. 3ou /ay o tain a copy of the (icense at http566 .apache.or%6 icenses6(I$!7"!82.0. #n ess re9uired y app ica e a or a%reed to in ritin%, softdistri uted under the (icense is distri uted on an +A" I" BA"I", :I;HO#; :A A7;I!"O $O7DI;IO7" O< A73 =I7D, either e press or i/p ied. P ease for ard co//ents andcriticis/s to5 info>openoffice8uni.or%. ;his introduction covers version 4.1 of ApacheOpenOffice *for :indo s, (inu and Mac-.


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CONTENTS 1 Introduction2 ;heory? Docu/ent "tructure4


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1 Introduction ;his %uide is intended for university students. It covers a the essentia s you i needthe course of your studies.

But efore readin% on p ease do the hands8on e ercise in section@0 right now . ;hen co/e acE

and taEe up fro/ here. ;his ay the fo o in% e p anations i have a practica asisera y speedin% up the earnin% process. 7ote that youmustread the entire %uide, ecause the various sections are ased one on the other, /aEin% it point ess to u/p direct y to those/i%ht consider especia y usefu . It shou d taEe appro i/ate y four hours to read throu ho e docu/entation.

2 Theory 3our thesis iEe every other docu/ent, ooE or /a%a ine i contain a nu/ er of recurr

e e/ents such as headin%s, footnotes, pa%e ayouts, the /ain te t ody, 9uotations, iterists, pa%es etc. *see i ustration1 -. A these e e/ents need to e for/atted unifor/ y.

Additiona y /any of these e e/ents, such as pa%es, headin%s, footnotes, ists, i ustratneed to e nu/ ered.

1

Illustration 1: Page out of a book with examples of recurring elements

Chapter number

Main Chapter with continuous line

above and lots of space below

Body Text

Footnotes

Footer withContinuous

line

Page Number in Footer

Sectioneading


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On the asis of this infor/ation the ta e of contents and other ta es i e %enerated a/atica y. ;hese various settin%s are a recorded once on y and i henceforth app y to the ho e/ent independent y of its en%th.

3 Document Structure :hen conceivin% an essay or thesis you i invaria y have in your /indJs eye not on y itscon- tents ut a so its overastructure . ;he contents consist in the /ain of the actuatext . It is theText Body hich /aEes up the

u E of the docu/ent. ;he Text Body has its o n for/attin% sty e. :e i %o into that inin section 12.


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;he second approach is the ri%ht one. #sin% "ty es is so easy there is rea y no reason shou dnJt app y the/ syste/atica y ri%ht fro/ the start. Here so/e of the advanta%es of ay of %oin% a out thin%s5

speed

you can u/p direct y to any chapter ithout scro in% *see sectionC on the Navig

8ator - easy reorderin% of chapters and sections *a%ain usin% the Navigator - youJ Eno e act y hat the fina resu t i ooE iEe

5 He din!s As /entioned a ove you have to te the pro%ra//e hat is aHeadingand hat isText od!"


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Sty"e Si#e Type$ ce Sp cin! %o&e Sp cin! %e"o'

(eve 1 1 pt Bo d 1.2 c/ 0.@ c/(eve 2 1?pt Bo d 1 c/ 0.4 c/(eve ? 1?pt "tandard or Ita ic 0.& c/ 0.? c/

Table 1: %t!les for first three levels of headings based on font &aramond '(ust a suggestion)

# lank *ines+ :hen in a hurry itJs te/ptin%, instead of usin% this /ethod, to si/p y add a coup e of anE

ines efore a headin% and another anE ine fo o in% it in order to inf uence spaci ou d e a /istaEe.


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A /ore e e%ant a ternative ou d e to ri%ht c icE the para%raph i//ediate y fo oheadin% and choose Paragraph, * not Edit paragraph #tyle - and there under the taText %lo& choose -o !ot #plit paragraph . ;he para%raph in 9uestion i +pu theheadin% i//ediate y a ove it a on% to the ne t pa%e shou d there not e enou%h roo

oth on the present pa%e. #sin% this /ethod consistent y spares you the ordea of a f

checE for any /isp aced headin%s. Note:youJve chan%ed the for/attin% of this one para%raphhere,not the overa Para%raph "ty e

# %ettings #nder Tool# .ptio!# .pe!. i$e/org riter Compati*ility uncheck threechoice o es5

dd #pa$i!g *et&ee! paragraph# a!d ta*le# y unchecEin% this option youensure that the set spacin% e o a para%raph and the set spacin% a ove the parai//ediate y fo o in% it do not %et added to%ether instead on y the ar%er of spacin%s taEes effect

dd paragraph a!d ta*le #pa$i!g at top# o page# unchecEin% this optionensures that headin%s appear ri%ht at the top /ar%in, ithout the usua set spacin%aratin% the/ fro/ a previous para%raph

Expa!d &ord #pa$e o! li!e# &ith ma!"al li!e *rea'# i! "#ti ied

paragraph# unchecEin% this option ensures that insertin% anew line usin% short cutShi t + et"r! i not e pand the ords on the previous ine ri%ht up to the ri%/ar%in instead they i e eft a i%ned even in a para%raph ith ustified a i%

Havin% re/oved these three ticEs donJt for%et to press the utton #e a# -e a"lt so thatthese chan%es app y a so to any future docu/ents.

( Ch pter Num%erin!(et the pro%ra//e do the nu/ erin% for you. ;hat ay you can add or re/ove chapters, chan%etheir eve s or /ove the/ around ith the he p of the Navigator ithout orryin% a out correctnu/ erin% or havin% to /arE te t eforehand. ;his is especia y usefu for %roup orE hen itco/es to co/ inin% the various chapters into onedocu/ent *see sectionsC and10 -.

Auto/ated nu/ erin% is s itched on usin% the/enu Tool# ."tli!e N"m*eri!g *see i us8tration2 -. 3ou can choose et een various nu/8

erin% sty es such as 4 B4 C o/an nu/ ers,

ut /ost iEe y you i sticE to Ara ic 14 24 3sty e. ItJs a so possi e to /i sty es, that is, have

@

Illustration .: /ctivating chapter Numbering 10 .0 st!le" 2ou will probabl! also want to 3%how sublevels4

Illustration 5: Turning off numbering for a particular chapter


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Ara ic nu/ ers for the first t o eve s and )4 B)4 C)for the third L here y the c osin% racEet is si/p y aSep5arator ter .

:hen usin% 14 24 3 sty e it is co//on to Sho& #"*5level# . ;his /eans that headin% @.2. for instance iappear e act y as [email protected]. and not si/p y as + . If you use the the )4 B)4 C) sty e for thethird eve then prefera y donJt sho su 8 eve s, instead opt for a si/p e $- for instinstead of the fu en%th @.2.$-.

3ou /i%ht ant to turn nu/ erin% off for particu ar headin%s,for e a/p e the introduction and the i io%raphy. 3ou can doso y pressin% thethird utton on the pop8up /enu *see i us8tration4 -. Be carefu not to press thesecond utton, ecause this ou d s itch nu/ erin% off or on forall headin%s of that par8

ticu ar eveMaEe sure to eave enou%h space for your nu/ erin%. A co/8p ete nu/ erin% such as @.2. ou d taEe up around 1 c/ of space. It a so depends on the si e font you are usin%. P easetaEe a detai ed ooE at i ustration.

