packet page 1 - amazon s3...adopted 3/17/2003 rev 12/19/2005 rev 02/22/2011 expense reimbursement...

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Adopted 3/17/2003 REV 12/19/2005 REV 02/22/2011

EXPENSE REIMBURSEMENT POLICY

It is the District’s policy to reimburse officers and employees for those reasonable, actual, and necessary expenses incurred by them on behalf of the District in carrying out their official duties. The District provides several mechanisms through which an employee can incur expenses and be reimbursed. In all cases, proper approval is required to qualify for reimbursement.

Personal credit cards, Departmental credit cards, and reimbursement of personal funds are options available. The General Policy below applies to all forms of reimbursement.

General Policy

Regardless of the method of purchase used, certain general guidelines apply and should be followed. Employees must obtain the appropriate departmental approvals depending upon the method of purchase. Employees must provide original supporting documents and/or receipts for:

1. All meal expenditures;

2. All lodging expenses;

3. Expenditures for District or personal vehicles (e.g., gas, parking, etc.);

4. Vehicle rental agreements;

5. Air travel;

6. Business meals with non-District employees that exceed per diem reimbursement rates;

7. Unusual items regardless of cost.

I. Credit Card Usage

Individual District credit cards are to be issued to Chief Officers and Staff. All original receipts are to be turned in to the Accountant as soon as possible after completion of purchase or travel. Claims are reviewed for appropriate charges and approved by the Accountant. (Also refer to Montecito Fire Protection District Credit Card Policy.)

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POLICIES – EXPENSE REIMBURSEMENT MONTECITO FIRE PROTECTION DISTRICT

Adopted 3/17/2003 REV 12/19/2005 REV 02/22/2011

II. Reimbursement Expenses

A. Lodging Costs

1. Accommodations should be adequate but not luxurious;

2. Discounted business or government rate should be requested;

3. Original hotel/motel bill must be provided;

4. Generally, up to $100 – Metro areas up to $150. May be exceeded with approval of Chief Officer.

B. Transportation Costs

1. District reimburses for most economical mode of transportation suitable to the business purpose;

2. Private Car - mileage reimbursement; beginning January 1, 2005, mileage is reimbursed at 40.5 cents per mile and adjusted by any periodic change to the Internal Revenue Service allowable mileage rates; mileage is calculated from office to destination and return. Before mileage expenses are reimbursed, proof of vehicle insurance (affidavit of vehicle insurance or copy of policy) must be on file with the District;

3. Airline travel - request "government rate " when making travel reservations; copy of airline ticket or invoice must be submitted;

4. Rental Car - Original receipt must be provided. Collision damage waiver/excess liability shall not be accepted when a vehicle is rented to Montecito Fire Protection District.

C. Meal Costs

1. The District will reimburse the following per diem meal rates unless otherwise stated in this policy.

a. Breakfast - $12.00;

b. Lunch - $15.00;

c. Dinner - $25.00;

d. Full Day = $52.00

The following amounts are allowed for meals where no receipt is provided.

a. Breakfast - $8.00;

b. Lunch - $10.00;

c. Dinner - $15.00;

d. Full Day = $33.00

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Adopted 3/17/2003 REV 12/19/2005 REV 02/22/2011

2. A 15-18% tip may be added to the bill, but the cumulative total shall not exceed the stated limits.

3. Breakfast and dinner are not covered when travel distance from or to employee’s home allows for meals to be eaten at home.

D. Qualifying Meals

1. Outside of district on district business:

a. During travel - from departure time to arrival back at work or home;

b. Actual cost not to exceed stated limits;

c. Meals when providing station coverage outside the District;

2. Meetings:

Meals or refreshments may be served in conjunction with meetings where it is to the benefit of the District to keep all participants together and not have them disperse for meals. A meeting is defined as formal training, conference, seminar, workshop, staff or Board meeting.

3. Receptions:

In addition to providing snacks at business meetings and paying for business meals, it is sometimes appropriate for the District to host larger receptions for statewide peers, visiting dignitaries, or for other unique occasions. Such receptions should be kept to a minimum, and any such receptions anticipated to cost more than $150 must be approved by the Fire Chief.

4. Business Meals:

Chief Officers are reimbursed for meal expenses incurred in meetings with District and non-District employees to discuss business. This policy has been designed to provide flexibility and discretion on the part of Chief Officers. Fire Chief business entertainment expenses are subject to approval by Board President.

E. Miscellaneous Travel Costs

1. Parking fees - actual cost of parking (submit receipt).

2. Transportation costs from airport to lodging or meeting site by most economical method (e.g., shuttle, taxi, limo, rental car, etc). For rental car, receipt must be submitted. For other modes of transportation, submit receipt, if available.

3. Registration fees for meetings (submit receipt or other documentation showing cost).

4. Telephone costs for District business, calls and other calls necessitated by the employee’s travel status.

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Adopted 3/17/2003 REV 12/19/2005 REV 02/22/2011

III. Procedures for Expense Reimbursement

A reimbursement request form must be submitted to the Accountant within TEN working days of employee’s return to the District.

Employees must complete a Reimbursement Request claim form, and:

1. Attach any travel advance forms, supporting documents and receipts. Original receipts must be provided for:

a. All meals;

b. All lodging expenses;

c. Expenditures for District/personal vehicles (e.g., gas, parking, etc.);

d. Vehicle rental agreements;

e. Air travel;

f. Business meals with Non-District employees that exceed per diem reimbursement rates;

g. Unusual items regardless of cost.

2. A department approval with an authorized signature must be on file prior to the processing of employee’s reimbursement request.

