page 1 of 40 instructions for assessment application

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INSTRUCTIONS FOR ASSESSMENT APPLICATION ONLINE FOR FRESH CASES

GENERAL INSTRUCTIONS: 1. Ensure your eligibility as per M.S. Rules (2014), TEAP Manual 2015, DGS Orders, M.S. Notices/ Circulars issued subsequently from time to time, before filling up the Form electronically. 2. The applicants must to ensure that they have registered on line (at DG Shipping Website www.dgshipping.gov.in) their Seafarer’s Profile Registration. (See instructions for Seafarer Profile Registration, if not already done) 3. The applicants have to also update their Seafarers Profile Registration (SPR) (In case they wish to update their data) before applying for assessments online. If the new data are not up dated in the SPR, the old data available in the SPR only will be migrated to the assessments online application. 4. Column with red star in the form is mandatorily to be filed in. 5. Online payment to be made after online submission of application, fees once paid will not be refunded. 6. There are “NO LIMIT” on the number of seats available for examinations (Orals / Written’s) on the scheduled month, so as such candidates are advised to do online booking at peace and correctly in one go without PANIC. If the seats availability status shows as seats full, Please don’t book for other seats as you can do one attempt booking only per month, so as such you need to report this to MMD immediately for further increase in the seats capacity for the approvals & conduct of additional batches in the same scheduled month for that concerned paper. 7. If there is any issues related with fees payment, please report with your fees reference number and all other details by Email to PIC: Shri Loknath Shroff / Atul Kumar, Email: [email protected], CC: [email protected], [email protected] Tel.:+91-22-25752038 MMD Mumbai Examination centre’s Email ID: Nautical - [email protected] Engineering - [email protected]

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________________

eSamudra Project

Directorate General of Shipping

User Manual

For

Online Assessments

Version: 1.0

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USER MANUAL WITH PROCDURES IS APPLICABLE TO FOLLOWING:

1. THIS USER MANUAL IS ONLY APPLICABLE TO FOLLOWING F.G GRADES: • 2ND MATE (F.G) • CHIEF MATE (F.G) • MASTER (F.G) • MEO CLASS II (F.G) • MEO CLASS I (F.G)

2. THIS USER MANUAL IS NOT APPLICABLE TO NCV GRADE EXAMINATIONS, ALL

NCV GRADES CANDIDATES SHALL REPORT TO MMD MUMBAI ON RESPECTIVE SCHEDULED ASSESSEMENT/BOOKING DATES (AS PER MONTHLY NOTICE SCHEDULE POSTED IN MMD MUMBAI WEBSITE www.mmd.gov.in) FOR ASSESSMENTS & SEAT BOOKINGS.

3. THIS USER MANUAL IS PRESENTLY APPLICABLE TO FRESHER CANDIDATES (FIRST TIME APPLYING WITH MMD) ELEGIBILITY OF ASSESSMENTS & BOOKING OF WRITTEN EXAMINATIONS ONLY; ALL FRESHER CANDIDATES SHALL REPORT TO MMD MUMBAI ON FOR BOOKING OF ORAL EXAMINATIONS ON RESPECTIVE SCHEDULED ORAL BOOKING DATES (AS PER MONTHLY NOTICE SCHEDULE POSTED IN MMD MUMBAI WEBSITE www.mmd.gov.in) FOR SEAT BOOKINGS.

4. ALL REPEATER CANDIDATES SHALL SKIP ASSESSMENT ELEGIBILITY STEPS IN THIS MANUAL AND DIRECTLY BOOK FOR WRITTENS/ORALS BOOKING FROM ANY CONVENEIENT LOCATIONS WITHOUT REPORTING TO MMD MUMBAI.

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Table for Contents / Figures

SNo. Contents Page Nos.

