operational costing with examples
TRANSCRIPT
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INDEX
SR. NO. PARTICULARS PG. NO.
1. Introduction 2-3
2. Application of operating costing 4
3. Cost unit 5-6
4. Classification of Operating Costing 7-11
5. Features of operating costing 12
7. Advantages and disadvantages 13-14
8. Hostel Costing 15-19
9. Hospital Costing 20-29
10. Transport costing 31-35
11. Conclusion 36-37
12. References 38
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INTRODUCTION
Operating costing is a method of costing applied by undertakings which provide service rather
than production of commodities. Like unit costing and process costing, operating costing is
thus a form of operation costing. The emphasis under operating costing is on the ascertainment
of cost of rendering services rather than on the cost of manufacturing a product. It is applied by
transport companies, gas and water works, electricity supply companies, canteens, hospitals,
theatres, school etc. Within an organization itself certain departments too are known as service
departments which provide ancillary services to the production departments. For example:
maintenance department; power house; boiler house; canteen; hospital; internal transport.
Operation costing offers better scope for control. It facilitates the computation of unit operation
cost at the end of each operation by dividing the total operation cost by total input units. It is
the category of the basic costing method, applicable, where standardized goods or services
result from a sequence of repetitive and more or less continuous operations, or processes to
which costs are charged before being averaged over the units produced during the period. The
two costing methods included under this head are process costing and service costing.
CIMA has defined ‘Operating Costing’ “As that form of operation costing which applies
when standardized services are provided either y an undertaking or by a service cost center
within an undertaking”.
Cost Accounting Standard – 1 by ICWA defines ‘Operating Cost’ “As the cost incurred in
conducting a business activity. Operating costs refer to the cost of undertakings, which do
not manufacture any product but which provide services”.
Because of the varied nature of activities carried out by the service undertaking, the cost
system used is obviously different from that followed in manufacturing concerns.
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The essential features of operating costs are as follows:
1. The operating costs can be classified under three categories. For example in the
case of transport undertaking these three categories are as follows:
Operating and running charges: It includes expenses of variable nature. For
example expenses on petrol, diesel, lubricating oil, and grease etc.
Maintenance charges: These expenses are of semi-variable nature and include
the cost of tyres and tubes, repairs and maintenance, spares and accessories,
overhaul, etc.
Fixed or standing charges: These includes garage rent, insurance, road license,
depreciation, interest on capital, salary of operating manager, etc.
2. The cost unit used is a double unit like passenger-mile; Kilowatt-hour, etc. It can be
implemented in all firms of transport, airlines, bus-service, etc., and by all firms of
Distribution Undertakings.
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APPLICATION OF OPERATING COSTING
1. Transport Service: Under this method of costing, the operating cost of each
vehicle is determined. The common unit of service is tonne kilometer in case of goods
transport, and passenger kilometer in case of passenger transport. Examples of transport
service are Truck operators, road transport, Railways, Airlines, etc.
2. Supply service: It includes services like electricity, steam, gas, water, etc. where
steam is used for the purpose of generating electricity, it is possible to compute the cost
of electricity generated by aggregating the steam production costs with other related cost
of electricity generation. A cost unit is generally in terms of kilograms.
3. Welfare Services: It includes services like canteen, hospital, library, etc. Hotels,
restaurants employ operating costing. The total operation of a hotel can be divided into
number of cost centers like Restaurant, Housekeeping, Laundry, etc. The cost unit is
generally in terms of per meal/ dish.
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COST UNIT
For ascertaining costs, it is necessary to decide suitable cost units for each type of service
industry. Basically, Operating Costing is a type of Process Costing. Thus it uses the
methods of Process Costing when ascertaining the cost of supply of electricity, steam etc.
However, sometimes Operating Costing may adopt a particular Job as a unit of costs as
for example when costing a particular trip by a bus so as to quote the charges. In such
cases Operating Costing uses the methods of Job Costing by treating a specific trip as a
separate job. A cost unit under operating costing may be of two types –
a. Simple cost unit; or
b. Composite cost unit.
Following is the list of different cost units used in different types of service enterprises –
Service Industries Simple Cost Unit
Passenger Transport Per Kilometer
Goods Transport Per Kilometer
Road Maintenance Per K.M. of Road maintained
Water Supply Per Kilo Liter of Water Supplied
Canteen Per Meal / Dish
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Service Industries Composite Cost Unit
Passenger Transport Per Passenger - K.M.
Goods Transport Per Ton - K.M.
Electricity Per Kilowatt – Hour
Steam, Gas Per K.G. / Cubic Ft.
Hospital Per Patient – Day
Library Per Member – Book
Thus, it can be seen that in Operating Costing, in most cases the cost unit is a compound
unit. It refers to both the Quantum of Service and Period of Service. Thus a transporter
charges for carrying so much weight (tons) for so much distance (Km); an electricity
company charges one for use of both the Quantum (Kilowatt) and the Period (Hours); and
so on.