3. Fire Chief and Board members claims are reviewed for appropriate charges and approved by the District Board.

IV. Director Compensation

In addition to the meetings described in Section 1 of District Ordinance No. 2001-01, District Directors shall be compensated, at the current rate, for the following meetings:

1. For each day’s service rendered as a member of a standing or ad hoc committee established by the Board.

2. Directors authorized and requested by the Governing Board to attend conferences, seminars and meetings shall compensated per day for each day of attendance at such conference, seminar or meeting.

3. Directors authorized and requested by the Governing Board to serve as officers or as a liaison to affiliated agencies as an official District representative shall be compensated per day for each day of attendance at such meetings.

4. Directors may be compensated for up to a total of four meetings per month.

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PARS Diversi� ed Portfolios - ConservativeAs of September 30, 2013

WHY THE PARS DIVERSIFIED

CONSERVATIVE PORTFOLIO?

Comprehensive Investment Solution HighMark® Capital Management, Inc.’s (HighMark) diversi� ed investment por� olios are designed to balance return expecta� ons with risk tolerance. Key features include: sophis� cated asset alloca� on and op� miza� on techniques, four layers of diversi� ca� on (asset class, style, manager, and security), access to rigorously screened, top � er money managers, � exible investment op� ons, and experienced investment management.

Rigorous Manager Due Diligence Our manager review commi� ee u� lizes a rigorous screening process that searches for investment managers and styles that have not only produced above-average returns within acceptable risk parameters, but have the resources and commitment to con� nue to deliver these results. We have set high standards for our investment managers and funds. This is a highly specialized, � me consuming approach dedicated to one goal: compe� � ve and consistent performance.

Flexible Investment Options In order to meet the unique needs of our clients, we o� er access to � exible implementa� on strategies: HighMark Plus u� lizes ac� vely managed mutual funds while Index Plus u� lizes index-based securi� es, including exchange-traded funds. Both investment op� ons leverage HighMark’s ac� ve asset alloca� on approach.

Risk Management The por� olio is constructed to control risk through four layers of diversi� ca� on -- asset classes (cash, � xed income, equity), investment styles (large cap, small cap, interna� onal, value, growth), managers and securi� es. Disciplined mutual fund selec� on and monitoring process helps to drive return poten� al while reducing por� olio risk.

INVESTMENT OBJECTIVE

To provide a consistent level of inflation-protected income over the long-term. The major portion of the assets will be fixed income related. Equity securities are utilized to provide inflation protection.

ASSET ALLOCATION – CONSERVATIVE PORTFOLIO

Strategic Range Policy Tactical

Equity 5-20% 15% 14%Fixed Income 60-95% 80% 81%Cash 0-20% 5% 5%

Efficient Frontier

Rewa

rd (R

ate of

Retu

rn)

Risk (Standard Deviation)

Moderate

Moderately Conservative

Conservative

Balanced

Capital Appreciation

• HighMark Plus (Active) Current Quarter* ............................ 1.76% Blended Benchmark*1 ...................................... 1.50% Year To Date* ................................... 1.95% Blended Benchmark* ........................................1.87% 1 Year ................................................ 3.03% Blended Benchmark ......................................... 2.37% 3 Year ................................................ 4.69% Blended Benchmark ......................................... 3.89%

5 Year ................................................ 6.45% Blended Benchmark ......................................... 4.81% Inception To Date (111-Mos.)........ 5.15% Blended Benchmark ......................................... 4.37%

• HighMark Plus (Active) 2008 ............................................... -9.04% 2009 .............................................. 15.59% 2010 ................................................. 8.68% 2011 ................................................. 2.19% 2012 ................................................. 8.45%

• HighMark Plus (Active) Inception Date ............................ 07/2004 No. of Funds Held in Portfolio ............. 19

• Index Plus (Passive) Current Quarter* ............................ 1.60% Blended Benchmark*1 ...................................... 1.50% Year To Date* ................................... 1.78% Blended Benchmark* ....................................... 1.87% 1 Year ................................................ 2.39% Blended Benchmark ......................................... 2.37% 3 Year ................................................ 4.34% Blended Benchmark ......................................... 3.89%


• Index Plus (Passive) 2008 ............................................... -6.70% 2009 .............................................. 10.49% 2010 ................................................. 7.67% 2011 ................................................. 3.70% 2012 ................................................. 6.22%

• Index Plus (Passive) Inception Date ............................ 07/2004 No. of Funds Held in Portfolio ............. 13

*Returns less than 1-year are not annualized. 1Breakdown for Blended Benchmark: 7.5% S&P500, 1.5% Russell Mid Cap, 2.5% Russell 2000, 1% MSCI EM FREE, 2% MSCI EAFE, 52.25% BC US Agg, 25.75% ML 1-3 Yr US Corp/Gov’t, 2% US High Yield Master II, 0.5% Wilshire REIT, and 5% Citi 1Mth T-Bill. Prior to October 2012, the blended benchmarks were 12% S&P 500; 1% Russell 2000, 2% MSCI EAFE, 40% ML 1-3 Year Corp./Govt, 40% BC Agg, 5% Citi 1 Mth T-Bill. Prior to April 2007, the blended benchmarks were 15% S&P 500, 40% ML 1-3Yr Corp/Gov, 40% BC Agg, and 5% Citi 1Mth T-Bill.

A newly funded account enters a composite after three full months of management and is removed from a composite at the end of the last full month that the account is consistent with the criteria of the composite. Terminated accounts are included in the historical results of a composite through the last full month prior to closing. Composites may include accounts invested in domestic (U.S.) or international (non-U.S.) individual securities, funds, or a combination thereof. Account exclusions based on equity security concentrations are applied quarterly. Employing a construction methodology different from the above could lead to different results.

