2 THE RIGHT TO INFORMATION ACT, 2005

OBLIGATIONS OFPUBLIC AUTHORITIES

INFORMATION HAND BOOK(REFER TO CHAPTER II SECTION 4(1) b OF

R.T.I ACT, 2005)

DEPUTY DIRECTOR(SOCIAL WELFARE)VISAKHAPATNAM

CHAPTER - IINTRODUCTION

The Central Government have enacted Right to Information Act, 2005 to provide for setting out the practical regime of Right to Information for Citizens to secure access to information under the control of public authorities in order to promote transparency and accountability in the working of every public authority.

According to 4(1) (B) of Right to Information Act, a manual has to be published on or before 12-10-2005 on 17 items prescribed therein.

This book is intended to be used by Citizens, Civil Society, Organizations, Public Representatives and other general public.

As far as Deputy Director(SW) Office is concerned, the District Social Welfare Officer is designed a Public Information Officer u/s 5(1) of the Act to provide information with in the time specified and the Superintendent dealing establishment is designed as Asst. Public Information Officer who will receive applications for information under Right to Information Act, 2005. Any aggrieved person against the orders of the Public Information Officer may appeal to Deputy Director(SW).

The Key Contact Persons in O/o Deputy Director(SW) are as follows:-1. Deputy Director(Social Welfare) (Appellate Authority)2. District Social Welfare Officer(Public Information Officer)3. Superintendent dealing Establishment (Asst Public Information Officer)

CHAPTER - 2ORGANISATION, FUNCTIONS AND DUTIES

[SECTION 4(1) (B) (I)]

2.1 Particulars of the organisation, functions and duties:-

Sl.No.

Name of the Organization

Address Functions Duties

Deputy Director(Social Welfare),

Pragathi Bhavan, Ground Floor, Sector - 9, M.V.P.

As shown below

Visakhapatnam Colony, Visakhapatnam

The following is the flow chart of Social Welfare Department

SOCIAL WELFARE DEPARTMENT

GOVERNMENT FO ANDHRA PRADESHSOCIAL WELFARE DEPARTMENT(MINISTER)

PRINCIPLE SECRETARY,SOCIAL WELFARE DEPARTMENT

COMMISSIONER OF SOCIAL WELFARE

DEPUTY DIRECTOR(SOCIAL WELFARE)

DISTRICT SOCIAL WELFARE OFFICER

ASSISTANT ACCOUNTS OFFICER(SOCIAL WELFARE)

ASSISTANT SOCIAL WELFARE OFFICER'S

HOSTEL WELFARE OFFICERS'S

SUPERINTENDENTS, MINISTERIAL STAFF, CLASS-IV & DRIVERS

FUNCTIONS & DUTIES:-

Generally the following Acts & Rules will be dealt with by Deputy

Director(SW) Officer.

1. Acts, Rules and Govt. Orders on prevention of Atrocities on SCs & STs

2. PCT Act, 1955 SC & ST (POA) Act, 1989 and recommendation of Justice

Dr.K.Punnayya Commission

3. Civil Rights Act, 1955 (in XXII Act)

4. Bonded Labour Act, 1976

5. Incentives to Inter-Caste Marriages

6. Sanction of Post-Matric Scholarships

7. Sanction of U.O.C Scholarships

8. Maintenance of Govt. Hostels.

9. Construction of Community Halls in S.C.Colonies

10. Administration of Justice

11. Distribution of House Sites

CHAPTER 3POWERS AND DUTIES OF OFFICERS AND EMPLOYEES

[ SECTION 4(1)(B)(II)

Sl.No.

Name of the Officer/Employee

Designation Duties allotted Powers

I. D.V.Ramana Murthy

Deputy Director(Social Welfare),Visakhapatnam

As enumerated Below

The following functions and duties are allotted to the Deputy Director(SW).1. He shall be declared as District Vigilance Officer for Social Welfare

Department where as Zonal Joint Director shall be the Chief Vigilance Officer of the Zone.