CLASSIFICATION OF COST
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Broadly, operating costs fall into fixed and variable categories, determined by the form
they take from period to period. Fixed costs remain the same no matter what goes on at a
company, while variable costs fluctuate in response to use and other activities.
Accounting for both is necessary to keep accurate records and develop appropriate
budgets. Some tools for estimating variable costs are available to help control them, as
they can become a problem when a business fails to account for them.
A business’s fixed operating costs remain stagnant no matter how long it is open and how
much it produces. These costs include things like rent or mortgage payments, insurance,
fees to retain legal counsel, and so forth. They are regular, recurring expenses that do not
fluctuate, except by arrangement. For example, an insurance company may increase the
price of a policy when it renews. From month to month, however, the premiums would
remain the same.
In contrast, variable operating costs fluctuate. Utilities like water and electricity are
metered to provide use-based charges. When companies use more, they pay more,
sometimes substantially more if they go over baseline usage estimates. Supplies and
employee payroll can also be variable. If a restaurant is open for dinner seven nights a
week, for instance, it will need more food than if it is closed three of those nights.
Likewise, more employees would be needed for peak business periods and extended
hours, and hours could be cut at other times to lower payroll expenses.
Within fixed and variable operating costs, businesses may be able to treat costs under a
variety of tax categories. Some are expenses directly related to business improvement,
like leases on equipment and structures, which may be tax deductible. Likewise,
professional fees from attorneys and accountants would fit in their own tax category to
allow the company to deduct them. If a cost can be directly linked to the expense of doing
business, it may be eligible for special tax treatment.
Fixed costs include premiums, rents, leases, and fees, while variable operating costs may
involve activities like capital expenditures, payroll, and supplies. Companies that need
to budget for theirvariable expenses can use tools like estimates from utility agencies, and
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charting from year to year. These charts can provide rough information about how much
a company might expend to spend, given past experiences. For example, payroll for
employees during the holiday season might be predictable on the basis of last season’s
expenditures, with an adjustment for raises.
Business overhead costs
Overhead costs for a business are the cost of resources used by an organization just to
maintain its existence. Overhead costs are usually measured in monetary terms, but non-
monetary overhead is possible in the form of time required to accomplish tasks.
Examples of overhead costs include:
payment of rent on the office space a business occupies
cost of electricity for the office lights
some office personnel wages
Non-overhead costs are incremental costs, such as the cost of raw materials used in the
goods a business sells.
Operating Cost is calculated by Cost of goods sold - Operating Expenses. Operating
Expenses consist of :
Administrative and office expenses like rent, salaries, to staff, insurance, directors
fees etc.
Selling and distribution expenses like advertisement, salaries of salesmen.
It includes all operating cost such as salary, rent, stationery, furniture etc.
Equipment operating costs
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In the case of a device, component, piece of equipment or facility (for the rest of this
article, all of these items will be referred to in general as equipment), it is the regular,
usual and customary recurring costs of operating the equipment. This does not include
the capital cost of constructing or purchasing the equipment (depending on whether it is
made by the owner or was purchased as a constructed system).
Operating costs are incurred by all equipment — unless the equipment has no cost to
operate, requires no personnel or space and never wears out (any examples? perhaps
intangibles, though not equipment, per se). In some cases, equipment may appear to have
low or no operating cost because either the cost is not recognized or is being absorbed in
whole or part by the cost of something else.
Equipment operating costs may include:
Salaries or Wages of personnel
Advertising
Raw materials
License or equivalent fees (such as Corporation yearly registration fees) imposed
by a government
Real estate expenses, including
Rent or Lease payments
Office space rent
furniture and equipment
investment value of the funds used to purchase the land, if it is owned
instead of rented or leased
property taxes and equivalent assessments
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Operations taxes, such as fees assessed on transportation carriers for use of
highways
Fuel costs such as power for operations, fuel for production
Public Utilities such as telephone service, Internet connectivity, etc.
Maintenance of equipment
Office supplies and consumables
Insurance premium
Depreciation of equipment and eventual replacement costs (unless the facility has
no moving parts it probably will wear out eventually)
Damage due to uninsured losses, accident, sabotage, negligence, terrorism and
routine wear and tear.
Taxes on production or operation (such as subsidence fees imposed on oil wells)
Income taxes
Some of these are not applicable in all instances. For example,
A solar panel placed on one's home for use in generating electric power generally
has only capital costs; once it's running there are no personnel costs, utility costs
or depreciation and it uses no extra land (that wasn't already part of the place
where it is located) so it has no real operating costs; however there may need to be
taken into account costs of replacement if damaged.
An automobile or any other item purchased for personal use has no salary cost
because the owner does not charge themselves for operating the device.
An item which is leased may have some or all of these costs included as part of
the purchase price.
