PARLI PROBy: Ms Kellie Claflin, Gillett and Suring FFA Advisor

Organization of Meetings

1. Call to order2. Reading of minutes

1. Unanimous consent (if 1 person objects, vote)

3. Officer reports4. Standing Committee reports

1. Exist in bylaws/constitution

5. Special Committee reports (ad hoc)1. Short term, can be fact finding

6. Special orders7. Unfinished business (not “old business”)8. New business9. Announcements, program, adjournment

How many officers needed for meeting?

President or chair Secretary or clerk

Meetings and sessions

Meeting: a single official gathering of the members of an organization, with a quorum present, in order to transact business

Quorum: the minimum # of members needed to conduct business. Majority of members – 50% + 1; can be different if stated in bylaws

Session: series of connected meetings

Bring business before the group1. Making the motion2. Second3. Chair ‘state the question’4. Debate5. Chair ‘puts the question’6. Vote

Making the Motion

Move a motion: make a bed “I move that…” Maker cannot debate against! Motions are to be positively put forward

Bad: I move that the chapter does not go bowling.

Second The person that seconds may debate

against it

‘Stating the Question’

Perfecting the motion – when the chair asks maker for additional info to make motion more specific

Locks the motion Maker can still withdraw motion through

a motion or by making a request Item shifts from motion to question

Debate

For each motion 2 debates/person No more than 10 min. for each debate

Length, etc. can be changed in special rules Debatable appeal

Chair gets 2 debates Members get 1 debate

“I’m in favor” or “I’m opposed” Should restate original motion

‘Putting the Question’

Chair asks for “further debate” Puts the question to a vote

Vote

Voice (aye or no) Hand Standing Ballott Roll Call

Chair state results – outcome of vote & effect

Organization of motions

Main motion Subsidiary motions Incidental motions Privileged motions Motions that bring business back before

the assembly

2 Rules

Rule #1: Only one motion before the assembly at a time

Rule #2: Only one speaker at a time

Main Motion

Purpose to introduce an item of business

Salient points Second, amendable, debatable, majority

vote “I move that…”

Amendment

Purpose To improve the motion or amendment

Options Add (end) Insert (within) Delete (strike) Combination (strike & add)

“I move to amend the (motion/amendment) by…”

Primary amendment

Purpose Amends the motion

Salient Points Second, amendable, debatable**, majority

vote

**can be debated only if question amending is debatable

Secondary amendment

Purpose Amends the primary amendment

Salient points Second, not amendable, debatable**,

majority vote

Request for information

Purpose Questions regarding item of business (non-

parli) Salient points

No second, not amendable, not debatable, handled by the chair, may interrupt

“I rise to a point of information” or “I request…”

Chair: “Please state your point”

Parliamentary Inquiry

Purpose Questions dealing with parli pro Kind method of correcting that which is out

of order Salient points

No second, not amendable, not debatable, decision by the chair, may interrupt

“I rise to a parliamentary inquiry Chair: “Please state your inquiry”

Refer to a committee

Purpose Enables consideration of an item of

business Salient points

Second, amendable, debatable, majority vote

“I refer to the “committee” the motion that…” Restate the motion

Adjourn

Purpose Formally ends the meeting Can be made with business pending

Salient points Second, not amendable, not debatable,

majority vote “I move to adjourn”

Things You Can Do After Adjourning

Ask for announcements Fix the time to which to adjourn – a legal

continuation of present meeting Reconsider Reconsider & enter on minutes

Postpone to a certain time

Purpose Provides time for informal discussions, deliberation &

securing followers Postpone to a later in the meeting – as long as the

meeting occurs in the quarter (3 mo.) At the next meeting taken up as unfinished business Can also be special order

Salient points Second, amendable, debatable, majority vote (2/3 if

special order) “I move to postpone later in the meeting the

motion…”

Postpone indefinitely

Purpose In effect, “kills” the motion (for this

meeting) Can be brought up as new business

Salient points Second, not amendable, debatable,

majority vote Can reconsider “I move to postpone indefinitely, the

motion that…”

Limit or extend time for debate Purpose

Provides more or less time Extends the # of debates and/or time limit Limit the # of debates and/or time limit

Salient points Second, amendable, not debatable, 2/3

vote

2/3 vote

Used if rights of individuals or minority are impacted

To figure out 2/3 Double the lower # If greater than, not 2/3

Practice Yes – 30 No – 10 10 x 2 = 20 Motion passes