our lady of the rosary college elite association 2009 extraordinary general meeting 11th november...

Our Lady of the Rosary Our Lady of the Rosary College College

Elite AssociationElite Association

2009Extraordinary General Meeting

11th November 2009

Rm. 510, OLR

Date: 11th November 2009Time: 1:25 p.m. – 1:55 p.m.Place: Room 510, OLRPresence: 60 Student Members who were currently studying in F. 6, OLR; Yvonne Lui, Anthony Lai

In this EGM:The minutes of last AGM (2008) were passed*.

The financial report of last year was passed.

All the proposed constitutional changes were passed.

All the members of the new executive committee were elected.

Jessica Chan, the newly elected Chairlady, was elected as the representative to the School Management Board.

Agenda of the EGMAgenda of the EGM1. To receive and adopt the minutes of the last AGM

2. 2009 Work Review

3. 2009 Financial Statement

4. Proposal for Constitution Changes

5. "Hundred Dollars" Programme

6. New Committee Election

7. To elect a Full Member of the Association to take office in the School Management Board of OLR

8. Questions

Adopt Minutes of last Adopt Minutes of last AGMAGMDate: 25 October 2008

Venue: Our Lady Of the Rosary College

PRESENCE

Advisors: Mr Chan Wing Sun & Ms Vivian Low

Committees: Jessica Chan , Angela Kwok, Peggy Ho, Eunice Siu & Carly Tse

Others: Alumni and Teachers

MINUTES

1) IT WAS RESOLVED that the 2007 financial was prepared and approved.

2) IT WAS RESOLVED that the mentorship program was launched in December.

3) IT WAS RESOLVED that the scholarship program was under preparation and will be

announced once it’s finalized.

4) IT WAS RESOLVED that the next AGM will be scheduled in October 2009

2009 Work Review2009 Work Review1. Mentorship Program 2008-09: A total of 30

mentees and 15 mentors to offer a close alumni and students bonding; and guide their development.

2. Elderly home visit with current OLR students

3. Sponsorship for F.5 graduation dinner “Giffarrine” make up products

4. Participation in I-day, Singing contest, PTA ; members recruitment, bimonthly newsletter, Alumni souvenir, website maintenance

Revamp of Elite Web Site Revamp of Elite Web Site www.olr.edu.hk/~alumniwww.olr.edu.hk/~alumni

OLR Alumni Groups on FacebookOLR Alumni Groups on Facebook

Income Statement Income Statement from 1 October 2008 to 30 September 2009from 1 October 2008 to 30 September 2009

Income

Membership Fee

15,120.00

Donations

3,900.00

Interest 76.24 19,096.24

Income StatementIncome Statementfrom 1 October 2009 to 30 September 2009from 1 October 2009 to 30 September 2009

Expenses

AGM 2008 867.20

Mentorship 639.20

Stationery 97.00

Miscellaneous 730.50 2,333.90

Total Gain of the year 16,762.34

Balance Sheet as of 30 Balance Sheet as of 30 Sep 09Sep 09

Assets

Cash at Bank 81,703.92

Cash on hand 1,227.30

OLR Dolls Receivable 8,800.00

Total Assets

91.731.2

2

Liabilities & Equity

Liabilities

Accounts Payable 1,299.00

Total Liabilities 1,299.00

Equity

Gain for the year

16,762.34

Accumulated Profit

73,669.88

Total Equity

90,432.22

Total Liabilities & Equity

91,731.22

Constitution ChangesConstitution Changes

Ten Percent of the voting members of

the association shall form a quorum for

an Extraordinar

y General Meeting….

Constitution Changes (1)Constitution Changes (1)Article IV MembershipDelete – 1) Life Member and

2) Heritage MemberKeep existing –

1. Full Member - A Full Member is a former student who has registered as the Association’s full member.

2. Honorary Member – The Executive Committee may appoint any person or persons to the Honorary Members of the Association who shall be entitled to attend and advise the meetings of the Association buy they shall not have the power to vote thereat.

Constitution Changes (2)Constitution Changes (2)Delete Article V Subscription1. Subscription will be decided by the Executive Committee of the

Association.

2. The subscription period of members would start from the first day of a year and end on the last day of the same years. Members who choose to renew their memberships at the Annual General Meeting (“AGM”) would enjoy their membership benefits in the year immediately follows (counting from the first of January).

3. In no circumstances should subscription paid be refundable.

Constitution Changes (3)Constitution Changes (3)

Article V Rights of the MembersChanges – 1. All Full Members instead of Life Members, Heritage Members shall

be have the right to vote at the General Meetings of the Association.

2. All Full Members instead of Life Members, Heritage Members shall have the right to nominate and to be nominated for election of Executive Committee.

Constitution Changes (4)Constitution Changes (4)Article VI ManagementChanges –

1. Executive Committee shall be of not less than 5 instead of 7 and not more than 15 instead of 12.

2. The Executive Committee shall elect amongst its members: one President, One Internal Vice-President, one External Vice President, one Secretary, and on Treasurer.

