organisers fivb participations and ......24 25 2 organisers - fivb participations and...

2ORGANISERS

FIVB PARTICIPATIONS AND RESPONSIBILITIES

General Principles

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2.1 Event’s Opportunities

EVENT CATEGORY FIVB World Tour Grand Slam and Major Series (M & W)

FIVB World Tour Open (M & W or M or W)

APPLICATION

Application/Candidature forms For GS BVB/21, BVB/22, BVB/23 (see page 29)For MS – as per FIVB-BMC Agreement

BVB/21, BVB/22, BVB/23 (see page 29)

Stadium/Venue/Court Layout YES (detailed) YES (detailed)

Colour Pictures/Plans/Brochure YES YES

Financial Plan/Tentative Budget YES YES

Interested Local Partners YES YES

Reception Deadline For GS by 11 July prec. YearFor MS – as per FIVB-BMC Agreement

By 11 July prec. Year

FIVB-NF/Promoter Agreement (signed)

For GS by 14 August prec. YearFor MS – as per FIVB-BMC Agreement

By 14 August prec. Year

Sand Sample approved by Hutcheson Sand and Mixes

YES YES

ORGANISER’S BENEFITS

Long-term Partnership YES YES

Exclusive Date YES (among World Tour Finals, Grand Slam, Major Series and World Championships)

YES (among Open events of the same gender)

FIVB Sponsors/Partners/Suppliers benefits

YES YES

Exclusive Local Sponsor Categories YES YES

Composite Logo/Signage YES YES

Court Area Advertising YES YES

FIVB Suppliers Material For GS - YES (Balls, net system for Centre Court & uniforms)For MS – YES (Balls & net system for Centre Court)

YES (Balls, net system for Center court & uniforms)

Host City Association to Tournament Title

YES YES

Presenting or Main Sponsor Association to Tournament Title

YES YES

Official Visual & Graphics For GS – YES, provided by FIVBFor MS – YES, provided by BMC

YES

FIVB Trademarks/Marks YES YES

PA Announcement & Scoreboard Publicity

YES YES

Local Sponsor Merchandising YES YES

FIVB Merchandising YES YES

Spectator Contests & Giveaways YES YES

Trade Village & POS YES YES

Worldwide TV Exposure YES YES

International TV Distribution YES YES

Live Scoring & Electronic Scoresheet YES YES

National Broadcasting Rights Sale YES YES

TV Commercial Rights YES YES

Worldwide Media exposure YES YES

International Promotion YES YES

Commercialization Rights for National Sale

YES YES

Private & Governmental Contribution/Subsidies

YES YES



Hospitality Packages YES YES

Ticket & Program Sales YES YES

Commercial Exploitation of Accessory Articles

YES YES

Onsite Entertainment YES YES

VIS Results System & Technology YES YES

Event Promotion through FIVB Channels

YES YES

FIVB granted Prize Money For GS - YES (as per the Agreement)For MS - NO

N/A

Best Athletes’ Participation YES N/A

Educational & Environmental Programs

YES YES

FIVB World Ranking Points YES YES

Olympic Qualification Process YES (2015 & 2016) YES (2015 & 2016)

Meetings, Workshops/Seminars/Clinics

YES YES

Involvement in the Sport Decision-Making Process

YES YES

ORGANISER’S CHARGES

License fee YES/USD 400,000 per gender (total: USD 800,000)

YES/USD 75,000 per gender (total: USD 150,000)

NF Fee For services TBA For services TBA

Fees for Sport-related Responsibilities YES YES

Taxes As per FIVB Handbook As per FIVB Handbook

Technical/TV Inspection Visit YES as per FIVB Handbook YES as per FIVB Handbook

Stadium/Facilities/Venue For GS min. 3,500 seats incl. 350 seats in VIP section For MS 6,000 seats incl. 1200 seats in VIP section

Min. 1,500 - Max. 2,000 seats incl. 150/200 seats in VIP section

Number of Courts Min. 4 & max. 6 competition + 2 warm-up courts Min. 4 & max. 6 competition + 2 warm-up courts

Sand/Courts/Court Equip (incl. artificial lighting)

FIVB homologation FIVB homologation

Marketing Conditions For GS as per FIVB-NF/Promoter Agreement, Appendices B & C and FIVB HandbookFor MS as per FIVB-BMC Agreement

As per FIVB-NF/Promoter Agreement, Appendices B & C and FIVB Handbook

TV Broadcasting As per FIVB Handbook - Production in High Definition, with min. 8 TV cameras, 1 Ultra super slow-motion, 1 crane camera and 1 net camera for at least the quarter-final, semi-final and final games, and an ENG professional beta camera crew (up to 2 days) and news facilities for all days of the Main Draw.

As per FIVB Handbook - Production in High Definition, with min. 7 TV cameras, 1 super slow-motion, 1 net and one crane camera for at least the semi-final and final games, and an ENG professional beta camera crew (one full day – single gender or two days – double gender) and news facilities for all days of the Main Draw.

Press Facilities, Equipment, Requirements, etc.

As per FIVB Handbook As per FIVB Handbook

Publication/Promotion As per FIVB Handbook As per FIVB Handbook

Personnel/Organisation Chart As per FIVB Handbook/BVB/05 As per FIVB Handbook/BVB/05

Per Diem/International Referees (Neutral & Local)

As per point 2.6 Summary Cost Attribution As per point 2.6 Summary Cost Attribution

Board & Lodging FIVB President (if required)Delegates & Referees as per point 2.6 Summary Cost Attribution

FIVB President (if required)Delegates & Referees as per point 2.6 Summary Cost Attribution

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Local Transportation FIVB President (if required)Delegates & Referees as per point 2.6 Summary Cost AttributionAll MD teams

FIVB President (if required) Delegates & Referees as per point 2.6 Summary Cost AttributionAll MD teams

International Transportation Delegates & Referees as per point 2.6 Summary Cost Attribution

Delegates & Referees as per point 2.6 Summary Cost Attribution

Hospitality and Protocol As per FIVB Handbook As per FIVB Handbook

Accreditation/Security YES YES

Medical Controls/First Aid Area As per FIVB Handbook As per FIVB Handbook

Meetings (PIM/TM)/Clinics/Camps As per FIVB Handbook As per FIVB Handbook

Insurance (cancellation, damage, etc.)

YES (USD 1.5 million) YES (USD 1 million)

Dedicated Master Plan YES YES

Event’s Regulations & Participation As per FIVB Handbook As per FIVB Handbook

Duration of the event Min. 6 days Min. 6 days

Qualification Tournament (QT) QT: 32 teams per gender QT: 32 teams per gender

Main Draw (MD) 32 teams per gender 32 teams per gender

Competition Format CQPO (if any): Single EliminationQT: Single Elimination MD: Pool Play & Single Elimination

CQPO (if any): Single EliminationQT: Single EliminationMD: Pool Play & Single Elimination

Participating Teams 20 places in the MD and 32 places in the QT as per the FIVB Entry system 21 days prior to the event;

2 host country teams granted in MD; 8 teams qualified from QT;2 Wild Cards

20 places in the MD and 32 places in the QT as per the FIVB Entry system 21 days prior to the event;

2 host country teams granted in MD;

8 teams qualified from QT; 2 Wild Cards

Country Quota Up to 4 foreign teams (excluding Wild Cards) & up to 4 host country teams (excluding Wild Cards) of which 2 will be granted a place in the MD

Up to 4 foreign (excluding Wild Cards) & 4 host country teams (excluding Wild Cards) of which 2 will be granted a place in the MD

Continental Quota (Playoff) 1 berth granted to a Conf with no teams in Tournament

1 berth granted to a Conf with no teams in Tournament

FIVB Officials & Referees 11/15 FIVB Delegates / Staff:Technical Supervisor Technical Supervisor Trainee (if any) Referee Delegate Assistant Referee Delegate (if any) TV CoordinatorEnglish TV Commentator Media Operations Delegate Social Media JournalistBehind the Scenes Crew - 3 ppl (if any)FIVB Photographer Marketing Delegate (if any) Medical Delegate (if any)

Referees (4 per competition court):Neutral Quota: 6-8 Int. RefsLocal Quota: 10-16 Int. Refs

9/12 FIVB Delegates / Staff:Technical Supervisor Technical Supervisor Trainee (if any) Referee Delegate Assistant Referee Delegate (if any)TV Coordinator English TV Commentator Media Operations DelegateSocial Media JournalistBehind the Scenes Crew 1Behind the Scenes Crew 2 Behind the Scenes Crew 3Medical Delegate (if any)

Referees (4 per competition court):Neutral Quota: 5-7 Int. RefsLocal Quota: 11-17 Int. Refs or Candidates

Camp for Beach Volleyball fans As per FIVB Handbook As per FIVB Handbook

Tentative NF Entry List NF (-30 days) NF (-30 days)

Yearly Health Certificate (BVB/10) NF/FIVB (-30 days for the 1st event) NF/FIVB (-30 days for the 1st event)

NF/Athlete’s Commitment (BVB/01) NF/FIVB (-30 days for the 1st event) NF/FIVB (-30 days for the 1st event)



Wild Card Requests (BVB/02) NF/FIVB (-30 days) NF/FIVB (-30 days)

Confirmed NF Entry List FIVB (-21 days) FIVB (-21 days)

Confirmed NF Entry List & Specific Regulations

NF (-20 Days) NF (-20 days)

Withdrawal Request (BVB/03) NF/FIVB (-21 days to 1 min. prior the CQPO Preliminary Inquiry)

NF/FIVB (-21 days to 1 min. prior the CQPO Preliminary Inquiry)

Accreditation Coaches/Physical Therapists/ Delegations

NF/Organiser (-3 days)BVB/31 and BVB/31b

NF/Organiser (-3 days) BVB/31 and BVB/31b

The Sportsman Media Group 8 megabit/sec SDSL internet line(as per chapter 3)

8 megabit/sec SDSL internet line(as per chapter 3)

Electronic Scoresheet System 3G/4G portable router (as per chapter 3) + renting cost/procurement of equipment

3G/4G portable router (as per chapter 3) + renting cost/procurement of equipment

EVENT CATEGORY Challenger (M & W or M or W) Country VS. Country (M & W or M or W)

Exhibition (M & W or M or W)

FORMALITIES

Jurisdiction * If under FIVB FIVB FIVB

Application form BVB/04b BVB/04b BVB/04b

Reception deadline -6 months -60 days -3 months

Stadium Capacity Minimum 1,500 seats Optional Optional

Number of courts 2 or 4 + 1 warm-up TBD TBD

Court equipment FIVB approved FIVB approved FIVB approved

Court/Venue layout YES YES YES

Duration min. 3 days Optional Optional

Facilities YES (Press, Athletes, Officials & Referees)

N/A N/A

PARTICIPATION

Number of teams QT: min 16 & max 32 MD: min 16 and max 32

Maximum 4 teams FIVB for approval

Country Quota N/A (2 teams per country) N/A

Participation limitations In case the Challenger event does not clash with the FIVB Senior World Championships, FIVB World Tour event, any athlete regardless of the ranking can participate in the Challenger event. In case of clash, athletes ranked in the top 48 (FIVB World Ranking) men’s teams or the top 32 (FIVB World Ranking) women’s teams (– 30 days before the start of the event) are not allowed to take part in Challenger events.