2. He shall inspect Government Offices/Public Undertakings to verify the implementation of Rule of Reservation in services and maintenance of rosters

3. He shall review and monitor Special Component Plan once in a month with all Departmental Officers under the Chairmanship of the District Collector.

4. He shall visit the scene of occurrence of any atrocity on SCs and appraise the District Collector regarding the steps to be taken for relief and rehabilitation of the victims of Atrocities.

5. He shall be the Inspection Officer in respect of Govt. S.W.Hostels in the district.

6. He shall review expenditure every month and rationalize release of funds under various schemes.

7. He shall visit professional and other colleges and verify drawal and disbursement of post matric scholarships and watch register of acquittances for previous payments.

8. He shall review drawal and disbursement of pre-matric scholarships to the children of those engaged in unclean occupations.

9. He is the Head of Office.10. He is the Budget Controlling Officer11. He is the District Vigilance Officer12. He has to arrange orientation training programme for Hostel Welfare

Officers/Cooks etc.,13. He shall personally review APAT Cases, Court Cases, Pensions Cases,

Suspension cases every month.14. He shall review ACB cases, Disciplinary cases and Vigilance Cases

every month.15. He shall review the Inspection reports of the ASWOs every month.16. He shall sanction incentive awards to inter-caste married couples.17. He shall sanction Post Matric scholarships18. He shall discharge all other administrative functions as per service

rules and orders earlier issued as head of the office.19. He shall review the monthly tour diaries of District Social Welfare

Officers/Asst. Social Welfare Officers and furnish to Commissioner of Social Welfare.

20. He is responsible to furnish monthly progress reports/periodicals for review towards implementation of various Social Welfare Schemes in the District.

OTHER:-Other functions as entrusted by the Govt. & Head of the Department

from time to time.

Sl.No.

Name of the Officer/Employee

Designation Duties allotted Powers

I I Smt.M.Annapurnamma

District Social Welfare Officer

As enumerated Below

The following functions and duties are allotted to the District Social Welfare Officer

1. He will work under over all control of Deputy Director of Social Welfare.2. He will be the touring officer in the district. He will tour at least 20

days in a month, after getting the programme approved by the Deputy Director(SW).

3. He will inspect all Government Hostel, Govt.Orphanages, Begger Homes and other institutions functioning under the department. He is responsible for the proper maintenance of these institutions. He should give his inspection reports to Deputy Director(SW) immediately on return from tour for appropriate action.

4. He will attend to the work relating to the renewal of scholarships and fresh cases will be scrutinized by him for placing before the Deputy Director(SW) for sanction.

5. He should ensure that all periodical returns are sent to the Commissionerate.

6. He shall discharge the duties entrusted by the Deputy Director(SW).

Sl.No.

Name of the Officer/Employee

Designation Duties allotted

Powers

III(1)

Smt. M.Rama Devi

Asst.Social Welfare OfficerChodavaram (FAC)

As enumerated Below

(2) Smt. M.Rama Devi

Asst.Social Welfare Officer, Visakhapatnam (Rural )

-do-

(3) P.J.S.Patnaik Asst.Social Welfare Officer, Narsipatnam

-do-

(4) P.J.S.Patnaik Asst.Social Welfare Officer, Payakaraopeta(FAC)

-do-

(5) P.V.S.S.Jaya Lakshmi

Asst.Social Welfare Officer, Anakapalli

-do-

(6) Smt P.Syamala Rani

Asst.Social Welfare Officer, Visakhapatnam

-do-

The following functions and duties are allotted to the Asst. Social Welfare Officer1. The Asst. Social Welfare Officers should thoroughly inspect all the

hostels and other institutions including Ashram Schools, Government Orphanages located in their jurisdiction at least once in a month.