ANNUALIZED TOTAL RETURNS (Gross of Investment Management Fees)

ANNUAL RETURNS

PORTFOLIO FACTS

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SAMPLE HOLDINGS

STYLE

• Index Plus (Passive) iShares S&P 500 iShares S&P 500/Value iShares S&P 500/Growth iShares S&P Small Cap 600 Value iShares S&P Small Cap 600 Growth iShares MSCI EAFE iShares Russell Midcap Value iShares Russell Midcap Growth iShares Barclays Aggregate Bond Vanguard Short-Term Invest-Grade Adm First American Prime Obligation Z SPDR Barclays Capital High Yield Bond Vanguard MSCI Emerging Markets ETF

Holdings are subject to change at the discretionof the investment manager.

Small Cap 1.75%

Interm-Term Bond 45.5%

Short-Term Bond 32%

Large Cap Core 2.65%Large Cap Growth 3%

Mid Cap 1.7%Intl Stocks 2.9%

Cash 5.25%Large Cap Value 2.25%

High Yield 3%

PARS Diversi� ed Portfolios - ConservativeAs of September 30, 2013

ABOUT THE ADVISER

HighMark Capital Management, Inc. has over 90 years (including predecessor organiza� ons) of ins� tu� onal money management experience with more than $15.7 billion in assets under management. HighMark has a longterm disciplined approach to money management and currently manages assets for a wide array of clients.

ABOUT THE PORTFOLIOMANAGEMENT TEAM

Andrew Brown, CFA®

Senior Portfolio ManagerInvestment Experience: since 1994HighMark Tenure: since 1997Education: MBA, University of Southern California;BA, University of Southern California

Christiane BoydSenior Portfolio ManagerInvestment Experience: since 1987HighMark Tenure: since 2010Education: BA, International Christian University, Tokyo

Ahmed Khatib, CFA®, CFP®

Senior Portfolio ManagerInvestment Experience: since 1999HighMark Tenure: since 2006Education: MBA, University of California, Irvine; BA, University of California, San Diego

Matthew Webber, CFA®

Senior Portfolio ManagerInvestment Experience: since 1995HighMark Tenure: since 2011Education: BA, University of California,Santa Barbara

Anne Wimmer, CFA®


Asset Allocation CommitteeNumber of Members: 13Average Years of Experience: 25Average Tenure (Years): 15

Manager Review CommitteeNumber of Members: 9Average Years of Experience: 19Average Tenure (Years): 9

The performance records shown represent size-weighted composites of tax exempt accounts that meet the following criteria: Composites are managed by HighMark’s HighMark Capital Advisors (HCA) with full investment authority according to the PARS Conservative active and passive objectives and do not have equity concentration of 25% or more in one common stock security.The adviser to the PARS portfolios is US Bank, and HighMark serves as sub-adviser to US Bank to manage these portfolios. US Bank charges clients a 0.60% annual management fee, and pays HighMark 60% of the annual management fee for assets sub-advised by HighMark under its sub-advisory agreement with US Bank. The 36 basis points paid to HighMark, as well as other expenses that may be incurred in the management of the portfolio, will reduce the portfolio returns. Assuming an investment for five years, a 5% annual total return, and an annual sub-advisory fee rate of 0.36% deducted from the assets at market at the end of each year, a 10 million initial value would grow to $12.54 million after fees (Net-of-Fees) and $12.76 million before fees (Gross-of-Fees). Additional information regarding the firm’s policies and procedures for calculating and reporting performance results is available upon request. In Q1 2010, the PARS Composite definition was changed from $750,000 minimum to no minimum. Performance results are calculated and presented in U.S. dollars and do not reflect the deduction of investment advisory fees, custody fees, or taxes but do reflect the deduction of trading expenses. Returns are calculated based on trade-date accounting. Blended benchmarks represent HighMark’s strategic allocations between equity, fixed income, and cash and are rebalanced monthly. Benchmark returns do not reflect the deduction of advisory fees or other expenses of investing but assumes the reinvestment of dividends and other earnings. An investor cannot invest directly in an index. The unmanaged S&P 500 Index is representative of the performance of large companies in the U.S. stock market. The MSCI EAFE Index is a free float-adjusted market capitalization index designed to measure developed market equity performance, excluding the U.S. and Canada. The MSCI Emerging Markets Free Index is a free float-adjusted market capitalization index that is designed to measure equity market performance in the global emerging markets. The Russell Midcap Index measures the performance of the mid-cap segment of the U.S. equity universe. The Russell 2000 Index measures the performance of the small-cap segment of the U.S. equity universe. The US High Yield Master II Index tracks the performance of below investment grade U.S. dollar-denominated corporate bonds publicly issued in the U.S. domestic market. Wilshire REIT index measures U.S. publicly traded Real Estate Investment Trusts. The unmanaged Barclays Capital (BC) U.S. Aggregate Bond Index is generally representative of the U.S. taxable bond market as a whole. The Merrill Lynch (ML) 1-3 Year U.S. Corporate & Government Index tracks the bond performance of The ML U.S. Corporate & Government Index, with a remaining term to final maturity less than 3 years. The unmanaged Citigroup 1-Month Treasury Bill Index tracks the yield of the 1-month U.S. Treasury Bill.HighMark Capital Management, Inc. (HighMark), an SEC-registered investment adviser, is a wholly owned subsidiary of Union Bank, N.A. (Union Bank). HighMark manages institutional separate account portfolios for a wide variety of for-profit and nonprofit organizations, public agencies, public and private retirement plans, and personal trusts of all sizes. It may also serve as sub-adviser for mutual funds, common trust funds and collective investment funds. Union Bank, a subsidiary of UnionBanCal Corporation, provides certain services to HighMark and is compensated for these services. Past performance does not guarantee future results. Individual account management and construction will vary depending on each client’s investment needs and objectives. Investments employing HighMark strategies are NOT insured by the FDIC or by any other Federal Government Agency, are NOT Bank deposits, are NOT guaranteed by the Bank or any Bank affiliate, and MAY lose value, including possible loss of principal.

