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ADDENDUMREGULAR MEETING OF THE MEETING OF THE
TORONTO CATHOLIC DISTRICT SCHOOL BOARDPUBLIC SESSION
Angela Kennedy, Chair Frank D'Amico, Vice-Chair
Thursday, June 9, 20167:00 P.M.
Pages
10. Presentations
10.c Monthly Report from Student Trustee(s) 1 - 2
10.f By Vince Burzotta, Superintendent of Educaiton, regarding StudentAlternative Learning
14. Matters recommended by Statutory Committees of the Board
14.a Draft Minutes of the Regular Meeting of the Special EducationAdvisory Committee for June 1, 2016
3 - 15
15. Matters referred/deferred from Committees/Board
From Corporate Services of June 6, 2016
15.a St Simon CS Construction Award (Ward 3) 16 - 25
15.b Initiation of Pupil Accommodation Review (Ward 1) 26 - 29
17. Reports of Officials Requiring Action of the Board of Trustees
17.b Request to Expand the Boundary Review for St. Anselm and St.Monica (Wards 5 & 11)
30 - 33
17.e Appointment of External Auditors – Five Years Beginning 2015/16 34 - 40
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June Board Report
OSTA-AECO AGM
From May 26th to May 29th, transitional
student trustee Karina Dubrovskaya and
incoming student trustee Rhea Carlisle
attended the Ontario Student Trustees
Association Annual General Assembly.
Throughout the conference they heard from a number of keynote speeches including:
David Onley, 28th Lieutenant Governor of Ontario on accessibility issues and Liz
Sandals, Minister Of Education on current issues in education. The student trustees
represented TCDSB in board council breakouts and during student voice discussion in
regards to community hours, different levels of education and free tuition.
Karina Dubrovskaya was elected by the general assembly to serve as the French
Relations Officer for the 2016-2017 OSTA-AECO executive. The council as whole will
work together to represent the 2 million students' vision and voice in Ontario, which
includes consulting on policy and collaborating with stakeholders.
Focus On Youth
Over the weekend of June 4-5, high school students in the TCDSB’s Focus on Youth
program participated in training at Camp Olympia. Led by Andre Fullerton and Mike
Consul, the weekend was a chance for future camp counselors, custodians and
administrative workers to gain leadership skills that will prove valuable in their
workplaces over the summer.
Subcommittees
Equity
This year, the Equity subcommittee was successful in hosting several events in the spirit
of mental health, students with disabilities, and the LGBTQ+ community. Bringing
together a subcommittee of about 10 students from high schools across the east and west
ends of Toronto, it was a year to celebrate equity in our Catholic schools.
Social justice
Working closely with Development and Peace, the Social Justice subcommittee took on a
number of initiatives this year. In spirit of COP21 in Paris earlier this year, they took to
sign a number of petitions encouraging our federal government to take action towards
climate change. This included a march at Queens’ Park with mascots from schools such
as Cardinal Carter and St. John Paul II.
Social Affairs and Angel Council
Both subcommittees are working towards the upcoming CSLIT Gala, which will be in
support of the Angel Foundation for Learning.
Faith
The Faith subcommittee was successful in hosting the annual Board-wide mass.
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1
MINUTES OF THE REGULAR MEETING
OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
HELD WEDNESDAY, JUNE 1, 2016
PUBLIC SESSION
PRESENT:
Marilyn Taylor, Chair
Rosanna Del Grosso
Sandra Mastronardi
Ashleigh Molloy
Glenn Webster
Dario Imbrogno
Mary Pugh
Gizelle Paine
Raul Vomisescu
Trustees A. Andrachuk
G. Tanuan
A. Kennedy
G. Poole
C. Fernandes
A. Coke
M. Kokai
J. Wilhelm
D. Reid
P. Stachiw
E. Szekeres Milne
L. Fernandes, Recording Secretary
S. Harris, Assistant Recording Secretary Apologies were received from John MacKenzie and Giselle Romanino who were
unable to attend the meeting.
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MOVED by Trustee Andrachuk, seconded by Mary Pugh, that the agenda be
reopened to include a video on the Mini Olympics.
CARRIED
MOVED by Ashleigh Molloy, seconded by Trustee Andrachuk, that the agenda be
reopened to include a video on AAIDD.
CARRIED
MOVED by Trustee Andrachuk, seconded by Rosanna Del Grosso, that the agenda,
as amended, be approved.
CARRIED
MOVED by Trustee Andrachuk, seconded by Rosanna Del Grosso, that the Minutes
of the Regular Meeting held May 11, 2016 be approved with the following
amendments:
1. To include a memorial expressed for the father of Gillian Vivona, President, TSU,
who passed away
2. Page 6 - To include “arising out of an inquiry” before … that staff keep SEAC
apprised…
3. To remove “Written” from the Association Report from John MacKenzie and that
it be placed on the agenda of the next meeting of SEAC.
CARRIED
MOVED by Mary Pugh, seconded by Gizelle Paine, that the video presentation by
Trustee Andrachuk regarding the Mini Olympics be received.
CARRIED
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MOVED by Trustee Andrachuk, seconded by Trustee Tanuan, that the video
presentation by Ashleigh Molloy regarding AAIDD be received.
CARRIED
MOVED by Trustee Andrachuk, seconded by Trustee Tanuan, that the inquiry from
Rosanna Del Grosso on the Safe School Report be deferred to the next meeting.
CARRIED
MOVED by Sandra Mastronardi, seconded by Rosanna Del Grosso, that the Review
of the SEAC Calendar and SEAC Goal Setting be received.
CARRIED
MOVED by Sandra Mastronardi, seconded by Rosanna Del Grosso, that a report
come back on the number of students that met the criteria for the Empower
programme and were not accepted.
With the consent of the Committee, Sandra Mastronardi withdrew her motion.
MOVED by Trustee Andrachuk, seconded by Trustee Tanuan, that the Monthly
Update from the Superintendent of Special Services be received.
CARRIED
MOVED by Rosanna Del Grosso, seconded by Trustee Andrachuk, that the Report
regarding the Secondary School Course Calendar 2016-2017 be received.
CARRIED
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MOVED by Trustee Andrachuk, seconded by Dario Imbrogno, that staff bring back
a report in January 2017 on the success of the Lexia programme, the number of
students involved, and the length of time they have spent before they see results.