) T %"e o$ ContentsHavin% to d the pro%ra//e hichare yourheadin%s and havin% activated their auto/aticnu/ erin%, you are no in a position toinsert an auto/atica y %enerated ;a e of $ontents5 !#ert !dexe# a!dTa*le# !dexe# a!d Ta*le# .

In the pop8up /enu you can Eval"ate "pto Level of your choice. "o you /i%ht ehave three eve s of headin%s in your te t ut choose to inc ude on y the upper/ost t o e

Illustration : 6on7t ativate numbering directl! from the menu8 This method is good for numbered lists onl!"

Illustration 9: Note the alignment

Illustration : 2ou need to leave enough room for !our chapter numbers" %tandard for first level headings is ;09 cm" 2ou will notice the same valuesalso appear in the paragraph st!le Heading 1 '$irst line indent preceded b! a minus sign though8)" ,ake sure this correspondence between bothmenus is maintained in case !ou change these values" This will ensure the proper alignment of header text0 each line starting neatl! directl! under the

preceding lign0 leaving the chapter number in its own space to the ver! left"

Illustration and>Indent at """> of the more modern menu"


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;o update your ta e of contents as e as any other inserted /ateria open /enu Tool# pdate pdate all .

# /lignment As you can see in i ustrations

and 10 the numberingof thesecond eve is a i%ned ri%ht undertheentr!of the first eve creatin% a Eind of staircase effect.


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;he i/portant concept to Eeep in /ind is that you need anegative indentin% to acco//odatethe chapter nu/ er *see i ustration10 -.

Indent %e$ore te*t Ne! ti&e indent First"ine

Sp cin! %e$ore p r !r ph

1st eve 0.&0 c/ 80.&0 c/ 0.4 c/

2nd eve 1.&0 c/ 81.00 c/ 0.2 c/?rd eve ?.00 c/ 81.20 c/ 0.2 c/

Table .: Indentation needed for first three levels when using full sub-levels like >"

# =ther Indices and Tables Other indices can e %enerated apart fro/ the ta e of contents. ;he sa/e steps app y L youon y need to chan%e the Type to hatever is re9uired, e.%. an !dex o ta*le# or an

ll"#tratio! i!dex . ;he various ta es, i ustrations and so on in your te t need to have a

Captio! , hich i then appear in the inde . 3ou can a so create an a pha etica inde your thesis or a en%thy ooE5 /arE the ord you ou d iEe to have isted and %o to /!#ert !dexe# a!d ta*le# E!try . Here you can a so /odify the e act te t of your

entry.

+ Out"ine"o/eti/es you /i%ht e asEed to hand in an out ine of your orE in advance of the actuaho/e orE or thesis. 3ou can use chapter headin%s for this purpose, then %enerate a ta e o

contents as descri ed a ove thou%h re/ovin% the ast t o entries *punctuated ta stop anpa%e nu/ er-, eavin% ust chapter nu/ er and na/e. ;hen rep ace the tit e +;a e of $ontents ith +Out ine .


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A c icE on the -o"*le arro& "p *see i ustration11 - i /ove the ho e chapter inc udin% su sections, footnotes, i ustrations etc.up L hat OpenOffice ca s Promoti!g a $hapter ."o chapter @ for e a/p e i s ap p aces ith chapter 4. 7u/ erin% i e auto/atupdated L providin% of course youJve s itched chapter nu/ erin% on *see section -. $on8 verse y you can -emote a $hapter usin% the -o"*le arro& do&! . #sin% the -o"*learro& right i -emote level of a chapter, say chapter @ do n to section 4.x . $on8 verse y use the -o"*le rro& Le t to Promote level of chapter, e.%. section 4.x tochapter @.

Apart fro/ headin%s, the navi%ator a so ists %raphics, ta es, hyper inEs, the ta e oand /any other o ects you can easi y u/p to ith a dou e8c icE.

#n iEe the ta e of contents, the Navigator updates itse f auto/atica y.

;he Navigator is especia y usefu in the conte t of group work L see section10.

1- .roup Wor/ More and /ore students have to %ive in %roup papers. #p to four or even /ore authors /i%h

e invo ved. ;o faci itate the oinin% to%ether of the various contri utions do the fo o in%5

a%ree on certain %enera para/eters so as to ensure overa unifor/ity of docu/ee.%. i/it yourse ves to a /a i/u/ of t o eve s of headin%s

ena e auto/atic chapter nu/ erin% *see section - /aEe sure a participants use theText *ody5 sty e for the ;e t Body andunder no cir-

cumstances the-e a"lt5 sty e e sure to co/p ete y avoid any /anua for/attin%,alwa!s app y sty es and /aEe sure

a /e/ ers of the %roup app y thesame sty es ith thesame na/es for thesame pur8poses and ith thesame for/attin%

oinin% the various contri utions in one docu/ent is then on y a /atter of a coup e /inutes open a ne fi e

du/p a the contri utions in any order usin% the Navigator sort chapters as appropriate create your tit e pa%e and %enerate your ta e of contents

Of course you can a ays /aEe ad ust/ents at a ater sta%e. "ee a so "ection14 to discover aneasy ay to e port sty es for ater use y yourse f or others.

# Individual Headers for Aach ontributor+ :ho /ade hat contri ution has of course to e re%istered. ;here are asica y three optio

1. P ace a ist of the authors ri%ht under the ta e of contents ith the chapters authored in racEets.

C


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2. Put the authorsJ na/es in racEets inside the chapter headin%s.

?. Put the authorsJ na/es in the pa%e header.

If you choose option ? you i need to create a separate Page Style for each author. ;hese /i%ht e na/ed Shila , >oh! and Leila . ;his is ho to %o a out it5

open /enu %ormat Style# a!d %ormatti!g* %11 - c icE on the 4th icon to ist a Page #tyle# *see i us8

tration12 - ri%ht8c icE on the -e a"lt 8"ty e se ect?odi y, /aEe a the appropriate chan%es app ica e to your

standard defau t pa%es, e.%. a eft /ar%in of ?c/, and of course activate the header tacco//odate pa%e nu/ er

confir/ .8 p ace the cursor so/e here on your first te t pa%e of te t anddouble 8c icE on the pa%e

for/at -e a"lt to activate it on the top ri%ht hand corner of the pop8up /enu c icE on the s/a acE trian% eN

pointin% do n ards and chose the first option Ne& Style rom Sele$tio! %ive your ne sty e the na/e of one of the %roup /e/ ers, say Leila repeat these ast t o steps for each /e/ er of the %roup %o acE to your docu/ent and p ace the cursor at thever! end of the te t authored y

the %roup %o to /enu !#ert ?a!"al Brea' Page

*rea' and choose sty e Leila *see i ustration1? -

p ace cursor in (ei aJs Pa%e Header and rite herna/e and university /atricu ation nu/ er efta i%ned

re/ove the ta stop *the sy/ o Q - fro/ theru er a ove y pu in% it do n ith the /ouse pointer

press the ta Eey once to /ove the cursor to the ri%ht /ar%in choose /enu !#ert %ield# Page N"m*er in order to u/p fro/ (ei aJs ast pa%e to ohnJs first pa%e, p ace cursor at very ott

of for/er and a%ain open /enu !#ert ?a!"al *rea' and under Style se ect>oh!