• HighMark Plus (Active) Columbia Contrarian Core Z T. Rowe Price Growth Stock Columbia Small Cap Value II Z T. Rowe Price New Horizons Nationwide Bailard International Equities Nationwide HighMark Bond Vanguard Short-Term Invest-Grade Adm Loomis Sayles Value Y PIMCO Total Return Dodge & Cox International Stock MFS International Growth I Sentinel Common Stock I First American Prime Obligation Z TIAA-CREF Mid Cap Value Nationwide Geneva Mid Cap Growth Harbor Capital Appreciation Schroder Emerging Market Equity T. Rowe Price Equity Income PIMCO High Yield

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PARS Diversi� ed Portfolios - Moderately ConservativeAs of September 30, 2013


MODERATELY CONSERVATIVE PORTFOLIO?






To provide current income and moderate capital appreciation. The major portion of the assets is committed to income-producing securities. Market fluctuations should be expected.

ASSET ALLOCATION – MODERATELY CONSERVATIVE PORTFOLIO



Efficient Frontier

Rewa

rd (R

ate o

f Ret

urn)


Moderate


Conservative

Balanced


• HighMark Plus (Active) Current Quarter* ............................ 2.76% Blended Benchmark*1 ...................................... 2.44% Year To Date* ................................... 4.34% Blended Benchmark* ....................................... 4.52% 1 Year ................................................ 5.73% Blended Benchmark ......................................... 5.26% 3 Year ................................................ 6.72% Blended Benchmark ......................................... 6.10%


• HighMark Plus (Active) 2008 ............................................. -15.37% 2009 .............................................. 18.71% 2010 .............................................. 10.46% 2011 ................................................. 1.75% 2012 .............................................. 10.88%

• HighMark Plus (Active) Inception Date .............................. 8/2004 No. of Funds Held in Portfolio ............. 19



• Index Plus (Passive) 2008 ............................................. -12.40% 2009 .............................................. 11.92% 2010 ................................................. 9.72% 2011 ................................................. 3.24% 2012 ................................................. 8.24%


* Returns less than 1-year are not annualized. 1Breakdown for Blended Benchmark: 15.5% S&P500, 3% Russell Mid Cap, 4.5% Russell 2000, 2% MSCI EM FREE, 4% MSCI EAFE, 49.25% BC US Agg, 14% ML 1-3 Yr US Corp/Gov’t, 1.75% US High Yield Master II, 1% Wilshire REIT, and 5% Citi 1Mth T-Bill. Prior to October 2012, the blended benchmarks were 25% S&P 500; 1.5% Russell 2000, 3.5% MSCI EAFE, 25% ML 1-3 Year Corp./Govt, 40% BC Agg, 5% Citi 1 Mth T-Bill. Prior to April 2007, the blended benchmarks were 30% S&P 500, 25% ML 1-3Yr Corp/Gov, 40% BC Agg, and 5% Citi 1Mth T-Bill.



ANNUAL RETURNS

PORTFOLIO FACTS

Packet

SAMPLE HOLDINGS

STYLE

PARS Diversi� ed Portfolios - Moderately ConservativeAs of September 30, 2013

ABOUT THE ADVISER



Andrew Brown, CFA®







Anne Wimmer, CFA®




The performance records shown represent size-weighted composites of tax exempt accounts that meet the following criteria: The performance records shown represent size-weighted composites of tax exempt accounts that meet the following criteria: Composites are managed by HighMark’s HighMark Capital Advisors (HCA) with full investment authority according to the PARS Moderately Conservative active and passive objectives and do not have equity concentration of 25% or more in one common stock security. The adviser to the PARS portfolios is US Bank, and HighMark serves as sub-adviser to US Bank to manage these portfolios. US Bank charges clients a 0.60% annual management fee, and pays HighMark 60% of the annual management fee for assets sub-advised by HighMark under its sub-advisory agreement with US Bank. The 36 basis points paid to HighMark, as well as other expenses that may be incurred in the management of the portfolio, will reduce the portfolio returns. Assuming an investment for five years, a 5% annual total return, and an annual sub-advisory fee rate of 0.36% deducted from the assets at market at the end of each year, a 10 million initial value would grow to $12.54 million after fees (Net-of-Fees) and $12.76 million before fees (Gross-of-Fees). Additional information regarding the firm’s policies and procedures for calculating and reporting performance results is available upon request. In Q1 2010, the PARS Composite definition was changed from $750,000 minimum to no minimum. Performance results are calculated and presented in U.S. dollars and do not reflect the deduction of investment advisory fees, custody fees, or taxes but do reflect the deduction of trading expenses. Returns are calculated based on trade-date accounting. Blended benchmarks represent HighMark’s strategic allocations between equity, fixed income, and cash and are rebalanced monthly. Benchmark returns do not reflect the deduction of advisory fees or other expenses of investing but assumes the reinvestment of dividends and other earnings. An investor cannot invest directly in an index. The unmanaged S&P 500 Index is representative of the performance of large companies in the U.S. stock market. The MSCI EAFE Index is a free float-adjusted market capitalization index designed to measure developed market equity performance, excluding the U.S. and Canada. The MSCI Emerging Markets Free Index is a free float-adjusted market capitalization index that is designed to measure equity market performance in the global emerging markets. The Russell Midcap Index measures the performance of the mid-cap segment of the U.S. equity universe. The Russell 2000 Index measures the performance of the small-cap segment of the U.S. equity universe. The US High Yield Master II Index tracks the performance of below investment grade U.S. dollar-denominated corporate bonds publicly issued in the U.S. domestic market. Wilshire REIT index measures U.S. publicly traded Real Estate Investment Trusts. The unmanaged Barclays Capital (BC) U.S. Aggregate Bond Index is generally representative of the U.S. taxable bond market as a whole. The Merrill Lynch (ML) 1-3 Year U.S. Corporate & Government Index tracks the bond performance of The ML U.S. Corporate & Government Index, with a remaining term to final maturity less than 3 years. The unmanaged Citigroup 1-Month Treasury Bill Index tracks the yield of the 1-month U.S. Treasury Bill.HighMark Capital Management, Inc. (HighMark), an SEC-registered investment adviser, is a wholly owned subsidiary of Union Bank, N.A. (Union Bank). HighMark manages institutional separate account portfolios for a wide variety of for-profit and nonprofit organizations, public agencies, public and private retirement plans, and personal trusts of all sizes. It may also serve as sub-adviser for mutual funds, common trust funds and collective investment funds. Union Bank, a subsidiary of UnionBanCal Corporation, provides certain services to HighMark and is compensated for these services. Past performance does not guarantee future results. Individual account management and construction will vary depending on each client’s investment needs and objectives. Investments employing HighMark strategies are NOT insured by the FDIC or by any other Federal Government Agency, are NOT Bank deposits, are NOT guaranteed by the Bank or any Bank affiliate, and MAY lose value, including possible loss of principal.