CARRIED
MOVED by Trustee Andrachuk, seconded by Trustee Tanuan, that:
1. the pending list include a parents/students survey on when students enter the
Gifted Programme and when they leave
2. a sample of the survey be brought back to the Committee for review
3. staff look at expanding the data provided on Students Identified with Giftedness
Congregated vs Withdrawal Analyses and Grade 6 EQAO Results to include the
Gifted students in the regular stream and expand the learning skills
4. staff bring back a report on the number of applicants who applied to the
Congregated programme but were not accepted
CARRIED
MOVED by Trustee Andrachuk, seconded by Dario Imbrogno, that staff consider all
items discussed and include them in a report to be brought back to SEAC, looking at
students identified as gifted but not going into the programme and how they are
doing in comparison with the students who are in the programme.
CARRIED
MOVED by Rosanna Del Grosso, seconded by Trustee Andrachuk, that the
Secondary School Course Calendar 2016-2017 be received.
CARRIED
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MOVED by Gizelle Paine, seconded by Ashley Molloy, that the Report regarding
TCDSB K-12 Professional Development Schedule 2015-2016 be received.
CARRIED
MOVED by Dario Imbrogno, seconded by Trustee Tanuan, that the Report regarding
Children’s Mental Health Awareness Week 2016 report be received.
CARRIED
MOVED by Dario Imbrogno, seconded by Ashely Molloy, that the Report regarding
Gifted Summary – Congregated vs Withdrawal, May 2016 be received.
CARRIED
MOVED by Gizelle Paine, seconded by Glenn Webster, that the Report regarding
Special Equipment Amount be received.
CARRIED
MOVED by Trustee Andrachuk, seconded by Dario Imbrogno, that the Verbal
Report on the number of students with IEPs that have mental health issues be
received.
CARRIED
MOVED by Trustee Tanuan, seconded by Trustee Kennedy, that the Verbal
Communication via Board email be received and that Minutes be sent to the Board
email addresses. Staff to resend the activation email to Committee members.
CARRIED
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MOVED by Sandra Mastronardi, seconded by Trustee Tanuan,, that the Report
regarding Special Education Funding Guidelines – SEA 2016-2017 - be received.
CARRIED
MOVED by Sandra Mastronardi, seconded by Trustee Kennedy, that the Report
regarding Association Minority Report June 1, 2016 – Autism Ontario - be received.
CARRIED
MOVED by Rosanna Del Grosso, seconded by Trustee Andrachuk, that SEAC
establish a sub-committee to work on the Parents Reaching Out (PRO) Grant, which
will report to SEAC. Sandra Mastronardi and Gizelle Paine volunteered to sit on the
sub-committee.
CARRIED
MOVED by Ashley Molloy, seconded by Glenn Webster, that the Ministry of
Education letter regarding funding for hearing and vision testing be received.
CARRIED
MOVED by Dario Imbrogno, seconded by Trustee Tanuan, that the meeting adjourn.
CARRIED
__________________ ________________
S E C R E T A R Y C H A I R
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Wednesday June 1, 2016 Special Education Advisory Committee Meeting
ASSOCIATION MINORITY REPORT
Introduction
Autism Ontario – Toronto Chapter is formally submitting a Minority Report in
opposition to the Toronto Catholic District School Board (TCDSB) Accountability
Framework for Special Education and the 2016-2017 Special Education Plan.
Autism Ontario – Toronto Chapter is concerned with how the data represented
in the framework does not give a true representation of the strengths and needs
of students identified as Autism within the Toronto Catholic District School Board
(TCDSB). The following report will provide the logic to support this statement.
Autism Ontario – Toronto Chapter requests that the Toronto Catholic District
School Board (TCDSB) include this Minority Report and their response to it as part
of their Board’s description of the Special Education Plan consultation process.
Autism Ontario – Toronto Chapter also requests that this report be submitted to
The Ontario Ministry of Education and that it and the Toronto Catholic District
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School Board (TCDSB) response to it be included as is required according to the
Ministry document Standards for School Boards’ Special Education Plans, 2000.1
The Accountability Framework for Special Education (AFSE)
The Accountability Framework for Special Education (AFSE)2 was presented to
the Board’s Special Education Advisory Committee (SEAC)3 this year and it
included Education Quality and Accountability Office (EQAO) data for students
with Autism. Part of the data presented were the exemption rates for students
with Autism that were noted in the report as being high. The other data
included in the AFSE identified the achievement gap between students with
Autism and all students. The Toronto Catholic District School Board (TCDSB)
outlined a varying goal-set in this report that addressed the achievement gap
between students with Autism and all students and the high exemption rates.
Historically speaking, the achievement gap and the high exemption rates
among students with Autism have been ongoing over a period of several years.
According to page 92-93 of Growing Success: Assessment, Evaluation, and
Reporting in Ontario's Schools, Kindergarten to Grade 12 “These provincial
assessments provide data about student achievement to principals, teachers,
parents, the public, school district staff, and the government and are used to
help educators: identify strengths and areas for improvement in individual
students’ learning, identify strengths and areas for improvement in the
education system, develop education policies, allocate resources, and
determine the success of those policies and resource allocations, identify the
need for targeted interventions and supports and provide them where required,
identify the need for and make decisions about capacity building and specific
instructional practices, celebrate successes.”4 If the Education Quality and
Accountability Office (EQAO) assessment data is being used as an indicator for
student success and for all of the purposes listed above; a very narrow
demographic from which to measure would be created by exempting and
excluding almost (and at times more than) half of the students at the Toronto
Catholic District School Board (TCDSB) within the specific age criteria that are
identified with Autism. The high Education Quality and Accountability Office
(EQAO) assessment exemption rate among students with Autism essentially
creates an exclusive environment for meeting all of the targets listed in the
1 http://www.edu.gov.on.ca/eng/general/elemsec/speced/iepstand/iepstand.pdf
2 https://www.tcdsb.org/Board/TrusteesoftheBoard/Committees/AgendaDocs/2016-04-
13%20SEAC%20Agenda.pdf 3 https://www.tcdsb.org/programsservices/specialeducation/seac/Pages/default.aspx
4 https://www.edu.gov.on.ca/eng/policyfunding/growSuccess.pdf
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Ministry document Growing Success: Assessment, Evaluation, and Reporting in
Ontario's Schools, Kindergarten to Grade 12.
According to the Education Quality and Accountability Office (EQAO), student
exemption criteria are as follows: “THE STUDENT is unable to participate in part or
all of the assessment even with accommodations or special provisions. A student
must be exempted from reading, if the student has to be read to by a teacher
or another adult, and mathematics, if mathematics terms have to be defined.”5
If the above criteria are the basis for the high exemption rates, given that the
exemption rates are consistently high; what steps are being taken to improve
student learning. What framework of programs, services and supports are being
provided to students with Autism so that they are able to receive an equitable
learning experience? What system SMART goals are in place to support the
varying needs of students with Autism and how are these goals being measured
assessed and adjusted to meet systemic learning needs and successful goals for
these students?