10

Illustration 1 : hoose !our newl! created page st!le>*eila>

Illustration 1.: 5th icon to the right for page formatting


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repeat the procedure for a %roup /e/ ers L at the very end sprin% acE a%ain fthe ast %roup /e/ er to -e a"lt Page #tyle

Note: ;he function Ne& Style rom Sele$tio! e ca/e across a ove orEs for a sty ecate%ories inc udin% para%raph sty es.


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#tyle, hich in turn rin%s up a pop8up /enu here you can /aEe a nu/ er of ad ust8/ents *i ustration14 -.By defau t Text *ody a o s for a Spa$i!g *elo& paragraph of 0421mm , hich ise act y @pt L hich in turn is e act y ha f the hi%ht of a standard 12pt font. ;his very /odest spacin% is neverthe ess enou%h to hi%h i%ht the start of a ne para%raph, thus spin% up readin% .R

A typica settin% for your ody te t in a university environ/ent /i%ht e e Li!e #pa$i!gof 1/< ines, i.e. 1


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Para%raph sty es /aEe ife so /uch easier. ;hey a o forco/p eteuniformit! of a types of te t. "o for instanceall your 9uotes i have the sa/e a/ount of indentation.#sin% sty es in a syste/atic ay i save you an enor/ousa/ount of ti/e and you onJt have to scan throu%h your

te t any /ore in search of possi e for/attin% /istaEes. Note: A ays use sty es,never/arE te t and for/at it /anu8a y

3ou %et to the sty e ist throu%h %ormat Style# a!d%ormatti!g or e se si/p y y pressin%%11. At the very

otto/ of the ist you can choose if you ant to ist a pos8si e sty es or on y the ones you have app ied so far. ;he at8ter a so appear on the /enu ar top eft *i ustration1 -.

3ou can chan%e any e istin% sty e y ri%ht8c icEin% it andchoosin% ?odi y . If it is a para%raph sty e you can a sosi/p y ri%ht c icE on itinsideyour te t and choose Editparagraph #tyle . ;aEe note that this is not the sa/e asParagraph, ;he atter serves to /odify the para%raph in hich the cursor is ocated, hereathe for/er serves to /odify the appearance of a para%raphs re ated to this particu ar sty

3ou can a so create a co/p ete y ne sty e y ri%ht8c icEin% on any e istin% sty e inchoosin% Ne& . #nder the ta .rga!i#er you can choose hich sty e you ant to ase your

ne sty e on. ;his saves 9uite a ot of ti/e since you i then on yneed to /odify a fe diver%in% para/eters. #sin% the s/a acE trian% eN on the top ri%ht hand corner of the pop8up /enu you can cre8ate a Ne& Style rom Sele$tio! , /eanin% a ne para%raph sty eor pa%e sty e ased on the para%raph or pa%e in hich your cursor

ocated at present."ty es are arran%ed hierarchica y, the one inheritin% its settin%s fthe other and thus ui din% a Eind of dependency tree L thou%dependencies can e roEen at any point, a o in% for fu f e i

;he /ost asic sty e is -e a"lt . By /odifyin% the sty e -e a"lt youauto/atica y /odify a other sty es, o i%in% you to /odify the in the opposite direction. ;his is the reason hy you shou d never

actua yusethe -e a"lt sty e for any specific purpose and shou d on y /odify it ith fore8thou%ht.

Paragraph #tyle# are the /ost co//on cate%ory. But there are other cate%ories5 Char5a$ter Style# * hich I use here to hi%h i%ht ?e!"# and Short$"t# usin% the fontCo"rier 10pt -, %rame Style# , N"m*eri!g Style# and /ost i/portant y Page Style#to differentiate et een nu/ ered and non8nu/ ered pa%es *see section1 -.

1?

Illustration 1


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# 36efault $ormatting4+ #nder the /enu %ormat you i see the option -e a"lt %ormatti!g *shortcutCtrl +m) . If you /arE te t and app y -e a"lt %ormatti!g to it, the /arEed te t i oose any for/attin% you /ay have app ied previous y and taEe a its for/attin% e c usive y fro/Paragraph #tyle it e on%s to. ;his is very practica for re/ovin% any un anted hiddenfor/ats in a Microsoft :ord fi e. :hy the shortcut Ctrl + m K ;he m possi y stands for+de ete Manua for/attin% K 3ou shou d not confuse the ter/ -e a"lt %ormatti!g iththe ter/ -e a"lt paragraph #tyle

14 eusin! sty"es 3ou can e port your sty es so as to reuse the/ at so/e ater date or even pass the/ on toother users *usefu for %roup orE-. ;o do that, %o to Menu %ile Template# Saveand choose an appropriate na/e such as The#i# . In order to i/port a sty e you have saved,

%o to Menu %ormat Style# a!d ormatti!g and there choose the s/a acE trian% epointin% do n ardsN in the /enu ar. Here press Load Style#, 3ou i e presented ith a ist of sty es, a/on%st the/ your The#i# . Here you can choose hich cate%ories you ou d iEe to i/port and if the i/ported sty es shou d over rite e istin% sty es, hich is vusefu for post8for/attin% %roup orE *see section10 -. A so you can i/port sty es direct y fro/ an e istin% docu/ent, in hich case you neednJt have previous y e ported the/.

15 S Word

In case your ecturer insists you provide a Microsoft :ord docu/ent instead of a PD


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Note:I stron% y reco//endnotusin% Microsoft :ord. :e a Eno ho popu ar M" :ord is,a /ost every ody has it thou%h not necessari y e%a y. "o/e peop e i ar%ue, +/ust use it, ecause itJs the SstandardJ. Or they /i%ht say5 +:e , you Eno , ater on infuture orE p ace you i pro a yhave to use it, so you /i%ht as e %et used to it. In rea 8ity :ord sho s itt e respect for typo%raphica standards. ;o taEe ust one e a/p e5 :ord

itions the pa%e header not in re ation to the te t ut instead inside the upper /ar%in and rive to the upper ed%e of the pa%e. "o the ider the /ar%ins %et the %reater the distet een the header and the actua te t eco/es. ;his /eans you have to ad ust the distancet een header and upper ed%e of pa%e separate y in order to /ove it c oser do n to

actua te t *and vice8versa if you a%ain chan%e your /ind- L see i ustration1 . OpenOfficefo o s the %enera ru e of su tractin% the necessary space for the header fro/ thereserved for the te t eavin% the upper /ar%in untouched. "a/e %oes of course for pa%e ers. Besides, M" :ord /enus are e tre/e y unstructured /aEin% it very difficu t to findthin%s. Instead you are offered a ho e pa ette of pretty uttons you can press, ith such

co//itta na/es as +intensive 9uote hich are anythin% ut standard concepts in typo%rap L see i ustration1&. A so the +.doc for/at is not an open standard ut proprietary of Microsoft. And hy aste your ti/enow usin% an inade9uate pro%ra//e si/p y ecause ateron in ife you /i%ht have to any ayK ItJs a it iEe the Einder%arten ar%u/ent5 + et tused to harsh discip ine at an ear y ecause it i /aEe it easier for the/ durin% /i itar vice. I for one see it the other ay round5 en oy ife as /uch and as on% as you can, an i %ive you %reater sta/ina to resist any /isery in store for you ater on.