Small Cap 3.2%

Interm-Term Bond 50%

Short-Term Bond 15.25%

Large Cap Core 5.75%

Large Cap Growth 6%

Mid Cap 3.3%

Intl Stocks 5.75%Cash 3.75%

Large Cap Value 4.5%High Yield 2.5%

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PARS Diversi� ed Portfolios - ModerateAs of September 30, 2013


MODERATE PORTFOLIO?






To provide growth of principal and income. It is expected that dividend and interest income will comprise a significant portion of total return, although growth through capital appreciation is equally important.

ASSET ALLOCATION – MODERATE PORTFOLIO



Efficient Frontier

Rewa

rd (R

ate o

f Ret

urn)


Moderate


Conservative

Balanced


• HighMark Plus (Active) Current Quarter* ............................ 4.01% Blended Benchmark*1 ...................................... 3.64% Year To Date* ................................... 8.38% Blended Benchmark* ....................................... 8.49% 1 Year ................................................ 9.59% Blended Benchmark ......................................... 9.51% 3 Year ................................................ 8.91% Blended Benchmark ......................................... 8.93%


• HighMark Plus (Active) 2008 ............................................. -22.88% 2009 .............................................. 21.47% 2010 .............................................. 12.42% 2011 ................................................. 0.55% 2012 .............................................. 12.25%



5 Year ................................................ 7.47% Blended Benchmark ......................................... 7.33% Inception To Date (89-Mos.) .......... 5.18% Blended Benchmark ......................................... 5.26%

• Index Plus (Passive) 2008 ............................................. -18.14% 2009 .............................................. 16.05% 2010 .............................................. 11.77% 2011 ................................................. 2.29% 2012 .............................................. 10.91%


*Returns less than 1-year are not annualized. 1Breakdown for Blended Benchmark: 26.5% S&P500, 5% Russell Mid Cap, 7.5% Russell 2000, 3.25% MSCI EM FREE, 6% MSCI EAFE, 33.50% BC US Agg, 10% ML 1-3 Yr US Corp/Gov’t, 1.50% US High Yield Master II, 1.75% Wilshire REIT, and 5% Citi 1Mth T-Bill. Prior to October 2012, the blended benchmarks were 43% S&P 500; 2% Russell 2000, 5% MSCI EAFE, 15% ML 1-3 Year Corp./Govt, 30% BC Agg, 5% Citi 1 Mth T-Bill. Prior to April 2007, the blended benchmarks were 50% S&P 500, 15% ML 1-3Yr Corp/Gov, 30% BC Agg, and 5% Citi 1Mth T-Bill.



ANNUAL RETURNS

PORTFOLIO FACTS

Packet

SAMPLE HOLDINGS

PARS Diversi� ed Portfolios - ModerateAs of September 30, 2013

STYLE

ABOUT THE ADVISER



Andrew Brown, CFA®







Anne Wimmer, CFA®




The performance records shown represent size-weighted composites of tax exempt accounts that meet the following criteria: Composites are managed by HighMark’s HighMark Capital Advisors (HCA) with full investment authority according to the PARS Moderate active and passive objectives and do not have equity concentration of 25% or more in one common stock security. The adviser to the PARS portfolios is US Bank, and HighMark serves as sub-adviser to US Bank to manage these portfolios. US Bank charges clients a 0.60% annual management fee, and pays HighMark 60% of the annual management fee for assets sub-advised by HighMark under its sub-advisory agreement with US Bank. The 36 basis points paid to HighMark, as well as other expenses that may be incurred in the management of the portfolio, will reduce the portfolio returns. Assuming an investment for five years, a 5% annual total return, and an annual sub-advisory fee rate of 0.36% deducted from the assets at market at the end of each year, a 10 million initial value would grow to $12.54 million after fees (Net-of-Fees) and $12.76 million before fees (Gross-of-Fees). Additional information regarding the firm’s policies and procedures for calculating and reporting performance results is available upon request. In Q1 2010, the PARS Composite definition was changed from $750,000 minimum to no minimum. Performance results are calculated and presented in U.S. dollars and do not reflect the deduction of investment advisory fees, custody fees, or taxes but do reflect the deduction of trading expenses. Returns are calculated based on trade-date accounting. Blended benchmarks represent HighMark’s strategic allocations between equity, fixed income, and cash and are rebalanced monthly. Benchmark returns do not reflect the deduction of advisory fees or other expenses of investing but assumes the reinvestment of dividends and other earnings. An investor cannot invest directly in an index. The unmanaged S&P 500 Index is representative of the performance of large companies in the U.S. stock market. The MSCI EAFE Index is a free float-adjusted market capitalization index designed to measure developed market equity performance, excluding the U.S. and Canada. The MSCI Emerging Markets Free Index is a free float-adjusted market capitalization index that is designed to measure equity market performance in the global emerging markets. The Russell Midcap Index measures the performance of the mid-cap segment of the U.S. equity universe. The Russell 2000 Index measures the performance of the small-cap segment of the U.S. equity universe. The US High Yield Master II Index tracks the performance of below investment grade U.S. dollar-denominated corporate bonds publicly issued in the U.S. domestic market. Wilshire REIT index measures U.S. publicly traded Real Estate Investment Trusts. The unmanaged Barclays Capital (BC) U.S. Aggregate Bond Index is generally representative of the U.S. taxable bond market as a whole. The Merrill Lynch (ML) 1-3 Year U.S. Corporate & Government Index tracks the bond performance of The ML U.S. Corporate & Government Index, with a remaining term to final maturity less than 3 years. The unmanaged Citigroup 1-Month Treasury Bill Index tracks the yield of the 1-month U.S. Treasury Bill.HighMark Capital Management, Inc. (HighMark), an SEC-registered investment adviser, is a wholly owned subsidiary of Union Bank, N.A. (Union Bank). HighMark manages institutional separate account portfolios for a wide variety of for-profit and nonprofit organizations, public agencies, public and private retirement plans, and personal trusts of all sizes. It may also serve as sub-adviser for mutual funds, common trust funds and collective investment funds. Union Bank, a subsidiary of UnionBanCal Corporation, provides certain services to HighMark and is compensated for these services. Past performance does not guarantee future results. Individual account management and construction will vary depending on each client’s investment needs and objectives. Investments employing HighMark strategies are NOT insured by the FDIC or by any other Federal Government Agency, are NOT Bank deposits, are NOT guaranteed by the Bank or any Bank affiliate, and MAY lose value, including possible loss of principal.