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It might be questionable to assert that the cost of ten extra people on the sales force are an
incremental cost or an overhead cost, since the wages for these people are both overhead
and incremental. The staff needed to keep the shop operational are mostly considered
overhead.
formula for operating cost = total cost* number of weeks
An operating expense tied to compensation could include pension plan contributions,
sales commissions or benefits, and pay for non-production employees. Sales and
marketing departments often accrue different operating expenses such as costs for
advertising, sales materials, travel, direct mailings and entertainment provided for clients
and customers. Different operating expenses accrued for a typical office may include
accounting expenditures, insurance costs, payments for property taxes and utilities, repair
and rental fees for non-production facilities, office supplies and legal fees.
Some companies also include the costs of goods sold (COGS) as an operating expense.
For example, direct labor or rent for production facilities may be classified as different
types of operating expenses. In addition, compensation and benefits for production
personnel and direct labor may be classified under operating expenses for accounting
purposes. When considering the COGS, a company may consider the cost of direct
materials, repairs of facilities and equipment and property taxes on production
facilities as an expenditure classified as an operating expense.
The primary difference between an operating expense and an administrative expense is
that types of operating expenses are related to the departments that produce products and
services whereas administrative expenses are more general and not necessarily specific to
a department within the company. For example, employees such as receptionists or
secretaries may be compensated as part of administrative expenses. Postage, telephone
bills and general office supplies shared by all departments also typically are not classified
as operating expenses. Instead, these general expenses are considered administrative
costs.
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FEATURE OF OPERATING COSTING
The main features of operating costing are as following:
(1) The undertaking which adopts service costing does not produce any tangible goods.
These undertakings render unique services to their customers.
(2) The expenses are divided into fixed and variable cost . Such a classification is
necessary to ascertain the cost of service and the unit cost of service.
(3) The cost unit may be simple or composite. The examples of simple cost units are cost
per unit in electricity supply , cost per litre in water supply, cost per meal in canteen etc.
Similarly cost per passenger kilometers in transport cost per patient-day in hospital, cost
per room-day in hotel etc. are the examples of composite cost unit.
(4) Total cost are averaged over the total amount of service rendered.
(5) Costs are usually computed period-wise. However,in the case of utilization of
vehicles, use of road-rollers etc., the costs are computed orderwise.
(6) Service costing can be used for service performed internally or externally.
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(7) documents like the daily log sheet, cost sheet etc. are used for the collection of cost
data.
ADVANTAGES AND DISADVANTAGES
Advantages of cost accountingManagers appreciate cost accounting because it can be adapted, tinkered with and
implemented according to the changing needs of the business. Unlike static, Financial
Accounting Standards Board (FASB)-driven financial accounting, cost accounting need
only concern itself with internal eyes and internal purposes.
Labor costs are easier to monitor and control through cost accounting. Depending on the
nature of the business, wage expenses can be taken from orders, jobs, contracts, or
departments and subdepartments. This means management can pick and choose how it
determines efficiency and productivity. This is very important when estimating marginal
productivity of individual employees.
Cost accounting can be thought of as a sort of three-dimensional puzzle. Accounts,
calculations and reports can be manipulated and viewed from different angles.
Management can analyze information based on criteria that it values, which guides how
prices are set, resources are distributed, capital is raised and risks are assumed. It's a
crucial element in management discussion and analysis.
Disadvantages of cost accounting
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The benefits of cost accounting come with a price. Since costing methods differ from
organization to organization, it's not clear how these costs might manifest themselves
until a specific firm is examined.
Generally speaking, complex cost accounting systems require a lot of work on the front
end, and constant adjustments need to be made for improvements. This complexity
consumes time and resources and leaves room for misinterpretation.
Even if the rigidity of financial accounting creates some inherent disadvantages, it does
remove the uncertainty and misapplication of accounting guidelines of cost accounting.
Uncertainty equals risk, which always comes at a cost. This means additional, and often
more vigorous reconciliation to verify accuracy.
Higher-skilled accountants and auditors are likely to charge more for their services.
Employees have to receive extra training and must sufficiently cooperate with data input;
non-cooperation can render ineffective an otherwise beautifully constructed system.
The repeated tradeoff in any accounting method is accuracy versus expediency. Cost
accounting reflects this more dramatically than other accounting methods because of its
pliability. Every business needs to find its own balance between the two.
Costing methods are typically not useful for figuring out tax liabilities, which means that
cost accounting can't provide a complete analysis of a business' true costs. It's easy
enough to compensate for this by combining financial accounting with cost accounting,
but it, nevertheless, highlights a flaw in cost accounting.
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HOTEL COSTING
Hotel and lodges, providing daily accommodation facility to general public, have
mushroomed all over the country due to the impetus provide by modern civilization to
‘travel’ both on personal and commercial work.
The Operating Costing is applied in lodging houses in order to find out the cost of
accommodation provided.
The convenient form measuring the accommodation facility is in terms of ‘Room day’.
Cost per room day means the cost of maintaining one room in usable condition for one
day when occupied.
