parliaments on the net x
DESCRIPTION
PARLIAMENTS ON THE NET X. Madrid, Palacio del Senado 31 May - 1 June 2012 Mobility, Transparency and Open Parliament European Parliament Public Register Access to documents. - PowerPoint PPT PresentationTRANSCRIPT
1
PARLIAMENTS ON THE NET X
Madrid, Palacio del Senado31 May - 1 June 2012Mobility, Transparency and Open Parliament
European ParliamentPublic Register
Access to documents
2
Legal texts and decision
o Public access to European Parliament documents is regulated by European regulations and a set of internal decisions including: Article 15 of TFEU Regulation (EC)n°1049/2001 of European Parliament and of the Council
of 30 May 2001 Article 104 of European Parliament Rules of Procedure Bureau decision of 28 November 2001, on rules governing public access
to European Parliament documents (OJ C216 of 22.7.2001 + C284 of 28.9.2011)
Secretary General’s decision of 31 May 2002 on the implementing measures on recording documents
Bureau decision of 08 March 2010 adopting a list of the categories of documents directly accessible via the public register and the content of the latter
3
Regulation (EC) n° 1049/2001OJ L145 of 31.5.2001
o Defines among others:Beneficiaries and scopeExceptionsApplications for access to documentsProcessing of applications Treatment of sensitive documents Basic information contained in a Register of documents
o Defines a register (art 11)o Allows each institution to lay down specific
provisions in its own rules of procedure (recital 17)
4
Access to documentsC289/6(22.11.2005) – Bureau decision of 28
November 2001(AM 22 June 2011)
o Article 5: Direct access to documents
All documents drawn up or received by the EP under the legislative procedure must be accessible to citizens in electronic form, subject to the restrictions laid down in Articles 4 & 9 of Regulation (CE) n° 1049/2001
The categories of documents that are directly accessible shall be set out in a list adopted by the Bureau and posted on the European Parliament Internet website (Europarl)
That list shall not have the effect of circumscribing the right of access to documents not included in the listed categories, which may be made accessible on written request
5
o States that a register shall contain for each document: A reference number (including, where applicable the
inter-institutional references) The subject matter and/or a short description of the
content The date on which it was received or drawn up and
recorded in the register
o References shall be made in a manner which does not undermine protection of the interests in art 4 of Regulation (EC) n°1049/2001
Access to documentsArt 11 of Regulation (EC) n°1049/2001, para 2
6
Document references
7
o Categories of directly accessible documents (list adopted by the Bureau on 08 March 2010)
Documents relating to Parliament’s legislative activitiesDocuments relating to other activities of the Parliament Parliament’s general documents relating to the functioning
of the institutionOfficial documents forwarded by other EU institutions and
third party documents already publishedOfficial correspondenceCertain categories of administrative documents Documents as disclosed following a prior request under
Regulation (EC) n°1049/2001
Access to documents
8
o Citizen consults the Register via Internet http://www.europarl.europa.eu/registre/
o If he does not find a document or if the document is accessible on request, he sends an application to the EP (form available on the website).
o An acknowledgment of receipt is sent to the citizen and the reply to his application must be sent within 15 working days.
In practice
9
Request access to a document
10
Request access to a document
11
Request access to document
12
o The “Transparency – Access to documents” unit (art. 3 of the Bureau decision of 28/11/2001) is responsible for : - Monitoring the recording of the documents - Receiving and processing applications for access - Sending out acknowledgement of receipt - Assisting applicants with clarifying the substance of their
applications - Assisting applicants with access to documents already published - Coordinating the reply with the relevant service or person when
a document is not recorded in the register or if restrictions apply (art4 & art9 of Reg 1049)
o In 2011, the total number of documents requested was 1161, 289 (concerned non-public documents), resulting in 33 refusals (among them 19 partial access)
The Transparency unit
Processing of application
o An acknowledgment of receipt is sent to the applicant
o A written reply is sent within 15 working days from registration of the application (may be extended under certain conditions)
o In the event of a total or partial refusal, the reply shall state the reasons for the refusal and inform the applicant of his right to appeal
o Failure to reply within the prescribed time-limit shall entitle the applicant to appeal
13
14
Documents contained in the Register
* File : includes the different language versions
Total documents References Documents *
2009 310.760 1.998.330
2010 362.217 2.386.485
2011 414.217 2.825.361
Mai 2012 433.742 2.927.700
15
On the Internet page
Documents are presented under 6 headings:
1. Documents relating to parliamentary activity
2. General information documents
3. Official documents forwarded by other institutions and Member States
4. Documents from third parties
5. Budgetary procedure
6. Documents as disclosed following a prior request under Regulation 1049/2001
16
o Parliamentary Questions o Adopted Texts (final version)o Reports (Plenary documents)o Amendments to the draft reports (committee
documents)o Draft reports (committee documents)o Amendments to reports (Plenary documents)
Most consulted
17
New website
o Online Survey (2009/250 answers)
o Ergonomic analysis/WAI
o Release January 2011
o New Search Architecture: Solr/Lucene Indexing of content Faceting High-lighting Auto-completion Caching Combined Search
24
New WebsiteNext features
o Spellingo RSSo Eurovoc descriptorsEurovoc descriptorso (Online Survey)(Online Survey)o ……
25
Eurovoc descriptors
o In 2011, the EP launched a project to index, using the Eurovoc thesaurus (http://eurovoc.europa.eu/drupal/?q=fr) the following document families:
Opinion (incl. draft) Written declarations Reports (incl. draft) Resolutions (incl. Draft) Written questions and their answers Reports Adopted texts Consolidated texts
26
Eurovoc descriptors
o The Eurovoc thesaurus allows a hierarchical classification at 3 levels of specific terms: the first level is published by default, the following levels are published after selection.
27
European ParliamentPublic Register
http://www.europarl.europa.eu/registre/
New Website - URL
28
o The Transparency – Access to document UnitoMayte Del Valle Mier
([email protected])o Project
oOlivier Isaac ([email protected])
Contacts
29
o In 2011, the European Parliament launched 2 other major Internet websiteso The New Legislative Observatory
ohttp://www.europarl.europa.eu/oeil/home/home.do
o The New IPEXohttp://www.ipex.eu/IPEXL-WEB/home/home.do
Other websites