Small Cap 5.5%


Short-Term Bond 12.75%Large Cap Core 9.25%

Large Cap Growth 10%

Mid Cap 5.5%

Intl Stocks 9.25%

Cash 3.75%

Large Cap Value 8%High Yield 2%

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PARS Diversi� ed Portfolios - BalancedAs of September 30, 2013


BALANCED PORTFOLIO?






To provide growth of principal and income. While dividend and interest income are an important component of the objective’s total return, it is expected that capital appreciation will comprise a larger portion of the total return.

ASSET ALLOCATION – BALANCED PORTFOLIO



• HighMark Plus (Active) Current Quarter* ............................ 4.73% Blended Benchmark*1 ...................................... 4.25% Year To Date* ................................ 10.75% Blended Benchmark* ..................................... 10.47% 1 Year ............................................. 12.42% Blended Benchmark ....................................... 11.64% 3 Year ............................................. 10.07% Blended Benchmark ....................................... 10.43%


• HighMark Plus (Active) 2008 ............................................. -25.72% 2009 .............................................. 21.36% 2010 .............................................. 14.11% 2011 ............................................... -0.46% 2012 .............................................. 13.25%


• Index Plus (Passive) Current Quarter* ............................ 4.03% Blended Benchmark*1 ...................................... 4.25% Year To Date* ................................... 9.80% Blended Benchmark* ..................................... 10.47% 1 Year ............................................. 11.19% Blended Benchmark ....................................... 11.64% 3 Year ................................................ 9.94% Blended Benchmark ....................................... 10.43%


• Index Plus (Passive) 2008 ............................................. -23.22% 2009 .............................................. 17.62% 2010 .............................................. 12.76% 2011 ................................................. 1.60% 2012 .............................................. 11.93%


* Returns less than 1-year are not annualized. 1Breakdown for Blended Benchmark: 32% S&P500, 6% Russell Mid Cap, 9% Russell 2000, 4% MSCI EM FREE, 7% MSCI EAFE, 27% BC US Agg, 6.75% ML 1-3 Yr US Corp/Gov’t, 1.25% US High Yield Master II, 2% Wilshire REIT, and 5% Citi 1Mth T-Bill. Prior to October 2012, the blended benchmarks were 51% S&P 500; 3% Russell 2000, 6% MSCI EAFE, 5% ML 1-3 Year Corp./Govt, 30% BC Agg, 5% Citi 1 Mth T-Bill. Prior to April 2007, the blended benchmarks were 60% S&P 500, 5% ML 1-3Yr Corp/Gov, 30% BC Agg, and 5% Citi 1Mth T-Bill.



ANNUAL RETURNS

PORTFOLIO FACTS

Efficient Frontier

Rewa

rd (R

ate o

f Ret

urn)