When different classes of rooms are provided, they can be expressed in term of a single
class with the help of weights based on appropriate width.
While determining the cost per room day, factors such as room accommodation available,
whether cubicles or dormitories, number of persons lodging, facilities provided to the
lodgers, etc. are to be taken into account.
Most of the costs in the lodging houses are fixed in nature like depreciation, staff salaries,
maintenance, etc.
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Hence, the distinctions between fixed and operating charges are rarely observed. In case
the customers are provided food and drinks along with accommodation facility, a
separate charge may be levied from them.
The cost per room day is arrived at by dividing the total cost with the number of room
day. Some amount of profit is added to the cost per room per day to determine charge per
room day. Once the charge per room day is determined, the same is to be multiplied with
the assigned weights to arrive at the rate to be charged for different classes of room per
day.
Hotels, restaurants employ operating costing. The total operation of a hotel is divided into
number of cost centers. Restaurant-cost unit is number of meals served Housekeeping-
cost unit is no. of rooms cleaned Laundry-cost unit is number of clothes washed.
Fixed and Variable Costs in hotels
The terms Variable costs and fixed costs in hotel operation is used to distinguish between
those costs that have direct relationship to Hotel occupancy and those that has no
relation to occupancy and business .
Fixed Costs
Fixed costs are normally not effected by changes in occupancy or sales volume. They are
said to have little direct relationship to the business volume because they do not change
significantly when the number of sales increases or decreases. The term fixed should
never be taken to mean static or unchanging,but merely to indicate that any changes that
may occur in such costs are related only indirectly or distantly to changes in volume.
Examples of Fixed costs are:
Land, Building Taxes to government.
Wages to employees.
Hotel employees health premium.
Out sourced services contracted for fixed amount in a month eg:- security
services.
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Yearly maintenance contract fees ( AMC ) for all equipments, machineries and
Hotel Management software's.
Fixed internet, telephone plans.
Advertising cost.
Yearly external auditing cost.
Payroll.
Provision.
In house moves / satellite TV.
Music entertainment.
Reservation expenses.
Subscription - Newspaper, magazine etc.
Human resources.
Sales & marketing.
Interest on loan.
Other fixed charges etc.
Variable Costs
Variable costs are clearly related to hotel occupancy and business volume. As business
volume or occupancy increases, variable costs will increase; as hotel occupancy
decreases, variable costs should decrease as well.
Examples of variable costs are:
Food, beverages, house keeping cleaning supplies.
Flower arrangements.
Guest room amenities.
Guest room, restaurants and banquets linen.
Banquet HVAC costs.
Stationeries used in Front desk and restaurants.
Chemicals for laundry and water treatment plants.
T/A commission.
Flower & decorations.
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Guest supplies -amenities.
Guest relations.
Laundry operations.
Laundry Uniform.
Printing supplies.
Entertainment.
Telephone & Fax.
Transportation.
Other operating supplies.
Administration & General
llustration:
From the following information relating to a hotel, calculate the room rent to be charged
to give a profit of 25% on cost excluding interest charged on loan for the year ended 31st
March, 2008:
1. Salaries of office staff Rs 50,000 per month.
2. Wages of the room attendant: Rs 20 per day per room when the room is occupied.
3. Light, heating and power:
a. The normal lighting expenses for a room for the full month is Rs 500, when
occupied.
b. Power is used only in winter and charges are Rs 200 for a room, when occupied.
4. Repair to bed and other furniture: Rs 30,000 per annum.
4. Repair to Hotel building: Rs 50,000 per annum.
4. License fees: Rs 12,400 per annum.
7. Sundries: Rs 10,000 per annum.
8. Interior decoration and furniture: Rs 1, 00,000 per annum.
9. Depreciation @ 5% p.a. is to be charged on building costing Rs 20,000 and @
10% p.a. on equipments.
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10. There are 200 rooms in the Hotel, 80% of the rooms are generally occupied in
summer, 60% in winter, 30% in rainy season.
The period of summer, winter and rainy season may be considered to be of 4 months in
each case. A month may be assumed as 30 days of an average.
Solution:
Operating Cost Statement
Particular Rs p.a. Rs p.a.
Office staff salaries (50,000 × 12)
Room attendant wages (WN – 1)
Lighting and Heating (WN – 2)
Power (WN – 3)
Repair to bed and other furniture
Repair to building
License fee
Sundries (10,000 × 12)
Interior decoration and furnishing
6,00,000
8,16,000
6,80,000
96,000
30,000
50,000
12,400
1,20,000
1,00,000
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Depreciation:
Building @ 5%
Equipment @10%
Total Cost
Add: Profit 25% of Cost (Excluding interest on
loan)
Total Earnings
1,00,000
5,00,000
1,50,000
26,54,400
6,63,600
33,18,000
HOSPITAL COSTING
Modern day hospitals provide a variety of services to patients under one roof. It is akin to
a large service organisation considering the number of personnel involved and the
capital-intensive nature of the business be it the civil structures, operation theatres and
equipment, diagnostic and therapeutic equipment, resuscitation equipment, gas lines,
surgical instruments, consumables, and so on. Moreover, it is a 24×7 operations with
people playing a vital role in the well being of the patients in the hospital.