Students identified with Autism that participate in the Education Quality and
Accountability Office (EQAO) testing are provided the opportunity to receive
accommodations that are outlined in their Individual Education Plan (IEP)6.
Many students with Autism are provided extra time to complete the Education
Quality and Accountability Office (EQAO) assessments. Although extra time to
complete the assessment is not documented as permissible for the provincial
assessment, it is one of the accommodations in the students’ Individual
Education Plan (IEP) and it is being allowed for special needs students for the
Education Quality and Accountability Office (EQAO) testing in our schools. This
practice of extending the time allotted for completion of the Education Quality
and Accountability Office (EQAO) assessment further reduces the integrity of
the collected data.
Province-wide, or Board-wide assessment is intended to create a comparative
view of student success among students of the same demographic grouping.
The name Autism Spectrum Disorder in itself, describes a disorder that is
characterized by variables; which would lead one to the understanding that
there can be no comparative value to the results obtained because each
student with Autism has a unique learning profile and unique learning and
assessment needs. If you’ve met one person with Autism...you’ve met one
person with Autism. It is very difficult to create a benchmark from which to
derive a measurable median in test score results. Every test has been
5 http://www.eqao.com/en/assessments/assessment-docs-elementary/accommodations-guide-elementary-
2016.pdf 6 http://www.eqao.com/en/assessments/assessment-docs-elementary/accommodations-guide-elementary-
2016.pdf
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administered according to where the student with Autism places on the
spectrum and according to the individual assessment accommodations
provided.
Furthermore, looking at the Toronto Catholic District School Board (TCDSB) Board
Learning Improvement Plan (BLIP) for 2014-2018, achievement is relatively
summed up by Education Quality and Accountability Office (EQAO) assessment
score data, although it is noted on page 16 of the plan that “Important as the
EQAO target is, however, it does not stand alone.”7 Students with Autism are not
accurately represented in provincial standardized testing results; due to the
discrepancies mentioned in this report thus far, and the survey results are also a
poor indicator of student success since Autism Spectrum Disorder is primarily
categorized by social skill deficits. Surveys, even under the strictest guidance will
provide subjective answers based on opinion at that moment in time rather than
on fact. In the case of a student on the spectrum, this opinion driven result will
be further tainted by any stimuli that the student has been or is being exposed
to on the particular day and time that the survey is completed. Report Card
data is also not an accurate indicator of systemic success as each student is
assessed according to the teacher’s personal teaching/assessment style and
student level of accommodation, modification or alternative curriculum
implementation.
The Special Education Plan
Autism Ontario – Toronto Chapter is also rejecting the Toronto Catholic District
School Board (TCDSB) Special Education Plan on the basis that there has not
been clear consultation with the Toronto Catholic District School Board Special
Education Advisory Committee (SEAC) as is required by section 12(1) of Ontario
Regulation 464/978 or as was outlined at the Ministry of Education SEAC
Conference on May 2nd 20159.
The Toronto Catholic District School Board (TCDSB) Multi-Year Recovery Plan
(MYRP), as voted on by the Toronto Catholic District School Board Trustees has
caused changes that directly and indirectly impact the programs, services and
supports outlined in the Special Education Plan that is currently posted on the
Toronto Catholic District School Board’s website.
7https://www.tcdsb.org/Board/BoardLearningImprovementPlan/Documents/Board%20Learning%20Improvement
%20Plan%202014-2018.pdf 8 https://www.ontario.ca/laws/regulation/970464
9 http://www.edu.gov.on.ca/eng/general/elemsec/speced/seac/conference.html
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Autism Ontario – Toronto Chapter is of the opinion that the Toronto Catholic
District School Board Special Education Plan is not current, complete and
therefore does not comply with section (6) of Ontario Regulation 30610. The
Special Education Plan as posted does not provide Toronto Catholic District
School Board parents and stakeholders clear or accurate information that
would facilitate an understanding of special education programs and services
that are provided by the board in accordance with legislation and ministry
policy on special education. The Toronto Catholic District School Board (TCDSB)
Special Education Plan11, in its current state does not encourage or enable
families with the knowledge or ability to support their child’s education and well-
being in a positive or meaningful way.
Conclusion
Autism Ontario – Toronto Chapter is of the opinion that the Toronto Catholic
District School Board (TCDSB) must re-examine its Accountability Framework for
Special Education, by taking into consideration the unique and varying
strengths and needs of students with Autism. A collaborative approach
including parents, community and organization partners including the Ministry of
Education in consultation with the Toronto Catholic District School Board with
the express purpose of analyzing what next steps and goals have worked, are
working and which ones are not working and should be changed. Staff
professional development and the development and or implementation of
programs and service supports must be sustained or expanded to meet the
learning needs of all students with Autism Spectrum Disorder.
10
https://www.ontario.ca/laws/regulation/900306 11
https://www.tcdsb.org/ProgramsServices/SpecialEducation/SpecialEducationPlan/Pages/default.aspx
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Autism Ontario’s vision is one of acceptance and opportunities for all
individuals with Autism Spectrum Disorders. Our Mission is to ensure that
each individual with ASD is provided the means to achieve quality of life as
a respected member of society.
Our 6 Key Areas of Focus are:
Advocacy and Support
Research
Best Practices
Government Relations
Public Awareness
Governance
“Autism Ontario (formerly Autism Society Ontario) is the leading source of
information and referral on autism and one of the largest collective voices
representing the autism community. Members are connected through a
volunteer network of Chapters throughout the Province of Ontario.
We are guided by a Board of Directors composed primarily of parents of
individuals with autism, plus a host of volunteers and respected professionals
who provide expertise and guidance to the organization on a volunteer
basis.
Autism Ontario is dedicated to increasing public awareness about autism
and the day-to-day issues faced by individuals with autism, their families,
and the professionals with whom they interact. The association and its
chapters share common goals of providing information and education,
supporting research, and advocating for programs and services for the
autism community.”12
12
http://www.autismontario.com/client/aso/ao.nsf/web/About+Us
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PUBLIC
ST. SIMON CATHOLIC SCHOOL – REPLACEMENT
WARD 3
CAPITAL TENDER AWARD & REVISED PROJECT BUDGET
APPROVAL
“I can do all this through Him who gives me strength.” Philippians 4:13 (NIV)
Created, Draft First Tabling Review
May 20, 2016 June 6, 2016
V. Barton, Senior Coordinator, Capital Development
M. Farrell, Coordinator, Materials Management
P. de Cock, Comptroller, Business Services
A. Della Mora, Superintendent of Learning, Student Achievement and Well-Being
M. Puccetti, Superintendent of Facilities Services
RECOMMENDATION REPORT
Vision:
At Toronto Catholic we transform the world through
witness, faith, innovation and action.
