STAKEHOLDER ENGAGEMENT PLAN

PARC EOLIEN DE TAIBA NDIAYE (PETN)

August 2016

Contents

1 Introduction ............................................................................................................................ 3

1.1 Purpose, Use and Objectives ............................................................................................ 3

1.2 Description of the Project .................................................................................................. 4

1.3 Initial Stakeholder Engagement Plan ................................................................................ 4

1.4 Regulations and Requirements ......................................................................................... 4

1.5 Engagement Definitions .................................................................................................... 5

2 Stakeholder Analysis ............................................................................................................. 5

2.1 Category 1 ........................................................................................................................ 6

2.2 Category 2: ....................................................................................................................... 8

2.3 Category 3: ....................................................................................................................... 8

2.4 Category 4: ....................................................................................................................... 8

2.5 Category 5: ....................................................................................................................... 9

2.6 Category 6: Disadvantaged or vulnerable Groups: ....................................................... 11

3 Key Interactions ................................................................................................................... 11

3.1 Land Acquisition Process ................................................................................................ 12

3.2 Community Benefit ......................................................................................................... 12

3.3 Regulatory and other Authorities ..................................................................................... 12

4 Techniques for Stakeholder Engagement ............................................................................ 13

4.1 Engagement Techniques ................................................................................................ 13

4.2 Proposed Schedule of Engagement ................................................................................ 13

5 Community Grievance Mechanism ...................................................................................... 15

6 OPIC’s Office of Accountability ............................................................................................ 15

7 Ongoing Reporting to Affected Communities ....................................................................... 15

8 Contact Details .................................................................................................................... 16

1 Introduction

1.1 Purpose, Use and Objectives

Stakeholder consultation and disclosure are essential for the successful delivery of major

infrastructure projects such as the Parc Eolien De Taiba N’Diaye (PENT) project. The consultation

and engagement process facilitates sharing information and knowledge and a mechanism for

responding to the concerns of others that may be affected or impacted by the project.

This Comprehensive Stakeholder Engagement Plan (SEP) builds on the Initial Stakeholder

Engagement Plan developed for the PETN September 2015. The SEP seeks to promote the

informed participation of all stakeholders (national and local government institutions, local

communities and other interested parties) involved through dialogue and agreements on decision

making on issues related to project implementation; and to contribute to the social development of

local communities, through actions and programs in the Project’s area of influence.

The consultation arrangements are founded on sound principles and best practice and the Project

team’s experience gained from working on similar developments. In particular the SEP seeks to

ensure that:

As far as possible, all relevant stakeholders are identified at the outset;

There must be clarity about the nature of the proposals on which opinions are being sought;

The consultation must be genuine. It must allow the possibility that the project will be modified

as a result of public comment; this clearly requires allowing sufficient time for the process;

All agencies, organisations and individuals that wish to be involved should have the

opportunity to participate in consultation processes;

Anyone who wishes to express interest in the proposals should have access to information

about the project that meets their needs in a form that is appropriate;

Information about the developers should be provided as part of the consultation;

All reasonable assistance should be offered to enable participation;

Events including meetings and interviews should be carried out at suitable times for those

involved;

A range of consultation methods should be used, both to ensure that as many people as

possible are able to participate and to provide some assessment of consistency between

methods;

There should be flexibility in the arrangements to accommodate unforeseen needs or events,

or to draw early lessons from the process;

Adequate publicity using appropriate means should be provided;

All comments and suggestions that are made by the public or particular agencies should be

recorded and should, wherever possible, be used to refine and improve the proposals;

Where comments and suggestions cannot be taken into account, reasons will be provided;

Consultees should be asked for their opinions on the engagement process itself and lessons

learned should be used to improve it;

All stages in the process and all consultations and responses should be documented so that

an audit trail is available;

Consultation arrangements are concerned not only with the development of the proposals

but must be maintained during the construction, operational and decommissioning phases of

the project.

This list is not exhaustive, and reflecting the dynamic nature of the strategy, it is expected that

these will be revised as relationships with different stakeholders develop.

1.2 Description of the Project

PETN which is the subject of this SEP, is a 151.8 MW wind project which will comprise of 46

Vestas V-126 3.3 MW turbines. The Project is located in Senegal in the municipality of Taiba

Ndiaye approximately 75 km northeast of Dakar. Once built, the Project will be the first wind

project in Senegal and the largest wind project in West Africa.

1.3 Initial Stakeholder Engagement Plan The Project has been involving stakeholders since 2008 in several participatory processes led by

PETN’s developers and Community Relations Officer with a focus on providing relevant Project

information to all villages within the Project’s direct and indirect areas of influence. However, it

was identified that there was no formal SEP in place to provide clear guidance on the project’s

approach to stakeholder and community engagement. In December 2015, an Initial SEP was

developed for the project. The SEP included:

Stakeholder analysis

A summary of the previous stakeholder engagement activities

Stakeholder engagement program

Resources and responsibilities

External communications and community grievance mechanism

Monitoring and reporting and Management functions

This comprehensive SEP builds on the Initial SEP and will form the main reference document for

the project with regards to all stakeholder engagement. The SEP applies to all the project’s

development phases including pre-construction, during construction and operations.

