MAIL

MARK AS UNREAD

To easily mark a message as unread, take these steps:

1. Hover your mouse over an item in the

Message List.

2.

of the highlighted item to mark the

message as unread.

MAIL

VIEW UNREAD

To easily toggle between viewing unread messages in the current folder or all messages:

1. Click the Unread

of the message list to view all unread

emails in the folder.

2. Click the All

viewing all read and unread messages in

the folder.

2

TASKS

FOLLOW-UP FLAGS

To add a follow-up reminder to a message so it appears in your To-Do task list:

1. Hover your mouse over the desired

message in your message list.

2. Right-click the Flag that appears next to

the message and click a

from the drop-down list.

a reminder with the choice in

the menu.

1

1

2

1

2

Outlook 2016

Outlook 2016

VIEW

ZOOM SLIDER

To zoom in or out on a message displayed in your Reading Pane:

1. Click and drag the slider to or

on the message.

2. Click the Plus or Minus signs to zoom in

or out of the item incrementally.

MAIL

ATTACH RECENT FILES

your message:

1. In a New Message, Reply or Forward,

click Insert tab.

2. Click the

3.

drop-down menu.

MAIL

INLINE REPLIES The inline reply tools in the Reading Pane make it easy to respond to messages in the same window. To use inline replies:

1. Select an item in your message list.

2.

the Reading Pane.

a. Click Reply to start a reply to whoever

sent you the message.

b. Click Reply All to start a reply that

includes all message recipients.

c. Click Forward to send the message

to someone with your comments and

3. Compose your message and click the

Send

1

2

1

2a 2d

2b 2c

3

1

2

3

Outlook 2016

MAIL

CHANGE VIEWS

To change the view of your mail folders and the behavior of the available panes:

1. Click the View tab and use the following

a. Click to choose a preset

format for your Message List or to

create your own view.

b. Click Folder Pane to change the way the

Folder Pane displays, add or remove the

Favorites .

c. Click Reading Pane to change the way

the Reading Pane displays and set the

.

d. Click To-Do Bar to add or remove

Calendar, People and Tasks to the To-

Do Bar or to disable it completely.

e. Click People Pane to change the way

the People Pane displays.

2.

to the default view, click Reset View.

MAIL

MESSAGE PREVIEWS

To display previews of email items right in the Message List, use the

1. Click the View tab.

2. In the

Message Preview

3. Click 1 Line, 2 Lines or 3 Lines from the

drop-down menu.

This sets the number of lines that will

display in the message list.

4. Choose to set this view

for all mailbox folders or to

A preview of the message now appears

under each item in your inbox.

1

1a

2

1b 1d

1c 1e

1

2

3

4

Outlook 2016

VIEW

CONVERSATION VIEW

To group email messages in the same

expandable groups:

1. Click the View tab.

2. Click the box in the

Messages group.

a. Click

to all mail folders.

b. Click to apply it to the current

folder only.

3. Click the triangle

to or the messages in it.

message list. Single emails will not have it.

CALENDAR

VIEWING AND PINNING THE PEEK

To get a quick glance at your calendar:

1. Hover your mouse over the Calendar folder in

2. In the pop-up Calendar peek, you can see the

date and upcoming appointments.

3. To pin the Calendar peek to the To-Do Bar,

click the

1

2

2a 2b

3

1

2

3

MAIL

CLUTTER FOLDER

low-priority for you and moves them to

you may frequently ignore but do not quite belong in the junk mail folder.

1. Right-click the desired item in the Message

List.

2. Click in the context menu.

1

2

Outlook 2016

MAIL

RENAME AND REORDER FOLDERS

To rename and rearrange the folders used to organize your email:

1. Right-click a mail folder in your

Folder Pane.

2. Click from the context menu.

3. Type in a name to rename the folder

and press Enter.

4. Click and drag the folder to the new

Folder Pane.

5. Drop the folder in place where you see

the black bar appear.

MAIL

SEARCH FOLDER

To create a search folder that will always have an up-to-date set of your desired search results:

1. Click the Folder tab.

2. Click the

3. Click to select a type of

from the list of presets.

4. Click if you need to add criteria,

like a person from the address book.

5. Double click the person you want to

search for in the Global Address List.

6. Click OK to set the criteria.

7. Click OK again to create the search

folder.

You can also choose custom search

Create a

of the window.

1

2 3

4

5

1

2

3

4

5

6

7

Outlook 2016

PEOPLE

NEW CONTACT GROUP

To create a new contact group to easily

1. Click the tab.

2. Click the

3. Type a name for the contact group.

4. Click the

a. Click to add

members from your contacts folder.

b. Click to add

address book.

c. Click to create a

new contact to add to the group.

5. Find and double-click on contact names

to add them as members.

6. Click OK to add the group members.

7. Click the Save & Close

the group.

CALENDAR

ATTACH FILE TO A MEETING

1. Click the

tab.

2. Click the Insert tab.

3. In the

File

menu.

a.

list.

b. Click

c. Click to navigate to

1

2

3

3a

3c

3b

1

2

3

4

4b4c

4a

5

6

7