Mission:
The Toronto Catholic District School Board is an
inclusive learning community rooted in the love of Christ.
We educate students to grow in grace and knowledge and
to lead lives of faith, hope and charity.
G. Poole
Associate Director of Academic Affairs
A. Sangiorgio
Associate Director of Planning and
Facilities
C. Jackson
Executive Superintendent of Business
Services and Chief Financial Officer
Angela Gauthier
Director of Education
REPORT TO
CORPORATE SERVICES, STRATEGIC
PLANNING AND PROPERTY
COMMITTEE
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A. EXECUTIVE SUMMARY
This report recommends that subject to the receipt of the building permit and
approval of the Ministry of Education for additional unique site costs and Toronto
Green Standards, that the construction contract for the replacement school for St.
Simon Catholic School be awarded to Everstrong Construction Limited in the
amount of $10,221,100 plus net HST of $220,776 for a total cost of $10,441,876,
utilizing the CCDC2 (2008) standard construction contract.
This report also recommends that the revised project budget of $12,448,637 for the
replacement school, as detailed in Appendix A be approved. Funding for the
additional unique site and Toronto Green Standards costs of $286,305 including
net HST is subject to approval by the Ministry of Education (EDU). Funding has
been allocated from Capital Grants for Full Day Kindergarten and Capital
Priorities, additional Capital Priorities for unique site costs and Toronto Green
Standards, Capital Lands for the demolition work and Educational Development
charges revenue.
The new, replacement St Simon Catholic School will be located at 24 Strathburn
Boulevard and is designed for an on the ground (OTG) capacity of 542 pupil
places.
B. PURPOSE
1. The Toronto Catholic District School Board purchasing policy requires
Board approval of contract awards for new schools and major additions.
C. BACKGROUND
1. On November 24, 2011, the Board approved the appointment of G.
Bruce Stratton Architects as the prime consultant for the replacement of
St. Simon Catholic School to be located at the former Melody Public
School site. The appointment included a $41,000 feasibility study to
determine the cost benefits of either an addition to the existing Melody
PS or a replacement school at 24 Strathburn Boulevard.
2. Based on the results of the feasibility study, the Board approved on June
21, 2012 the report “Capital Program – Implementation” that St. Simon
Catholic School be a replacement school subject to Approval of
Ministry of Education funding, Board funding and Ministry Approval to
Proceed.
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3. On January 24, 2013, the Ministry of Education notified the Director
of Education of the approved 2012 Capital Priority project for St. Simon
Catholic School Replacement at a benchmark allocation including FDK
funding of $10,489,660.
4. On October 3, 2013, the EDU approved the Space Plan Template
submitted to the Ministry on September 25, 2015 for 542 pupil place
replacement school for St. Simon Catholic School at a maximum area
of 5,350 m2 (57,597 square feet).
5. On March 3, 2014, the Ministry of Education approved the Board’s
request to demolish the existing Melody Public School and provided a grant of $317,420 for the non-EDC eligible portion of the estimated
demolition costs.
6. On August 19, 2014, the demolition tender for Melody PS was approved at
a total demolition cost of $475,195.76 including net HST to be funded
from Ministry of Education Capital Land grant and EDC reserve
funding. The demolition of the existing Melody PS is complete and the
revised costs and funding are included in the project budget contained in
this report.
7. On June 15, 2015, a request was submi t ted to the Min is t ry o f
Educat ion for additional funding of $630,451 for site preparation and
Toronto Green Standard not including the $317,420 grant previous
provided for the demolition in March 2014. This was submitted to the
EDU with a detailed cost breakdown, assuming that $522,744 could be
charged to EDC funding.
8. On September 18, 2015, EDU granted Approval to Proceed to tender
(ATP) for the replacement of St. Simon Catholic School for a total
project cost of $11,956,138. The Ministry provided additional funding for
unique site costs of $627,214.
9. The Approval to Proceed letter instructed the Board however to structure
its tender documents to identify the unique site costs separately, with the
funding allocation to be adjusted to match the costs identified by the
bidders, up to but not exceeding the approved maximum funding amount of
$627,214 and can be used only for the specified categories of work. The
Ministry will only grant an approval to proceed with unique site work
once they are satisfied that these costs are within this funding approval
maximum amount.
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10. The Ministry of Education also reiterated that the Board is responsible
for ensuring that the total project cost remains within the revised funding
approval amount of $11,956,138.
11. On December 10, 2015, the Board approved the St. Simon Catholic School
capital project budget of $11,956,138 with provision for air conditioniong.
The original St. Simon Catholic School, built in 1975, was built along the
flight path for Pearson Airport. As a consequence, the existing school has
non-operable windows (sealed) and relies on mechanical ventilation
system, which includes air conditioning. The new St. Simon Catholic
School is located outside of the current flight path. The Board’s current
Elementary School Design Standards as approved at Board in January
2016, includes operable windows, radiant in-floor heating in classrooms
and Displacement Ventilation (DV), which provides 100% fresh supply air
that is tempered, and partially cooled to remove humidity. At the direction
of the Board, air conditioning (AC) was added to the new St. Simon
facility by enhancing the previously approved DV system, for an estimated
cost of $522,000 funded from reductions in other features of the school. A
list of those reductions was provided to the school community on February
3, 2016 prior to completion of the tender documents.
D. VISION
VISION PRINCIPLES GOALS
To maximize capital
improvement
opportunities and
address long term
accommodation needs.
Long Term Accommodation
Plan Guiding Principles,
Stewardship of Resources,
deliver capital investments
which incorporate 21st
Century Learning Principles
To address the
accommodation of
students and staff, in a
cost effective manner,
with the available
funding from Ministry
grants and other sources.
E. ACTION PLAN
1. The tender invitation P-041-16 for the replacement of St. Simon Catholic
School, utilizing the standard CCDC2 (2008) construction contract, was
issued to prequalified general contractors on March 8, 2016.
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2. On March 31, 2016, eight (8) compliant bids were received in response to P-
041-16. The bid results are summarized in Table 1 below:
Table 1
General Contractor Bid Price (excluding HST)
Everstrong Construction Ltd. $10,677,000
Percon Construction Inc. $10,990,000
Aquicon Construction Co. Ltd. $11,045,000
Struct-Con Construction Ltd. $11,100,000
Tambro Construction Ltd. $11,182,000
Pre-Eng Contracting Ltd. $11,287,000
M.J. Dixon Construction Ltd. $11,443,000
Jasper Construction Corp. $11,774,000
3. Tender submissions were evaluated by staff and the Board’s consultant, G.
Bruce Stratton Architects, retained to prepare the contract documents.