1 Home page 5 2 Seafarers Registrations (New user) 6 3 Login Page (Already in possessions of user id & password) 7 4 Update Seafarer Profile 8-11 5 Uploaded Photo & Digital signatures 12-14 6 Assessments / Examinations 15-17 7 Online fees payment 18-21 8 Fees payment print out 22 9 Form 29 Print out (Formerly Form 15) 23-26

10 Assessments: Approval from MMD side 27 11 Written Examinations: Seat Booking 28-37 12 Seat Booking: Approval from MMD side 38 13 Admit Card printing 39-40

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1. Home page

Figure 1: Home Page

Note: - Open Internet Explorer and type www.dgshipping.gov.in in address bar to access Home Page and click on eGovernance to access Login Page (Figure 2: Login Page)

Click eGovernance.

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2. Seafarers Registrations (New user)

Figure 2: Login Page Note: - For fresh (First time) cases: Click on Seafarers Registrations and fill up Indos, date of birth details, personal details along with correct email address, send the details to eGovernance for receiving the user id and password to be received from eGovernance by email. After receipt of user id and password, Login with user id and password and fill up details

Click on Seafarer Registrations

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3. Login Page (Already in possessions of user id & password)

Figure 3: Login Page Note: - 1. For Candidates already in possessions of user id and password: Login with user id and password as received from eGovernance by email

Login with user id & password

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4. Update Seafarer Profile

Figure 4: Seafarers Profile

Click to access Seafarer Profile

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5. Update Seafarer Profile - Personal Details (Contd.)

Figure 5: Update Seafarers Profile

Save & Next

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6. Update Seafarer Profile (Contd.) Note: - All fields marked with asterisk (*) are mandatory.

Figure 6: Personal details Contact for any type of issues/errors: PIC: Shri Atul Kumar/Loknath Shroff, [email protected], Tel.:+91-22-25752038 Note: - (Fill in all below details one by one and donot miss any field) 1. Seafarer Details -> Personal, Address, Physical Details 2. Educational Details -> Educational Qualifications (Correct Marks/percentage) 3a. Professional Training Details -> Pre Sea Training Details (Training periods/Dates to match) 3b. Professional Training Details -> Modular Courses (Not Post sea competency courses) 3c. Professional Training Details -> Sea Going Details (To match CDC/Form IIIa details) 3d. Professional Training Details -> Post Sea Training Details (Competency courses details) 3e. Professional Training Details -> On Board Training Details (SSTP Training details) 4. Certificate -> Rating Certificate (Rating WKG details if any) 4a. Certificate -> Certificate Endorsement (DCE/GMDSS Endorsements if any) 4b. Certificate -> Certificate of Competency (COC if any) 5. Documents -> Authorised Documents (Passport, CDC, INDOS details)

Enter all details & click on Next, Next..

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7. Update Seafarer Profile - All details such as Educational, Seatime, Course, Passport, CDC and other details etc etc (Contd.)

Figure 7: Final page save Note: - 1. For candidates already in possessions of user id and password: Login with user id and password as received from eGovernance by email 1. For Candidates already in possessions of user id and password: Login with user id and password as received from eGovernance by email

Save and Click home

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8. Upload Photo & Digital signature

Figure 3: Photo & Signature

Click & Upload Photo & Signature

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9. Uploaded Photo & Digital signatures (Contd.)

Figure 9: Photo/Signature upload Note: - 1. Good resolution photo with tie/coat with light blue colour background 2. Good quality digital signatures on white clear background

Uploaded photo with signature

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10. Assessments / Examinations

Figure 4: Examinations

Click on Examinations

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11. Applying for Assessments

Figure 5: Assessments Note: - 1. Select this option if you are applying for assessment for examination after completing the post sea course(s) as applicable. Kindly note that you will not be able to book your seat until this is approved. 2. In case you have already completed your assessment manually and / or have appeared for written/oral examinations earlier, kindly do not use this form for seat booking and for issue of admit card. Please fill your profile and contact MMD examinations centre for further instructions.