In case this event does not clash with the FIVB Senior World Championships or FIVB World Tour event, any athlete regardless the ranking can participate to this event upon FIVB’s approval. In case of clash, the top ranked 64 men’s and the top ranked 48 women’s pairs will be excluded.

In case this event does not clash with the FIVB Senior World Championships, FIVB World Tour events, any athlete regardless the ranking can participate to this event upon FIVB’s approval. In case of a clash, the top ranked 64 men’s and the top ranked 48 women’s pairs will be excluded.

Format QT: Single EliminationMD: Double Elimination

Country vs. Country FIVB for approval

Wild Cards 2 per gender N/A N/A

FIVB Officials/Delegates & Referees

Min 1 FIVB Delegate/1 Int. Ref Up to Organisers Referees

National Federation: To assign the following Referees:- experienced local Ref Manager- Min 3 local Refs, 3 Line Judges & 3 Scorers per court

N/A N/A

Tentative Entries NF/FIVB - case by case FIVB for approval FIVB for approval

EVENT CATEGORY Challenger (M & W or M or W) Country VS. Country (M & W or M or W)

Exhibition (M & W or M or W)

Wild Card Requests NF/FIVB (-30 days) N/A N/A

Confirmed Entry List FIVB (-21 days) FIVB for approval FIVB for approval

Withdrawal Requests NF/FIVB (-21 days) N/A N/A

Accreditation Coaches/Physical Therapists

FIVB (-30 days) N/A N/A

NF/Athlete’s Commitment (BVB/01)

NF/FIVB (upon Entry) N/A N/A

ORGANISER’S BENEFITS

Commercialization Rights National Scale

YES YES YES

FIVB World Ranking Points

YES NO NO

Olympic Ranking NO NO NO

Calendar exclusivity N/A N/A N/A

FIVB website YES YES YES

Technology (VIS) YES NO NO

ORGANISER’S CHARGES

NF Fee For services TBD For services TBD For services TBD

Prize Money (PM) Min. USD 30,000 (up to USD 74,999)

Up to Organiser Up to Organiser

FIVB Sanction Fee N/A N/A Min. USD 5,000

Local Transportation All MD teams, 1 FIVB Delegate & all Referees

Official Guests & 1 FIVB Delegate (if appointed)

Referees

Board & Lodging All MD teams, FIVB Delegate & Referees

Official Guests & Referees Referees

Official Ball Mikasa VLS300 Mikasa VLS300 Mikasa VLS300

TV Broadcasting Non compulsory Non compulsory Non compulsory

Per Diem FIVB Delegate/Int. Ref

As per FIVB Financial Regulations

N/A TBD

Inspection Visit If required If required If required

International transportation

1 FIVB Delegate & 1 Int. Ref Up to organizers Referees

Note: *Challenger events fall under the jurisdiction of the Continental Confederations and therefore are regulated by the respec-tive Continental Confederation’s requirements and regulations. In some cases, Challenger events may be managed by the FIVB, where the above regulations shall apply.

– Above conditions are valid for men & women 2-person beach volleyball international events. – Conditions for other types of international beach volleyball events such as "3 X 3" or "4 X 4" must be negotiated with the FIVB on a case by case basis.

– The FIVB and the Organiser must agree on the number of courts, duration of the competition, etc. if the men and women events are held simultaneously at the same venue.

– Promoters of Challengers, Exhibitions and Country vs. Country can only market their respective events in the host country, unless otherwise approved/instructed by the FIVB.

– For details on FIVB beach volleyball event opportunities please refer to the FIVB Partnership Opportunities online.

2.2 Candidature

Upon the request of Organisers interested in staging an FIVB Beach Volleyball event, the FIVB will provide an information package with the terms and conditions, as well as the FIVB Handbook and a DVD containing promotional videos.

NFs and Promoters wishing to host an FIVB beach volleyball

event must submit the necessary candidature application forms, duly completed and signed, to the FIVB by 11 July of the year preceding the event, as follows:

– General Questionnaire (BVB/21 form) including information on host city, requested dates, hotels, potential local partners/

sponsors, etc.;– Host TV Broadcaster Letter of Intent (BVB/22 form);– Local Authorities Letter of Support (BVB/23 form);– Formal commitment from the hosting NF and/or the Promoter

for the implementation of a National Tour of at least 5 legs in 5 different locations for the corresponding gender of the FIVB Beach Volleyball event to be hosted in the same country.

– Detailed layout indicating the dimensions in scale of the stadium/facilities/venue/courts;

– Upon the request of the FIVB, a detailed venue drawing in scale including the materials needed to set up a stadium. An FIVB venue consultant may advise first time promoters about the setup and layout of the required infrastructure to ensure security levels are met and that uniformity among stadiums and facilities used in FIVB beach volleyball events is created.

– Approval of a sand sample to be sent to Hutcheson Sand and

Mixes laboratory (see contact information in Chapter 12);– Color pictures, plans and brochures of the area hosting the

event, as well as the hosting city;– Financial plan/tentative budget;– Guarantee/deposit for License fee (if required by FIVB) and/

or insurance policy covering the Prize Money in case of cancellation;

– Commitment to include a PR company in the Organising Committee (if required by FIVB) for the FIVB Beach Volleyball World Championships only;

– Formal endorsement of the Continental Confederation concerned whenever requested by a Continental Confederation.

The FIVB retains the right to refuse a candidature if it is incomplete or if the deadline to submit it is passed.

2.3 FIVB/NF-Promoter Agreement

Upon FIVB acceptance of the Organisers’ candidature, an FIVB/NF-Promoter Agreement must be signed (incl. the Appendices) no later than the 14th of August of the year preceding the event by the three parties involved (FIVB, the host NF and the Promoter).

The FIVB/NF-Promoter Agreement may also be signed by the FIVB and a NF (without a professional Promoter) or by the FIVB and a Promoter should a NF not be interested in such a legal binding document. After consulting the NF, the FIVB has the right to sign an agreement directly with the Promoter interested in organising an FIVB event. The FIVB/NF-Promoter Agreement includes the main body of the agreement plus appendices and references the latest edition of the FIVB Handbook for detailed requirements.

Organisers that hold a valid agreement with the FIVB, are invited to take part in the annual Beach Volleyball World Tour Council meeting.

– Organisers must fulfill the candidature requirements and the terms set out in the FIVB/NF/Promoter agreement to be entered into the FIVB beach volleyball calendar. Organisers failing to comply with the critical requirements will be removed from

the current and any future FIVB beach volleyball calendars – Organisers may be asked to host a lower category event for

the first year to demonstrate that they can successfully stage an elite FIVB beach volleyball event in the future.

– The FIVB may request that the Organisers wire an advanced payment for the license fee to the FIVB upon signature of the FIVB/NF-Promoter Agreement.

– The FIVB/NF-Promoter agreement with new Promoters may be signed by the FIVB only upon receipt of the 1st instalment of the license fee and the proof that the sand sample tested is of an acceptable standard.

– A confirmed FIVB Promoter organising a single gender FIVB Beach Volleyball event in a particular country has the first right of refusal should another promoter express an interest in staging an FIVB Beach Volleyball event for the other gender in the same country.

– Two promoters may be granted the right to stage events in the same category (both men and women) in the same country only upon previous approval of the parties involved (NF and Promoters concerned).

– The conditions are valid for international men and women 2-person beach volleyball events. FIVB beach volleyball events may be held in indoor facilities upon a request submitted in due time to the FIVB.

2.4 Organiser’s Obligations and Budget

The following points represent the Organiser’s major responsibilities, expenses and income to be considered when planning a budget for an FIVB Beach Volleyball event.

A. Promoter’s Responsibilities and Expenses

1. General– International and local travel, as well as board and lodging

expenses, for the attendance of one representative at the

Beach Volleyball World Tour Council meeting in Lausanne; – Insurance covering the Prize Money in case of cancellation;– Insurance covering the risk of damage resulting from

accidents caused by a stand collapsing or any other faulty or incorrectly installed equipment and/or infrastructure.

2. Inspection Visit– International travel expenses (economy class), local

transportation, meals, and accommodation requirements for one FIVB inspector: either the FIVB TV Coordinator 2/3 months before the event for the annual TV inspection

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visit and/or the FIVB Delegate 2/3 months before the event to review the status of the overall preparation of the event;

– To cover the costs and fees related to the sand inspection visit for a minimum stay of 2 days at all events where the standard of the sand is poor.

3. License Fee – As of 2016 and onwards license fee of USD 800,000 for

the new FIVB World Tour Grand Slam events net of any deductions;

– License Fee of USD 150,000 for the double gender FIVB World Tour Open events net of any deduction;

– License Fee of USD 75,000 for the single gender FIVB World Tour Open events net of any deduction;

– NF Fee.

4. VenueFor FIVB Beach Volleyball World Tour Grand Slam and Major events: – For a Grand Slam event, a stadium of minimum 3,500 seats

(including VIP section for minimum 350 people) and facilities in accordance with the FIVB Handbook;

– For a Major Series event, a stadium of 6,000 (including VIP section for 1,200 people). *Note: the FIVB may reduce exceptionally in year 1 and 2 of

the partnership this capacity to 3,500 seats for certain events to be agreed upon.

