pam deegan training up the deputies april 3, 2013
DESCRIPTION
The ABCs of Scheduling. deputy. Pam Deegan Training Up the Deputies April 3, 2013. Important Now More than Ever. Budget cuts Limited Mission – Transfer Career/Technical Education Basic Skills Repeatability Student Success Act 2012. Crucial with Student Success Task Force. - PowerPoint PPT PresentationTRANSCRIPT
Pam DeeganTraining Up the Deputies
April 3, 2013
deputy
Important Now More than Ever
Budget cuts Limited Mission –
Transfer Career/Technical Education Basic Skills
Repeatability Student Success Act 2012
Crucial with Student Success Task Force
Recommendation # 4 –Align course offerings to
meet student needs (Give the highest priority for courses advancing student academic progress)
If you build it, they will come OR we schedule for students.
Classes offered should be based on classes that students need, not historical patterns.
Important factors are being able to link schedule development with:Ed PlansCCC missionCommunity needs
Establish time blocks to maximize efficiency for students, teachers, and classrooms. Stay in time blocks.
Sample Time blocks
Schedule according to your own Academic Master. Plan, plan, plan
Look at the fill rate of your courses. What is a good fill rate?
Look at wait list numbers.
For progressive programs, think in pyramids.
Give departments hour allocation and FTES target. Why? And How?
Actual WSCH/FTEF
75% Cap
WSCH/FTEF
90% Cap
WSCH/FTEF
95% Cap WSCH/FTE
F
100% Cap
WSCH/FTEF
Anthropology 544 416 499 526 554
Astronomy 478 366 439 463 488
Automotive Technology 425 324 389 410 432
Biology 471 359 431 454 478
Communication 432 338 405 428 450
Counseling 467 382 459 484 510
Earth Sciences 510 394 473 499 525
Education 360 270 324 342 360
English 362 279 335 354 372
Category Fill RateCompared to100% Fill
CourseSuccessRateCompared toState X
1 90 % and above X or better
2 90 % and above Worst than
3 80 % - 89% X or better
4 80 % - 89% Worst than
5 Less than 79% X or better
6 Less than 79% Worst than
Master Planning
Resource Implications
Be aware of your curriculum cycle so you can schedule what you want, when you want. Know that you need to calculate adequate time for area dean, state, and commission approvals.
On sanction?? Can’t start new programs.
Think in systems. Look at your program needs on a 2-year basis.
Course TitleSpring 2008 Fall 2007
Summer 2007
Spring 2007 Fall 2006
Summer 2006
HORT 115* Soil Science X X
HORT 116* Plant Science X X X X
HORT 117* Plant Identification X X X
HORT 121* Landscape Management X X
HORT 126* Landscape Irrigation X X
HORT 127* Landscape Design X X
HORT 128* Landscape Construction X
HORT 134* Plant Pest Control X X
HORT 110*** Basic Horticulture X
HORT 111*** Intro to Agri-Bus Mgmt X X
HORT 118*** Arboriculture
HORT 130*** Adv Irrigation Design
HORT 132*** Turf Management X
HORT 299*** Coop Work Exp X X X X
* Required Course; ** One of Two Courses Required; *** Select One Course
Know when to cancel and how to cancel. Let’s talk about process.
Hybrids?? 8-weekers?? Build them together so you don’t waste a room.
What are the advantages of assigning rooms?? (with 2 year analysis of room utilization)
Sample of Dates of migrating “ownership”
Department ----- date Instruction ----- date Others ----- date
Monitor your enrollments and be ready to make appropriate adjustments.
Have a protocol for adding new classes or cancelling others.
** Look at MiraCosta’s enrollment management system, EDDI at https://eddi.miracosta.edu/ (go in as a guest, select “active”, and look at Fall 2012)
Examine the IGETC/other patterns for your college. Look by day/night. Look by location. Look at everything!
Know your apportionment methods and the impact of each method.
When you go away from weekly census, you lose FTES.
Positive attendance counts in the term where the last day rests.
Summer can count in either year (class by class) IF Census day is in one year and end date in another. Give yourself flexibility by
scheduling this way.
Are you counting flex correctly?
Build a Budget
Know where you want to go in terms of FTES
Build a budget to accomplish your FTES target
Copy of MiraCosta budget for instruction. Take a look!
http://www.miracosta.edu/home/jaustin/Budgetprojections2010-11_4Austin.xlsx
Know Board Policy or Contract regarding:
Full-time overload for Fall and for Spring.
Your order after load is filled Summer, for both Full-time or
Associate Faculty (could be different than state law)
Part-time Faculty Load (State says they can only go over .67 for two semesters each 3 years. This has to be tracked. (very serious stuff) (“someone comes in, someone goes out”)
Any teaching- including credit and non-credit-count toward the 67%. Community Services is exempt.
How do you track this????
Put together a good and accurate budget.
Copy of MiraCosta budget for instruction. Take a look!
http://www.miracosta.edu/home/jaustin/Budgetprojections2010-11_4Austin.xlsx
Cutting
As you cut, keep your core as intact as you can.
What you keep involves analysis of your programs relative to your college’s goals; the state’s mission and mandates; and your community needs.
Base cuts on analysis of above--the rules are not the same for every program.
Know where you are going and then plan, plan, plan. Be nimble in these trying times.