There are various complexities that necessitate the hospital management to put in place
robust costing systems. However, traditional hospital managements have not given
serious thought to the same. The corporate world has adopted and benefited from good
costing systems, since the early 1930’s. The same holds true of modern day corporate
hospitals, who believe in providing cost effective services to patients and ensuring patient
loyalty to the healthcare provider.
Traditionally, hospitals used bed occupancy as the yardstick of measurement of
performance. With the advancements in medical technology, the average length of stay
(ALOS) is reducing and hence, bed occupancy is not the main performance measure any
longer.
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The increased utilisation of costly resources, e.g. equipment in operating theatres, ICUs,
Cath-Lab, Pathology Lab etc. in addition to doctors’ times are the key to success in
hospitals.
Importance
Until a few years ago, it was practically absurd to think of a marketing function within a
hospital. That situation is pass with almost every hospital worth its salt employing
marketing professionals to attract new corporates. Hospitals also employ loyalty cards
and discount health cards to attract and retain customers.
The advent of health insurance companies has also queered the pitch. With the costs of
treatment going up and the privatisation of the insurance industry, the hospitals are forced
to give quality service at highly competitive prices as the insurance companies will pay
only for the services that are desired and will also monitor the services that are rendered
closely. This leads to deductibles, co-payments and all claims by hospitals do not get
settled hundred percent. There is also a time element involved as costs are incurred
upfront and outstanding amount is received only after a couple of months.
It is therefore imperative for hospitals to have a system to control the costs, while at the
same time providing high quality service to the patients.
The costing problemPatients undergoing treatment receive services of varied nature from different
departments. The hospital has to recover the expenses of the direct departments as also of
the support departments from the patients availing these services.
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Nowadays, any composite hospital with latest facilities for advanced medical/surgical
procedures in the various areas of treatment will have nearly 50 or more revenue centres
and about 10 to 15 supporting service centres. Furthermore, most of the revenue centres,
particularly, in-patient wards, will have classification depending on the level of services
for different class of patients according to their monetary or other needs. Again, each
department, other than wards, undertakes several types of procedures/operations etc.
All these make the list of procedures and classification of services quite large. It is for
this reason that ascertaining true costs of various services and fixing of the Schedule of
Charges becomes extremely complex. Costing needs to be done after careful analysis of
past data, comparative data from other hospitals, study of utilisation of capacities.
Costing techniques shall be applied to provide acceptable costs and charges, enabling
optimization of capacity utilization, which, in turn, result in better overall revenues and
leave adequate funds for growth and development of newer and advanced facilities.
Setting up a costing system
Unlike in other industries, where pricing of products/services is generally uniform except
in special cases such as exports, institutional sales etc., in hospitals most of the services
rendered are charged at different rates based on class of patients. Besides, a category of
patients are given free or semi-free treatment, where the charges are nil or kept very low.
Thus, the final charges or pricing has no direct relevance to ‘costs’ individually. But, the
overall revenue expected from the charges recovered from all patients has to cover the
total costs incurred, to make the procedure or department self-supporting. This matching
of expected revenue and costs can be done only on the basis of exhaustive analysis of
past quantitative and financial data. Thus, detailed statistics play an extremely important
role in Costing of services and fixing of schedule of charges.
Based on such analysis, discussions with medical personnel of each department,
regarding the practical problems and expected quantum of each procedure with class-
wise level of patients and detailed budgeting of revenue has to be made. This forms the
broad structure for cost allocation to the various cost centers and fixation of individual
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charges. Keeping in mind the purpose and its importance to the hospital in recovering all
expenses incurred, the procedure for cost allocation should be designed so as to obtain
accurate and realistic results. We shall not go into the intricacies of these procedures in
this article but limit ourselves to the basic steps for the purpose of ascertaining the final
costs to obtain the desired results.
Broadly, the steps needed include identifying the various cost centers in the institution
and arranging them into revenue producing centers by charging patients for the services
and supporting non-revenue producing centers, allocating direct expenses to all centers
by analysis of each element of cost, developing cost allocation criteria for allocating costs
of supporting cost centers to other supporting cost centers and revenue producing centers.
Now, each revenue center has the total direct costs of the center and indirect costs
representing the allocated expenses of the supporting centers. The total costs thus arrived
at for each of the revenue providing centers is to be appropriately distributed among the
various services rendered to the patients by that center. This involves not only finding the
nature of the services but also learning the general application of the services to the
patients. This should be done in conjunction with the medical personnel and modalities
determined for each type of service.
Once the costs are available for each profit and cost center, they can be used for the
various purposes identified earlier. Typically, to arrive at the above costs, one needs to
setup various monitors across the hospital, which will give the necessary data for
computing the costs. Computerisation could significantly simplify the process of data
collection and analysis. A good hospital management system software should form the
basis for the costing system.