– Evaluation of the Venue Plan by an FIVB Venue Consultant for all first time Organisers and for Promoters required to improve the venue to meet the FIVB requirements;

– Working rooms and lounges set up in an existing permanent venue if adjacent to the courts;

– The Promoters may use the hotels/structures in proximity as event facilities whenever possible and/or use permanent facilities which already offer all the necessary amenities and conditions;

– Set up of one giant video board (wall);– Sand courts and court equipment for minimum 4 competition

courts and 2 warm up courts. In case of need, the warm up courts may be used for the first days of the competition as competition courts;

– Artificial lighting system (min. 1500 lux on the center court) for night matches (if any);

– Artificial lighting system of min 1000 lux on the outside courts if required for night matches;

– Insurance policy for the civil risks related to the venue;– Certification of the correct set-up of the bleachers and other

temporary facilities;– Devices needed for Electronic Scoresheet System (inlcuding the

litescores and tablets for live scoring) on all competition courts;

– Dedicated and strong WIFI connections on all competition courts for the Electronic scoresheet system, and the Wi-Fi must be the same as in the Competition Director’s office.

- Dedicated working position for the evaluation referees of the Video Challenge System (if any).

For FIVB Beach Volleyball World Tour Open events:– Stadium of minimum 1,500 seats and maximum 2,000 seats

(including a VIP section for a minimum 150/200 people) and facilities in accordance with the FIVB Handbook;

– Evaluation of the Venue Plan by an FIVB Venue Consultant for all first time Organisers and for Promoters required to improve the venue to meet FIVB requirements;

– Working rooms and lounges may be set up in an existing permanent venue (if adjacent to the courts);

– The Promoters may use hotels/structures in proximity as events facilities whenever possible and/or use permanent facilities which already offer all the necessary amenities and conditions;

– Recommended to set up of one giant video board (wall);– Sand courts and court equipment for minimum 4 competition

courts and 2 warm up courts. In case of need, the warm up courts may be used for the first days of the competition as competition courts;

– Artificial lighting system (min. 1500 lux on the center court) for night matches (if any);

– Artificial lighting system of min 1000 lux on the outside courts if required for night matches (if any);

– Insurance policy for the civil risks related to the venue;– Certification of the correct set-up of the bleachers and other

temporary facilities;– Devices needed for Electronic Scoresheet System (including

the Litescores and tablets for live scoring) on all competition courts;

– Dedicated and strong WIFI connections on all competition courts for the Electronic scoresheet system, and the Wi-Fi must be the same as in the Competition Director’s office.

6. Personnel– Salaries and flat fees related to the Organisational Chart

members (BVB/05 Form), Organising Committee, Auxiliary Officials, court personnel, staff, incentive for volunteers, etc. in accordance with the FIVB General Regulations;

– Travel allowance covering travel expenses (e.g. trains, buses, taxis, visas, etc.) for the Technical Supervisor, Referee Delegate, Media Operations Delegate, Medical Delegate and Photographer:

FIVB WORLD TOUR GRAND SLAM & OPEN

CATEGORY PER DIEM/ CHF

TRAVEL ALLOWANCE/

USD

Technical Supervisor / Assistant Technical Supervisor

N/A 125

Referee Delegate N/A 125

Media Operations Delegate N/A 125

Photographer N/A 125

FIVB WORLD TOUR MAJOR SERIES


TRAVEL ALLOWANCE/

CHF


225 325

Referee Delegate 225 325

Media Operations Delegate 225 325

– Per Diem for International Referees under Neutral and Local Quota and Assistant Referee Delegate (whenever applicable) from the first (day of departure from the home town) to the last day of their duties (day of arrival back home) and a travel allowance covering travel expenses (e.g. trains, buses, taxis, visas, etc.):

FIVB WORLD TOUR GRAND SLAM & OPEN


TRAVEL ALLOWANCE/

USD

International Referees – Neutral Quota

100 125

International Referees – Local Quota

100 125

Assistant Referee Delegate 100 125

FIVB WORLD TOUR MAJOR SERIES


TRAVEL ALLOWANCE/

CHF

International Referees – Neutral Quota

225 325

International Referees – Local Quota

225 325

Assistant Referee Delegate 225 325

Note: The above Per Diem amounts are subject to change as per the FIVB Financial Regulations.

– Per Diem and travel allowance for auxiliary court officials and court personnel, unless otherwise agreed between the PROMOTER and the NF;

– Translation support if needed for FIVB Technical Supervisor and TV Coordinator on inspection, as well as during the preparation and competition period;

– Administrative costs;– In case of any official goes directly from one event to

another, the procedure is as follows:– For per diem, overlapping days are to be shared between

organizers.– For travel allowance, each organizer must pay the full travel

allowance.

FIVB Klagenfurt A1 Grand Slam centre court panoramic view

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7. Accommodation

– Accommodation arrangements and expenses (in first class hotels) for the FIVB President and a guest whenever attending the competition (dates will be communicated by the FIVB);

-Accommodation arrangements for the FIVB Officials as per the below charts, and the expenses as per the Summary Cost Attribution, point 2.6:

Grand Slam & Major Series

Role Arrival DepartureTechnical Supervisor / Assistant Technical Supervisor

-3 days +1 day

Technical Supervisor Trainee (if any) -3 days +1 dayReferee Delegate -2 days +1 dayAssistant Referee Delegate (if any) -2 days +1 dayTV Coordinator 1 day before the TV matches +1 dayEnglish TV Commentator 1 day before the TV matches +1 dayMedia Operations Delegate -1 day +1 daySocial Media Journalist -1 day +1 dayBehind the Scenes Crew (if any) -1 day +1 dayFIVB Photographer -1 day +1 dayMarketing Delegate (if any) -1 day +1 dayMedical Delegate (if any) -1 day +1 dayReferees -2 days +1 day (or earlier if required)Main Draw teams -1 day before MD +1 day after elimination

Open

Role Arrival DepartureTechnical Supervisor / Assistant Technical Supervisor

-3 days +1 day

Technical Supervisor Trainee (if any) -3 days +1 dayReferee Delegate -2 days +1 dayAssistant Referee Delegate (if any) -2 days +1 dayTV Coordinator 1 day before the TV matches +1 dayEnglish TV Commentator 1 day before the TV matches +1 dayMedia Operations Delegate -1 day +1 dayBehind the Scenes Crew -1 day +1 dayMedical Delegate (if any) -1 day +1 dayReferees -2 days +1 day (or earlier if required)Main Draw teams -1 day before MD +1 day after elimination

– In case an extra clinic is required, an additional night must be booked for the Referee Delegate, the Assistant Referee Delegate (if any), the local officials and the personnel concerned. Auxiliary Officials usually live in the local area and therefore most of them do not need board and lodging. The Referee Manager, any assistants, Court Managers and all other key court personnel, (e.g. ball fetchers, rakers, kids camp leaders etc.), are required to attend this clinic. All local referees from new tournaments or tournaments reported as problematic (for refereeing at the previous edition) must also attend this clinic;

– Accommodation arrangements and expenses for the Organising Committee Members and other staff members needed to run an FIVB beach volleyball event for a minimum of eleven nights, excluding the personnel responsible for setting up and dismantling the venue, who will be required to stay on site in accordance with the venue construction plan;

-For FIVB World Championships, accommodation arrangements and expenses as per the FIVB-Organiser agreement;

– It is recommended that a wireless internet connection is set up at the hotel.

8. Meals– Catering for the FIVB President (when required);– Breakfast and dinner at the hotel for FIVB Officials,

Delegates, Consultants, Referees (Local and Neutral Quota) – Lunch at the venue (catering service or in a restaurant

located within walking distance from the venue) for FIVB Officials, Delegates, Consultants, Referees (Local and Neutral Quota);

– Food and refreshments for Auxiliary Officials and Volunteers;

– Breakfast, lunch and dinner for the Organising Committee Members and other staff members, excluding the personnel responsible for the set up and dismantling of the venue, who will be required to stay on site as per the venue construction plan;

– In case an extra clinic day is required, breakfast, lunch and dinner must be provided for the Referee Delegate, as well as to the Local Officials and Personnel concerned.

– For FIVB World Championships, breakfast and dinner at the hotel must be provided, as well as a first class catering service at the venue providing lunch time services (minimum

of 3 hours) for the participating 48 teams per gender and a minimum of six (6) journalists representing the international media.

– For FIVB World Tour Grand Slam, Major Series and Open events, breakfast and dinner at the hotel must be provided, as well as a first class catering service at the venue providing lunch time services (minimum of 3 hours), for the participating 32 teams per gender in the Main Draw tournament (from the evening before the start of the Main Draw until the breakfast of the day after the teams’ elimination);

9. Local Transportation– Local transportation for the FIVB Technical Supervisor and

the FIVB TV Coordinator during the site inspection;– Local transportation for FIVB Delegates and Referees and

participating teams enrolled in the Main Draw to and from the airport, to and from the hotel/venue (competition and training venues) as required and to and from official hospitality and social functions.

– Local transportation for FIVB Sponsors/Partners and Media Representatives (Journalists, Photographers, etc.) (including from and to the nearest international airport);

– Fuel costs;– Limousines for celebrities, governmental authorities,

sponsors, etc.

10. International Transportation– International transportation for the FIVB Delegates and

Referees as per the Summary Cost Attribution, point 2.6.– For FIVB World Championships as per the FIVB-Organiser

agreement.

– For FIVB World Tour Open events, international transportation (if applicable) for seven (7) International Referees or Candidates under Local Quota based on the number of competition courts as per the below principle:

Note: For a standard tournament with four (4) competition courts, the first seven (7) vacancies for the “local quota”, must be filled in by eligible referees registered with the host NF. In case the host NF does not have eligible referee available to fill in such vacancies, the FIVB will then assign foreign referees from the nearest possible countries, depending on availability. In any of the two cases above, the Organisers are responsible to cover the costs of the respective travel.