4. A post tender addendum to the lowest bidder modifying the bid price was
required to meet the approved capital budget approval. The post tender
addendum altered or deleted some building and interior finishes and cash
allowances in the contract. These reductions do not alter the size of the
building. Based on the post tender addendum #1, the revised construction
contract for the school is $10,441,876 including net HST.
F. METRICS AND ACCOUNTABILITY
1. Funding has been allocated from Capital Grants for Full Day Kindergarten
and Capital Priorities, additional Capital Priorities for unique site costs and
Toronto Green Standards, Capital Lands for the demolition work and
Educational Development charges revenue. The demolition of Melody PS to
make way for the construction of St. Simon was completed in 2015.
2. Funding from the Ministry of Education for capital projects for all current
and future projects cannot be consolidated and shared between projects.
Unlike Phase 2 Capital Program (6 new elementary schools), capital projects
are now individually funded and surpluses and deficits from projects cannot
be amalgamated for the benefit of other projects.
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3. To evaluate the options and implications of including Air Conditioning in
the building, and to provide the Ministry of Education with costing related to
unique site costs, the tender documents were structured to obtain itemized
pricing for various components of work and building elements such as
finishes and equipment. Air conditioning of the building is included in the
construction contract.
4. Based on itemized prices provided by the Contractor, the site preparation
and Toronto Green Standards costs have exceeded the estimated costs
provided to the Ministry of Education for Approval to Proceed. The site
preparation costs are funded as follows: 43.6% from (EDC) Educational
Development revenue and the remainder from the Ministry of Education.
The itemized prices provided by the Contractor for site preparation and
Toronto Green Standards are $1,214,836 which represents an increase of
$550,989 of which $286,305 are Ministry of Education costs and $206,194
are EDC costs. On May 20, 2016 a request for additional funds from the
Ministry of Education to address these site preparation costs was made. A
decision on the additional funding is expected in the next several weeks
5. The revised project cost including the post tender addendum is $12,448,637
which is $492,499 above the Ministry of Education’s Approval to Proceed.
A portion of the increase to the budget is a result of increased costs to
eligible EDC items of $206,194 which is included in the funding noted
below. A summary of the costs at tender versus the approved budget is
detailed in Table 2. The revised project budget reflecting the additional
EDC eligible site preparation costs are detailed in Appendix A.
6. As noted in Table 2 and detailed in Appendix A, to meet the EDU capital
priorities and FDK funding allocation, a post tender addendum was issued to
reduce the building costs by $465,747 as well as other non-construction
related reductions such as deletion of the furniture and custodial equipment
allowances, and the project management allowance.
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Table 2 – St. Simon Capital Project Budget at Tender
ATotal Cost at
Tender
Approved
BudgetVariance
A. Construction CostsLow Tender Price $10,907,623
Post Tender Addendum #1 ($465,747)
A1. Total Construction Contract $10,441,876 $9,768,039 ($673,837)
A2. Total Construction Work Completed Previously $536,650 $632,377 $95,727
A3. Total Construction Budget (A1 + A2) $10,978,526 $10,400,416 ($578,110)
B. Consulting Fees and Expenses $822,125 $822,125 $0
Subtotal Municipal Permits and Fees $190,967 $190,967 $0
Furniture & Equipment $0 $49,681 $49,681
Caretaking Equipment $0 $5,962 $5,962
Data Integration $52,404 $46,070 ($6,334)
Fire Safety Plan/Site Banner $3,661 $2,710 ($951)
Project Management $19,129 $119,560 $100,431
Subtotal TCDSB Allowances $75,194 $223,983 $148,789
C. Total Other Soft Costs $266,161 $414,950 $148,789
D. Contingency Allowance $381,826 $318,648 ($63,178)
TOTAL PROJECT COST $12,448,637 $11,956,138 ($492,499)
FUNDING $12,162,332 $11,956,138
Budget Surplus/(Deficit) Request to Ministry ($286,305)
7. If funds are available from the project contingency upon completion of the
project, the following allowances should be reinstated: school furniture and
equipment, caretaking equipment and moving/set up costs.
8. The project budgets will be monitored through the Board’s financial systems
and audit processes and the financial status will be reported to the EDU
annually through the Capital Asset Project Template (CAPT) system.
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G. IMPLEMENTATION, STRATEGIC COMMUNICATIONS
AND STAKEHOLDER ENGAGEMENT PLAN
1. The City of Toronto Notice of Approval Conditions (NOAC) for the
Site Plan Agreement has been received. Subject to the provision of letters
of guarantee for landscaping work, conveyances, and other permissions,
the registration of the Site Plan Agreement usually takes 2 months.
Registration of the Site Plan Agreement is required before a full
building permit will be provided.
2. Upon approval of the report recommending the construction contract for
St. Simon Catholic Elementary School, a letter will be sent to the school
community updating the status of the project timeline and the anticipated
start date for construction, as well as an update regarding the reductions
and the inclusion of Air Conditioning in the building.
3. Application for building permit was made on February 18, 2016. A partial
building permit will be applied for if the full building permit is not
available when Ministry approval is received.
4. Construction will begin as soon as the building permit and Ministry of
Education approval for the additional funding is available. Completion of
the new school is expected to take 15-18 months. If the construction
starts in late June 2016, the school community may be able to relocate
to the new school by September 2017.
5. As required by the “Good Neighbour Policy”, a letter will be sent to
adjacent residents to inform them of the construction start and expected
duration once tender has been approved.
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H. RECOMMENDATIONS
1. Subject to the approval of the Ministry of Education for additional funding
for unique site costs and Toronto Green Standards and the receipt of the
building permit, that the construction contract for the replacement school of
St. Simon Catholic School be awarded to Everstrong Constructions Limited
for the amount of $10,221,100 plus net HST of $220,775.76 for a total cost
of $10,441,875.76 and the project funded as follows:
Revised Funding
Ministry of
Education
Funds
EDC 43.6% Total
Full Day Kindergarten 479,025$ 479,025$
Capital Priorities 10,009,735$ 10,009,735$
Capital Land Priorities 317,420$ 317,420$
Approved Unique Site & TGS 627,214$ 627,214$
Requested Unique Site & TGS 286,305$ 286,305$
EDC Eligible costs (43.6%) 728,938$ 728,938$
Total 11,719,699$ 728,938$ 12,448,637$
2. That the revised capital project budget of $12,448,637 as detailed in
Appendix A be approved.