1.4 Regulations and Requirements In Senegal, the requirements for consulting and informing the public regarding the environmental

and social impacts are based on the law n° 2001 - 01 of 15th January 2001 according to

environmental law application decree (Articles L4, L16, L48, L52, R6, R38 et R43) with ministry

order n° 9468 MJEHP-DEEC dated the 28th November 2001.

In addition to this national regulation, the project is being developed in line with IFC Performance

Standards. Performance Standard 1 requirements include the development of a Stakeholder

engagement plan with the purpose of establishing and maintaining a constructive relationship with

project stakeholders over the life of the project and should include stakeholder analysis and

planning, disclosure and dissemination, consultation and participation, grievance mechanism and

on-going reporting to the affected communities.

1.5 Engagement Definitions Stakeholder engagement comprises of two main elements; communication and consultation and

these terms are defined below with respect to this SEP:

Communication: Keeping stakeholders fully informed on the progress of the development;

Consultation: Local community input influences the final design and operation of the

development;

Engagement: A combination of communication and consultation.

In each stage of the development it is anticipated that the engagement will follow the pattern

outlined below:

Identify: identification of stakeholders;

Communicate: provide appropriate information to stakeholders;

Consult: discussing issues which influence the final design of the development;

Communicate again: provide information to stakeholders detailing the results of

consultation.

Record: throughout the engagement it will be important to systematically capture the views and

opinions of all stakeholders through meeting minutes or formal correspondence

2 Stakeholder Analysis

Stakeholders are persons or groups who are directly or indirectly affected by a project, as well as

those who may have interests in a project and/or the ability to influence its outcome, either

positively or negatively. Stakeholders may include locally affected communities or individuals and

their formal and informal representatives, national or local government authorities, politicians,

religious leaders, civil society organizations and groups with special interests, the academic

community, or other businesses. The initial SEP included the identification of the project

stakeholders. As part of the development of this SEP, further stakeholder mapping was undertaken

and the various categories of stakeholders are included below:

2.1 Category 1 The project’s environmental and social impact assessment identifies the project as having 3 areas

of influence: immediate, close and distant as shown in figure 1 below. Category 1 stakeholders are

defined as those within the immediate and close zones as shown in the map. These stakeholders

include Project Affected Persons (PAPs) who will be economically displaced by the project as well

as those people living within the immediate and close zone likely to be affected by other project

environmental and social impacts for example noise, traffic, jobs etc.

Figure 1: Project Layout and Project Affected Persons within Project Area

The following villages included in category 1 have PAPs residing in them and so measures

will be in place to ensure targeted PAP consultation in these villages:

1. Baity Bacar

2. BaityDakhar

3. Baity Gueye

4. Baity Ndiaye

5. Baal Diop

6. Baal gueye

7. Bal sand

8. Darou dia

9. Djingue

10. Keur assane ndiaye

11. Keur demba

12. Keurmadiagne

13. Keur malle

14. Keur mambaye khari

15. Keur mbaye seneba

16. Khelcom

17. Maka gueye beye

18. Mbayen 3

19. Mbourdjiguene

20. Merina samb

21. Ndiop sao

22. Sam ndiaye

23. Sao

24. Taibakhab

25. Taibambaye

26. Taiba ndiaye

27. Taiba santhie

The villages below have no PAPs but are located within the close area of influence:

1. Daf1

2. Daf2

3. Djingue

4. Keur Saliou Ba

5. Miname

6. Ndiamba

7. Ndomor

8. Thierno Ndiaye

9. Gade

10. Keur Birama Fatim

11. Keur Magueye

12. Keur Samba Awa

13. Maka Dieng

14. Ndame LO

15. Ndoyène Bar (Ndoyène II)

16. Ngoméne,

17. Thiallé

2.2 Category 2: The second category is composed of local associations, located in the close area of influence of

the project and these are listed below:

1. Cultural and sportive association of each village

2. Women Associations

3. Associations of youth of each village

4. Association of elders in rural community in Taiba Ndiaye

5. Association of farmers in rural community of Taiba Ndiaye

6. Association of truck farming in rural community of Taiba Ndiaye

7. Association of cattle breeder in the rural community of Taiba Ndiaye

2.3 Category 3: The third category is composed of traditional and religious authorities living in the sphere of

influence of the project and include:

1. Imam of each village

2. Priests and Pastors

3. Village headman

4. Chairman of the villages headmen

2.4 Category 4: The fourth category is composed of local authorities which are living in the sphere of influence of

the project including:

1. Mayor of Taiba Ndiaye

2. Town council chamber of Taïba Ndiaye

3. Mayor of Darou Khoudoss

4. Town council chamber of Darou Khoudoss

5. Mayor of Notto Gouye Diama

6. Town council chamber of Notto Gouye Diama

7. Mayor of Pire Gourey

8. Town council chamber of Pire Gourey

9. Mayor of Mont Rolland

10. Town council chamber of Mont Rolland

11. Mayor of Cherif LO

12. Town council chamber of Cherif LO

13. Mayor of Méouane

14. Town council chamber of Méouane

2.5 Category 5: The fifth category is composed of administrative authorities and technical agencies that the project

will interface with at some point during the project development cycle for various project related

permits, approvals etc and include organisations based outside the project area.

DAKAR:

I. Technical Services

1. Port Autonome of Dakar

2. Ministry in charge of finances

3. Nationale Agence Renouvelables Energies

4. Direction of Environmental and classified Establishment

5. Direction of Civil Protection

6. Direction of Industry

7. Direction of Energy

8. National agency of civil aviation and meteorology

9. Direction de l’aménagement du territoire

10. National Agency of Statistics and Demography

II. Technical agencies

1. SENELEC

2. Bureau Opérationnel de Suivi du Plan Sénégal Emergent (BOS)

3. APIX

4. SONATEL

5. TIGO

6. EXPRESSO

7. SDE

8. SONES

9. ONAS

III. NGO

1. Plan

2. GREEN

3. Human right watch

4. Association in charge of mosquees construction in Taiba Ndiaye

5. Save the children

6. TOSTAN

7. World Vision

REGION OF THIES

1. Governor

2. Regional Directorate of Environmental and classified Establishment

3. Regional Service of Planning

4. regional service of areas

5. Regional Sanitation Service

6. Regional Inspectorate of Labour and Social Security

7. Regional Development Agency

8. Regional Directorate of Rural Development

9. Regional Inspectorate for Water and Forests

10. Regional Service of water

11. Fire Department services

12. Regional breeding Service

13. Regional services of hygiene

14. Regional Agency of Statistics and Demography

15. ONAS

DEPARTEMENT OF TIVAOUANE

1. Prefect Tivaouane, President of the Commission of impanses

2. Departemental council of Tivaouane

3. Departemental services of Agriculture

4. Departemental services of Forest

5. Departemental services of breeding

6. Departemental services of urbanism

7. Fire Department services

DISTRICT OF MEOUANE

1. Sub-Prefect

2. Chief of local development strategy

2.6 Category 6: Disadvantaged or vulnerable Groups: A person or group may be disadvantaged or vulnerable for reasons based such as race, color, sex,

language, religion, political or other opinion, national or social origin, property, birth or other status.

In the context of the project, potentially vulnerable groups identified are:

Women – women tend to less involved in public affairs and have less access to financial

resources and the legal system than men

Illiterate people – Those with low literacy have difficulty accessing information and

participation mechanisms

Disabled people, sick people or the elderly

Households who have very few resources

There are no ethnic minorities, indigenous and displaced persons in the project area.

3 Key Interactions The project has identified the following key interactions that will require stakeholder engagement:

3.1 Land Acquisition Process The Project will be established on National Domain land. The land required for the Project must be

registered on behalf of the State once the land is declared as a Public Utility. This registration

process enables the securing of land by implementing an administrative process which will allow

the Project to acquire a lease from the State of Senegal. In order to comply with the management

of rural land and to involve all relevant stakeholders, the following actions must be undertaken prior

to any State registration:

- The Rural Council’s prior opinion is required via a deliberation process; and

- Local people impacted by the Project must be compensated for the value associated with

the loss of land and its usage (e.g., loss of agricultural crops).

Consultation with the PAPs has been on going and details of previous consultations ate detailed in

the Initial SEP. In April 2016, PETN established a Community Relations team to provide

community management services for the project. The project is also developing a Livelihood

Restoration Plan (LRP) to ensure those affected by economic displacement do not suffer from

adverse socio-economic impacts. As part of the LRP process, consultation with the PAPs is

ongoing and has included:

- Focus group discussions with PAPs to identify potential livelihood options

- Disclosing to individual PAPs on the project impact on their land and compensation rates

- Consultation with other key stakeholders including local authorities, technical services to

identify support measures both for the PAPs and the wider communities

Detailed information on PAP consultation will be provided through the Livelihood Restoration Plan

including details of minutes from meetings and attendance records.

3.2 Community Benefit The project is developing a Social Investment Strategy (SIS) to guide community investment

efforts in the project area. As part of this process, community engagement is on-going and has

included meetings in the villages within the project’s area of influence as well as consultations with

relevant government officials and government agencies. Detailed information on SIS related

consultation are presented in the project SIS.