Click on Application for Eligibility Assessment

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12. Assessments / Examinations

Figure 6: Assessments Note: - 1. Select correct assessment centre option as “MMD Mumbai” carefully. 2. Choose Grade as appropriate. 3. Select stream as applicable for the grade. 4. Read through Eligibility criteria’s are complied & met with and then proceed further. 5. Then click “continue”

1. Click MMD Mumbai

2. Choose Grade 3. Choose Stream

4. Click & view Eligibility Criteria

5. Click continue

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13. Assessments / Examinations (Contd.)

Figure 7: Assessments contd.

Note: - 1. Update courses and if any mandatory leftover requirements as pointed out by the system, till these details are updated, the system will not move forward to next option. 2. Once all done, Click continue.

1. Update these in profile

2. Click continue

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14. Assessments: Fees payment

Figure 14: Fees payment Note: - 1. Ensure your eligibility as per M.S. Rules (2014), TEAP Manual 2015, DGS Orders, M.S. Notices/ Circulars issued subsequently from time to time, before filling up the Form electronically, fees once paid will not be reimbursed. 2. If there is any issues related with fees payment, please report with your fees reference number and all other details by Email to PIC: Shri Loknath Shroff / Atul Kumar, Email: [email protected], CC: [email protected], [email protected] Tel.:+91-22-25752038

1. Check I agree 2. Click submit

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15. Assessments: Fees payment (Contd.)

Figure 15: Fees payment (Contd.) Note: - 1. Ensure your eligibility as per M.S. Rules (2014), TEAP Manual 2015, DGS Orders, M.S. Notices/ Circulars issued subsequently from time to time, before filling up the Form electronically, fees once paid will not be reimbursed. 2. If there is any issues related with fees payment, please report with your fees reference number and all other details by Email to PIC: Shri Loknath Shroff / Atul Kumar, Email: [email protected], CC: [email protected], [email protected] Tel.:+91-22-25752038

Click & pay fees

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Figure 16: Fees payment (Contd.)

Note: - 1. Ensure your eligibility as per M.S. Rules (2014), TEAP Manual 2015, DGS Orders, M.S. Notices/ Circulars issued subsequently from time to time, before filling up the Form electronically, fees once paid will not be reimbursed. 2. If there is any issues related with fees payment, please report with your fees reference number and all other details by Email to PIC: Shri Loknath Shroff / Atul Kumar, Email: [email protected], CC: [email protected], [email protected] Tel.:+91-22-25752038

Click & pay fees

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Figure 17: Fees payment (Contd.) Note: - 1. If there is any issues related with fees payment, advise candidate to not re-pay, unless issue is sorted out from DGS E-Governance, Please report with your fees reference number and all other details by Email to PIC: Shri Loknath Shroff / Atul Kumar, Email: [email protected], CC: [email protected], [email protected] Tel.:+91-22-25752038

Click & make payment

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18. Assessments: Fees payment printout

Figure 18: Fees payment print out Note: - 1. Print out this acknowledgement sheet and note down this application number for all future use. 2. This application number shall be copied for all the respective candidates in one single excel sheet/document serial wise by the preparatory course conducting institute and printed and brought to MMD exam centre during scheduled assessments dates.

1. Note down application No.

2. Print this page

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19. Printing Form 29 (Form 15 formerly)

Figure 19: Form 29 Printing Note: - 1. 2 Sets of Form 29 to be printed and file made for MMD scrutiny/assessments. 2. Other Xerox copies and originals docs shall be attached to the file as per the assessment checklist.

Click application status

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20. Printing Form 29 (Form 15 formerly) Contd.

Figure 20: Form 29 Printing

Note: - 1. 2 Sets of Form 29 to be printed and file made for MMD scrutiny/assessments. 2. Other Xerox copies and originals docs shall be attached to the file as per the assessment checklist.

1. Once approved, status will show approved by Assessor 2. Click application status

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Figure 21: Form 29 Printing

Note: - 1. 2 Sets of Form 29 to be printed and file made for MMD scrutiny/assessments. 2. Other Xerox copies and originals docs shall be attached to the file as per the assessment checklist.