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Appendix A
St. Simon Catholic School - Replacement All amounts include net HST
A
Capital
Priorities + FDK
at Tender Award
EDC eligible
43.6% at
Tender Award
Ministry
Capital Lands
at Tender
Award
Ministry
Unique Site
Costs at
Tender Award
Total Cost at
Tender
A. Construction Costs
Low Tender Price $10,907,623
(i) Site Preparation (EDC Eligible)
Tree protection on adjacent sites $14,779 $11,425 not funded $26,204
Strip and store topsoil $5,762 $4,454 not funded $10,216
Rough grading/excavation fill to est. floor level $53,005 $68,566 $121,570
Excavation/foundation depth due to poor soils $167,032 $216,068 $383,100
Electrical Service to the site $17,285 $13,363 not funded $30,648
Storm water system/retention tank $93,092 $120,422 $213,514
Services to site -new/relocated water service $65,031 $84,123 $149,154
Temporary services to edge of site $30,734 $39,757 $70,490
Fibre Optics to the site $3,341 $4,321 $7,662
i) Site Preparation in the contract $37,826 $441,476 $0 $533,257 $1,012,559
bird-friendly glass $49,037 $49,037
permeable paving $153,240 $153,240
ii) Toronto Green Standards Premiums in contract $202,277 $202,277
Building deducting site prep + TGS $9,692,787 $9,692,788
Post Tender Addendum #1 ($465,747) ($465,747)
A1. Total Construction Contract $9,264,866 $441,476 $0 $735,534 $10,441,876
TGS Green Roof cash-in- lieu $179,800 $179,800
Power Supply $36,144 $46,756 $82,900
Demolition & Abatement Contract Completed $119,442 $154,508 $0 $273,950
A2. Total Construction Work Completed Previously $536,650
A3. Total Construction Budget (A1 + A2) $9,264,866 $597,062 $154,508 $962,089 $10,978,526 Contingency Allowance for Unforeseen Services $0
B. Consulting Fees and Expenses $680,172 $81,370 $30,149 $30,434 $822,125
C. Other Soft Costs
Subtotal Municipal Permits and Fees $163,387 $18,852 $3,708 $5,020 $190,967
Furniture & Equipment $0 $0
Caretaking Equipment $0 $0
Data Integration $52,404 $52,404
Fire Safety Plan/Site Banner $3,661 $3,661
Project Management $0 $7,771 $1,793 $9,565 $19,129
Subtotal TCDSB Allowances $56,065 $7,771 $1,793 $9,565 $75,194
C. Total Other Soft Costs $219,452 $26,623 $5,501 $14,585 $266,161
D. Contingency Allowance $324,270 $23,882 $33,673 $381,826
TOTAL PROJECT COST $10,488,760 $728,938 $190,158 $1,040,781 $12,448,637
FUNDING $10,488,760 $728,938 $317,420 $627,214 $12,162,332
Budget Surplus/(Deficit) Request to Ministry ($286,305)
In Benchmark Not in Benchmark
43.60% 56.40%
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PUBLIC
INITIATION OF PUPIL ACCOMMODATION
REVIEW (WARD 1)
Commit to the Lord whatever you do, and he will establish your plans.
Proverbs 16:3 | NIV |
Created, Draft First Tabling Review
May 6, 2016 June 6, 2016 Click here to enter a date.
J. Volek, Senior Coordinator Planning Services
M. Silva Comptroller Planning and Development
RECOMMENDATION REPORT
Vision:
At Toronto Catholic we transform the world
through witness, faith, innovation and action.
Mission:
The Toronto Catholic District School Board is an
inclusive learning community rooted in the love of
Christ. We educate students to grow in grace and
knowledge and to lead lives of faith, hope and
charity.
G. Poole
Associate Director of Academic Affairs
A. Sangiorgio
Associate Director of Planning and
Facilities
C. Jackson
Executive Superintendent of Business
Services and Chief Financial Officer
Angela Gauthier
Director of Education
REPORT TO
CORPORATE SERVICES, STRATEGIC
PLANNING AND PROPERTY
COMMITTEE
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A. EXECUTIVE SUMMARY
This report recommends that Don Bosco Catholic Secondary School be approved
for school accommodation review, in accordance with the newly approved Pupil
Accommodation Review Policy (S.09).
B. PURPOSE
This report seeks approval for the initiation of a school accommodation review for
Don Bosco Catholic Secondary School in accordance with Pupil Accommodation
Review Policy (S.09)
C. BACKGROUND
Don Bosco has seen significant enrolment decline over the past decade. Currently,
there are approximately 60 grade 10 students, 103 grade 11 students, and 123 grade
12 students. This equates to a total enrolment of only 286 students. Don Bosco did
not accept any new grade 9 student registrations for the 2015-16 school year.
Assuming a continuance of no grade 9 registrations for the 2016-17 school year,
projected Don Bosco enrolment will be the following:
Grade 11 60
Grade 12 105
Assuming a continuance of no grade 9 registrations for the 2017-18 school year,
projected Don Bosco enrolment will be the following:
Grade 12 60
Historical Don Bosco enrolment, highlighting significant yearly decline:
OTG 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
840 968 948 854 756 709 654 568 552 434 286
115% 113% 102% 90% 84% 78% 68% 66% 52% 34%
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D. ACTION PLAN
1. Staff are required as per Pupil Accommodation Review Policy (S.09) to
provide one or more options to address the challenges associated with any
school under accommodation review, and seek public feedback with respect
to the staff recommendation.
2. The current staff recommendation is to close the Don Bosco facility effective
for the 2017-18 school year due to significant under-subscription.
Furthermore, staff recommend that the remaining 60 grade 12 students
projected for the 2017-18 school year be accommodated at their nearest
respective community schools, as indicated in the table below:
Nearest Community School
Projected Number of Don
Bosco students to be
Accommodated in 2017-18
Archbishop Romero 10
Chaminade 1
Michael Power / St. Joseph 32
Monsignor Percy Johnson 8
St. Basil 5
Father Henry Carr 3
Student(s) outside the City of Toronto 1
Total: 60
Note: nearest community school was determined by measuring the
geographic distance from the student’s residence to the closest TCDSB
secondary school.
10. Staff have conducted a thorough space assessment of the secondary schools
noted in the table above, and have concluded that all 60 projected Don Bosco
grade 12 students can be accommodated in their respective area schools.
Principals have been consulted and are aware of the possibility of a Don
Bosco redirection.
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11. Staff have determined that Don Bosco can be reviewed under the Board’s
“modified” review policy. Under such a scenario, there is a minimum
requirement of one public meeting, with full public participation.