A concern of most countries is health sector resources: the sources of finance for health
services, the ability to maintain past funding levels, resource allocation patterns, and the
efficiency of health services delivery. The hospitals of these countries are an important
element of the concern about health resources because they are the largest and most
costly operational unit of these health systems and account for a large portion of the
health sector's financial, human, and capital resources. In aggregate terms,
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hospitals utilize nearly half of the total national expenditure for the health sector;
hospitals commonly account for 50 to 80 percent of government recurrent health
sector expenditure:
hospitals use a large proportion of the most highly trained health personnel
A hospital is engaged in providing various types of medical services to the patients.
Hospital costing is applied to decide the cost of these services. A hospital may have
following departments for providing various types of services:
1. Outdoor Patient Department. (O.P.D)
2. Indoor Patient Department (Medical Wards).
3. Medical Services Department:
X – Ray Department,
Scanning Centre,
Pathology Laboratory,
Sonography Department.
4. General Services Departments:
Bolier House,
Power House,
Catering department,
Laundry Room,
Administrative Department,
5. Miscellaneous Services Departments:
Transport Department,
Dispensary Department,
General Porting Department.
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UNIT OF COST:
The common units of costs of various departments in a hospital are as follows:
Department Unit of Cost
1. Outdoor Patient Department Per out-patient
2. Indoor Patient Department per Room-day
3. X – Ray Department Per 100 units
4. Scanning centre per case
5. Pathology Laboratory per 100 Requests
6. Laundry Department Per 100 items laundered
7. Catering Department Per Patient per week
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The cost of hospital is divided into fixed and variable costs. Fixed costs include staff
salaries, depreciations of building, rent of building whereas variable cost include light
and power, water, laundry charges, food supplied to patients etc.
Why are hospital costs important?
Hospital cost information is derived by relating the inputs of resources in monetary terms
to the outputs of services provided by the hospital. Cost information is part of the basic
information needed by managers and policy makers for making decisions about how to
improve the performance of a hospital, where to allocate the resources within or among
hospitals, or to compare the performance of different hospitals to one another. Some of
the Basic reasons for wanting cost information are to improve efficiency, increase
effectiveness, enhance sustainability, and improve quality.
COST SHEET FOR MONTH/YEAR
A.
B
FIXED STANDING COSTS
Salaries to staff ………….
Premises Rent ………….
Repairs and maintenance ………….
General administration Expenses .…………
Cost of Oxygen, X-Ray, etc. .…………
Depreciation .………..
RUNNING OR VARIABLE COSTS
Doctor’s fees …………
Food …………
xx
xx
xx
xx
xx
xx
xx
xx
XX
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C.
D.
E.
Medicines …………
Diagnostic Services …………
Laundry .………..
Hire charges for Extra Beds .……….
TOTAL OPERATING COST
NO. OF PATIENTS DAYS
COST PER PATIENT DAY (C)+(D)
xx
xx
xx
xx
XX
XX
XX
XX
Illustration:
Apollo Hospital runs an Intensive Care Unit in a hired building at a rent of Rs. 7500 p.m.
The Hospital has undertaken to bear the cost of repairs and maintenance. The Intensive
Care Unit consists of 35 beds and 5 more beds can be conveniently accommodated
whenever required. The permanent staff attached to the unit is as follows:
2 Supervisors, each at a salary of Rs. 2500 p.m., 4 Nurses each at a salary of Rs. 2000
p.m., 4 Ward boys each at a salary of Rs.500 p.m. Though the unit was open for the
patients all the 365 days in a year but it was found that only 150 days in a year, the unit
has the full capacity of 35 patients per day and for another 80 days it had on an average
25 beds only occupied per day. But there were occasions when the beds were full, extra
beds were hired from outside at a charge of Rs. 10 per bed per day. This did not come to
more than 5 beds extra above the normal capacity any one day. The total hire charges for
the extra beds incurred for the whole year amounted to Rs. 7500.
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The unit engaged expert doctors from outside to attend on the patients and fees were paid
on the basis of the number of patients attended and time spent by them on an average
worked out to Rs.25000 per month in the year 2003.
The other expenses for the year were as under:
Repairs and Maintenance (Fixed) Rs. 8100
Food supplied to patients (Variable) Rs. 88000
Janitor and Others Services for patients (Variable) Rs. 30000
Laundry Charges for their bed linen (Variable) Rs.60000
Medicines supplied (Variable) Rs. 75000
Cost Oxygen, X – Ray, etc., other
Than directly borne for treatment of patients (Fixed) Rs. 108000
General Administration Charges allocated
To the unit (Fixed) Rs. 100000
1. Calculate the profit per patient day made by the unit in the year 2003 if the unit
recovered on the overall amount of Rs. 200 per day on an average from each patient.