– For the remaining referees under the “local quota” – foreign referees in case the host NF has no eligible referees – the FIVB and the Confederation of the assigned referee will share 50/50 the cost of the international travel. The Confederations may choose to issue the ticket and invoice the FIVB for the 50% of the cost.

11. Press– Costs related to the press center personnel (including the

Press Director and the Photographer if the FIVB official ones are not assigned), press facilities, interview room, and the set-up of suitable conditions for journalists to perform their duties;

– Set up of equipment for use in the press center at the venue (e.g. telephone, wireless high speed internet access, internet charges for communication and transmission of press releases by the FIVB Media Operations Delegate, etc.);

– Costs related to the set up and running of at least two (pre) event press conferences;

FIVB Highlights producer interviews Josao Loiola

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– Signature of the agreement related to the photographer’s rights and the types of pictures to be provided;

– Collection of digital pictures at the end of each day, printing and developing of photographic material, collation and dispatch of press clippings for the media report to be sent to the FIVB;

– Set up and maintenance of a website dedicated to the event for a certain duration;

– Communication and transmission activities;– Elaboration of the Event Press Kit;– Accreditation of media and invitation of journalists;– Media Operations Delegate whenever required by the FIVB;– On site catering for all accredited journalists (at least

sandwiches and drinks); – Set up of a staffed Press lounge with refreshments.

For FIVB World Tour Grand Slam, Major Series and FIVB World Championships:– Costs related to any additional press facilities required to

satisfy the demand of the number of media in attendance;

12. Marketing and Equipment – Implementation of an effective Marketing Plan (previously

approved by the FIVB) incl. (website, TV campaign, radio advertisements, press conferences, etc.);

– Production costs of promotional materials as per FIVB Branding Kit (e.g. posters, flyers, official programs, billboards, tickets, accreditation cards, etc.);

– Production costs of all venue branding and look as per FIVB Branding Kit (FIVB and local sponsors);

– Production costs for outside courts scoreboards, platforms for TV cameras, participating countries’ flags, promotional material, sponsor’s flags, commentary positions, etc.;

– Costs related to customs and taxes for athlete, organisation staff and court personnel uniforms supplied by the FIVB;

– Printing Athlete's Name on the back of the tops (for TV matches only);

– Net and net system costs for all competition (except the center court) and warm up courts;

13. Publications and Promotion

– Media plan including tournament title and details of side events/activities submitted to the FIVB for approval;

– Event publicity and promotion on a national scale through the tournament title (local press coverage, VIP journalists - as per FIVB-NF/Promoter Agreement) in collaboration with a professional PR company if the budget allows;

– Official meetings and awarding ceremonies during the competition;

– Entertainment and Sport Presentation costs (dancers, announcers, personnel, artists and support staff as required to implement an effective program as well as fees to obtain music rights, etc.);

– Side events (facilities for dining and dancing, conducting PR activities, etc., in areas close to the competition court);

– Sound system for the center court mandatory for FIVB World Championships and FIVB World Tour Grand Slam / Major Series (recommended for FIVB World Tour Open events) also a wireless lapel switch on/off microphone for the 1st Referee duly integrated with the announcer/DJ mixing table;

– Provision of 2 trophies for each of the event’s three top ranked teams per gender;

– Costs related to the preparation and organisation of a Camp for beach volleyball fans.

14. Hospitality and Protocol Requirements– Creation of VIP hospitality package(s) (including First

Class tickets, accreditation, catering, parking, side events, merchandising, hotel (if required) and other benefits) is recommended;

– Personnel to take care of VIPs, possibly with the provision of a catering service;

– Special Guests (World/Sponsors/Stars) for semifinals and finals presented to the TV, the public and the press as tournament personalities;

– A hospitality zone for sponsors and press, with easy access to reserved areas on the stands.

– VIP accreditations and First Class Tickets for the FIVB and FIVB Partners as per the Exploitation Rights plan set out in the FIVB-NF/Promoter Agreement.

15. Broadcasting– Appointment of a Host TV Broadcaster and signature of

FIVB-Host TV Broadcaster Agreement (Appendix E); – If not provided by the Host TV Broadcaster, appointment

of a TV production company to fulfill the TV production requirements listed in Appendix E;

– TV Broadcasting Intentions (e.g. to provide the basic feed in High Definition (HD), the minimum broadcast, etc.);

– Availability of an ENG Crew as indicated in Appendix E (if and when required);

– TV Coverage and Post Match Coverage;– Commentary Cabins (equipment), TV Office, TV Camera

(incl. platforms) and layout of microphone positions; – TV Program Rundown, shadow/lighting, booking procedure,

list of screens, list of participating teams, briefing, recording, shipment of tapes;

– TV Broadcasting report and TV data.

16. Medical Controls and First Aid Area

– Medical expenses covering the medical controls, medical services, first aid area and physiotherapy services;

– Medical personnel and assistance (including ambulance) at all court locations for events with more than 1 venue;

– Compliance with the Medical checklist requirements;– Equipment for alcohol testing.

17. Event’s Regulations and Participation – Costs related to the room, equipment and personnel

required for the organisation of the Preliminary Inquiry and the Technical Meeting (Qualification Tournament and Main Draw);

– Costs related to the room, equipment and personnel requirements for the organisation of the Referee Clinic;

– Costs related to the hardware and personnel required to run the Beach Volleyball Information System during the event;

– In case an extra clinic day is required, organisation costs related to the room, equipment and personnel, as well as any other organisational costs.

18. Accreditation and Security– Security plan for all days of the event (at the hotel, the

venue, parking, village, etc.);– Administrative costs for security staff;– Accreditation plan, system, area and cards.

19. Taxes– The Promoter is to assume sole responsibility and pay

for all taxes and duties according to the national tax law related to all event-related activities, including withholding tax, advertising and importation of goods required for the event;

20. Others– Electricity, water, hostesses, furniture, air conditioning, office

equipment (fax, computers, stationery, etc.), beverages, snacks, communication equipment such as Walkie-Talkies, signage, toilets, decoration such as plants, carpets, etc., rototiller machines, mobiles, translator(s), accreditations;

– Volunteers to collect athletes' statistics.

B. Promoter’s Income and Benefits

The following rights and benefits belong to the Promoter of the country hosting an FIVB beach volleyball event (FIVB World Championships (Senior and Age Group), FIVB World Tour events):– Guaranteed worldwide promotion through the FIVB & FIVB

partners; – Guaranteed participation of the world’s top ranked men’s

and women’s teams in the FIVB Beach Volleyball World Championships;

– Guaranteed participation of a large number of top ranked teams for FIVB Beach Volleyball World Tour Grand Slam and Major Series events;

– Long-term exclusive (or non-exclusive) partnerships with the FIVB;

– Worldwide large media, new media and TV exposure provided by the FIVB through live and live-delayed broadcasting, news. The FIVB can provide the Promoter with a customized TV package with the inclusion of the sponsors’ logo and/or the event’s logo;

– Exploitation rights and exclusive use of the Promoter’s sponsorship categories;

– Main Partner(s) and presenting sponsor rights, e.g. Grand Slam presented by Nokia.

– Possibility of developing a tournament title/logo with the FIVB’s approval.

– Use of a visual in all communications, billboards, backdrops etc.;

– 100 % of sales of hospitality packages; – 100% of private and governmental contributions and

subsidies, – 100% of national broadcasting rights sales; – 100% of ticketing (VIP and First Class); – Exclusive right to appoint local sponsors and to retain all

fees related to sponsorship agreements;– Exclusive rights for onsite sales of FIVB and sponsors’

merchandise;

– Commercial rights for on-court advertising exposure, onsite events, printed materials, etc.;

– Dates in the calendar, if possible, that do not clash with any other major continental or intercontinental events.

– Use of services and materials supplied by FIVB Suppliers (i.e. balls, nets, net system for the center court and uniforms (if applicable);

– Use of a common visual identity for all branding items listed in the FIVB-NF/Promoter Agreement Appendix “Exploitation rights”, branding kit and the Marketing chapter of the Handbook;

– VIS results system and live scoring for the prompt distribution of participating team lists, ranking, results, etc.;

– Advertising space on the upper and lower net bands for the local sponsors;

– Organisation of kids’ camps and environmental and development programs;

– Public access announcements;– Scoreboard publicity;– On site entertainment; – Benefits from international sponsors’ programs in terms of

materials, services, promotions, etc.;– Use of the marks in the promotion of the event upon

obtaining previous approval of the FIVB; – The right to sell merchandising at the venue (not including

FIVB marks). Any Promoter wishing to sell sportswear merchandising must only sell products not included in the list of items blocked by the FIVB;

– The right to sell official event programs on site during the event;

– The right to sell official FIVB merchandise (if any) on site; – Commercialization rights for national sales of on-court

advertising space, on site events, printed materials and hospitality programs within the Promoters’ product categories;

– On site composite signage (e.g. panels for local sponsors, flags, outside court scoreboards, inflatables, accreditation cards, advertising space on uniforms, stadium entrances, billboards and backdrops, referee chair padding, awarding ceremony podiums, panels on side courts, umbrellas, venue signage, etc.);

– Tournament title inclusion on the FIVB website, official tournament program cover, advertising pages in official tournament program, official tournament poster, promotional materials, press releases, etc.;

– Trade village and POS provided for local sponsors.

C. National Federation’s Responsibilities and Expenses

1. General – Provision to the Promoter of all necessary documentation

and information needed to carry out the relevant duties;– Check that the overall terms and conditions are properly

implemented and that the deadlines of the master plan are respected;

– Costs related to the payment of any penalty fee related to the cancellation of an event for reasons other than “force majeure” if the FIVB is unable to obtain payment from the

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Promoter;– Issue adequate insurance covering all its registered athletes

for any eventual injuries and/or other health problems that may arise during the season;

– Provision of an organisational chart to facilitate the coordination of activities between all parties (FIVB-NF-Promoter) to aid the smooth running of the event;

– Participation of 1 (one) Delegate in the FIVB Beach Volleyball World Tour Council meeting in Lausanne and payment of costs related to the international/local travel as well as board and lodging;

– Signature of the FIVB-NF/Promoter Agreement.