12. Ministry of Education has advised staff that school accommodation reviews
must take place in the future to address low enrolment and underutilization of
space, and to be fully considered as part of the Board’s next Long Term
Accommodation Plan.
E. STAFF RECOMMENDATION
That Don Bosco Catholic Secondary School be approved for a modified pupil
accommodation review, in accordance with the newly approved Pupil
Accommodation Review Policy (S.09).
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PUBLIC
Request to Expand the Boundary Review for St.
Anselm and St. Monica (WARDS 5 & 11)
All this also comes from the Lord Almighty, whose plan is wonderful, whose
wisdom is magnificent. Isaiah 28:29 | NIV |
Created, Draft First Tabling Review
June 7, 2016 June 9, 2016 Click here to enter a date.
J. Peake, Senior Manager of Planning and Assessment
J. Volek, Senior Coordinator Planning Services
M. Silva Comptroller Planning and Development
RECOMMENDATION REPORT
Vision:
At Toronto Catholic we transform the world
through witness, faith, innovation and action.
Mission:
The Toronto Catholic District School Board is an
inclusive learning community rooted in the love of
Christ. We educate students to grow in grace and
knowledge and to lead lives of faith, hope and
charity.
G. Poole
Associate Director of Academic Affairs
A. Sangiorgio
Associate Director of Planning and
Facilities
C. Jackson
Executive Superintendent of Business
Services and Chief Financial Officer
Angela Gauthier
Director of Education
REPORT TO REGULAR BOARD
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A. EXECUTIVE SUMMARY
This report recommends that the St. Anselm/St. Monica school grouping originally
approved for a boundary review, be revised to also include Holy Cross, Canadian
Martyrs and St. John XXIII.
B. PURPOSE
This report seeks approval to expand the St. Anselm/St. Monica boundary review to
include Holy Cross, Canadian Martyrs and St. John XXIII.
C. BACKGROUND
At its meeting held on January 21, 2016, the Board considered the report:
Elementary Boundary Review Ranking All Wards, and approved in part, the
initiation of a boundary review for St. Anselm and St. Monica which share an
optional attendance area.
D. COMMENT
1. At the meeting of the stakeholder committee on May 26, 2016, established in
accordance with the Elementary School Attendance Boundary Review Policy
(S.A.03), there was general agreement by the committee that assigning the
optional attendance area to St. Anselm’s permanent boundary requires a
broader boundary review to resolve current and future accommodation
pressures at St. Anselm and St. Monica.
2. It was the decision of the committee that broadening the review to include the
surrounding schools Holy Cross, Canadian Martyrs and St. John XXIII would
facilitate a more effective solution to relieving accommodation pressures at
St. Anselm.
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3. Expanding the boundary review to include St. Anselm, St. Monica, Holy
Cross, Canadian Martyrs and St. John XXIII would allow for the
reconciliation of existing enrolment levels in a more ideal range, as supported
by the Board’s upcoming draft Long Term Accommodation and Program
plan.
4. St. Anselm has a current enrolment of 391 students and a utilization rate of
109%. It is located on a small site with no room for the addition of portables.
St. Monica has a current enrolment of 270 students and a utilization rate of
94%.
5. Enrolment at both schools is forecast to continue to increase into the
foreseeable future. The inclusion of the optional attendance area to St.
Anselm’s permanent boundary will not solve current and future
accommodation pressures at St. Anselm, or St. Monica.
6. The available space and projected decline in enrolment at Holy Cross and
Canadian Martyrs offers a potential solution to balance and optimize
enrolment levels in the area. There are over 350 pupil places of excess space
collectively in these three schools.
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7. Alternative scenarios include capital solutions to provide accommodation
relief. However, this would be subject to further assessment by Facilities and
Planning and be subject to approval by the Ministry of Education through the
Capital Priorities funding process. This scenario would be unlikely in the
context of surplus capacity in the surrounding school facilities.
School OTG Current and Projected Enrolment
2015/16 2018/19 2021/22 2024/25 2027/28
St. Anselm 360 391 435 487 549 558
109% 121% 135% 153% 155%
St. Monica 288 270 362 473 518 527
94% 126% 164% 180% 183%
Holy Cross 493 362 356 347 349 351
73% 72% 70% 71% 71%
Canadian Martyrs 415 293 281 259 248 237
71% 68% 62% 60% 57%
St. John XXIII 538 434 443 468 458 460
81% 82% 87% 85% 85%
E. STAFF RECOMMENDATION
That an expanded boundary review be approved and initiated for the following
group of schools, in accordance with the Elementary School Attendance Boundary
Review Policy (S.A.03):
St. Anselm, St. Monica, Holy Cross, Canadian Martyrs and St. John XXIII.
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APPOINTMENT OF EXTERNAL AUDITORS –
FIVE YEARS BEGINNING 2015/16
Psalm 37:23 The steps of a good man are ordered by the Lord.
Created, Draft First Tabling Review
May 31, 2016 June 7, 2016 June 9, 2016
D. Bilenduke, Senior Coordinator, Finance
M. Farrell, Coordinator, Material Management
P. De Cock, Comptroller for Business Services & Finance
RECOMMENDATION REPORT
Vision:
At Toronto Catholic we transform the world
through witness, faith, innovation and action.
Mission:
The Toronto Catholic District School Board is an
inclusive learning community rooted in the love of
Christ. We educate students to grow in grace and
knowledge and to lead lives of faith, hope and
charity.
B. Poplawski
Audit Committee Chair
REPORT TO REGULAR BOARD
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A. EXECUTIVE SUMMARY
At the conclusion of our current external auditor’s five year term, the Board
of Trustees passed a motion to go out to the marketplace and request
proposals for the next five year term. Section 253(1) of the Education Act
requires Boards to appoint auditors for a term not to exceed five years.
After careful evaluation of three Request for Proposal responses, using a
documented and weighted scoring system, management staff discussed their
findings with the Audit Committee. After careful consideration and a
lengthy discussion, both management staff and the Audit Committee
recommend the appointment of the proponent with the highest score,
Deloitte LLP, as the Board’s external auditor for a five year period
beginning with fiscal 2015-16.
B. PURPOSE
The Education Act requires that the Board retain and appoint the services of
an external auditor to provide an annual report with respect to the Board’s
financial statements. Both the audit report and financial statements must be
approved by the Board and submitted to the Ministry of Education by a
prescribed date. The external auditor may also be utilized provide other
specialized audit activities as directed.
