part c3: works information - etenders.gov.za. part c3 - works... · c3.1 employer’s works...

TRANSNET PIPELINESTENDER NUMBER: PYP/W1/6/21/1646DESCRIPTION OF THE WORKS: CONSTRUCTION OF THE FIRE PROTECTION SYSTEM UPGRADE FOR THE FUELHANDLING AREAS OF THE TARLTON DEPOT AND REFRACTIONATOR ONLY, INCLUSIVE OF DEMOLITION, CIVIL,STRUCTURAL, BUILDING, MECHANICAL, ELECTRICAL, INSTRUMENTATION AND CONTROL SYSTEM SUPPLY,INSTALLATION AND COMMISSIONING

NEC3 CONTRACT Part C3: Scope of WorkFORM: PRO-FAT-0222 Rev03 of 80

PART C3: WORKS INFORMATION

Documentreference

Title No ofpage

This cover page 1

C3.1 Employer’s Works Information 51

Total number of pages 52 plusAnnexures



C3.1 EMPLOYER’S WORKS INFORMATION

Contents

C3.1 EMPLOYER’S WORKS INFORMATION _______________________________________________________ 2

Contents __________________________________________________________________________________ 2

SECTION 1 _________________________________________________________________________________ 4

1 Description of the works _________________________________________________________________ 4

1.1 Executive overview _________________________________________________________ 4

1.2 Employer’s objectives _______________________________________________________ 4

1.3 Interpretation and terminology ________________________________________________ 5

2 Engineering and the Contractor’s design ____________________________________________________ 7

2.1 Employer’s design __________________________________________________________ 7

2.2 Parts of the works which the Contractor is to design _______________________________ 8

2.3 Procedure for submission and acceptance of Contractor’s design ____________________ 10

2.4 Use of Contractor’s design ___________________________________________________ 10

2.5 Supply of plant specifications and installation requirements ________________________ 11

2.6 As-built drawings, operating manuals and maintenance schedules ___________________ 11

3 Construction__________________________________________________________________________ 12

3.1 Temporary works, site services & construction constraints _________________________ 12

3.2 Scope of works ____________________________________________________________ 18

3.3 Completion, testing, commissioning and correction of defects_______________________ 27

4 Plant and materials standards and workmanship ____________________________________________ 29

4.1 Investigation, survey and site clearance ________________________________________ 29

4.2 Building works ____________________________________________________________ 29

4.3 Civil engineering and structural works _________________________________________ 30

4.4 Mechanical engineering works _______________________________________________ 32

4.5 Electrical, C & I engineering works ____________________________________________ 32

4.6 Procurement _____________________________________________________________ 33

5 List Of Documents _____________________________________________________________________ 33

5.1 Drawings issued by the Employer _____________________________________________ 33



5.2 Technical Specifications issued by the Employer __________________________________ 34

SECTION 2 ________________________________________________________________________________ 38

6 Management and start up _______________________________________________________________ 38

6.1 Management meetings _____________________________________________________ 38

6.2 Documentation control _____________________________________________________ 38

6.3 Safety risk management ____________________________________________________ 39

6.4 Environmental constraints and management ____________________________________ 40

6.5 Quality assurance requirements ______________________________________________ 42

6.6 Programming constraints ___________________________________________________ 43

6.7 Contractor’s management, supervision and key people ____________________________ 44

6.8 Training workshops and technology transfer ____________________________________ 45

6.9 Insurance provided by the Employer ___________________________________________ 45

6.10 Contract change management _______________________________________________ 45

6.11 Provision of bonds and guarantees ____________________________________________ 45

6.12 Records of defined cost, payments & assessments of compensation events kept by Contractor45

7 Procurement _________________________________________________________________________ 47

7.1 Code of conduct ___________________________________________________________ 47

7.2 The Contractor’s Invoices____________________________________________________ 48

7.3 Sub-contracting ___________________________________________________________ 49

7.4 Plant and materials ________________________________________________________ 49

7.5 Tests and inspections before delivery __________________________________________ 50

7.6 Marking plant and materials outside the Working Areas ___________________________ 50

7.7 Preparation of post completion contracts _______________________________________ 50

ANNEXURES – refer to cd for annexures ________________________________________________________ 51



SECTION 1

1 Description of the works

1.1 Executive overview

Transnet Pipelines owns, maintains and operates a network of high-pressure petroleum and gaspipelines across 5 Provinces. There are numerous intake stations, pump stations and deliverydepots within the network distributed across KwaZulu-Natal, Free State, Gauteng, North Westand Mpumalanga.