2. Event’s Regulations and Participation – Management of competition regulation, including entry of

host country teams, Wild Card requests, withdrawals, etc.;– Optimization of the competition format and schedule,

match format, competition and court program;– Accreditation of team coaches and Physical Therapists upon

FIVB approval;– Implementation of the Official Beach Volleyball rules of

the Game, specific regulations, drafted event’s regulations, sanctions, etc.;

– Mailing of the Confirmed lists, the Invitation letter and the approved Event’s Regulations (BVB/06) to the parties concerned (-1 month for FIVB World Championships, -20 days for FIVB World Tour Grand Slam and Open events);

– Implementation of National team programs;– Organisation of all required doping control procedures in

accordance with the FIVB medical regulations; – Planning of the official match format/schedule in accordance

with the FIVB competition regulations and in coordination with the FIVB, the Promoter and the Host TV Broadcaster;

– The FIVB and Organisers must agree on the competition schedule including the exact number of courts, match duration and for double gender events, whether the competition schedule will be staggered or parallel.

3. Equipment – Administrative expenses for the necessary office equipment

to run a Beach Volleyball Department.

4. Publication and Promotion– Costs related to the operational and promotional support

for the event through the Beach Volleyball and Press department;

– Development at the beginning of the season of athlete biographies containing personal information on each individual national Beach Volleyball athlete. These biographies need to be sent to the FIVB and should be included in the press kit (only top ranked athletes).

5. National Officials– Appointment of a National Federation Vice-President or NF

Executive member as the person responsible for all Beach Volleyball strategic matters;

– Selection and training of the host country referees, auxiliary referee personnel and court personnel;

– Costs related to the nomination of a National Beach Volleyball Coordinator and the setup of a council to develop

beach volleyball programs accordingly;– Appointment of a Referee Manager responsible for all local

referee matters. All Referee Managers must be able to speak English or, if this is not the case, a translator must be provided.

– Appointment of the most experienced Competition Manager, Technical Manager, line judges and scorers;

– Costs related to the provision of the necessary event-related services, including the staff, if the promoter is unable to fulfill the terms of the agreement.

6. Other National Federation’s Responsibilities: – No endorsement of any other intercontinental beach

volleyball tournament or international competition with the participation of top ranked beach volleyball athletes in the country without the prior written consent of the Promoter and the authorization of the FIVB;

– To ensure that the Promoter or other companies do not organise any other international sports events at the same venue as the FIVB beach volleyball event from one (1) month before and until fifteen (15) days after the event;

– Not to include the event in any cultural, commercial or multi-sport event - the inclusion of the FIVB beach volleyball event(s) in a multi-sports event is only permitted if it is held 30 days before or 15 days after the other sport events;

– To provide all necessary event-related services, including staff, if the promoter is unable to provide such services;

– To stage a National Tour or National Championships as a mandatory program ideally before the FIVB beach volleyball event.

D. National Federation’s Income

– Fees related to all event-related sport responsibilities (e.g. Competition Manager, Referee Manager, Referees, etc.);

– All income listed in point B if the National Volleyball Federation acts as a Promoter.

E. Continental Volleyball Confederation’s Responsibilities and Expenses

– For FIVB World Tour Open events, if an International Referee or Candidate is assigned under the Local Quota, the international travel costs are paid by the Organiser or split 50%-50% between the FIVB and the respective Continental Volleyball Confederation based on the following principles:

→*1 For a standard tournament with four (4) competition courts, the first seven (7) vacancies for the “local quota”, must be filled in by eligible referees registered with the host NF. In case the host NF does not have eligible referee available to fill in such vacancies, the FIVB will then assign foreign referees from the nearest possible countries, depending on availability. In any of the two cases above, the Organisers are responsible to cover the costs of the respective travel.

→*2 For the remaining referees assigned under the “local quota” – foreign referees in case the host NF has no eligible referees to fill in such vacancies – the FIVB and the

Confederation of the assigned referee will share 50/50 of the international travel cost. Confederations have the possibility to issue tickets for the assigned International Referees acting as local referees and invoice the FIVB 50% of the cost. If they do not want to issue the tickets themselves, it can be done through the FIVB official travel agency.

2.5 FIVB Obligations and Budget The following points represent the FIVB’s major responsibilities, expenses and income related to the promotion of the FIVB beach volleyball events.

A. FIVB’s Responsibilities and Expenses

1. General– Beach Volleyball Department administrative expenses and

staff salaries;– Realization of the FIVB Terms and Conditions for staging an

FIVB beach volleyball event and realization of the FIVB-NF/Promoter Agreement;

– Tentative Calendars for the next seasons and confirmation of the FIVB Beach Volleyball Calendar;

– Assignment of all FIVB Officials and FIVB Delegates for the

FIVB Beach Volleyball events (Technical Supervisor, Referee Delegate, Media Operations Delegate, Medical Delegate (drug test schedule) (whenever applicable), Photographer (whenever applicable), TV Coordinator, Marketing Delegate (if any), International Referees under Neutral and Local Quotas, and English TV Commentator(s));

– Organisation of Technical Supervisors and Referee Delegates seminars, clinics and workshops, whenever required by the FIVB.

– Organisation of a workshop for Organisers at the FIVB headquarters;

– Organisation of a Host TV Broadcaster meeting at the FIVB headquarters in Lausanne;

– Payment of any expenses related to the organisation of the Beach Volleyball Councils and the Beach Volleyball Commission;

– Guaranteed participation of the world’s best men’s and women’s teams at the FIVB World Championships and FIVB World Tour Grand Slam events;

– Issue of sanctions to Organisers, Athletes, etc.; – Receipt of final reports from FIVB Officials, Delegates and

Consultants and realization of the overall final report (BVB/35) for each FIVB Beach Volleyball event;

– Coordination of actions between parties related to the correct implementation of the master plan;

– To do its utmost to give awards to Promoters for achievements, such as Best Promoter, Best Venue, Best

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Staff, Best Entertainment program, Best TV Production, Best Media Coverage,

2. Prize Money– Allocation of FIVB Prize Money;– Payment of the Prize Money to the eligible athletes;

3. Inspection Visit– International travel expenses (economy class), meals and

accommodation, per diem for the FIVB Delegate 2/3 months before the event for the Technical inspection visit, when requested by the FIVB, and only if a TV inspection visit paid by the Promoter is also carried out;

– For Organisers staging an FIVB beach volleyball event for the first time or that experienced major problems during their event the previous year or whenever deemed necessary, the FIVB may designate either an FIVB Technical Supervisor or the FIVB Beach Volleyball Events Director to carry out an inspection visit two/three months before the event. This Technical inspection visit should be combined with the TV inspection visit if possible. Members of the Organisational Chart must attend the inspection visit to check the progress of the organisation of the event according to the FIVB Regulations.

4. International Transportation– Coordination and payment of all International

transportation for the FIVB President and FIVB Beach Volleyball Events Director (if required);

– Coordination of athletes’ travel schedules to the next events in the calendar;

– Travel expenses for Members of the Beach Volleyball Commission for the FIVB Beach Volleyball Councils and the FIVB Beach Volleyball Commission;

– International travel expenses for FIVB Delegates as per the Summary Cost Attribution, point 2.6;

ProcedureAn English TV Commentator needs to arrive on site one day before the first day of televised matches and depart in the morning after the gold medal match. Promoter is responsible for the coordination of the international travel, board and lodging for the assigned English TV Commentator and shall forward to Mr. Frank ULRICH at the FIVB TV & Marketing Department at [email protected] an invoice for the corresponding flat fee amount.– Travel expenses related to the participation of FIVB

Delegates, Consultants and first Delegate of each Confederation at the FIVB Officials seminar.

5. Personnel– The FIVB and its Officials supervise and participate in

the organisation of the events and ensure that the event Organisers deliver world class conditions to sponsors, media, participants, etc.;

– The FIVB assigns the best fitting Officials and FIVB Delegates to ensure the smooth running of the event.

– Assignment Principles & Additional Referees1.Only Beach Volleyball International referees are eligible for

the FIVB Beach Volleyball World Tour Grand Slam / Major

Series referee assignments;2.Only Beach Volleyball International referees are eligible

for the FIVB Beach Volleyball World Tour Open “Neutral” referee assignments, while Candidates are also eligible for being assigned into the "local quota";

3.Assignments for “local quota” are primarily filled by eligible host NF referees.

4.The amount of assigned Referees depends on the number of courts with the mandatory average being 4 referees per competition court.

5.FIVB assignments are based on the number of competition courts used as per the tentative competition schedule received.. Organisers will be entitled to apply for an early release of referees assigned under the Local quota for the last days of the competition. This will be done in accordance to the competition schedule.

Note:The FIVB, the FIVB Officials, the Organising Committee and Officials from the host NF must work closely to ensure the smooth running of each event.

6. Per Diem and Travel Allowance Coordination and payment of service fees to FIVB Officials within 30 days upon receipt of the relevant final reports as per 2.6 Summary Cost Attribution. – A per diem is calculated from the day of departure from home town until the day of return back home.

– Per Diem for Members of the Beach Volleyball Commission for attendance at the Beach Volleyball Commission;

7. Board and Lodging– Board and lodging expenses for FIVB Delegates as per the

Summary Cost Attribution, point 2.6;– Board and lodging expenses for one English TV

Commentator (paid by the FIVB – see the flat fee reference in point 2.6);

– Inspection of the rooms and food at the events by the Technical Supervisor;

– Board and lodging for Members of the Beach Volleyball Commission during the Beach Volleyball Councils and the Beach Volleyball Commission;

– Board and lodging expense for FIVB Delegates, Consultants and first Delegate of each Confederation during the FIVB Officials seminar.

8. Press– Global international press exposure;– Seasonal kick-off conference and/or other Press Conferences

if agreed between all FIVB partners;– Invitation of journalists to attend major FIVB Beach

Volleyball events;– Elaboration of the Master Plan and FIVB Press Kit; – Distribution of press releases and Daily Bulletins to the FIVB

media list through the FIVB Media Operations Delegate. The schedule for the next day’s competition must be posted in the Daily Bulletin no later than 1 hour after the end of the last game. This schedule will be available in sufficient quantities at the hotel lobby.