C. BACKGROUND
1. At the conclusion of the Board’s current external auditor’s five year term,
the Board of Trustees passed a motion directing staff to go out to the
marketplace and request proposals for the next five year term. Section
253(1) of the Education Act requires Boards to appoint auditors for a term
not to exceed five years.
2. O. Reg. 361/10 9. (4) 1. Requires Audit Committees to perform the
following duty as it relates to the Board’s external auditor: “To review at
least once in each fiscal year the performance of the external auditor and
make recommendations to the Board on the appointment, replacement or
dismissal of the external auditor and on the fee and fee adjustment for the
external auditor.”
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3. At its Regular Board meeting on March 31, 2016 the Board of Trustees
directed that the Board’s requirements for external audit services be posted
on a Request for Proposal (RFP).
4. Management is required to review its recommendations with the Audit
Committee before final presentation to the Board of Trustees.
D. EVIDENCE/RESEARCH/ANALYSIS
1. On April 27th
2016, an RFP was issued to a number of audit firms as well as
advertised on Biddingo and the Board’s website.
2. The Board received three proposals by the closing date of May 11, 2016
from the following firms:
o KPMG
o Grant Thornton
o Deloitte LLP
3. The proposals were reviewed for compliance to the RFP requirements. An
evaluation team consisting of the Chief Financial Officer and staff from
Finance, Budget and Materials Management then reviewed the proposals
which were scored based on the following scoring matrix:
Evaluation Matrix Summary
Evaluation Criterion Weighted
Percentage
1. Fees and Expenses from Financial Review of Form of Proposal (max 40%)
40
2. Audit Firm Technical Qualifications and Experience (max 30%)
30
3. Audit Approach (max 15%)
15
4. Advisory Services & Publications (max 5%)
5
5. Oral Presentation, if required (max 10%)
10
Total 100
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4. The team met on May 19, 2016 and scored the proposals according to the
evaluation criteria attached as Appendix A.
5. At the conclusion of the scoring, the proponents were ranked first through
third as follows:
1. Deloitte LLP
2. Grant Thornton
3. KPMG
6. A report was prepared for a comprehensive discussion at the Audit
Committee meeting on June 7, 2016. The Audit Committee was asked to
endorse management’s recommendation to award the external audit
services for a five year period to Deloitte LLP.
7. At the conclusion of the review process, the team confirmed its selection of
Deloitte LLP as the highest scoring proponent most able to fulfil the
requirements as the Board’s External Auditors.
E. IMPLEMENTATION, STRATEGIC COMMUNICATIONS
AND STAKEHOLDER ENGAGEMENT PLAN
1. The Audit Committee has endorsed management’s recommendation to
award the external audit services for a five year period to Deloitte LLP.
2. Deloitte has indicated they are ready to transition from the previous audit
working papers in June and start the interim audit and IT control testing in
late July and August. They will have an audit plan available to the Audit
Committee at our scheduled meeting in September.
F. AUDIT COMMITTEE’S RECOMMENDATION
That the Board of Trustees approve the Audit Committee’s recommendation to
appoint Deloitte LLP as the Board’s external auditor for a five year period
commencing with fiscal 2015-16.
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Appendix A: Evaluation Criteria
The following criteria will be used to evaluate the submissions. Proposals should
clearly identify and address each of these points:
Criteria Description Weight
%
Audit Firm &
Personnel
Technical
Qualifications,
Experience
a) Provide a list of the firm’s current and prior
public sector audit clients (for the last five years)
indicating the type of service performed, the
number of years served for each, and the office
which served the client.
b) Indicate the firm’s understanding and compliance
with all Generally Accepted Accounting
Principles (GAAP) and Public Sector Accounting
Board (PSAB) standards when conducting public
sector audits.
c) Indicate the firm’s experience in providing
additional specialized services such as
comprehensive services to public sector clients by
listing the name of each client, the type(s) of
services performed, and the office that provided
the service.
d) Describe the firm’s experience in dealing with the
Ministry of Education and how the firm’s staff
remain current with emerging issues and
requirements.
e) Describe the firm’s experience with Audit
Committees in the school board sector.
f) Describe the firm’s experience with a Regional
Internal Audit Committee (RIAT) in the school
board sector.
g) Describe the firm’s quality control program.
30%
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Criteria Description Weight
%
h) Describe the firm’s methodology in its annual
assessment of the Board’s business application
software. (Note: The Board’s business application
software is SAP).
Audit
Approach
a) Describe the firm’s approach to the audit. As a
minimum, include the following information:
i) Type of audit program used;
ii) Use of statistical sampling;
iii) Use of computer audit specialists;
iv) Organization of audit team;
v) Tentative audit schedule and approximate
percentage of time spent on audit by each
team member (complete for both an interim
audit and for the yearend audit);
vi) Management Letter (provide a recent sample
for an Ontario school board client);
vii) Seven month period report/March report
(provide a recent sample for an Ontario board
client);
viii) School audit processes and school generated
funds;
ix) Reliance on third party information (Actuarial
Reports);
x) Tangible capital assets in regards to the PSAB
Handbook.
b) Describe the extent of computerization used in the
firm’s audit, and the firm’s understanding of
computerization in public sector operations and
its effect on audits.
c) Describe the firm’s approach in meeting the
Board’s preferred audit timelines for the yearend
audit. The Board’s typical yearend audit schedule
commences between October 15th to 19
th and the
March audit schedule commences between April
15%
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Criteria Description Weight
%
15th to 30
th. Should the timeframe change the
expectation is that alternative arrangements will
be made to accommodate the Board’s
requirements.
Fees and
Expenses
a) In Appendix A, Item 1, provide an “all in” fee
structure for a five (5) year term for the each of
the engagements listed in section 4.2 (Annual
Engagements). In addition, provide firm pricing
for the two option years. Out of pocket (extra)
expenses will NOT be considered.
b) In Appendix A, under item 3, provide a separate
schedule to show charge rates for each level of
staff for other audit engagements. Refer to section
4.3 (Other Engagements). This section shall be
considered as optional when considering ad hoc
requirements outside of the Contract and may
require a separate quotation.
40%
Advisory
Services and
Publications
Information should be included in the Proposal
regarding any advisory services which may be
available free of charge on routine matters. Advisory
services may include staff assistance, workshops or
seminars, and/or publications relating to income tax,
sales tax, employee benefits, internal audit,
management issues, cash management, federal and
provincial budget reviews, etc.
5%
Oral
Presentation
(only if
required)
If selected to make an oral presentation to the
Evaluation Committee, it is expected that the partner
and the manager who will be assigned to the audit
would make the presentation on behalf of their firm at
a mutually agreed upon time during the week indicated
in 2.2, Schedule of Events.
10%
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