Click print Form 15

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Figure 21: Form 29 Printing Note: - 1. 2 Sets of Form 29 to be printed and file made for MMD scrutiny/assessments. 2. Other Xerox copies and originals docs shall be attached to the file as per the assessment checklist and All files to brought to MMD exam centre in sequential order for scrutiny/assessments.

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23. Assessments: Approval from MMD side 1. ON RECEIPT OF FILES WITH APPLICATION NUMBER, MMD EXAM CENTRE WILL SCRUTNISE THE DOCUMENTS PHYSICALLY / ONLINE AND WILL APPROVE ASSESSEMENT CASES ONE BY ONE. 2. ONCE ASSESSMENTS IS APPROVED FROM MMD SIDE, THEN ONLY SEAT BOOKING’S CAN BE DONE FOR WRITTEN EXAMINATIONS.

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24. Written Examinations: Seat Booking

Figure 24: Fees payment print out Note: - 1. After approvals of eligibility from MMD side, click on seat booking option. 2. Can apply for seat booking only once in a month, i.e You cannot book for written and oral separately for the same month

Click seat booking

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25. Written Examinations: Seat Booking

Figure 25: Seat Booking Note: - 1. Select centre as MMD Mumbai 2. Select correct Grade 3. Select Stream 4. Click continue to proceed further

1. Select centre

2. Select Grade 3. Select Stream

4. Continue

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26. Written Examinations: Seat Booking (Contd.)

Figure 26: Seat Booking

Note: - 1. Select Year 2015 2. Sightest done as Yes 3. Select Correct Month “Examination’s Month” (It’s Not the Month of Assessment) 4. Click continue to proceed further

1. Select Year

2. Select Yes * 3. Select Correct Month

4. Continue

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Figure 27: Seat Booking (Contd.) Note: - 1. Check all seats 2. Click continue to proceed further

1. Check all seats

2. Continue

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Figure 28: Seat Booking (Contd.)

Note: - 1. Check all OK 2. Click continue to proceed further

1. Check all seats ok

2. Continue

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Figure 29: Seat Booking (Contd.) Note: - 1. Note down Application Number 2. Click to continue

1. Note down application No.

2. Click Pay fees online

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Figure 30: Seat Booking (Contd.) Note: - 1. Click Continue

Click Pay now

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Figure 31: Seat Booking (Contd.) Note: - 1. Click Continue

Click Continue

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Figure 32: Seat Booking (Contd.) Note: - 1. Use any mode as Credit Card/Debit Card/Internet Banking for making payments

Click Make Payment

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Figure 33: Seat Booking (Contd.) Note: - 1. Note down Application Number 2. Make a list for all candidates with Seat Booking (SB) Numbers in excel sheet and send by email to MMD Mumbai exam centre. Email: Nautical - [email protected] Engineers - [email protected]

1. Noted down application no.

2. Check payment Success

3. Print Acknowledgement 4. Return to main menu

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34. Seat Booking: Approval from MMD side 1. ON RECEIPT OF EXCEL SHEET OF SEAT BOOKING REFERENCE NUMBERS FROM COLLEGES BY EMAIL, MMD EXAM CENTRE WILL CHECK ONLINE AND WILL APPROVE SEAT BOOKING CASES ONE BY ONE ONLINE. 2. ONCE SEAT BOOKING IS APPROVED FROM MMD SIDE, THEN ONLY CANDIDATE CAN PRINT ADMIT CARD ONLINE.

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35. Admit Card printing

Figure 35: Admit card printing Note: - 1. Click to View & Print Admit Card

Click to Print admit card

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36. Admit Card printing (Contd.)

Figure 36: Admit card printing (Contd.) Note: - 1. Click to View & Print Admit Card in COLOUR only 2. Candidate shall report to MMD Mumbai exam centre on the respective date of examinations only with Admit card and with original Passport/CDC for verifications.

Click to Print