2. He is responsible for verification, disbursement and collection of acquittances in respect of post matric scholarships strictly in terms of G.O.Ms.No.90 SW(Edn.2) Dept, Dt.30-07-2002.

3. He is responsible for distribution of dresses, Note Books, N.T.Books to hostel boarders.

4. He will be responsible for enrollment of SC school going children in the schools and furnish monthly reports to Deputy Director(SW).

5. He will be responsible for collection and maintenance of basic data related to Scheduled Castes and other schemes pertaining to Social Welfare Department.

6. He will identify SC localities for provision of drinking water, electricity and other civic amenities.

7. He/She should submit his/her tour diaries along with progress reports to the Deputy Director(SW) by 3rd of every month.

8. He will take action for giving publicity on removal of untouchability and implementation of PCR Act and prevention of Atorcities Act. He should take action to report cases of atrocities to the District Administration immediately after occurance.

9. He is responsible for detection and reporting of atrocities cases against SCs/STs and take follow-up action for relief and rehabilitation as per the instructions of the Deputy Director(SW) and District Collector.

10. He is Responsible Officer for verification of Social Status of candidates and cases of inter-caste married couples referred to him.

11. He is the drawing officer for their salaries and the salaries of their staff.12. Assistant Social Welfare Officer should make special efforts to get

applications for admission to hostels from deserving candidates with the involvement of N.G.Os wherever possible and to give wide publicity.

13. He should convene Hostel Advisory Committee meetings by involving the parents.

14. He is responsible for monitoring of academic performance of the boarders and maintenance of the progress cards, health cards in the hostels and achieving good results in the public examinations. He should inspect hostels and other institutions, frequently and cover all institutions at least once a month and submit inspections reports in the format prescribed to the Deputy Director(SW) every month.

Inspections should be critical and not routine. He should take followup action on the discrepancies noticed in the hostel immediately which are within his capabilities and pursue with the higher authorities for the remaining.

15. He should cross check school attendance of the hostel boarders at random and ensure that Hostel Welfare Officers verify boarders attendance in the schools regularly.

16. He should maintain Movement Register in his office in which he should record his movement whenever he is on tour. The Hostel Welfare Officer who visit Asst. Social Welfare Officers Head Quarter should sign in the Movement Register kept in Asst. Social Welfare Officer’s Office.

17. He should gather information on input data formats and submit the same to the Deputy Director(SW) before 10th every month.

Sl.No.

Name of the Officer/Employee

Designation

Duties allotted Powers

IV Other staff members, the subjects dealt with each section assistant-wise are appended below.(enclosed Office Order)

Section Superintendents and Senior Assts/Junior Assts/Typists will work as per subjects assigned to them in Office Order

LATEST OFFICE ORDER DONE HERE

CHAPTER 4PROCEDURE FOLLOWED IN DECISION - MAKING PROCESS

[SECTION 4 (1)(B)(III)]

4.1 Described the procedure followed in decision-making by the public authority.

Activity Description Decision making process

Final decision making authority

Goal-setting & planning

The main objections of SW.Dept, are educational advancement, Socio-Economic Development, Welfare and Protection of SCs and implementation of programmes of Social Security like Anandanilayams for Orphan Childrne, Rehabilitation of Jogins, Bonded Labourers and Scavengers and house sites to weaker sections.

A note will be submitted from the concerned section through the DSWO/AAO/DD(SW) as per the subjects allocated for each section to DD(SW/Collector.

Collector & District Magistrate

Budgeting The Commissioner of Social Welfare being head of the

A note will be submitted

Collector & District

Department will release the budget towards Pay and allowances to the employees and TA and DA etc in every quarter. The said budget will be distributed among the ASWOs and HWOs.

from the concerned section through the DSWO/AAO/ DD(SW) as per the subjects reserved for each section to DD(SW)/Collector

Magistrate/DD(SW) as per distribution of subjects.