Moderate


Conservative

BalancedCapital Appreciation

Packet

SAMPLE HOLDINGS

STYLE

PARS Diversi� ed Portfolios - BalancedAs of September 30, 2013

ABOUT THE ADVISER



Andrew Brown, CFA®







Anne Wimmer, CFA®




The performance records shown represent size-weighted composites of tax exempt accounts that meet the following criteria: Composites are managed by HighMark’s HighMark Capital Advisors (HCA) with full investment authority according to the PARS Balanced active and passive objectives and do not have equity concentration of 25% or more in one common stock security. The composite name has been changed from PARS Balanced/Moderately Aggressive to PARS Balanced on 5/1/2013. The adviser to the PARS portfolios is US Bank, and HighMark serves as sub-adviser to US Bank to manage these portfolios. US Bank charges clients a 0.60% annual management fee, and pays HighMark 60% of the annual management fee for assets sub-advised by HighMark under its sub-advisory agreement with US Bank. The 36 basis points paid to HighMark, as well as other expenses that may be incurred in the management of the portfolio, will reduce the portfolio returns. Assuming an investment for five years, a 5% annual total return, and an annual sub-advisory fee rate of 0.36% deducted from the assets at market at the end of each year, a 10 million initial value would grow to $12.54 million after fees (Net-of-Fees) and $12.76 million before fees (Gross-of-Fees). Additional information regarding the firm’s policies and procedures for calculating and reporting performance results is available upon request. In Q1 2010, the PARS Composite definition was changed from $750,000 minimum to no minimum. Performance results are calculated and presented in U.S. dollars and do not reflect the deduction of investment advisory fees, custody fees, or taxes but do reflect the deduction of trading expenses. Returns are calculated based on trade-date accounting. Blended benchmarks represent HighMark’s strategic allocations between equity, fixed income, and cash and are rebalanced monthly. Benchmark returns do not reflect the deduction of advisory fees or other expenses of investing but assumes the reinvestment of dividends and other earnings. An investor cannot invest directly in an index. The unmanaged S&P 500 Index is representative of the performance of large companies in the U.S. stock market. The MSCI EAFE Index is a free float-adjusted market capitalization index designed to measure developed market equity performance, excluding the U.S. and Canada. The MSCI Emerging Markets Free Index is a free float-adjusted market capitalization index that is designed to measure equity market performance in the global emerging markets. The Russell Midcap Index measures the performance of the mid-cap segment of the U.S. equity universe. The Russell 2000 Index measures the performance of the small-cap segment of the U.S. equity universe. The US High Yield Master II Index tracks the performance of below investment grade U.S. dollar-denominated corporate bonds publicly issued in the U.S. domestic market. Wilshire REIT index measures U.S. publicly traded Real Estate Investment Trusts. The unmanaged Barclays Capital (BC) U.S. Aggregate Bond Index is generally representative of the U.S. taxable bond market as a whole. The Merrill Lynch (ML) 1-3 Year U.S. Corporate & Government Index tracks the bond performance of The ML U.S. Corporate & Government Index, with a remaining term to final maturity less than 3 years. The unmanaged Citigroup 1-Month Treasury Bill Index tracks the yield of the 1-month U.S. Treasury Bill.HighMark Capital Management, Inc. (HighMark), an SEC-registered investment adviser, is a wholly owned subsidiary of Union Bank, N.A. (Union Bank). HighMark manages institutional separate account portfolios for a wide variety of for-profit and nonprofit organizations, public agencies, public and private retirement plans, and personal trusts of all sizes. It may also serve as sub-adviser for mutual funds, common trust funds and collective investment funds. Union Bank, a subsidiary of UnionBanCal Corporation, provides certain services to HighMark and is compensated for these services. Past performance does not guarantee future results. Individual account management and construction will vary depending on each client’s investment needs and objectives. Investments employing HighMark strategies are NOT insured by the FDIC or by any other Federal Government Agency, are NOT Bank deposits, are NOT guaranteed by the Bank or any Bank affiliate, and MAY lose value, including possible loss of principal.


• Index Plus (Passive) iShares S&P 500 iShares S&P 500/Value iShares S&P 500/Growth iShares S&P Small Cap 600 Value iShares S&P Small Cap 600 Growth iShares MSCI EAFE iShares Russell Midcap Value iShares Russell Midcap Growth iShares Barclays Aggregate Bond Vanguard Short-Term Invest-Grade Adm First American Prime Obligation Z SPDR Barclays Capital HighYield Bond Vanguard MSCI Emerging Markets ETF


Small Cap 6.5%


Short-Term Bond 11.5%

Large Cap Core 11.5%

Large Cap Growth 12%

Mid Cap 6.25%

Intl Stocks 10.75%

Cash 3.75%

Large Cap Value 10%

High Yield 1.75%

Packet

PARS Diversi� ed Portfolios - Capital AppreciationAs of September 30, 2013


CAPITAL APPRECIATION PORTFOLIO?






The primary goal of the Capital Appreciation objective is growth of principal. The major portion of the assets are invested in equity securities and market fluctuations are expected.

ASSET ALLOCATION – CAPITAL APPRECIATION PORTFOLIO



Efficient Frontier

Rew

ard

(Rat

e of R

etur

n)


Moderate


Conservative

Balanced


• HighMark Plus (Active) Current Quarter* ............................ 6.30% Blended Benchmark*1 ...................................... 5.27% Year To Date* ................................ 13.03% Blended Benchmark* ..................................... 13.44% 1 Year ............................................. 14.98% Blended Benchmark ....................................... 14.96% 3 Year ............................................. 10.92% Blended Benchmark ....................................... 11.46%

5 Year ................................................ N/A% Blended Benchmark .......................................... N/A% Inception To Date (57-Mos.) ........ 12.84% Blended Benchmark ....................................... 13.83%

• HighMark Plus (Active) 2008 ................................................. N/A% 2009 .............................................. 23.77% 2010 .............................................. 12.95% 2011 ............................................... -1.35% 2012 .............................................. 13.87%


• Index Plus (Passive) Current Quarter* ............................ N/A% Blended Benchmark*1 ....................................... N/A% Year To Date* ................................... N/A% Blended Benchmark* ........................................ N/A% 1 Year ................................................ N/A% Blended Benchmark .......................................... N/A% 3 Year ................................................ N/A% Blended Benchmark .......................................... N/A%

5 Year ................................................ N/A% Blended Benchmark .......................................... N/A% Inception To Date (0-Mos.) .............N/A% Blended Benchmark .......................................... N/A%

• Index Plus (Passive) 2008 ................................................. N/A% 2009 ................................................. N/A% 2010 ................................................. N/A% 2011 ................................................. N/A% 2012 ................................................. N/A%

• Index Plus (Passive) Inception Date .................................... N/A No. of Funds Held in Portfolio ............. 13

* Returns less than 1-year are not annualized. 1Breakdown for Blended Benchmark: 39.5% S&P500, 7.5% Russell Mid Cap, 10.5% Russell 2000, 5.25% MSCI EM FREE, 10.25% MSCI EAFE, 16% BC US Agg, 3% ML 1-3 Yr US Corp/Gov’t, 1% US High Yield Master II, 2% Wilshire REIT, and 5% Citi 1 Mth T-Bill.