Constitution Changes (4)Constitution Changes (4)Article VI Management (cont.)Changes -

3. In the event of the President vacating office, the Internal Vice-President will automatically take her place to be President for the residue of the terms of office. In the event of both the President and the Internal Vice-President vacating this office, the External Vice-President will automatically take her place to be the President for the residue of the terms of office.

4. Every two years during the AGM, the Full Members of the Association would elect a Full Member of the Association to take office in the School Management Board of OLR. The term of office for this person would be two years.


Article VII Annual General MeetingChanges- 1. Written notices and agenda shall be sent to all members at least 14

days instead of 21 days prior to the meeting.

2. 30 instead of 10% Full Members of the Association shall form a quorum.


Article VIII Election of Executive Committee Members

Changes -1. Full Members instead of Life Members, Heritage

Members and Student Members are eligible for one vote each at the AGM.

Constitution Changes (7)Constitution Changes (7)Article VIII Extraordinary General MeetingChanges -

1. If necessary, an Extraordinary General Meeting may be held at any time upon receipt of a request of the Executive Committee or a requisition in writing signed by not less than 30 instead of 10% voting members specifying the object of the proposed meeting.

2. 30 instead of 10% voting members of the Association shall form a quorum from the EGM

"Hundred Dollars" Program"Hundred Dollars" Program Mission:

1. Raise fund for Elite Asso’s recurrent expenses

2. Fund activities organized by Elite Asso. for alumni

3. Support joint programs with OLR

4. Provide Scholarships to current OLR students How to support us?

◦ Simply donate HK$100 to us every year

◦ Tell everyone you know from OLR about this program

◦ Payment Method - Transfer via HSBC A/C or by Cheque

2009-2011

COMMITTEE MEMBERS

2009-2011 New Committee 2009-2011 New Committee Chairlady - Jessica Chan Graduated from F.7 in 1999

B.D.S (HK) PDip G.D.S (HK)

Currently running a private

dental clinic

Internal Vice Chairlady - Carly Tse Graduated from F. 5A in 1990

Degree in Business Administration

Working as office management in private equity

industry

2009-2011 New Committee 2009-2011 New Committee

External Vice Chairlady - Agatha Wong

Graduated from F.7 in 1995

Bachelor of Soc Sc and Master of Clinical

Psychology

Currently working as

clinical psychologist

in a public hospital


Treasurer - Yvonne Lui Graduated from F.5D in 1987

Degree in Business Administration

Currently taking a career sabbatical

Vice-Chair in EXCO of

St Francis of Assisi Church

(Shek Kip Mei)

Last career as Business

Development in

Investment Banking

& Markets field


Secretary – Priscilla Lee Graduated from F.5A in 1990

Bachelor of Arts (HKU) & LLB (UK)

Currently a corporate finance lawyer


Committee Member – Josephine Ng

Graduated from F. 5D in

1984

MBBS from HKU in 1991


clinical oncologist

in a public hospital


Committee Member - Charlotte To

Graduated from 7A in 1995

BA in TESL; MA in Language

Studies

With over eight years of

editorial

experience in publishing

field


Executive Officer at CUHK


Committee Member - Peggy Ho Graduated from F. 5B in 1990

Hong Kong Academy for Performing Arts Graduate

1993 and Master Degree of Christian Studies

(Major in Christian Communication)

Working in Media for over 17 yrs


Committee Member – Amanda Mak Graduated from F7 in 1995

PhD in Psychology

Currently working as clinical psychologist in public

hospitals

Married and mother-to-be


Committee Member - Wendy Lai Graduated from 5D in 1984

Degrees in Business Administration, Comparative Asian

Studies

Currently working as Education Program Manager at CUHK

Married with three sons


Committee Member - Libera Cheng Graduated from F.7 in 1993

Bachelor of Social Science (Economics)

Master of Arts (Social Service Management)

Previously worked as Police

Inspector, currently works

as Administrative Officer in

the HKSARG.


Committee Member - Stella Chan Graduated from 5D in 1990

Degree in Public Administration

Working in Telecom for over 12 yrs

Married with one son


Teacher AdvisorTeacher AdvisorMr Anthony Lai First came to OLR in 1981

Degrees in Psychology, English Literature

Currently teaching Psychology and Liberal

Studies

Other duties: Vice-principal, life-wide learning

Hobbies: Reading,

Writing & Talking

Married with three sons

Teacher AdvisorTeacher AdvisorMiss Vivian Low

Degrees in Art Education

Currently teaching Visual Arts

Other duties :

Art Panel head, Advisor of the School Magazines & Art Club, Members of the

Discipline Committee

QuestionsQuestions

Thank YouThank You

our lady of the rosary college elite association 2009 extraordinary general meeting 11th november...

Documents

honorary members

student members

total equity

voting members

life member

total liabilities equity

total assets

subscription period