2. The unit wants to work on a budget for the year 2004, but the number of patients
requiring intensive care is a very uncertain factory.
Assuming that same revenue and expenses prevail in 2004 in the first instance, work out
the number of patient’s days required by the unit to break-even.
SOLUTIONS:
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Calculation of No. of Patients days:
35 beds * 150 days = 5250
25 beds * 80 days = 2000
Extra bed days 7500 / 10 = 750
8000
STATEMENT OF COST
Particulars Rs Rs
1. Income Received (Rs. 200 * 8000 Patient days) 1600000
2. Variable Costs (Marginal Costs) Per Annum:
Food 88000
Janitor charges 30000
Laundry Charges 60000
Medicines supplied 75000
Doctors Fees (25000 *12) 300000
Hire Charges for extra beds 7500 560500
Contribution 1039500
3. Fixed costs
a. Salaries:
Supervisors (2 * 2500 * 12) 60000
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Nurses (4 * 2000 *12)
Ward Boys (4 * 500 * 12)
96000
24000
b. Rent (7500 *12) 90000
c. Repairs and Maintenance 8100
d. Cost and oxygen etc. 108000
e. General Administration 100000 486100
553400
Profit per Patient-day = 553400 / 8000 patients’ days
= Rs. 69.175
Break – even Point =
Fixed Cost / Contribution * Income
486100 / 1039500 * 1600000
= Rs. 748206
Break-even Point for Patient-days = 782206 / 200
= 3741 patients-days.
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TRANSPORT COSTING
INTRODUCTION:Transport operating costs refer to costs that vary with vehicle usage, including fuel, tires,
maintenance, repairs, and mileage-dependent depreciation costs (Booz Allen & Hamilton,
1999). Projects that alter vehicle miles traveled, traffic speed and delay, roadway
surfaces, or roadway geometry may affect travelers' vehicle operating costs, which should
be considered in a benefit-cost analysis.
Vehicle ownership costs refer to fixed costs that are not directly affected by vehicle
mileage, including time-dependent depreciation, insurance and registration
fees, financing, and residential parking.
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Projects that change per capita vehicle ownership rates, such as significant changes in the
quality of alternative modes and land use accessibility, may affect vehicle ownership
costs, which should be considered in benefit-cost analysis.
Estimate changes in total vehicle miles traveled along a corridor.
Estimate changes in vehicle travel speeds and delay due to road and traffic
conditions.
Estimate fuel consumption rates, fuel prices, and non-fuel-related operating costs.
Calculate total changes in vehicle operating costs.
For improvements to ride quality, such as pothole repairs and curve or grade
reductions, estimate effects on vehicle wear.
Estimate changes in per capita vehicle ownership in an area.
Estimate average vehicle ownership costs.
Calculate total changes in vehicle ownership costs.
Factors Affecting transportation Operating Costs
The following factors affect vehicle costs (Booz Allen & Hamilton, 1999; Litman 2009;
Polzin, Chu and Raman, 2008):
1. Vehicle Type — Ownership and operating costs vary by vehicle size, class, and
other characteristics. Trucks typically have much higher vehicle costs than cars.
2. Vehicle Speed — Vehicle speed is the dominant factor affecting vehicle
operating costs. Typically operating costs decrease with increasing speed to a
certain point, and then begin to increase with increasing speed.
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3. Speed Changes — Changes in speed (also known as speed cycles) increase
vehicle operating costs. This added cost is higher when speed cycling occurs at
higher speeds.
4. Gradient — Grades can be either positive (uphill) or negative (downhill).
Positive grades are more demanding on vehicle engines and require greater fuel
consumption. This leads to an increase in operating costs. Negative grades may
reduce operating costs, but may also increase wear on brakes.
5. Curvature — A highway curve requires a greater output of energy from a vehicle
to counter the centrifugal force. This, combined with additional wear on the
vehicle's tires, leads to an increase in operating costs.
6. Road Surface — The roughness of the road surface can affect vehicle operating
costs by affecting rolling resistance. Rough surfaces can reduce speed, require
greater fuel consumption, increase wear on tires, and increase maintenance costs.
COST SHEET for (Month/Year)
STEP COSTS Rs. Rs.
A.
B
FIXED COST
Insurance ………….
License fee, Permit fee and Taxes ……….....
Depreciation ………….
Other Fixed costs (specify) …………
VARIABLE COST
xx
xx
xx
xx XX
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C.
D.
E.
Salaries and Wages of Drivers, Cleaners & other Operating Staff
…………
Fuel and Lubricants ………..
Consumables …………
Amortization Cost of Tyre ,Tube & Battery
Laundry …………
Spares ………...
Repairs & Maintainable …………
Other Variable Cost (specify) ………...