TPL have undertaken to upgrade the fire protection systems on a number of existing pumpstations and depots to ensure the functionality and quality of the fire protection is in line withcompany’s objectives.

This Scope of Works and Contract is for the development of the fire protection system for the fuelhandling areas of the Tarlton Depot and IRP Refractionator only.

The entire works for the project is being procured as a single package and as such, theContractor shall be responsible for all civil, structural, building, mechanical, electrical,instrumentation and control system supply, construction and installations. The scope alsoincludes the demolition of parts of the existing system during and after construction.

The project entails the procurement, construction, installation and commissioning of theinfrastructure for the complete fire protection system for Tarlton Depot and IRP facility. Thisincludes the installation of water tanks for storage of firefighting water, construction of a firepump house and installation of fire pumps, foam storage and dosing system, fire alarm andcontrol systems, multiple remote valve banks including piping and radiation shields (concretewall), piping network some of which is HDPE and buried in hand excavated trenches and otherthat is fabricated steel and mounted along bund walls, free standing in the yard or on existingstructures including canopies and tanks and end of line equipment such as monitors, hydrants,foam and water deluge sprayers and bund & tank foam pourers. There are multiple fire detectorsto be installed and link to the alarm system and the control system will allow activation of firezones via a single button to activate control valves in the valve banks to activate particularsystems.

1.2 Employer’s objectives

The business objective is to provide and maintain world class infrastructure with the fire

protection systems being critical to the operation and HSE of each site.

The fundamental objective of this project is to mitigate risks to the business in terms of fire

protection. The success of this project will therefore ensure that TPL's assets conform to the

latest SANS Codes and Standards and will ensure that the firefighting capabilities of the business

are adequate to address the potential fire and associated safety and business risks.



1.3 Interpretation and terminology

The following abbreviations are used in this Works Information:

Abbreviation Meaning given to the abbreviationAIA Authorised Inspection AuthorityAFC Approved for Construction

BBBEE Broad Based Black Economic EmpowermentCEMP Construction Environmental Management Plan

CD Compact DiscCDR Contractor Documentation RegisterCDS Contractor Documentation ScheduleCRL Contractor Review Label

CSHEO Contractor’s Safety, Health and Environmental OfficerCM Construction ManagerDTI Department of Trade and Industry

DWG DrawingsEDMS Enterprise Document Management System

EO Environmental OfficerFM Factory Mutual

HAW Hazard Assessment WorkshopHAZOP Hazard and Operability StudyHSSP Health and Safety Surveillance PlanINC Independent Nominated ConsultantIP Industrial ParticipationIR Industrial Relations

IPP Industrial Participation PolicyIPO Industrial Participation ObligationIPS Industrial Participation Secretariat

IRCC Industrial Relations Co-ordinating CommitteeJSA Job Safety Analysis

CIRP Contractor’s Industrial Relations PractitionerNative Original electronic file format of documentationNFPA National Fire Protection AssociationPES Project Environmental SpecificationsPHA Preliminary Hazard AssessmentPIRM Project Industrial Relations Manager

PIRPMP Project Industrial Relations Policy and Management PlanPLA Project Labour Agreements

PSIRM Project Site Industrial Relations ManagerPSPM Project Safety Program ManagerPSSM Project Site Safety Manager

ProgEM Programme Environmental ManagerProjEM Project Environmental Manager

QA Quality AssuranceR&D Research and Development

SANS South African National StandardsSASRIA South African Special Risks Insurance Association



SES Standard Environmental SpecificationSHE Safety, Health and Environment

SHEC Safety, Health and Environment Co-ordinatorSIP Site Induction ProgrammeSMP Safety Management Plan

SSRC Site Safety Review CommitteeUL Underwriters Laboratory



2 Engineering and the Contractor’s design

2.1 Employer’s design

The Employer is responsible for the detailed fire and engineering design of the fire protectionsystem to be installed on this site. The design leaves no design work to be completed by theContractor except that which is specified in Section 2.2.

