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Helping you deliver results through leading project services...

P3O® Information SessionPortfolio, Programme and Project Offices

Tracey Copland, PMP

© PM-Partners group. All rights reserved

Education | Consultancy | Delivery | Resourcing

Management Of Client Projects

Broad Range of Project & Programme Management Education Solutions

Business Analysis Education

Consulting to Enhance Capabilities, Processes & Systems

Methodologies, Programme Management, Portfolio Management & PMO

Project Management Contracting & Recruitment

Profile: Over 60 experienced consultants and facilitators managing more than 300 engagements each year in most industry sectors throughout Australia, Asia & Europe.

Endorsements:


Agenda

Introduction

What is P3O®?

The Value Proposition

Where to next?

Questions

P3O® is a Registered Trade Mark of the Office of Government Commerce.

The Swirl logo™ is a Trade Mark of the Office of Government Commerce


Introduction

Projects?

Programmes?

Who wants to ensure the best mix of projects and programmes to achieve strategic goals?

Do you ever experience a gap between strategyand the delivery?


How do we bridge that gap between strategy/policy makers AND the

delivery arm of our organisation?

Consider…


P3O…?

Project Management

OfficeP3O®

Programme Management

Office

PMO

PSO

Programme Office

Project Office

Project Support Office

Enterprise PMO


What is P3O?

P3O = Portfolio, Programme and Project Offices

A decision enabling/delivery support model

May be a single permanent office

May be through a linked set of offices


P3O provides…

Universally applicable guidance to enable successful:

Establishment, Development/re-energizing Maintenance

of portfolio, programme and project offices


Consider…

“Right now our projects, and our project managers, need the help, support and guidance of a good PMO. Just make sure that your PMO’s focus is the right one for your business”.

P. Taylor, Director of PMO, Siemens PLM Software, UK


High Level Functions and Services of a P3O Model

Planning(Portfolio)

Delivery(Programmeand Project)

Centre of Excellence

(COE)

© Crown Copyright 2008. Reproduced under Licence from OGC


Planning Functions

Planning(Portfolio)

Portfolio build, prioritization, analysis and reporting

Programme and project set up and closure

Stakeholder engagement and communications

Planning and estimating

Capacity planning and resource management

Benefits realization management

Performance monitoring



Delivery Functions

Delivery(Programme and Project)

Monitor, review and reporting

Risk, issue and change management

Finance

Commercial (including supplier management)

Quality assurance

Information management (incl. configuration and management)

Transition management

Secretariat



COE Functions

Centre of Excellence Standards and methods (processes and tools)

Internal consultancy

Organizational learning and knowledge management

People and skills



P3O Enables…

Informed senior management decision making on strategic alignment, prioritisation, and optimisationof resources

Identification and realisation of business benefits

Successful delivery of project outputs that enable benefits within time, cost and quality constraints


The Value Proposition


Consider…

“PMOs (under any name)…are continuing to be sought out as a solution for better management of projects

across a business division as well as entire enterprises”.

Source: Project Manager - Today, May 2009


Consider…

“Anything that helps drive the PMO toward excellence is of value in today’s tough business/economic environment”.



The Value of a P3O (1)

Maintains “big picture” understanding of business change

Ensures right programmes and projects are launched

Ensures things done well the first time

Provides assurance, consistency, mentoring and single source reporting function

Organizational view of resources and risk


The Value of a P3O (2)

Improves organizational accountability, decision-making, transparency and visibility

Protects revenue and spend, enhancing value for money

Facilitates change more effectively and efficiently

Improves organizational programme and project delivery

Protects reputation and stakeholder confidence

© PM-Partners group. All rights reserved© Crown Copyright 2008. Reproduced under Licence from OGC

How does P3O add value?

Are we doing the right things? (Strategy)

Are we doing things the right way? (Design)

Are we getting the business benefits? (Value)

Are we getting things done well? (Delivery)


Where to next?


P3O Foundation Workshop Objectives

To provide a good understanding of the programme and project support office functions

To act as an informed member of a P3O

To assist in developing an appreciation of the issues and challenges that face Programme and Project Managers


Workshop Audience

Those currently working in a programme/project office supporting the planning, monitoring and control of projects

Those new to portfolio, programme or project office roles

Those aspiring to a more senior role in the programme/project office

Those requiring accreditation in P3O


Foundation Workshop

An Introduction to P3O

Why have a P3O?

P3O Models

P3O Roles

P3O Tools and Techniques

P3O Implementation


Accreditation

Foundation Examination40 minute, 50 question multiple-choice paper. Pass mark is 30/50Aims to measure whether a candidate could act as an informed member of a P3O.

Practitioner ExaminationExam format still to be determinedAims to measure whether a candidate could act as an informed member of a P3O and show they have a full understanding of how to justify, build and manage a P3O.


Consider…

“Firms with a centrally-managed PMO experience a higher degree of project and portfolio

management in terms of people, processes, technology and financial management”.

Source: The Value of the Project Management Office, March 2009 – A survey conducted by Pole to Pole communications on behalf of CA


Consider…

“…implementing a PMO in itself is not a panacea. Instead, it is a centralized PMO strategy that

makes a difference.”

Source: The Value of the Project Management Office, March 2009 – A survey conducted by Pole to Pole communications on be half of CA


Consider…

“Anything that helps drive the PMO toward excellence is of value in today’s tough business/economic environment”.

Consider…



Questions?

Helping you deliver results through leading project services...

P3O® Information SessionPortfolio, Programme and Project Offices

Tracey Copland, PMP

p3o information session - pm-partners.com.au swirl logo™ is a trade mark of the office of...

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