4.1 Described the procedure followed in decision-making by the public authority.

Formulation of Programmes Schemes and Projects

Schemes introduced by the Social Welfare Department are being implemented.

Recruitment/Hiring of Personnel

Recruitment of HWOs and Group-IV will be done only as per the orders of Govt. at District Level.

Release of funds

Funds received towards sanction of Post Matric S/ships, Inter-Caste Marriages, Pre-Matric Scholarships to Un-Clean occupation etc.,

Implementation/Delivery of service utilization of funds

Implementation of schemes by Social Welfare Department. Delivery of Post Matric Scholarship amounts through ASWOs, Hostel funds utilized through Hostel Welfare Officer.

G.O.Ms.No.126 SOCIAL WELFARE (Q2) DEPARTMENT, Dt.03-09-1997

CHAPTER 5NORMS SET FOR THE DISCHARGE OF FUNCTIONS

[SECTION 4(1)(B)(IV)]

5.1 Please provide the details of the norms/standars set by the public authority for the discharge of its functions / delivery of services

Sl.No

Functions/Service

Norms / Standards of performance set

Time frame

Reference document prescribing the norms (Citizen's charter, service charter etc.,)

1 Deputy Director(Social Welfare)

Office functions during 10.30 am to 5.00 pm on all working days issues relating to public importance will be completed on priority basis. Officers Business will be carried out as per statutory provisions under relevant Acts/Rules

As per CitizenCharter

The Citizen Charter followed by the Office is furnished below.

Citizen Charter:- (Copy enclosed)

Citizen Charter to come hear

CHAPTER 6RULES, REGULATIONS, INSTRUCTIONS, MANUAL AND RECORDS FOR

DISCHARGEING FUNCTIONS

[SECTION 4(1)(B)(V) &(VI)]

6.1 Please provide list and gist of rules, regulations, instructions, manuals and records, held by public authority or under its control or used by its employees for discharging functions in the following format.

Sl.No.

Description Gist of contents

RULES & REGULATIONS:-1 Details of Acts, Rules and

instructions that will be followed in D.Ds Office are enumerated in Chapter-2

1. Hostel admission2 Sanction of Post Matric

Scholarships3. Sanction of Incentive awards to

inter-caste married couple4. U.O.Cscholarships5. Provision of House sites to

weaker sections.6. Sanction of legal aid.7 Sanction of Bright Boys

Scholarships8. Sanction of Stipends to law

graduates9. Implementation of PcR & POA

Acts

CHAPTER 7

CATEGORIES OF DOCUMENTS HELD BY THE PUBLIC AUTHORITY UNDER HIS CONTROL[SECTION 4(1) (B) V(I)

7.1 Provide information about the official documents held by the public authority or under its control

Sl.No.

Category of document Title of the Document

Designation and address of the custodian(held by/under the control of whom)

1. Stock files containing various Government Orders, Memos and Instructions

Available with concerned Section Assistants and Superintendents

2. Social Welfare Department Rules and Regulations

Available with concerned Section Assistants and Superintendents

3. R.DisposalsD.DisposalsL.DisposalsPending Files

The Acts and regulations generally Dealt with by Social Welfare Department is enumerated below

Available with concerned Section Assistants and Superintendents

CHAPTER 8

ARRANGEMENT FOR CONSULTATION WITH, OR REPRESENTATION BY THE MEMBERS OF THE PUBLIC IN RELATION TO THE FORMULATION OF POLICY OR

IMPLEMENTATION THEREOF[SECTION 4(1) (B) VIII]

8.1 Describe arrangements by the public authority to seek consultation/participation of public or representatives for formulation and implementation of policies.

Sl. Functions/ Arrangement for Arrangements for

No. Service consultation with or representation of public in relations with policy formulation.

consultation with or representation of public in relations with policy implementation.