1@

Illustration 1@: ,icrosoft ?ord: *ots of buttons which change around 3d!namicall!4 depending on what !ou are doing '&erman version)

Illustration 19: /s !ou can see the header in ?ord sticks to the upper pageedge regardless of margin width and awa! from the main text to which itbelongsE =pen=ffice leaves margin free"

!pperMargin

"esult in MS #ord

"esult in $penoffice


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1( 0 !es 'ith nd 'ithout num%ers 3ou i sure y ant your te t pa%es to e nu/ ered startin% ith nu/ er 1, hereas the tipa%e shou d e neither nu/ ered nor counted. 3ou /i%ht even ant a second non8nu/ eredand non8counted pa%e for your ta e of contents.R "o you i needtwopa%e sty es, one for the

%ir#t Page(#) and one for the rest."tep y step5

%o to /enu %ormat Style# a!d %ormatti!g* %11 -

press the 4th icon for the ist of Page Style# *i us8tration1C -

ri%ht c icE the sty e %ir#t Page and choose?odi y

under the ta .rga!i#er Next Style chan%ethe -e a"lt to %ir#t Page this ay your docu8/ent cou d contain a never endin% succession of %ir#t Page# unti you decide other ise

confir/ .8 in the ist ri%ht c icE on the pa%e sty e -e a"lt and choose ?odi y under the ta =eader ticE =eader o! *a ternative y choose the ta %ooter and

ticE %ooter o! - to acco//odate your pa%e nu/ ers havin% thus preparedthese t o pa%e sty es no p ace the cursor in your very first pa%e

of your docu/ent, i.e. the tit e pa%e, and dou e8c icE the sty e %ir#t page in yourist of Page Style# in order to actua yappl!it to your first pa%e and the fo o in%

pa%es *this de/onstrates sty es that need to eapplied ith a dou e8c icE Lchangingasty e doesnJt /ean youJre necessari y actua y %oin% to useit-

p ace your cursor at the very otto/ of your tit e pa%e and insert a ne pa%e to atfit your ta e of contents usin% Ctrl + et"r! this ne pa%e i auto/atica y a so

e in sty e %ir#t Page ith your cursor p aced on this second %ir#t Page insert your ta e of contents

*see section - p ace your cursor i//ediate y e o your ta e

of contents %o to /enu !#ert ?a!"al Brea' Page

*rea' and choose -e a"lt "ty e chooseCha!ge page !"m*er startin% fro/ 1 as ini ustration20

R ;his atter re9uire/ent y the ay does not necessari y correspond to custo/ ooE editin%. 7or/a y apa%es count, even e/pty non8nu/ ered ones.

1

Illustration 1D: The fourth button in the menu bar opens up the list of page formats0 one ofthem being >$irst Page>

Illustration .;: hoose page st!le 6efault and restartnumbering at 1


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confir/ .8"o no you have t o %ir#t Page# fo o ed y -e a"lt Page# e%innin% ith nu/ er1 as in i ustration 21.

ItJs asica y the sa/e /ethod e a ready ca/e across in section10 on %roup orE in hich e descri ed ho to use individua pa%e sty es for each author in a orE %roup. "i/i arcou d create a + o/an pa%e sty e ith o/an nu/ erin% instead of Ara ic for a pref*see section20 -.

# %eparate 6ocument for the $irst Page+ 7o that youJve seen ho easy it is to insert si/p e pa%e reaEs usin% Ctrl + et"r! as e as to s itch pa%e sty es and restart nu/ erin% usin% ?a!"al Page Brea'# it is 9uiteo vious you donJt need separate fi es for the different parts of your thesis. In fact, sepafi es have a ho e nu/ er of serious dra acEs5

ater on youJ oose tracE of hich fi es e on% to each other on your hard dis youJ find it difficu t to create a sin% e fina PD


21/48

2Fpt *old for the /ain tit e,20pt #ta!dard for the su tit e, oth centred andappro i/ate y one third do n fro/ upper /ar%in

Li!e #pa$i!g of 1 and Spa$i!g *ove paragraph as e as Belo& para5graph of 0 this i %ive the various /ain e e/ents of your tit e pa%e *top part/idd e part and otto/ part- a /ore co/pact appearance

1+ 0 pers Without Tit"e 0 !e


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Note:Do not confuse thisinformation section ith aheader . A header %ets repeated on each pa%e,your infor/ation section appears on y once on the very first pa%e.

1, De$ u"t 0 !e

As a ready /entioned in section1 the -e a"lt pa%e needs to e /odified %ivin% it a ar%ereft /ar%in of ?c/ for the punch ho es and /ost i/portant y a =eader for the pa%e nu/8ers.R Here once a%ain the individua steps5

open the /enu %ormat Style# a!d ormatti!g * %11 - activate the fourth utton to ist the Page #tyle# *see i ustration1C - right c icE the -e a"lt sty e choose ?odi y under the ta Page increase the ?argi! Le t fro/ 2$m to 3$m confir/ .8 do"*le $li$' the pa%e sty e -e a"lt in order to app y it to your te t acE in your te t p ace cursor inside header open /enu !#ert and there choose the option %ield# choose Page !"m*er *not Page $o"!t - press utton for ri%ht a i%n/ent *see i ustration2? -

3our header can contain otherinfor/ation esides the pa%e nu/ er. 3ou /i%ht ant to add your na/e oreven the tit e of the current chapter( !#ert %ield# .ther -o$"me!t Chapter Chapter

!ame -. 3ou ou d eave this infor/a8tion eft a i%ned, re/ove the /idd eta stop *the Q in the ru er ar- y

pu in% it do n ith your /ouse and then press the Ta* Eey to shift the pa%e nu/ er to theri%ht /ar%in. !very ti/e a ne chapter starts, the header i chan%e a on% ith it.

2- om n 0 !e Num%erin!o/an pa%e nu/ erin% for the introductory pa%es fo o in% the tit e pa%e ut preced

actua te t is 9uite easy.