– Update of the FIVB website.

9. Marketing and Equipment – Confirmation of FIVB Partners’ reserved categories;– Use of the exploitation rights of the FIVB reserved

categories; – Dedicated FIVB event's website;– Production of the Branding Kit (featuring the visual and

associated layouts such as backdrops, billboards, letterhead, etc.);

– FIVB approval of the marketing/branding items and cost of FIVB Partners/Suppliers branding (panels, flags, etc.);

– Provision of scoreboards (if any);– Provision of FIVB supplied uniforms (player’s tops and

referees’ uniforms);– Shipment of official FIVB supplied uniforms;– Provision of Jinling net, antennae, posts, post pads, post

bases and referee chair for the center court;– Provision of Mikasa VLS-300 balls;– Shipment of medals/awards to each competition;– Printing of the FIVB logo on all official uniforms. – Video Challenge System whenever applicable.

10. Publication and Promotion– Promotional activities of all FIVB Partners; – Display of live scoring on the FIVB website (whenever

available); – Environmental and Development Program; – Realization, publication and distribution of the FIVB

Handbook;– Compilation and publication of the Official Beach Volleyball

Rules of the Game, Referee Manuals, Press Kit, Media Guide and FIVB events’ final reports;

– Creation of VIS software for use when updating results, the FIVB World Ranking, competition schedules, etc.;

– Production of the FIVB flags, medals, etc.;– Free access to videos, pictures and athletes’ biographies in

the FIVB archives;

11. Television

– TV Plan; – TV coordination fee for Red Bull Media House;– Ensure worldwide TV distribution throughout all FIVB TV

properties;– Master Recordings to Host TV Broadcaster, Pre-Post

Unilateral, and Labels for Recordings and Boxes, test signal, replay;

– Promotion of the TV schedule through all possible means; – Provision of international TV data related to the relevant

event to all Promoters;

– TV data and sponsorship analysis through REPUCOM;– Satellite costs.

12. Event’s Regulations and Participation – Participation of teams in the Country Quota Playoff (when

applicable), Qualification Tournament (when applicable) and Main Draw;

– Tentative and Confirmed NF Entry Lists of participating teams (including Wild Cards);

– Approval of Competition Schedule, program for courts;– FIVB World Ranking update;– Issue of sanctions to Organisers, Athletes, etc.

13. Medical Controls and Medical Services– Appointment of the FIVB Medical Delegate (if any); – Agreement to conduct doping controls on behalf of the

FIVB with national or other anti-doping organisations;– Expenses associated with the anti-doping test controls.

14. Others– Web applications;– Development programs;– Refereeing manuals, guidance, etc.;– Expenses related to the organisation workshops and

meetings;– A dedicated 8 megabit/sec. SDSL internet line and tent for

Sportsman Media Group.– New technology implementation (i.e. hardware/software

for the e-scoresheet, electronic flipchart on the scorer's table; hardware/software for athletes' stats, etc.)

B. FIVB’s Income

– Sales of FIVB Partner/Supplier rights in accordance with the exploitation rights detailed in the FIVB-NF/Promoter Agreement and the FIVB Handbook;

– International TV rights fees;– Sales of commercial TV opportunities;– Sales of new media first party rights;– Organisers’ sanction fees;– Official FIVB Merchandising;– Fines;– Advertising fees;– Others.

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2.6 Summary Cost Attribution

FIVB Beach Volleyball World Tour Grand Slam and Open

RolePaid by FIVB Paid by ORG

International Travel

Board & LodgingPer diem

Travel Allowance

Per diemTravel

Allowance

Technical Supervisor 225 CHF 200 CHF N/A 125 USD ORG ORG

Technical Supervisor Trainee

N/A N/A N/A N/A FIVBPaid by FIVB

(promoter to organize & bill FIVB)

Referee Delegate 225 CHF 200 CHF N/A 125 USD ORG ORG

Assistant Referee Delegate

125 CHF 200 CHF 100 USD 125 USD ORG ORG

Marketing Delegate (if any)

225 CHF 200 CHF N/A N/A ORG ORG

TV Coordinator N/A N/A N/A N/A ORG ORG

English TV Commentator

As per Contract

As per Contract

N/A N/AFlat fee paid by

FIVB (promoter to organize)

Flat fee paid by FIVB (promoter to organize)

Media Operations Delegate

225 CHF 200 CHF N/A 125 USD ORG ORG

FIVB Photographers (if any)

225 CHF 200 CHF N/A 125 USD

Paid by FIVB(promoter to

organize& bill FIVB)

ORG

Social Media Journalist

200 CHF 200 CHF N/A N/A

Paid by FIVB(promoter to

organize& bill FIVB)

Paid by FIVB (promoter to organize

& bill FIVB)

Behind the scenes video crew

N/A N/A N/A N/A FIVBPaid by FIVB (promoter to organize & bill FIVB)

Medical Delegate 225 CHF 200 CHF N/A 125 USD ORG ORG

Referee - Neutral Quota

125 CHF 200 CHF 100 USD 125 USD ORG ORG

Referee - Local Quota 125 CHF 200 CHF 100 USD 125 USD

For GS: ORG For Open: 7 - ORG

& 4 -CONF/FIVB

ORG

ORG = Organizer / CONF = Confederation

For English TV Commentator, FIVB shall grant a flat fee covering the international travel and board and lodging to the Organiser depending on the geographical location of the event in return for the coordination of the logistics by the Organiser as per the below scheme:

World Tour Grand Slam World Tour Open (Double Gender) World Tour Open (Single Gender)

Europe 600 EUR 500 EUR 400 EUR

America 2150 USD 1950 USD 1750 USD

Asia 2000 USD 1800 USD 1600 USD

FIVB Beach Volleyball World Tour Major Series

RolePaid by FIVB Paid by ORG

International Travel

Board & LodgingPer diem

Travel Allowance

Per diemTravel

Allowance


N/A N/A 225 CHF 325 CHF ORG ORG

Technical Supervisor Trainee

N/A N/A N/A N/A FIVB Paid by FIVB (promoter to organize & bill FIVB)

Referee Delegate N/A N/A 225 CHF 325 CHF ORG ORG

Assistant Referee Delegate N/A N/A 225 CHF 325 CHF ORG ORG

Marketing Delegate (if any)


TV Coordinator N/A N/A N/A N/A ORG ORG

Media Operations Delegate


FIVB Photographer 225 CHF 325 CHF Paid by FIVB(promoter to organize& bill FIVB)

Paid by FIVB(promoter to organize& bill FIVB)

Social Media Journalist 200 CHF 200 CHF Paid by FIVB(promoter to organize& bill FIVB)

Paid by FIVB(promoter to organize& bill FIVB)

Referee - Neutral Quota N/A N/A 225 CHF 325 CHF ORG ORG

Referee - Local Quota N/A N/A 225 CHF 325 CHF ORG ORG

English TV Commentator Flat Fee

Europe 600 EUR

America 2150 USD

ORG = Organizer

Note: A local Medical Delegate is assigned for all Major Series events and shall adhere to the requirements set out by the FIVB. In addition, the Anti-Doping Tests must be handled by the National Anti-doping Organization the FIVB Medical Commission has selected.

2.7 Master Plan – FIVB World Tour (Grand Slam & Open events)

N° ITEM OR DOCUMENT FORMS/DOC ACTION BY TO BE PRESENTED TO START DEADLINE

1. CANDIDATURE1 Organisers’ candidature file BVB/04 Organisers FIVB BVB Dept By 11-Jul-prec.year2 Organisational Chart BVB/05* Organisers FIVB BVB Dept By 11-Jul-prec.year3 General Questionnaire BVB/21* Organisers FIVB BVB Dept By 11-Jul-prec.year4 Host TV Broadcaster Letter of Intent BVB/22* Organisers FIVB BVB Dept By 11-Jul-prec.year5 Local Authorities Letter of Support BVB/23* Organisers FIVB BVB Dept By 11-Jul-prec.year6 Very detailed layout of the stadium/

venue/court (dimensions in scale)

Organisers FIVB BVB Dept/Nüssli or any other FIVB Consultant

By 11-Jul-prec.year

7 Color pictures/plan/brochure of global area/beach/hosting city

Organisers FIVB BVB Dept By 11-Jul-prec.year

8 Financial Plan/Tentative Budget Organisers FIVB BVB Dept By 11-Jul-prec.year9 Guarantee/deposit for License fee Organisers FIVB BVB Dept upon FIVB request10 Commitment to include a PR

company in Organising Committee (optional for Open events)

Organisers FIVB BVB Dept upon FIVB request

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N° ITEM OR DOCUMENT FORMS/DOC ACTION BY TO BE PRESENTED TO START DEADLINE4 Appointment of Assistant Referee

Delegate (if applicable)FIVB BVB Dept Organisers/

FIVB BVB DeptOctober prec. year

January

5 Appointment of Referee Manager/Nat. Officials/staff

NF Delegate Organisers/ FIVB BVB Dept

- 60 days

6 Application for the release of Referees under Local Quota

Organisers FIVB BVB Dept - 60 days

7 Nomination of, line judges and scorers

Referee Manager

FIVB BVB Dept - 60 days

8 Selection/Training host country referee, auxiliary referee personnel and court personnel


- 60 days

9 Nomination of National BVB Coord. and Council


- 12 months

10 Supervision and participation of FIVB/Officials in the organisation for world class conditions to sponsors, media, participants

FIVB BVB Dept Organisers - 60 days on site

7. INSPECTION VISIT1 TV Inspection Visit FIVB BVB Dept/

TV & Mkt Dept/TV Coord.

