ORAL PRESENTATION

prof. francien herlen tomasowa, ph.d.

seminar

DEFINITION [the Encarta ® World English Dictionary ©& ℗ 1998-2004 Microsoft Corporation]

a meeting on a specialized subject: a single session or short, often one-day meeting devoted to presentations on and discussion of a particular topic, usually at an advanced or professional level.

SIX SESSIONS OF A SEMINAR: opening; introduction; presentation; QA; summing up; closing

PEOPLE ACTIVELY INVOLVED IN A SEMINAR: moderator; presenter; responder; note taker; audience

ROLE OF MODERATOR

OpeningLeading the sessionsClosing the seminar

1. Introduces the speaker(s)’ name(s) and role

2. Invites the speaker(s) to deliver3. After the presentation, announces that

the Question-Answer session is opened4. After the Question-Answer session is

finished, invites the Summarizer

LEADING THE SESSIONS:

OPENING

Good morning, ladies and gentlemen.

Welcome to this seminar on [title] by [author] in [journal] [year of publication]

Before starting the topic, I would like to introduce our group.

INTRODUCTION

MODERATOR:

We are students of the study program of AGROECOTECHNOLOGY, the Faculty of Agriculture, Universitas Brawijaya, Malang.

As you might have noticed, there are five members, and starting from your left is:

Miss A who is in charge of presenting the first part of the article, namely the Introduction up to the Material and Method.

Next to her is Mr. B who is in charge of presenting the second part of the article, starting from the Findings through the Conclusion and Suggestions.

Then comes Miss C who will respond to the questions or comments.

Next to Miss C is Mr. D who will summarize our discussion of today.

And I am F, in charge of ushering through this seminar.

INTRODUCTION cont.

MODERATOR:

This morning, our group is going to talk about ……..

Our data show that ……..

We’ll start by looking at overall figures, and then look at ….., ….., ……, and ….. in turn.

Finally, we’ll make recommendations for ……………… based on these figures.

At the end of the presentation there will be time for any questions/ comments you have.

PRESENTATIONMODERATOR:Now so as to start the program, allow me to invite Miss A to present the first part of the article.Miss A, the time is all yours.

FIRST PRESENTER:[directly presents the first part]Well, that is all from me. Back to the moderator.

MODERATOR:

Ladies and gentlemen, that was the first part of the article. Now we are going to have the second part of the article.Therefore, I would like to invite Mr. B to deliver the second part of the article.Mr. B, the time is yours.

PRESENTATIONCONT.

SECOND PRESENTER:

[directly presents the first part]Well, that is all from me. Back to the moderator.

QUESTIONS & ANSWERSMODERATOR:

Ladies and gentlemen, we have just listened to the presentation of the topic.

There may be matters not well understood, or questions and comments you would like us to respond to.

All you questions and comments would be very useful feedback for our group.

Therefore, do not hesitate to raise your questions or comments.

However, as the time is limited, we can only respond to two questions/ comments.

All the other questions/comments can be expressed in written form and will be answered by correspondence.

So, do not forget to state your postal or e-mail address.

to the questioner/ commentator, please mention your name, and the group you represent before you raise your question/ comment.

Thank you.

QUESTIONS & ANSWERS CONT.

MODERATOR:[After the question/ comment is raised]Miss C, would you please answer question/ comment

(1/2/3…etc.)?

RESPONDER:Your question was …….. . Is that right?Thanks for the question.In response I would like to say that … .Back to the moderator.

MODERATOR:Miss/Mr. ….[questioner/commentator], are you satisfied with the answer?

SUMMING UP

MODERATOR:

Ladies and gentlemen, that was the Question and Answer session of today’s program.

We have now come to the Summing Up session.Mr. D, would you please sum up our discussion of today?

SUMMARIZER:

To sum up our discussion of today, I would like to say that we have talked about ……..Our main point was (/ main points were) ……….In the next few years we will ……Back to the moderator.

CLOSING

MODERATOR:

Ladies and gentlemen, that ends our seminar on [title] by [author] in [journal] [year of publication]

We do hope that the information we have shared would be useful to us all.

Thank you for being with us throughout this seminar.

God Bless you.

SOME TIPS FOR THE QA SESSION

IN CASE YOU DO NOT UNDERSTAND/ HEAR CLEARLY WHAT THE QUESTION IS

I’m sorry, could you speak a

little louder, please?

I’m sorry, I couldn’t hear. Could you repeat your question, please?

I’m sorry, I’m not sure I understand. Could you ask your question more simply, please?

I’m so

rry, could you sp

eak

a little slo

wer, please?

BEFORE ANSWERING, FIELD THE QUESTION !

Thanks for reminding me about that.

That’s a good question.

I’m glad you asked that question.

Make sure that you understand the question correctly before you answer!

Your question was … Is that right?

Let me make sure I understand your question. Are you asking …?

Is your question …?

When the information is confidential/ secret

I’m sorry, I’m not permitted to give you that information.

I’m sorry, that information is confidential.

IF YOU DO NOT KNOW THE ANSWER TO THE QUESTION

I’m sorry, I don’t know the answer to that question at this time.

I’m sorry, I don’t have that information with me.I can try to give it to you later, if you like.

when the answer will take too much time

I’m sorry.

I don’t have enough time to answer that now.

Can we talk about it later?

SOME LANGUAGE TO END THE QUESTION & ANSWER SESSION

If there are no questions, I’ll finish there. Thank you very much.

If there are no more questions, I’ll finish there. Thank you very much.

I’m afraid that is all the time we have. Thank you.

I’m sorry to say, we’ve run out of time. Thank you.

may God Bless

you always!