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ri%ht c icE the sty e -e a"lt and choose Ne& under the ta .rga!i#er type oma! and as Next #tyle a so oma! so as to

a o for severa consecutive pa%es ith o/an nu/ erin% under the ta =eader ticE

=eader o!

under the ta Page increasethe eft /ar%in fro/ 2$m to3$m

under this sa/e ta s itch thenu/ erin%


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21 Num%ered ists nd %u""ets7u/ ered and u et ists can e rea y nerve8racEin%. 3ou rite a +1. , +A. or +

e%innin% of a para%raph, rite so/e te t and then press et"r! , and off you %o5 an inden8ted ist %ets aunched and you have no idea ho to %et out of it. In fact ists are e tre/e

fu , especia y as they per/it reorderin% of entries ith ust a coup e of c icEs.Here the detai s5

1. 6on t disa e this function5 so in the /enu Tool# "toCorre$t .ptio!# .ptio!# eave the o pply !"m*eri!g G #ym*ol6 H checEed.

2. After typin% 1/ and so/e te t and pressin% et"r! a pop8up /enu B"llet# a!dN"m*eri!g appears and the ne t para%raph auto/atica y e%ins ith 2 .

a- 3ou can -emote a para%raph or even a se ection of para%raphsdowna eve T- T y c icEin% the hite arro pointin% to the ri%ht in the pop8up /enu.

c- A so you can opt for an a)4 *)4 $) sty e nu/ erin% T

d- T ith the he p of the ri%ht8/ost utton in the pop8up /enu, B"llet# a!dN"m*eri!g , and under the ta N"m*eri!g type choosin% the sty e you preferfor the particu ar eve the cursor is in.

e- #sin% the dou e arro up or the dou e arro do n you can /ove a para%rainc udin% a its su 8 eve s up or do n, so entry 2/ for instance i s itch p aces ith entry 3 .

?. ;o finish the ist p ace the cursor at the very end of the ist and press E!ter t ice.

;o insert a ne para%raph ithout a nu/ er choosethe sy/ o in the /idd e *asin i ustration2 - T

T and to insert a ne ine ithout creatin% a ne para%raph si/p y press Shi t +et"r!

Note: In case nu/ erin% is roEen, i.e. restarts a%ain ith a 1/ in the /idd e, you have top ace the cursor at the e%innin% of the first ron% y nu/ ered entry and de ete the n

acE ards pressin% the Ba$'#pa$e Eey t ice and then repress et"r! in order to taEe ona%ain fro/ there. 3ou /i%ht have to repeat this operation a coup e of ti/es. A it fidd y, it orEs.

21

Illustration .


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22 ine Num%erin!(ine 7u/ erin% co/es in handy forinterviews , ena in% references of the Eind5 +"ee intervie

ine 22 . Ho ever you pro a y onJt ant a the ines of your thesis nu/ ered, onines of the actua intervie . A so, in case you had severa intervie s, they shou d each

ith the nu/ er 1 .Here is ho to %o a out it5

%o to /enu Tool# Li!e N"m*eri!g and ticE the o Sho& !"m*eri!g chan%ethe !terval fro/ < to 1 li!e# to faci itate ocationuntick the o Bla!'li!e# fro/ no on the pro%ra//e has % o a per/ission to nu/ er a ines

?odi y the para%raph sty e -e a"lt 5 under the ta ."tli!e 9 N"m*eri!g unticE !$l"de thi# paragraph i! li!e !"m*eri!g this ensures that for a sty esased on the -e a"lt sty e ine nu/ erin% is turned off

in the ist of para%raph sty es * %11 - ri%ht the para%raph sty e Text Body and chooseoption Ne&

na/e your ne sty e !tervie& under the ta ."tli!e 9 N"m*eri!g activate !$l"de thi# paragraph i!

li!e !"m*eri!g fro/ no on on y ines in !tervie& sty e para%raphs i enu/ ered

p ace the cursor in the first para%raph of the intervie and dou e8c icE on the /enentry !tervie& to app y this sty e shou d your intervie consist of severa para8%raphs you can /arE these eforehand and app y the sty e !tervie& to a of the/in one %o

In order to restart nu/ erin% at the first para%raph of the second intervie ri%ht c icE it achoose Paragraph * not Edit Paragraph Style, - and under the ta ."tli!e 9 N"m5*eri!g ticE e#tart at thi# paragraph .

23 Cross e$erences(on% docu/ents often contain references of the sort +see chapter xx on pa%e yy or +seei ustration !! on pa%e mm . ;hese p ace ho ders %et auto/atica y su stituted y the actuanu/ ers. 3ou ou dnJt ant to rite itera y +see chapter 12 on pa%e ? , ecause thnu/ ers /i%ht soon eco/e o so ete as you /ove chapters around or inc ude further i ustrations etc. ;o reference a chapter %o to !#ert Cro##5re ere!$e Cro##5re ere!$e# andchoose =eadi!g# in the top eft hand co u/n. In the ri%ht hand co u/n picE out the chapterheadin% you ou d iEe to refer to. In the otto/ eft hand co u/n se ect hether to refer the nu/ er of the pa%e the headin% is situated on or the nu/ er of the headin% itse f

*providin% you have nu/ ered headin%s- or even oth, then confir/ !#ert and Clo#e . Insi/i ar fashion you can point to ta es or i ustrations *providin% they have nu/ ered ctions-.

22


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A cross8references are isted in the 7avi%ator *


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C mus , A ert, +(e Mythe de "isyphe , Paris 1C@4 Wi"son , ohn, +;he o e of !ar y =inder%arten !ducation in5 Muarterl! ournal for hild Ped-

agog! , 200@6?,


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An e ipsiswithout s9uare racEets is often used as a sty istic /eans for sy/ o i in% inco/p eutterances. +I donJt Eno T , he said, antin% to %ain ti/e.

# ?hen to Muote+ #se 9uotes sparin% y. If you are say si/p y descri in% the vie s of an author on chi d

tion, then prefera y do it in your o n ords. ;oo /any direct 9uotes cou d easi y %ivereader the i/pression you are ust eefin% up your te t. ;here are t o circu/stances here you ou d in /y opinion need direct 9uotes5 3ou ant toana yse a possi y controversia or particu ar y difficu t passa%e in depth, in hich ccourse need to 9uote the o ect of your ana ysis L not for%ettin% of course to taEe intsideration the te tua as e as the historica and socia conte t in hich it is e/ edd hich readership it addresses. Another situation ou d e if you ant to provethat the authoris contradictin% hi/ or herse f or that his or her pu ic face does not correspond to hat rites in this or that other pu ication.

2) T %"es 3ou insert a ;a e under the /enu Ta*le

!#ert Ta*le . 3ou i e asEed todeter/ine the nu/ er of Col"m!# andthe nu/ er of o . 3ou can a ays addor re/ove co u/ns and ro s usin% the%reen and red uttons as sho n in i ustra8

tion 2 . 3ou can vary the idth of theco u/ns usin% the /ouse pointer. ;ode ete a ta e p ace your cursor inside it and choose /enu Ta*le -elete Ta*le .