Organisers - 2/3 months (if required)

2 Technical Inspection Visit BVB/12 FIVB BVB Dept/Tech Sup

Organisers - 2/3 months (if required)

3 Sand Inspection Visit FIVB BVB Dept/Tech Sup

Organisers To be agreed by the parties or during Tech. Insp. visit

8. MARKETING1 Tentative interested Promoters

PartnersTourn Dir FIVB BVB Dept 11 July-prec.year

2 Confirmation FIVB Partner/Supplier exclusive categories

FIVB Mkt Dept Organisers As per FIVB-NF/Promoter Agreement

3 Media Plan Organisers FIVB BVB Dept - 4 months for Opens– 6 months for GS

4 Exploitation Rights & FIVB Exclusive Categories

FIVB Mtk Dept Organisers As per FIVB-NF/Promoter Agreement

5 Branding Kit & Official Visual FIVB Mkt Dept FIVB BVB Dept & Organisers

December prec. year

6 Marketing Checklist Organisers FIVB BVB Dept Upon signature of Agreement

January

7 Tournament Visual incl. title and local sponsors

Organisers FIVB BVB Dept - 10 weeks for Open – 3 months for GS

8 Customized Branding Elements & Board Configuration

Organisers FIVB BVB Dept - 8 weeks

9 Production costs of FIVB Sponsor branding

Organisers FIVB BVB Dept - 2 months

10 FIVB Feedback on marketing/branding items

FIVB BVB Dept Organisers within 7 days

11 Further Revision of the Marketing items

Organisers FIVB BVB Dept within 3 days

12 FIVB Merchandising Opportunities Organisers FIVB BVB Dept whenever applicable13 Appointment of a person in charge

of the MarketingOrganisers FIVB BVB Dept - 1 year - 6 months

9. PROMOTION1 Operational and Promotional support NF Tourn Dir Nov. prec.

yearduring the event

2 Participation of the teams FIVB BVB Dept Organisers -30 days to - 21 days

N° ITEM OR DOCUMENT FORMS/DOC ACTION BY TO BE PRESENTED TO START DEADLINE* required as well by 11 July of the preceding year for all Organisers with an Agreement in force

2. CONTRACTS1 FIVB-NF/Promoter Agreement sent

out to the OrganisersFIVB BVB Dept TournDir/NF 31-Jul-prec.year

2 Signed FIVB-NF/Promoter Agreement (incl. Appendices)

Organisers FIVB BVB Dept 14-Aug-prec.year

3 TV Production & TV Host Broadcaster Agreement (promoter)

FIVB BVB Dept/RBMH 28-Feb

4 FIVB Sports Regulations FIVB BVB Dept. Athletes/Conf/NF/Officials

January

5 FIVB Handbook FIVB BVB Dept TournDir/NF February6 Master Plan Checklist Organisers FIVB BVB Dept March whenever needed

3. FINANCE1 Payment of 1st instalment of License

Fee (10%)FIVB invoice Organisers FIVB Finance Upon signature

agreement/31st October of the prec. year

2 Payment of 2nd instalment of License Fee (40%)

FIVB invoice Organisers FIVB Finance - 90 days

3 Payment of 3rd instalment of License Fee (50%)

FIVB invoice Organisers FIVB Finance - 60 days

4 Payment of per diem to the Referees Organisers/NF Referees upon arrival on site5 Payment of per diem to FIVB

Delegates/Int. RefsFIVB Delegates/Referees within 30 days upon

receipt of the reports 6 Payment of the Prize Money FIVB Eligible Athletes As per Chapter 97 Insurance policy for civil risk Organisers FIVB BVB Dpt - 60 days or on site8 Health Insurance FIVB Officials and

FIVB DelegatesFIVB Parties concerned when applicable

9 Beach Volleyball Department administrative expenses & staff salaries

FIVB Parties concerned when applicable

4. OFFICIAL MEETINGS1 Organisation of a seminar for

Technical Supervisors and Referee Delegates

FIVB BVB Dept Parties concerned when applicable

2 Organisation of a seminar for Media Operations Delegates and Media Operations Directors

FIVB Press Dept Parties concerned when applicable

3 HTVB Meeting FIVB TV & Marketing Dept

Parties concerned when applicable

4 Beach Volleyball Commission FIVB BVB Dept Members September/October5 Beach Volleyball World Tour Council FIVB BVB Dept Members September/October

5. CALENDAR1 Tentative Calendars for the next

seasonsFIVB BVB Dept BVB Meetings (Councils

& BVB Commission) 15-Aug prec. year

31-Aug prec. year

2 Confirmed Calendar for the next season

FIVB BVB Dept Organisers September prec. year

6. ORGANISATIONAL CHART 1 Directors, Managers, Staff,

Personnel, and Volunteers (incl., translators, event photographer, secretariat, etc. taking up of duties)

BVB/05 Organisers FIVB BVB Dept - 12 months

- 90 days

2 Appointment of FIVB Delegates & Officials

FIVB BVB Dept Organisers October prec. year

January

3 Nomination of International Referees and Candidates under Local and Neutral Quota

FIVB BVB Dept Organisers October prec. year

January

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N° ITEM OR DOCUMENT FORMS/DOC ACTION BY TO BE PRESENTED TO START DEADLINE17 Replay FIVB TV Coord TournDir on site18 Shadow/Lighting/Booking Procedures Tourn Dir FIVB TV Coord - 30 days19 SNG/Satellite pencil Tourn Dir/HTVB FIVB TV Coord January - 16 weeks20 SNG/Satellite confirmation Tourn Dir/HTVB FIVB TV Coord January - 8 weeks21 List of screens HTVB FIVB TV Coord - 30 days22 Pre-Post Unilateral and Tapes and

Labels for Tapes and BoxesFIVB TV Coord HTVB on site

23 List of participating teams Organisers HTVB - 13 days24 Briefing TournDir FIVB TV Coord on site25 Recording HTVB FIVB TV Coord on site26 Shipment of the recordings HTVB FIVB TV Coord + 12 hours27 Actual TV Broadcasting Report BVB/16 HTVB FIVB TV Coord + 7 days28 HTVB ENG Crew HTVB Crew RBMH as per schedule/

agreed with the mandated company and HTVB

29 TV data report REPUCOM FIVB/Organisers 60 days from the last tournament of the season

12. PRESS AND COMMUNICATION1 Appointment of the FIVB Media

Operations Delegate FIVB Press Dept & FIVB BVB Dept

TournDir/PressDir Upon definition of the Calendar

January/February

2 Appointment of Media Operations Director

BVB/05 Organisers FIVB Press Department/FIVB BVB Dept

-90 days

3 Appointment of Press Personnel (including Press Staff and Photographer)

BVB/05 Organisers FIVB Press Dept - 150 days - 90 days

4 Media Plan and Progress Report Organisers FIVB BVB Dept & FIVB Press Dept

- 4 months - 60 days

5 FIVB Media Guide FIVB/Media Operations Delegate

FIVB Press Dept Upon definition of the Calendar

February

6 Event Press Kit Press Dir. FIVB Press Dept - 60 days - 45 days7 Signature of the Photographer

Agreement (if any)BVB/07 Photographer FIVB Press Dept - 1 month

8 Accreditation of Media (online accreditation system)/Invitation of JournalistsThe use of the online accreditation system is compulsory for Grand Slam events, and optional, but recommended for Open events.

FIVB/Press Dir Media - 90 days - 21 days

9 Global International Exposure FIVB Int. Media Upon definition of the calendar

start of event

10 Organisation of Press conferences/Season’s kick-off Conference/Interviews

FIVB/Press Dir. Media - 60 days - 30 days/- 3 days

11 Tournament preview Media Operations Director

FIVB Press Dept - 5 days

12 Press Facilities/Centre/Mixed Zone/Interview Room

BVB/37 Organisers FIVB Press Dept - 2 day

13 Set-Up Equipment in Press Centre Organisers FIVB Press Dept - 2 day14 Distribution of Press Releases FIVB/Media

Operations DelMedia whenever required

N° ITEM OR DOCUMENT FORMS/DOC ACTION BY TO BE PRESENTED TO START DEADLINE3 Scoreboard/live scoring FIVB Website

(if any)FIVB BVB Dept Organisers during the event

4 Realization/Distribution of the FIVB Handbook/Forms Rules of the Game/Referee Manual

FIVB BVB Dept Tourn Dir/NF November January/February

5 Realization/Distribution of the Press Kit, Media Guide/Final Report (if any)

FIVB Press, Mktg and BVB Dept

Organisers November end season

6 Free access to archives, video, pictures, athletes bio

FIVB Press Dept & BVB Dept

Entity concerned whenever requested

7 Nets/Medals/flags Sponsor/Supplier/FIVB BVB Dept

Organisers between -60 and -30 days

8 Environmental/Development Programs

FIVB BVB Dept Organisers TBD

9 VIS (incl. results/world ranking/comp. schedule)

FIVB IT Dept Organisers Friday prior the event and -1 day until the last day of the event

10 Event publicity/promotion on a national scale/PR Company

PR Director FIVB BVB Dept - 90 days During the event

11 Clinics and Camps for beach volleyball fans

PR Director FIVB BVB Dept - 60 days

12 Distribution of Award to parties concerned (if any)

FIVB BVB Dept Promoter/Athlete/NF concerned

end season

10. HOSPITALITY AND ACCOMMODATION1 VIP Package Organisers FIVB BVB Dept - 90 days During event2 Personnel for VIP and catering Organisers FIVB BVB Dept - 60 days During event3 Special guests Organisers FIVB BVB Dept - 60 days During event4 Hospitality zone for sponsors and

pressOrganisers FIVB BVB Dept - 60 days During event

5 Board & Lodging Plan (athletes, officials, guests, etc.)

Organisers FIVB BVB Dept - 60 days

11. TV BROADCASTING1 Match schedule Organisers FIVB BVB Dept & Mkt

DeptUpon signature ofagreement/31st Octoberof the prec. year

2 Name and contact of TV producer Organisers FIVB TV Coord Upon signature of Agreement

3 TV & Media Plan, TV Host broadcaster and radio stations commercial opportunities

Organisers FIVB Mkt Dept and FIVB Partners

- 4 months

4 TV Plan FIVB Mkt Dept FIVB Partners February/March 5 TV Coordination fees FIVB Mkt Dept FIVB TV Coord as per agreement 6 TV Broadcasting Intentions and

