ORGANIZATIONAL ORGANIZATIONAL DEVELOPMENT GROUPDEVELOPMENT GROUP

FORFOR CAPACITY DEVELOPMENT CAPACITY DEVELOPMENT IN IN

SWHISA CONTEXTSWHISA CONTEXT

B.D June 2006B.D June 2006

H.R.D

I.D

O.D

Capacity Development Capacity Development

1.1. HHuman uman RResources esources DDevelopmentevelopment : following the “Training Cycle” & : following the “Training Cycle” & directed to organized individual or groups of individual to develop their directed to organized individual or groups of individual to develop their capacity to carry out their job functions in an appropriate manner and capacity to carry out their job functions in an appropriate manner and towards changing management to achieve their organizational towards changing management to achieve their organizational performanceperformance

2. 2. OOrganizational rganizational DDevelopment : directed to organization to develop its evelopment : directed to organization to develop its capacity to organize capacity to organize && manage groups of individuals to deliver its manage groups of individuals to deliver its mission & serve its clients, changing management include :mission & serve its clients, changing management include :( Strategic Planning, Management Structures, Orientation to Clients, ( Strategic Planning, Management Structures, Orientation to Clients, BusinessBusiness Processes )Processes )

3. 3. IInfrastructure nfrastructure DDevelopment : refers to construction & / or equipment evelopment : refers to construction & / or equipment IT / IMIT / IM required for the organization and its people to function and required for the organization and its people to function and manage successfully. manage successfully.

Training CycleTraining Cycle : : Is a model that can be used to represent a Is a model that can be used to represent a

systematic approach to ensure processes systematic approach to ensure processes are in are in place for effective training place for effective training development programs. development programs.

ElementsElements of “ Training Cycle” related to the of “ Training Cycle” related to the participants in their : participants in their :

Planning

Action

Commitment

Evaluation

INTER-RELATED SYSTEM FORINTER-RELATED SYSTEM FORTRAINING CYCLETRAINING CYCLE

TThe outcome of one stage provides the inputs for the next stagehe outcome of one stage provides the inputs for the next stage

Design

Conduct

Evaluate Develop

Need assessment

Training CycleTraining Cycle StepsSteps1. Need assessment1. Need assessment : : In coordination with partners & discussion with training and In coordination with partners & discussion with training and

concerned Department , concerned Department ,

Select of the appropriate Select of the appropriate , , reliablereliable trainer ; trainer ; Determine that training is needed, & based on reliable & identified Determine that training is needed, & based on reliable & identified

training requirements ;training requirements ; OrganizeOrganize thethe training training according to human resources availability according to human resources availability

including Gender ;including Gender ; Assure the finance resources availability ;Assure the finance resources availability ; Avoid duplication and interference with other donors ;Avoid duplication and interference with other donors ; Assure that the same training type has not taken place ;Assure that the same training type has not taken place ; Identify who are the learners , and what is the issue that has posed Identify who are the learners , and what is the issue that has posed

training as a solution, & to identify the tasks, skills, needed to training as a solution, & to identify the tasks, skills, needed to accomplish a function or job.accomplish a function or job.

2. Design2. Design

TheThe trainer determines trainer determines the strategy to be used in accomplishing the strategy to be used in accomplishing the training, gathers datathe training, gathers data on on which to base learning objectives . which to base learning objectives . The trainer also selects training methods, timing and venue The trainer also selects training methods, timing and venue appropriate for the skills to be learned appropriate for the skills to be learned

3. Develop3. Develop

The trainer develops training process, include experiences, The trainer develops training process, include experiences, methods, discussions, tools (PRA, RRmethods, discussions, tools (PRA, RRA, ABCD, A, ABCD, checklist, semi checklist, semi structure analysis) methods of delivery, event, supportive structure analysis) methods of delivery, event, supportive materials, expenditure, overheads, technological requirements;materials, expenditure, overheads, technological requirements;

4. Conduct4. Conduct

The trainer conducts the training, monitors progress and The trainer conducts the training, monitors progress and response of learners attempting to evaluate the effectiveness response of learners attempting to evaluate the effectiveness of the training process & adjusting during the session as of the training process & adjusting during the session as needed , when ever possibleneeded , when ever possible training should be documented ; training should be documented ;

5. Evaluate 5. Evaluate

The training and development program is evaluated at every The training and development program is evaluated at every stage and feedback gathered for updating or revising the stage and feedback gathered for updating or revising the training design, this stage can create better training programs training design, this stage can create better training programs later, can serve to guide revision of the program , can give the later, can serve to guide revision of the program , can give the trainer important feedback on his/her performance and to trainer important feedback on his/her performance and to determine further training needs. determine further training needs.

THANKSTHANKS

CHECKLIST FOR TRAINING CYCLE CHECKLIST FOR TRAINING CYCLE

• - - Select appropriate , reliable trainer according to ToR; Select appropriate , reliable trainer according to ToR;

• - Identify training needs with partners;- Identify training needs with partners;• - Plan with partners related to availability (period, time);- Plan with partners related to availability (period, time);• - Select the appropriate training tools & methodology;- Select the appropriate training tools & methodology;• - Design training program, managed through learners planning activities; - Design training program, managed through learners planning activities; • - Organize with partners regarding finance resources availability ;- Organize with partners regarding finance resources availability ;• - Assess with other institutions to avoid duplication & interference ;- Assess with other institutions to avoid duplication & interference ;• - Discuss- Discuss Gender Gender / / HIV HIV / / AIDS issueAIDS issue• - Assure the training is achieved in time & place ;- Assure the training is achieved in time & place ;• - Attain the objectives as expected;- Attain the objectives as expected;• - Follow up by trainer for new learner skills;- Follow up by trainer for new learner skills;• - Check the interest of trainees;- Check the interest of trainees;• - Establish method to monitor change during & after intervention- Establish method to monitor change during & after intervention• - Commitment by participants during their activities & new skills;- Commitment by participants during their activities & new skills;• - Evaluate periodically level of reaction, learning, behavioral of trainees.- Evaluate periodically level of reaction, learning, behavioral of trainees.