In case your ta e contains too /any ines to fit on the pa%e you can %ive the pro%ra//e /ission to sp it it and /ove the otto/ part onto the fo o in% pa%e. On the other hand if on y a very s/a ta e containin% ust a fe ines you pro a y ou d prefer not to instead Eeep it in one piece. ;o set this ehaviour ri%ht c icE any here in your tachoose Ta*le . In the f oatin% /enu Text lo& ticE or unticE llo& ta*le to #plita$ro## page# a!d $ol"m!# . Here you can a so decide to epeat =eadi!g on each pa%ein hich case you a so need to define the nu/ er of ines your headin% consists of.If your ta e contains too /any co u/ns to fit co/forta y et een the eft and ri%ht /ar%you can either choose a La!d#$ape pa%e sty e instead of Portrait or p ace your ta e atthe end of your thesis in the appendi usin% a ar%er paper si e 3 *a%ain La!d#$apefor/at if need e-. *"ee section1 on instructions for s itchin% fro/ one pa%e sty e toanother.-

In order to insert a caption at the otto/ of the ta e, si/p y ri%ht c icE your ta e and cCaptio! . ;his $aption i e auto/atica y nu/ ered, /aEin% it easy to reference it an rite +see ta e Y3 *see section2? on cross8references-. Apart fro/ your ta e of contentsyou can a so opt for an inde of your ta es.

2@

Illustration .9: /s long as !our cursor remains inside the table0 this little

pop-up menu will keep !ou compan!" licking on the green bar inserts anew line


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r nch .re t import nce esser Import nce No Dep"oyment

A ranches &?,& 1@,2 1!ducation and esearch C1, ,@ 0,C"oft are G $onsu tin% C1 & 1 ;e eco//unications &C, C,1 1,?Media G MarEetin% &?,? 1 , 0"ocia G :e fare Depart/ents @ 2@ 0 Ad/inistration 0,& 2 ,1 ?,1BanEin% G Insurance C, 2 ,? ?Industry ?1,C 1,1

Table " %ource: http:OOwww"heise"deOopenOartikelO=pen-%ource-ist-in-den- nternehmen-angekommen- ..5


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2, 0ictures 3ou can insert pictures or photos fro/ your hard drive or sticE5 %o to !#ert Pi$t"re %rom %ile and choose the picture you ant.

3ou can a so insert a picture direct y fro/ the internet y ri%ht c icEin% it and choosin% Copy .BacE in your te t insert it usin% shortcut Ctrl + v .

A%ain, donJt for%et to %ive a your pictures a caption, so you can easi y reference tsection2?on $ross8 eferences - and auto/atica y create a ta e of i ustrations.

2

Illustration .@: %ource: %ee table

%ll branches

&ducation and "esearch

Software ' Consulting

Telecommunications

Media ' Mar(eting

Social ' #elfare )epartments %dministration

Ban(ing ' *nsurance

*ndustry

+ ,+ -+ .+ /+ 0++

)eployment of $penSource software in various industries 1in percent2

3reat importance4esser *mportanceNo )eployment

Illustration .D: source: http:OOwww"povert!"org"ukOs99Oindex"shtml+.


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3- Sn pshotsOccasiona y it is technica y not possi e to si/p y ri%ht c icE on an i/a%e you ou dinsert fro/ a e site. It /i%ht for e a/p e e part of a protected PD< docu/ent hich youcannot even do n oad. In this case you need to taEe a screenshot and re/ove areas you donJt

need. I hi%h y reco//end the fast and easy to use free are pro%ra//e Ynvie *or =snap8shot under (inu - for this tasE. Here is ho you %o a out it usin% Ynvie * asica y sa/e cedure for =snapshot-5

1. Position the internet pa%e on your screen so you see the re evant part you need /a%nify to the /a i/u/ fit.

2. (aunch !vie& .

?. Press the icon Capt"re *the ca/era- to taEe a screenshot.4. $hoose the indo you ant to capture.

@. As soon as your screenshot appears, se ect area you actua y ant and press Shi t + xso as to re/ove un anted surroundin% area */enu Edit Crop -.

. Press Ctrl + a to /arE re/ainin% contents and Ctrl + $ to copy these into/e/ory.

. BacE in your thesis press Ctrl + v to insert i/a%e into your te t.&. #sin% ri%ht /ouse utton on your i/a%e add a Captio! as in I ustration2C.

31 0resent tions 8 .r phics Apache OpenOffice has a /odu e Pre#e!tatio! *si/i ar to MicrosoftJs Po erPoint-. I onJt say /uch a out it e cept that you shou d Eeep presentations si/p e e.%. on y usin% print on hite acE%round * hich a so /aEes printin% cheaper- and avoid fra/es and another asica y unnecessary e e/ents. On the ho e there is a dan%er that the audience ccentrates too /uch on the pro ection and not on hat you are actua y sayin%, so itJs a tecni9ue I ou d e pretty ary of.

Note:


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to%raph needs interpretin%. ;he centra pro e/atic is that of contestation. If a personsa!sso/ethin% then you cansa! so/ethin% e se, you cancontradicthi/ or her, and this is here hu/an an%ua%e deve oped overa period of tens of thousands of years is si/p y un eata e. Precise y y +e pressin%than a thousand ords the i/a%e ro s the on ooEer of the ri%ht to ans er acE. Putti

picture in the /idd e of a te t is the opposite of en%a%in% the reader in dia o%ue.

32 Cross T %"es 9St tistics: Apache OpenOffice Cal$ is perhaps not in ea%ue ith specia ised statisticsJ pro%ra//es

iEe "P"" or its very reco//enda e cost free and open source a ternative P"PP. 7evertheyou can use it for statistica purposes, one of the /ost popu ar ein% Cro## Ta*le# to i us8trate the *presu/ed- dependency of one varia e upon another.

# Axample of surve! using two categories and results in percent In a fictiona survey e asEed 12 peop e, /en and o/en, to te us on a sca e fro/ 1 toho /uch they a horred vio ent videos. ;he ai/ as to see if there is any si%nificant varian

et een o/en and /en. ;he ra resu ts are isted in ta e4 and the dependencies in crossta e@.

7uestionn ire Se* e&e" o$ re;ection in onto area Gow $ields and the field >handedness> both ontoareas olumn $ields as well as 6ata $ieldsE under =ptions choose $unction > ount> and

pressing button ,ore choose 3R of row4


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P ease refer to5 http566de.search.yahoo.co/6 on%\chain6 on%\chain6 on%\chain6on%\chain6 on%\chain6 on%\chain6

In other ords you ant to achieve t o thin%s5 i- the ur shou d start on the sa/e ine asprecedin% phrase and ii- you ant to e a e to insert a ine reaE at the ri%ht p ace.


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AaBbCcDdEeFfGg (Times New Roman 12 pt

AaB $cDd!e


38/48

t o short dashes i e rep aced y one on% one and three dots y an e ipsis.

3) Non sep r %"e com%in tions$o/ inations such as Mr. "oso, Dr. :ho, ] 120, ^ 120,000, 2 Z shou d not e a o ed to

separated at the end of a ine. =eep the/ a ays to%ether y usin% the Eey oard shoShi t + Ctrl + Spa$e et een the t o e e/ents instead of a si/p e Spa$e */enu!#ert %ormatti!g mar' No!5*rea'i!g #pa$e -.