1 Progress of cases booked against culprits of SC/ST atrocities are being reviewed in Vigilance & Monitoring Committee meetings (Preventive measures and rehabilitation measure)

CHAPTER 9

BOARDS, COUNCILS, COMMITTEES AND OTHER BODIES CONSTITUTED AS PART OF PUBLIC AUTHORITY

[SECTION 4(1)(B)V(III)

9.1 Please provide information on boards, councils, committees and other bodies related to the public authority in the following format.

Name of board, council, Committee etc.,

Composition Powers & Functions

Whether its meetings open to public/minutes of its meetings accessible for public.

Vigilance & Monitoring Committee

Review on pending cases of atrocities in every 3 months with

on Atrocities against SCs/STs

Superintendent of Police and Sub-Divisional Police Officers under the Chairmanship of the District Collector.

CHAPTER 10DIRECTORY OF OFFICERS AND EMPLOYEES

(SECTION 4(1)(B)(IX))

10.1 Please provide information on officers and employees working in different units or offices at different levels and their contact address in the following format (including officers in charge of grievances redressal vigilance, audit, etc)

Name of office/Administrative Unit

Name, Designation & Address of Officer/Employee

Telephone & Fax Office Tel:Residence Tel:Fax :

E_mail

Deputy DirectorSocial WelfareVisakhapatnam

SARVASRI Ddsw_vsp@ap.gov.in

List enclosed

CHAPTER - 11

DIRECTORY OF OFFICERS AND EMPLOYEES

(SECTION 4(1)(B)(IX))

11.1 Provide information on remuneration and compensation

structure for officers and employees in the following format:

Sl.No. Monthly Remuneration

including its composition

System of compensation to

determine remuneration as

given in regulation.

Enclosed

CHAPTER - 12BUDGET ALLOCTED TO EACH AGENCY INCLUDING PLANS ETC.,

[SECTION 4(1) (B) (XI)]

12.1 Provide information about the details of the plans, programmes and schemes undertaken by the public authority for each category.

Agency Plan/Programme/Scheme/Project/Activity/Purpose for which budget is allocated.

Proposed expenditure

Expected outcomes

Report on disbursements made or where such details are available (website, reports, notice board etc.,)

12.2 Provide information on the budget allocated for different activities under different programmes/schemes/projects etc., in the given format.

Agency Plan/Programme/Scheme/Project/Activity/Purpose for which budget is

AmountReleasedLast year

AmountSpentLast year

BudgetAllocatedCurrentYear

BudgetReleasedCurrentYear

allocatedMarch, 2014 expenditure statement enclosed

CHAPTER - 13MANNER OF EXECUTION OF SUBSIDY PROGRAMMES

[SECTION 4(1) (B) XII]

13.1 Describe the activities/programmes/schemes being implemented by the public authority for which subsidy is provided.

Name of Programme

Nature/Scale of subsidy

Eligibility criteria for grant of subsidy

Designation of Officer to grant subsidy

N I L

13.2 Provide information on the nature subsidy, eligibility criteria for accessing subsidy and designation of officer competent to grant subsidy under various programmes/schemes.

Name of Programme/Activity

Nature/Scale of subsidy

Eligibility criteria for grant of subsidy

Designation of Officer to grant subsidy

N I L

13.2 Describe the manner of execution of the subsidy programmes

Name of Programme/Activity

Application procedure

SanctionProcedure

Disbursement procedure

N I L

CHAPTER - 14

Particular of Recipients of concessions, Permits or Authorisation granted by the Public Authority

(Section 4(1) (B) XIII)

Name of Programme/Scheme:

S.No

.

Name & address of

recipient institutions

Nature/

quantum of

benefit of

granted

Date of grant Name &

Designation

of grant

authority

No grants are being released from Social Welfare Department.

CHAPTER - 15INFORMATION AVAILABLE IN ELECTRONIC FROM

[SECTION 4(1)(B) X(IV)]

15.1 Please provide the details of information related to the various

schemes of the department, which are available in electronic formats.