TOTAL OPERATING COST[A+B]
PROFIT/LOSS
REVENUE [TAKINGS]
xx
xx
xx
xx
xx
xx
xx
XX
XX
XX
XX
VEHICAL NO XXX
CARRAIGE CAPACITY [Seats or Tonnes] XXX
DAYS OPERATED XXX
Illustration:
A mineral is transported from two mines – A and B and uploaded at plots in a Railway
station. Mine A is at a distance of 10kms, and B is at a distance of 15kms. From railhead
plots. A fleet of lorries of 5 tonne carrying capacity is used for the transport of mineral
from the mines. Records reveal that the lorries average a speed of 30kms per hour , when
running and regularly take 10 minutes to unload at the railhead. At mine “A” loading
time averages 30 minutes per load while at mine “B” loading time averages 20 minutes
per load. Drivers’ wages, depreciation, insurance and taxes are found to coat Rs9 per
hour operated. Fuel, oil, tyres, repairs and maintainance cost Rs 1.20 per Km. Draw up a
statement, showing the cost per tone- kilometer of carrying mineral from each mine.
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Assuming the quality and other aspects pertaining to material is same in both the mines,
where should the material be purchased?
Solution
1. Operating analysis
Particulars A B
I. Total kms operated
II. Total operating time
a. Time from plot to mine
(10*60/30) , (15*60/30)
b. Loading time
b. Time from mine to plot
(10*60/30) , (15*60/30)
d. Unloading time
III. Effective tone kilometer
(5*10km) , (5*15km)
20km
20mins
30mins
20mins
10mins
80mins
50tonn-km
30km
30mins
20mins
30mins
10mins
90mins
75tonn-km
2. Statement showing the cost per tone –kilometer of carrying Mineral from each
mine
Costs Mine A Mine B
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(Drivers wages , depreciation , insurance & taxes)
A: 1hour 20minutes @ Rs9 per hour
B: 1hour 30minutes @ Rs9 per hour
(refer to working note 1)
(Fuel, oil , tyres , repairs and maintainance)
A: 20kms @ Rs1.20 per km
B: 30kms @ Rs1.20 per km
Total cost per trip
12
24
36
13.50
36.00
49.50
Cost per ton-km
= Total cost / Total ton-km
A = 36/50 = Rs 0.72
B = 49.5/ 75 = Rs 0.66
cost per tone
= Total cost \ Total tones
A= 36/5 = Rs 7.2
B = 49.5/5 = Rs 9.9
Since the cost per tone is the lowest in case material is procure from mine A it will be
considered
CONCLUSION
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Operating costs are expenses that relate to a buisness’ operations. It can also refer to the
costs of operating a specific device or branch of a corporation. These costs usually fall
into two categories, called fixed costs and variable costs, and a business may have more
of one type than the other.
Fixed operating costs are expenses that tend to remain the same whether the business or
device is inactive or operating at full capacity. Examples of such expenses include
employee salaries and machinery leasing fees. Salaries must be differentiated from hourly
wages in this regard.
Flexible expenditures are known as variable operating costs. These expenses fluctuate
based on a variety of factors. Money dispensed on hourly wages, for example, can be
adjusted by varying the amount of time recipients are engaged in labor.
Operating costs are not unique to any country, although actual expenses may vary from
one country to another or even from one location to another. Within an industry, it is very
possible for expenses to vary. It is, however, difficult to find a business that does not
have any of these costs. Even Internet businesses, in which the costs of operations can
often be reduced, it is almost impossible to completely eliminate them.
Process costing method is applicable where goods or services result from a sequence of
continuous or repetitive operations or processes and products are identical and cannot be
segregated. Costs are charged to processes and averaged over the units produced during
the period.
Single or output costing is used when the production is uniform and identical and a single
article is produced. The total production cost is divided by the number of units produced
to get unit or output cost. Examples are mining, breweries, brick making, etc.
Operation costing refers to the methods where each operation in each stage of production
or process is separately costed. Thereafter, the cost of finished unit is determined. This is
suitable to industries dealing with mass production of repetitive nature for example,
motor cars, cycles, toys, etc.
Expenses associated with administering a business on a day to day basis. Operating costs
include both fixed costs and variable costs. Fixed costs, such as overhead, remain the
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same regardless of the number of products produced; variable costs, such as materials,
can vary according to how much product is produced.
Businesses have to keep track of both operating costs and costs associated with non-
operating activities, such as interest expenses on a loan. Both costs are accounted for
differently in a company's books, allowing analysts to see how costs are associated with
revenue-generating activities and whether or not the business can be run more efficiently.
REFERENCES
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Advanced Cost Accounting – Manan Prakashan
https://en.wikipedia.org/wiki/Operating_cost
http://www.accountingtools.com/questions-and-answers/what-is-operation-
costing.html
http://www.wisegeek.com/what-are-the-different-types-of-operating-costs.htm
https://en.wikipedia.org/wiki/Operating_cost
http://www.investopedia.com/ask/answers/040915/what-are-different-types-
operating-expenses.asp
http://ehealth.eletsonline.com/2011/02/costing-system-in-hospitals/
#sthash.ygy5yMoV.dpuf
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