3+ Shortcut /eysOpenOffice :riter has a unch of shortcuts to /aEe ife easier. Here so/e of the /ost use8fu 5

Ctrl + 0 the para%raph here the cursor is i eco/e Text Body Ctrl + 1 the para%raph here the cursor is i eco/e =eadi!g 1 Ctrl + 2 the para%raph here the cursor is i eco/e =eadi!g 2 Ctrl + 3 the para%raph here the cursor is i eco/e =eadi!g 3 Ctrl + F the para%raph here the cursor is i eco/e =eadi!g F Ctrl + i /arEed te t i eitaliciQed Ctrl + * /arEed te t i chan%e to%o"d Ctrl + m /arEed te t i oose amanualfor/attin% L on y those defined in the para8

%raph sty e i survive Ctrl + # save fi e Ctrl + p print fi e Ctrl + find or rep ace te t Ctrl + $ copy /arEed te t to co/puter /e/ory Ctrl + x cut out and /ove /arEed te t to co/puter /e/ory *+ sy/ o i es the

scissors- Ctrl + v insert contents of co/puter /e/ory *+v sy/ o i es the insertion- Ctrl + #hi t + v sa/e as a ove, on y you can choose to insert te t ith reduced

for/attin% or no for/attin% at a Ctrl + et"r! start a ne pa%e *pa%e reaE- et"r! start a ne para%raph Shi t + et"r! start a ne ine * ut not a ne para%raph- Ctrl + 5 insert an optiona hyphen L the ord i e hyphenated here on y if

doesnJt fit on ine Ctrl + Shi t + Spa$e insert a non8 reaEin% space

?@


39/48

Ctrl + Shi t + 5 insert a non8 reaEin% hyphen G + 5 + Spa$e on% hyphen +L / + / + / + #pa$e e ipse +T A t [ shift [


40/48

42 Se&er " $i"es open t once :e a ready had the opportunity to orE ith t o indo s at the sa/e ti/e, one for our te tand the other for statistica ca cu ations in the spreadsheet. 7othin% prevents you fro/ haas /any indo s6docu/ents open si/u taneous y as need e, e.%. one for your iteratu

data ase. 3ou i often have severa indo s open durin% %roup orE L to copy and paste the ent parts into a ne docu/ent. efer to section10 on roup :orE for further detai s.

43 Se rch nd ep" ce#nder Edit %i!d 9 epla$e * Ctrl + - you can search throu%h your ho e docu/entfor a particu ar strin% of te t. 3ou can a so rep ace any co/ ination of etters y so/e co/ ination.

I /yse f very often use the search too for a 9uite different purpose5 I +/arE any inco/ppassa%es in /y te t ith the optica y sa ient 777 , a o in% /e to easi y ocate these passa%es

ater on. 3ou can even rep ace a para%raph sty e ith another sty e *se ect ?ore .ptio!# Sear$h

or #tyle# -. ;his is especia y usefu to rid yourse f of superf uous sty es.


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4( Document In$os"o/eti/es you /i%ht ant to store %enera infor/ation a out your fi e. ;o do this, %o to%ile Propertie# -e#$riptio! . In the sa/e /enu under the ta Stati#ti$# you i %et a su//ary of nu/ er of para%raphs, ords, characters and so on your te t contains.

A /ore succinct su//ary can e accessed direct y under the /enu Tool# ord Co"!t .If you ant the sa/e infor/ation for ust one particu ar section, /arE it eforehand. ;he na/e of the current editor is entered in another /enu5 Tool# .ptio!# #erdata . ;his /aEes sense since the sa/e docu/ent /i%ht e e edited y various peop e insuccession L see section11 on Proofreadin% .

4) %e"s nd Form etters 3ou onJt need this for your studies. But in the course of a traineeship or at your orE p acyou /i%ht e e asEed to print out a e s for a u E /ai in% or rite a for/ etter. Hho to %o a out it5

1. Open the /enu %ile Ne& Spread#heet .

2. #se the first ine for the Col"m! headi!g# 5 Name , Street , City , Pho!e , ?o*ile ,?ail .


42/48

and i ustration?? *these app y to A48paper ith ? & a e s-. Press utton Ne& do$5"me!t . At this point a ne A4 pa%e i appear ith 24 a e s, each one ith the tfie d na/es as in i ustration?4. 3ou can no print your docu/ent on sheets ith se f8adhesive a e s. Durin% the printin% process the p ace ho ders i %et su sthe actua na/es, streets and cities isted in your spreadsheet. *;he pro%ra//e a s

offers you the a ternative to print to an .odt fi e instead of a physica printer.-Hori onta pitch ,00 c/ )ertica pitch ?, 0 c/ :idth ,00 c/Hei%ht ?, 0 c/(eft /ar%in 1,20 c/ ;op /ar%in 0, 0 c/$o u/ns ?

o s &Table @: %iQes and spacing for a x@ la!out paper siQe /5

;o create a u E etter you asica y fo o the sa/e steps. 3ou start ith a si/p e te :hen you %et to the part +My dear friend , open !#ert %ield# .ther -ata5*a#e ?ail merge ield# . 3ou i e presented ith a ist of data ases. "e ect the oneyou need, i.e. addre##e# #heet1 . Pressin% the ne t to #heet1 i open up a ist of a your fie ds * Name , Street , City etc.-. $ icE on Name and no a the na/es i e

inserted auto/atica y one after the other, one per each copy of your etter, after the +My friend . ;he rest of the etter is ust te t.

?C

Illustration : The $ormat menu of the module >*abels>: insert values shown and then press >New 6ocument>


43/48

4+ He"p#nder the /enu =elp you i find easy to fo o step8 y8step instructions. A so, hi e herin% ith your /ouse pointer over any utton or /enu, you i e offered shorter or on%+tips dependin% on your settin%s in Tool# .ptio!# .pe!. i$e/org Qe!eral*see i ustration?@ -. #sin% oo% e you i usua y find very usefu and concise he p si/p y type in a coup e Eey ords and the ter/ +OpenOffice and thatJs it.

4, Inst ""in! =p che OpenO$$ice ust %o to openoffice.or% and do n oad the appropriate co/p ete insta ation fi e for you%ua%e and your operatin% syste/ *:indo s, Mac and severa f avours of (inu -. Insta ashou dnJt taEe /ore than a fe /inutes. After ards, under /enu Tool# .ptio!# , you can/odify a fe settin%s such as your preferred font.

40

Illustration 5: The new file in format /5 contains place holders which will be replaced b! actualaddresses while printing 'whether to printer or to file)

Illustration


44/48

5- sic 0r ctice1. Do n oad unfor/atted fi e prax5e!/txt

%o to ope!o i$e5"!i/org in the !n% ish section ight5$li$' on fi e Ktxt choose option Save li!' a#, choose -e#'top or other ocation confir/ Save

2> Open do'n"o ded $i"e

start .pe!. i$e riter %o to /enu %ile .pe! %o to the do n oad ocation choose the fi e prax5e!/txt and confir/ .pe!