ANNUAL RETURNS

PORTFOLIO FACTS

Packet

SAMPLE HOLDINGS

STYLE

PARS Diversi� ed Portfolios - Capital AppreciationAs of September 30, 2013

ABOUT THE ADVISER



Andrew Brown, CFA®







Anne Wimmer, CFA®




The performance records shown represent size-weighted composites of tax exempt accounts that meet the following criteria: Composites are managed by HighMark’s HighMark Capital Advisors (HCA) with full investment authority according to the PARS Capital Appreciation active and passive objectives and do not have equity concentration of 25% or more in one common stock security. The adviser to the PARS portfolios is US Bank, and HighMark serves as sub-adviser to US Bank to manage these portfolios. US Bank charges clients a 0.60% annual management fee, and pays HighMark 60% of the annual management fee for assets sub-advised by HighMark under its sub-advisory agreement with US Bank. The 36 basis points paid to HighMark, as well as other expenses that may be incurred in the management of the portfolio, will reduce the portfolio returns. Assuming an investment for five years, a 5% annual total return, and an annual sub-advisory fee rate of 0.36% deducted from the assets at market at the end of each year, a 10 million initial value would grow to $12.54 million after fees (Net-of-Fees) and $12.76 million before fees (Gross-of-Fees). Additional information regarding the firm’s policies and procedures for calculating and reporting performance results is available upon request. In Q1 2010, the PARS Composite definition was changed from $750,000 minimum to no minimum. Performance results are calculated and presented in U.S. dollars and do not reflect the deduction of investment advisory fees, custody fees, or taxes but do reflect the deduction of trading expenses. Returns are calculated based on trade-date accounting. Blended benchmarks represent HighMark’s strategic allocations between equity, fixed income, and cash and are rebalanced monthly. Benchmark returns do not reflect the deduction of advisory fees or other expenses of investing but assumes the reinvestment of dividends and other earnings. An investor cannot invest directly in an index. The unmanaged S&P 500 Index is representative of the performance of large companies in the U.S. stock market. The MSCI EAFE Index is a free float-adjusted market capitalization index designed to measure developed market equity performance, excluding the U.S. and Canada. The MSCI Emerging Markets Free Index is a free float-adjusted market capitalization index that is designed to measure equity market performance in the global emerging markets. The Russell Midcap Index measures the performance of the mid-cap segment of the U.S. equity universe. The Russell 2000 Index measures the performance of the small-cap segment of the U.S. equity universe. The US High Yield Master II Index tracks the performance of below investment grade U.S. dollar-denominated corporate bonds publicly issued in the U.S. domestic market. Wilshire REIT index measures U.S. publicly traded Real Estate Investment Trusts. The unmanaged Barclays Capital (BC) U.S. Aggregate Bond Index is generally representative of the U.S. taxable bond market as a whole. The Merrill Lynch (ML) 1-3 Year U.S. Corporate & Government Index tracks the bond performance of The ML U.S. Corporate & Government Index, with a remaining term to final maturity less than 3 years. The unmanaged Citigroup 1-Month Treasury Bill Index tracks the yield of the 1-month U.S. Treasury Bill.HighMark Capital Management, Inc. (HighMark), an SEC-registered investment adviser, is a wholly owned subsidiary of Union Bank, N.A. (Union Bank). HighMark manages institutional separate account portfolios for a wide variety of for-profit and nonprofit organizations, public agencies, public and private retirement plans, and personal trusts of all sizes. It may also serve as sub-adviser for mutual funds, common trust funds and collective investment funds. Union Bank, a subsidiary of UnionBanCal Corporation, provides certain services to HighMark and is compensated for these services. Past performance does not guarantee future results. Individual account management and construction will vary depending on each client’s investment needs and objectives. Investments employing HighMark strategies are NOT insured by the FDIC or by any other Federal Government Agency, are NOT Bank deposits, are NOT guaranteed by the Bank or any Bank affiliate, and MAY lose value, including possible loss of principal.


• Index Plus (Passive) iShares S&P 500 iShares S&P 500/Value iShares S&P 500/Growth iShares S&P Small Cap 600 Value iShares S&P Small Cap 600 Growth iShares MSCI EAFE iShares Russell Midcap Value iShares Russell Midcap Growth iShares Barclays Aggregate Bond Vanguard Short-Term Invest-Grade Adm First American Prime Obligation Z SPDR Barclays Capital HighYield Bond Vanguard MSCI Emerging Markets ETF


Small Cap 8.85%


Short-Term Bond 7%

Large Cap Core 14.2%Large Cap Growth 16%

Mid Cap 7.35%

Intl Stocks 13.6%

Cash 2%

Large Cap Value 12%High Yield 1%

Packet

Recommendations from Director Sinser:

1) Determine as close as possible the total amount owed to the Pension and Medical plans and probable changes in the next three years

2) Perform some audit on CALPERS that would verify that total

3) Suggest strategies that would allow the District to reduce our exposure

4) Recommend most advantageous steps we can take using our reserve funds to reduce the unfunded liabilities as opposed to keeping cash in our accounts

5) Analyze the advantages of using these funds to offset the debts vs. keeping the funds in our accounts “in case” we decide to build station #3

6) Estimate borrowing costs in case we can build #3 vs. savings achieved using current funds to pay off debt

7) Examine past three budgets to note any expense area seemingly out of line (plus or minus)

8) Make recommendation for steps the district’s committees can/should take to gain best control of use of funds by the district

9) Recommend best practice in creating annual budget

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740

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Acc

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packet page 1 - amazon s3...adopted 3/17/2003 rev 12/19/2005 rev 02/22/2011 expense reimbursement...

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