Electronic Format

Description (Site address/location where available etc.,)

Contents or title

Designation and address of the Custodian of information (held by whom?)

Electoral Rolls NIL NIL NILMPIIS Data NIL NIL NILKey Registers NIL NIL NILPahanis NIL NIL NIL

15.2 Describe particulars of facilities available to citizens for obtaining information including the working hours of a library or information center or reading room maintained for public use where information relating to the department or records/documents are made available to the public.

CHAPTER - 16PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING

INFORMATION[SECTION 4(1) (B) (XV)]

16.1 Describe the particulars of information dissemination mechanism in

place/facilities to the public for accessing information..

Facility Description (Location of facility/Name etc)

Details of information made available

Notice Board O/o Deputy Director(SW)

Circulars, Memos etc.,

News Paper Reports O/o Deputy Director(SW)

Re-joinder etc.,

Public Announcements

NIL NIL

Information Counter NIL NilPublications NIL NILOffice Library NIL NILWebsites ddsw_vsp@ap.gov.in www.apsocialwelfare@ap.g

ov.inOther facilities(Name)

NIL NIL

CHAPTER - 17

Names, Designation and other particulars of Public Information Officers

[Section 4(1) (B) XVI]

17.1 Please provide contact information about the Public Information Officers and Asst.Public information officers designated for various offices/administrative units and Appellate Authority/Officers(S) for the public authority in the following format.

Sl Name of Office/ Name & Designation Office E.Mail

No.

Administrative Unitof PIO Tel:

1 Deputy Director(SW)Visakhapatnam

Smt. M.Annapur nammaDist.Social Welfare Officer

0891-2551001

ddsw_vsp@ap.gov.in

CHAPTER 18OTHER USEFUL INFORMATION

18.1 Please give below any other information or details of publications, which are of relevance or of use to the citizens

1.2.3.4.

5.

18.2 You may mention here information of your department, which is excluded under section 8(1) of the act and / or rules of the state

Government as guidance to the public seeking information from your department.

Place Name and DesignationDate of the Officer/Department

(Note:) Information provided in these chapter should be updated from time to time and revised date should be mentioned

OFFICERS AND EMPLOYEES DETAILS

Sl.No Office Name Name & Designation Phone Number1 Deputy Director

Social Welfare,Visakhapatnam

D.V.Ramana Murthy, Deputy Director

9849903569

2 Smt. M.Anapoornamma, Dist.Social Welfare Office, Visakhapatnam

9963516919

3 Sri R.Ravikumar, Asst.Accounts Officer

9441368376

4 Sri G.Veerabhadra Rao, Supdt., 99596725115 Sri S.Bhaskara Rao, Sr. Assistnat 98666992336 Sri R.Rajasekhar, Sr. Assistant 98852300527 Sri M.Samuel, Sr.Assistant 70755167318 Sri J.S.S.Narayana, Sr.Asst 99637456649 Sri A.Ganeswara Rao, Supdt., 9848691396

10 Sri N.Praveen, Typist 905210636711 Sri M.Ravikumar, Jr.Asst 998527077112 Smt. K.Madhulatha 929134827713 Sr M.N.V.Sanyasi Rao, Accountant 970430532414 Smt. P.Hrudayamary, JACT 949278540015 Sri P.Lakshmana Rao, Typist 916056028116 Sri K.S.Prasada Rao, Driver 901019381717 Sri B.Chinna Rao, Record Asst 949418360918 Sri S.Rama Rao, Office Subordinate 950208992019 Sri Sk.Farid, Office Subordinate 995943319820 Sri R.Krishna, Office Subordinate 924733281321 Sri Ch.Sankar Prasad, O.S 7207829210

22 Sri K.Ramachandra Rao, O.S 954271307923 Sri V.Nookaraju, O.S 929810824424 Sri K.Atchanna, O.S 954230524025 Sri L.Gopi, O.S 950208992026 Sri Lal Bahadur, O.S 7702164650