During the Environmental Impact Assessment process, predicated impacts and their effects will

need to be discussed with any party affected by them. This can include aviation authorities to

conservation bodies

3.3 Regulatory and other Authorities To ensure the project receives all the required permits to construct and operate a wind farm in

Senegal, interaction with the relevant authorities is ongoing including with Senelec, Director

Commission, Ministry in charge of finances, Direction of Environmental and classified

Establishment, and National agency of civil aviation and meteorology amongst others.

4 Techniques for Stakeholder Engagement

4.1 Engagement Techniques

Stakeholder engagement techniques have been designed as appropriate for each stakeholder

category identified above to enable involvement in a way that is convenient and efficient to the

participants. While the method for engagement with statutory stakeholders is usually defined

to meet legislative requirements, heavily focused on document review, the engagement of

strategic and community stakeholders requires a range of different approaches to enable and

encourage effective engagement, with different methods employed to suit the needs of different

groups. The following engagement techniques have been applied during stakeholder

engagement. These will continue to be revised and adapted as appropriate to meet the

project’s SEP objectives.

- Stakeholder Meetings/Focused Topic Meetings

- Individual face to face meetings with PAPs

- Workshops

- Briefings and newsletters

- Media updates

- Community meetings

- Media updates

Increasing use of the internet means that this is a convenient way for many stakeholders to

engage with proposed development. The project website is currently under development and

will provide updates on the project, access to key documents and contact information for the

project developer. Social networking will also be considered for creating project awareness

and sharing information.

4.2 Proposed Schedule of Engagement

The project engagement strategy is divided into 3 stages – pre-construction, construction and

operations as detailed below:

Pre-Construction Livelihood Restoration

Planning process

Timeframe

-PAP consultation on going throughout

September through individual meetings

and wider meetings to share

information on the LRP options,

compensation process and also

communicate the grievance

mechanism.

-Minutes of meetings are provided in

the LRP.

-Engagement with PAPs will continue

post-compensation and a detailed

timetable will be provided in the LRP.

Community Investment

Consultation

Wider community consultation on the

SIS on-going. Focus group discussions

held in August and further community

meetings planned for

September/October to inform the

PETN Social Investment Strategy

currently in development.

-Details of the meetings including

attendees and minutes to be provided

in the SIS.

Informing local stakeholders

on project progress

Sharing of information on-going

through the project monthly Newsletter

distributed in the project area and

shared in the bulletin boards erected in

each village. Next newsletter will be

distributed in October 2016.

Construction Inform local stakeholders on

construction timeline,

address key concerns,

share grievance mechanism

Consultation timeline to be developed

with Contractor prior to

commencement of construction.

Operation On-going engagement with

local stakeholders during

operations to share project

information, address

grievances as well as

communicate progress on

community projects

Monthly newsletter will be prepared by

the Project.

The Community Relations

Manager/Liaison Officer once

appointed will develop a detailed

timetable for community engagement

during the operational phase.

Table 1 Stakeholder Engagement programme

5 Community Grievance Mechanism Historically, Project inquiries and complaints were made verbally by villagers directly to the

PETN Community Relations Officer and/or the Project developers, and there was no formal

grievance procedure in place. The Project has developed a formal Grievance mechanism

procedure to manage grievances that may originate from the various project related activities.

The project grievance mechanism relates specifically to the community/general public and

the EPC contractor will be required to develop a worker specific grievance mechanism

procedure to deal with worker related grievances arising on site.

6 OPIC’s Office of Accountability PETN is supported financially by the Overseas Private Investment Corporation (OPIC), the

U.S Government’s development finance institution. OPIC’s Office of Accountability (OA)

addresses environmental and social concerns and conflicts associated with OPIC-supported

projects by providing an avenue for affected stakeholders to raise concerns and seek to have

them resolved. The OA offers two services- problem solving and compliance review and be

contacted in the following ways:

- Through written requests – in English or in a native language – letters can be sent to:

Director

Office of Accountability

Overseas Private Investment Corporation

1100 New York Avenue

NW

Washington DC

20527 USA

- Through email – accountability@opic.gov

- By filling a request form on the OPIC website https://www.opic.gov/who-we-are/office-

of-accountability/a-guide-for-communities and sending it as an email attachment to

the above email

7 Ongoing Reporting to Affected Communities

Throughout the project cycle, PETN will provide the affected communities with periodic update

reports on any ongoing project issues of concern. This will include providing updates on project

changes that materially change the risks and impacts to the affected communities.

8 Contact Details

Projet Eolien Taiba Ndiaye SA

c/o Eureka Audit

47, boulevard de la Republique

Immeuble Sorano

1er Etage

Dakar Senegal

Project website - www.taibaeolien.com

Email – Jennifer.boca@lekela.com