3> S &e your $i"e in OpenO$$ice $orm t

open Menu %ile Save a#, choose %ile type .-% Text -o$"me!t (/odt) confir/ Save

4> =pp"y p r !r ph Sty"e Text Body

/arE ho e docu/ent usin% Eey oard shortcut Ctrl + a app y para%raph sty e Text Body usin% shortcut Ctrl + 0 eavin% te t sti /arEed open /enu %ormat -e a"lt %ormatti!g *shortcut

Ctrl + m - unmarkyour te t y le t c icEin% any here in docu/ent

5> odi$y p r !r ph sty"e Text Body

right5$li$' any para%raph choose option Edit Paragraph Style, * not Paragraph, - checE that top ar of pop8up /enu does indeed disp ay Paragraph Style6 Text

Body

/aEe fo o in% chan%es5 under ta !de!t# 9 Spa$i!g increase Li!e #pa$i!g to 1/< li!e# under ta lig!me!t choose .ptio!# >"#ti ied

41


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under ta Text %lo& activate =yphe!atio! "tomati$ally , increasin% Chara$ter# at e!d o li!e as e as Chara$ter# at *egi!!i!g o li!efro/ 2 to 3 a so ticE options .rpha! Co!trol and ido& Co!trol

(> Form t ch pter he din!s

open /enu %ormat Style# a!d %ormatti!g * %11 - in the pop8up ist of para%raph sty es right5$li$' the sty e =eadi!g 1 and

choose ?odi y under ta !de!t# 9 Spa$i!g /aEe fo o in% chan%es5

Spa$i!g *ove paragraph6 142$m Spa$i!g Belo& paragraph6 04@$m

under ta %o!t choose5 %o!t Qaramo!d *or Time# - SiJe 1@pt *rep ace sy/ o A ith etters pt - Type a$e Bold

repeat these steps for para%raph sty e =eadi!g 2 *second eve - ith fo o in% va 8ues5

Spa$i!g *ove paragraph to 04:$m Spa$i!g Belo& paragraph to 04F$m %o!t Qaramo!d *or Time# - SiJe 13pt

Type a$e Bold

)> =cti& te ch pter num%erin!

open /enu Tool# ."tli!e N"m*eri!g in the eft co u/n Level choose 1

in drop8do n /enu N"m*er choose option 14 24 3, repeat for Level 2 ensure that for eve 2 Sho& #"*level# is set to 2 confir/ .8

+> r/ ch pter he din!s

p ace cursor in first chapter headin% +Introduction

re/ove e istin% nu/ erin% +1 as e as space press shortcut Ctrl + 1 to app y para%raph sty e =eadi!g 1

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repeat these steps for first five chapters in chapter @ ooE out for su headin%s *the ones e%innin% ith +K -, de ete

tion /arE and spaces and app y sty e =eadi!g 2 usin% shortcut Ctrl + 2

,> Form t $irst p !e

/arE the contents of your tit e pa%e inc udin% date of pu ication *try to use #hi t+ arro& 'ey# instead of /ouse pointer to do this-

open /enu %ormat Paragraph, * not the /enu %ormat Style# a!d%ormatti!g -

under ta !de!t# 9 Spa$i!g app y fo o in% va ues5 Li!e Spa$i!g Si!gle

Spa$i!g Belo& paragraph 0$m

confir/ .8 ith contents of tit e pa%e sti /arEed centre ustify it ith utton Ce!tred in

/enu ar increase font si e fro/ 12pt to 1Fpt *a%ain usin% /enu ar- /arE /ain tit e +Apache OpenOffice :riter for students increase font si e to 20pt /arE ust the ord +:riter , increase font si e fro/ 20pt to 3@pt and app y

typeface Bold

1-> Insert ne' p !e $ter tit"e p !e

p ace cursor pointer direct y to the ri%ht of pu ication date and press Ctrl +ret"r! to force a pa%e reaE

note the ue ine at the top of the ne pa%e sy/ o i in% a pa%e reaE

11> Insert t %"e o$ contents

open /enu !#ert !dexe# a!d Ta*le# !dexe# a!d Ta*le#, confir/ .8

12> odi$y t %"e o$ contents

ri%ht8c icE your ta e of contents choose option Edit !dexDTa*le under ta !dexDTa*le reduce Eval"ate "p to level do n to 2 *so even if

your te t contains three or /ore eve s of chapter headin%s on y the first t o iisted-

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under the ta E!trie# p ace the cursor inside the hite space et een the entriesE7 and E

c icEonce on the utton Ta* #top *in case you y /istaEe insert /ore than one Ta*#top , you can de ete it ith -el Eey-

c icE on utton ll

*so that oth your eve s have sa/e entries- confir/ .8

13> Form t t %"e o$ contents

right c icE any level 1 entry in your ta e of contents choose option Edit paragraph #tyle, under ta !de!t# 9 Spa$i!g enter fo o in% va ues5

!de!t Be ore text 04:$m *positive va ue- !de!t %ir#t li!e 504:$m *ne%ative va ue- Spa$i!g *ove paragraph 04F$m

Li!e #pa$i!g Si!gle

confir/ .8 repeat these steps for second eve entries ith fo o in% va ues5

!de!t Be ore text 14:$m *positive va ue-

!de!t %ir#t li!e 51$m *ne%ative va ue- Spa$i!g *ove paragraph 042$m

Li!e #pa$i!g Si!gle

$onfir/ .8

14> Insert ne' p !e $ter t %"e o$ contents

p ace cursor i//ediate yunderneath your ta e of contents open /enu !#ert ?a!"al Brea', Type Page Brea' choose pa%e Style -e a"lt c icE Cha!ge page !"m*er insert va ue 1 confir/ .8

15> 0rep re sty"e %ir#t page

open /enu %ormat Style# a!d %ormatti!g in /enu ar choose fourth utton fro/ eft for Page Style#

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under ta .rga!iJer choose as Next Style %ir#t Page *this i a o youto have /ore than one non8nu/ ered %ir#t page -

under ta Page increase ?argi!# Le t ?argi! 3$m confir/ .8

1(> 0rep re sty"e -e a"lt Page

open /enu %ormat Style# a!d %ormatti!g * %11 - a%ain choose fourth utton fro/ eft in /enu ar for Page Style# right 8c icE on the pa%e sty e -e a"lt choose option ?odi y and /aEe fo o in% chan%es5

under ta =eader activate =eader =eader o!

under ta Page increase ?argi!# Le t margi! to 3$m confir/ .8

1)> =pp"y sty"e %ir#t Page

p ace your cursor any here in your tit e pa%e open /enu %ormat Style# a!d %ormatti!g * %11 - a%ain choose fourth utton fro/ eft in /enu ar for Page Style# double-click on sty e %ir#t Page */aEe sure to actua ydouble 8c icE-

1+> =dd p !e num%erin!

p ace cursor inside e/pty header of any standard te t pa%e open /enu !#ert %ield# Page !"m*er ri%ht a i%n your ne y inserted pa%e nu/ er usin% appropriate utton in /enu a refresh nu/ erin% in /enu Tool# pdate pdate all

51 E*tr 0r ctice for/at a fe passa%es as intervie s ith nu/ ered ines *see section22 - create a si/p e ta e and insert a chart ased on this ta e *see chapter2& -

En;oy s &in! precious time 'ith =p che OpenO$$ice Writer?

openoffice 4 guide for students

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