ProductionBVB/14 HTVB FIVB TV Coord - 60 days

7 TV Coverage and Post Match Coverage

TournDir FIVB TV Coord - 60 days

8 Minimum Broadcast FIVB TV Coord TournDir - 60 days9 TV Commercial Elements Int. Broadcasters

concernedFIVB Mkt Dept/FIVB BVB Dept

- 60 days

10 TV exposure FIVB TV Coord FIVB Mkt Dept - 60 days11 Master Recordings to Host

BroadcastersFIVB BVB Dept Host Broadcaster - 60 days

12 TV Graphics, News, Pictures, Audio FIVB TV Coord TournDir - 30 days13 Commentary Cabins (equipment)

and English Commentator Tourn Dir FIVB TV Coord - 30 days

14 Test Signal FIVB TV Coord Tourn Dir on site15 TV Program Rundown Tourn Dir FIVB TV Coord - 30 days16 TV Camera (incl. platforms) and

microphones position LayoutBVB/15 Tourn Dir FIVB TV Coord - 30 days

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N° ITEM OR DOCUMENT FORMS/DOC ACTION BY TO BE PRESENTED TO START DEADLINE5 Artificial Light System for night

matches (when used)Organisers TechSup/FIVB BVB Dept Whenever required by

the FIVB6 Mikasa Balls Mikasa Organisers - 30 days7 Jinling net & net system for the

centre court (new events or every 2 years)

Jinling Organisers - 30 days

8 Delivery of uniforms FIVB-Supplier contract

FIVB Uniform Supplier

Organisers March - 4 weeks

9 Equipment/Transportation (incl. Scoreboards if any)

Companies concerned

Organisers - 2 days

10 Certification of the correct set-up of the bleachers and any other temporary facilities

n/a Organisers FIVB TechSup n/a - 1 day

11 Inspection visit upon arrival on site BVB/12 FIVB TechSup FIVB BVB Dept - 3 days12 Homologation of stadium/facilities/

Court EquipmentBVB/29 BVB/30

FIVB TechSup FIVB BVB Dept - 1 day

13 Insurance/Guarantee from an Engineer for the venue set-up/safety

Organisers FIVB Tech Sup - 1 day

14 Sportsman Media Group requirements (including the quote to be sent to the FIVB)

Organisers FIVB BVB Dept - 8 weeks

15 E-scoresheet/ Live Scoring Organisers FIVB BVB Dept 4 weeks16 Challenge System Organisers FIVB BVB Dept Prior to the start of the

season

17. EVENT’S REGULATIONS AND PARTICIPATION 1 Proposed Dates of the event Organisers FIVB BVB Dept 11-Jul-prec.year2 Entries participating NFs FIVB Website any time - 30 days3 Wild Card Request BVB/02 participating NFs FIVB BVB Dept any time - 30 days4 Accreditation Teams’ Coaches participating NFs Tourn Dir - 30 days5 Accreditation Teams’ Physiotherapists participating NFs Tourn Dir - 30 days6 2015-2016 NF-Athletes’

CommitmentBVB/01 NF/Athletes FIVB BVB Dept any time At the latest upon

registration (-30 days) for the 1st event

7 FIVB Anti-doping education programme

FIVB Website FIVB BVB registered athletes (and his/her NF)

FIVB Medical and BVB Dept

any time Prior the first event of the season

8 Player’s Health Certificate BVB/10 NF/athletes FIVB BVB Dept - 30 days prior the first event of the season

9 Specific regulations and drafted Event’s regulations

BVB/06 NF Del FIVB BVB Dept - 45 days - 30 days

10 Tentative NF Entry List NF VIS - 30 days11 Confirmed NF Entry List (incl. Wild

Cards)FIVB FIVB Website - 21 days

12 Mailing of Confirmed lists, Invitation letter, and Event’s Regulations

NF Del participating NFs - 20 days

13 Withdrawal Request BVB/03 participating NFs FIVB BVB Dept/FIVB Tech Sup

As per FIVB Regulations

14 Preliminary Inquiry Organisers FIVB Tech Sup - 1 day QT/- 1 day MD15 Technical Meeting (if any) Tourn Dir FIVB Tech Sup - 1 day QT/- 1 day MD16 Extra Referee Clinic (if any) Ref Delegate Key court personnel

and auxiliary officials (Local Referees if applies)

- 2 days QT

17 Referee Clinic Ref Delegate All Referees, auxiliary officials and court personnel

- 1 day QT

N° ITEM OR DOCUMENT FORMS/DOC ACTION BY TO BE PRESENTED TO START DEADLINE15 Daily Bulletin (including Press

Releases)VIS Media

Operations Del./Tech Dir./Comp Dir

Players/Officials/VIP’s/Sponsors and Media

every day of the event

16 Set up/Update/Maintenance (FIVB) Website

VIS Comp Dir./Media Operations Director/FIVB Media Operations Del

All parties live - results, scoring and press releases

17 Digital Pictures (High Resolution) Photographer Media Operations Del/FIVB website

prior to the start of the event and at least five times per event day

18 Selection of pictures for tournament slideshow

Media Operations Del

FIVB website prior to the start of the event and live during each event day

19 Media Report, clippings and photos/images (high. res. DVD)

BVB/20 Press Dir. FIVB Press Dept & FIVB BVB Dept

plus 10 days

13. TRANSPORTATION1 Local transportation for FIVB

President (if required)/Officials/Delegates/Consul/Referees/Main Draw athletes

Organisers FIVB Tech Sup - 60 days - 5 days/+ 1 day

2 Travel itineraries for Referees under Local Quota paid by The FIVB/ Confederation provided to promoter

FIVB Promoter/Referees concerned

- 90 days - 60 days

3 Travel itineraries of FIVB Delegates and Referees to be provided by the promoter to the parties concerned

Organisers FIVB and Delegates/Referees concerned

- 60 days - 60 days

4 Confirm of airplane tickets issued by the promoter

Organisers FIVB and Delegates/Referees concerned

-30 days -30 days

5 Athletes’ and their delegation travel schedules to next FIVB BVB event

BVB/31 & BVB/31b

FIVB Tech Sup Admin Dir of next event - 3 days

14. BOARD AND LODGING1 Booking of hotel for FIVB/Officials/

Del./Consul/Referees/Main Draw athletes, etc.

Organisers FIVB BVB Dept - 1 year - 120 days

2 Inspection (rooms and food) Organisers FIVB BVB Dept - 60 days - 4 days3 Payment of hotel for FIVB President

(if required)/Officials/Referees/Delegates/Consul/Main Draw athletes

Organisers Hotels concerned/FIVB BVB Dept

as required as required

15. MEALS1 Breakfast and dinner for FIVB

President (if required)/Officials/ Delegates/Consul/Referees/Main Draw athletes

Organisers Entity Concerned During the event

2 Lunch/catering for FIVB President (if required)/Officials/Delegates/Consul/Referees/Main Draw athletes

Organisers Entity Concerned During the event

16. VENUE, COURT, AND EQUIPMENT1 Stadium and facilities (detailed

layout)Organisers FIVB BVB, Mkt Dept/

Nüssli or any other FIVB Consultants

January

2 Appearance/Look of the venue Organisers FIVB BVB, Mkt Dept - 60 days3 Sand (incl. testing) Organisers TechSup/Hutcheson Whenever required4 Sand Courts/Court Equipment BVB/30 FIVB TechSup TechSup/FIVB BVB Dept - 5 to 4 days

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N° ITEM OR DOCUMENT FORMS/DOC ACTION BY TO BE PRESENTED TO START DEADLINE18 Competition Format and Schedule/

Competition and Courts Programs/Match format

Organisers FIVB BVB Dept Tech Sup Upon signature of the Agreement

before the start of the event

19 Official Beach Volleyball Rules of the Game (in force)

Ref Delegate Referees/Athletes on site

20 Sanctions (athletes/Organisers) BVB/13 FIVB/NF/FIVB Tech Sup

FIVB BVB Dept whenever applicable

18. SECURITY1 Security Plan (at the venue, hotel,

parking, village, etc.)Organisers FIVB BVB Dept anytime - 60 days

2 Security Staff Organisers FIVB BVB Dept anytime - 60 days3 Accreditation Plan/System/Area/

CardsTournDir/NFDel FIVB BVB Dept anytime - 60 days

19. MEDICAL1 Appointment Medical Delegate (if

any)FIVB BVB Dpt/Med. Commission

Organisers when applicable

2 Medical Controls, First Aid Area, Physiotherapy

Organisers Medical Del/FIVB Tech Sup

- 60 days

3 Medical staff, personnel, and assistance

Organisers Medical Del/FIVB Tech Sup

- 5 days

4 Medical Checklist Organisers Medical Del/FIVB Tech Sup

- 5 days

5 Doping Test schedule FIVB BVB Dept/Med. Commission

Organisers February

6 Doping Test Procedures (staff & equipment)

NF Delegate FIVB - 60 days

7 Doping Test Implementation Organisers Medical Del/FIVB Tech Sup

when applicable

8 Alcohol Test Organisers Medical Del/FIVB Tech Sup

when applicable

20. TAXES1 Taxes and duties arising from all

activities (advertisement, importation of goods, etc.)

Organisers Entity concerned when applicable

2 Taxes (if any) Organisers Parties concerned when applicable

21. FINAL REPORTS1 Summary Report FIVB Tech Sup

FIVB Ref DelNext Tech SupNext Ref Del

+ 24 hours+ 24 hours

2 FIVB Technical Supervisor BVB/13 BVB/11

FIVB Tech Sup FIVB BVB Dept + 24 hours

3 FIVB Referee Delegate BVB/24 BVB/25

FIVB Ref Del FIVB BVB Dept + 24 hours

4 FIVB TV Coordinator BVB/34 FIVB TV Coord FIVB BVB Dept + 24 hours5 FIVB Media Operations Delegate BVB/49 FIVB Media

Operations Director

FIVB Press Dept + 24 hours

6 FIVB Medical Delegate (if any) FIVB Medical Del FIVB BVB Dept + 24 hours7 FIVB Final Report / Video Debrief BVB/35/Video FIVB BVB Dept Organisers + 30 days8 Post event materials (press clippings,

photos - DVD/CD, official program, poster, flyer, uniform sample, sponsors give aways, etc.)

Organisers/FIVB Tech Sup

FIVB BVB Dept + 7 days

Note: For Major Series a dedicated master plan is developed and made available to the Promoters concerned.

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