Pam DeeganMarch 12, 2014

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Best Practices

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If you build it, they will come OR

we schedule for students.

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Classes offered should be based on classes that students need, not

historical patterns.

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Important factors are being able to link schedule development with:

Ed Plans

CCC mission

Community needs

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Establish time blocks to maximize efficiency for students, teachers, and

classrooms. Stay in time blocks.

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Sample Time blocks

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Look at the fill rate of your courses. What is a good fill rate?

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Look at wait list numbers.

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For progressive programs, think in pyramids.

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3

2

1 111

22

3

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Give departments hour allocation and FTES target. Why? And How?

Let’s take a look!

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Place Responsibility with Deans and Chairs

Allocation systems can be built that define two things: Allotment of hours or FTEF FTES Target

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SCHOOL Fall/Spring - 2012 13

WCH FTESAllotted Target

Arts and Letters 3,135 3,002   

Library 24 22   

Counseling 57 61   

CTE 2,386 2,403   

Math and Science 3,792 3,995.5   

TOTALS 9,394 9,52213

WCH Allocations for 2012-3

District establishes FTES target for each college in order to meet cap.

Know your target and plan (prior to the beginning of the new fiscal year) each step in getting there!

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Let’s Look at How You Might Build an

Allotment and Target System

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Actual WSCH/FTEF

75% Cap

WSCH/FTEF

90% Cap

WSCH/FTEF

95% Cap WSCH/FTE

F

100% Cap

WSCH/FTEF

         

Anthropology 544 416 499 526 554

Astronomy 478 366 439 463 488

Automotive Technology 425 324 389 410 432

Biology 471 359 431 454 478

Communication 432 338 405 428 450

Counseling 467 382 459 484 510

Earth Sciences 510 394 473 499 525

Education 360 270 324 342 360

English 362 279 335 354 372

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Category Fill RateCompared to100% Fill

CourseSuccessRateCompared toState X

1 90 % and above X or better

2 90 % and above Worst than

3 80 % - 89% X or better

4 80 % - 89% Worst than

5 Less than 79% X or better

6 Less than 79% Worst than

Master Planning

Resource Implications

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Be aware of your curriculum cycle so you can schedule what you want, when you want. Know that you need to calculate

adequate time for area dean, state, and commission approvals.

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On sanction?? Can’t start new programs.

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New Accreditation Standards

ACCJC wants to see your analysis of programs to assure that students can graduate on schedule - Utilization of two-year plans for each

program in the college Analysis of IGETC/CSU Certification

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Think in systems. Look at your program needs on a 2-year basis.

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Course TitleSpring 2008 Fall 2007

Summer 2007

Spring 2007 Fall 2006

Summer 2006

HORT 115* Soil Science   X     X  

HORT 116* Plant Science X X   X X  

HORT 117* Plant Identification X X     X  

HORT 121* Landscape Management X     X    

HORT 126* Landscape Irrigation   X     X  

HORT 127* Landscape Design X     X    

HORT 128* Landscape Construction   X        

HORT 134* Plant Pest Control X     X    

HORT 110*** Basic Horticulture           X

HORT 111*** Intro to Agri-Bus Mgmt   X     X  

HORT 118*** Arboriculture            

HORT 130*** Adv Irrigation Design            

HORT 132*** Turf Management           X

HORT 299*** Coop Work Exp X X   X X  

* Required Course; ** One of Two Courses Required; *** Select One Course

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Investigate student bottlenecks

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Know when to cancel and how to cancel. Let’s talk about process.

Classes

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Hybrids?? 8-weekers?? Build them together so you don’t waste a room.

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What are the advantages of assigning rooms?? (with 2 year analysis of room utilization)

Sample of Dates of migrating “rentership”

Department ----- date Instruction ----- date Others ----- date

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Monitor your enrollments and be ready to make appropriate adjustments.

Have a protocol for adding new classes or cancelling others.

** Look at MiraCosta’s enrollment management system, EDDI at https://eddi.miracosta.edu/

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Examine the IGETC/other patterns for your college. Look by day/night.

Look by location. Look at everything!

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Know your apportionment methods and the impact of each method.

When you go away from weekly census, you lose FTES.

Positive attendance counts in the term where the last day rests.

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Summer can count in either year (class by class) IF Census day is in one year and end date in another. Give yourself flexibility by

scheduling this way.

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Build a Budget

Know where you want to go in terms of FTES

Build a budget to accomplish your FTES target

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Copy of MiraCosta budget for instruction. Take a look!

http://www.miracosta.edu/home/jaustin/Budgetprojections2010-11_4Austin.xlsx

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Know Board Policy or Contract regarding:

Full-time overload for Fall and for Spring.

Your assignment order after load is filled

Summer, for both Full-time or Associate Faculty (could be different than state law)

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Part-time Faculty Load (State says they can only go over .67 for two semesters each 3 years. This has to be tracked. (very serious

stuff) (“someone comes in, someone goes out”)

Any classroom activity- including credit and non-credit-count toward the 67%. Community Services is exempt.

How do you track this????35

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