The specification of certain elements such as the HDPE pipe joining method, intumescent pipecoating specification, etc. have been deferred to the Contractor as the use of different systemsmay be largely influenced by the equipment or expertise available to the Contractor. In suchcases the Contractor shall specify the preferred methods in the tender return for assessmentduring adjudication and the final application shall also be approved by the Employer beforeimplementation.

The design issued to the Contractor will take the form of:

General Arrangement drawings Isometric drawings of all piping PID’s Equipment Lists Data sheets for all equipment indicating:

o Discharge rateso Liquid handledo Operating temperatureso Operation and construction type

Technical Specifications Detail drawings of:

o Pipe supportso Instrument mountings / stands / bracketso Equipment mounting bracketso Pipe thrust block and standpipe base details.o Structural elements/buildingso Re-baro Architectural drawings

The functional requirements of the works for the Contractors design will also be specified in thetechnical specifications, data sheets and drawings showing for instance the layout and sizing ofnozzles on a tank.

The electrical installation and control system which will be largely for the Contractors design willbe specified through functional requirements, control philosophy descriptions, Cause and Effectand Interlocking matrices, PID’s and drawings indicating the required location of detectors.

Technical specifications will also be issued to govern the design, installation and procurementof the equipment to form the works.

The Employers’ civil and structural designs shall detail the pump house building, valve bankradiation shields, thrust blocks and equipment plinths, tank foundations, fire pump and otherplinths as well as the new and remedial road works. A specification shall also be issued for the



completion of trenching along the buried pipe routes. Architectural drawings shall be issued forthe pump house indicating doors, finishes and other such items.

The mechanical and piping design shall comprise of final PID’s and isometric pipe drawingswhich shall detail all pipe runs along with layout drawings indicating the routing of pipes.Layout Drawings will indicate routing of pipe runs but not individual pipes; neither willdimensions of pipes or locations of valves or other equipment necessarily be shown on pipinglayouts. Drawings shall be issued indicating the setting out of the pump house, water storagetanks, valve banks, plant and isolation valve stations and end of line equipment and shall beaccurately followed according to the surveying specifications noted in the Contract.

The electrical design shall comprise of single line diagrams for all power reticulation andspecifications for equipment to be supplied and installed including the lighting, ventilation,warning lights and sirens.

The control and instrumentation design shall comprise of the Control Philosophy, specificationof plant to be supplied (i.e. PLC system brand and type) and Preliminary I/O schedules.Additionally the type, quantity and location of instruments to be installed as well as the methodof installation (mounting) shall be specified.

2.1.1 The Employer grants the Contractor a licence to use the copyright in design data presented tothe Contractor for the purpose of the works (and the Contractor’s obligation in paragraph 2.2 ofthe Employer’s Works Information) ONLY.

2.2 Parts of the works which the Contractor is to design

2.2.1 The Contractor is to design the following parts of the works:

Contractors’ design:

The Contractor is to be responsible for the completion of the following in accordance with theProject Specification and Employers Standards:

1. Selection of piping paint system2. Selection of intumescent coating system3. Selection of piping and valve insulation system4. Selection of the method for joining of PE piping5. Selection of the corrosion protection wrapping used on underground steel piping6. The design of the welded steel water tanks7. The design of the foam concentrate tanks8. The design of the control system including panels, panel layout and panel wiring and

control system programming, approval and commissioning. This shall include thedevelopment and supply of all loop diagrams.

9. The design of the battery backup and power supply system for the control systemincluding panels, panel layout and panel wiring and any approval and commissioning.This shall include the development and supply of all loop diagrams.

10. The design of the DB’s for power supply and lighting including the panels, panel layoutand panel wiring and any approval and commissioning. This shall include thedevelopment and supply of all loop diagrams.

The Contractor is also responsible for the specification of equipment in order to meet therequirements stipulated in the Technical Specification and Data sheets. The full specifications



to allow inclusion of the equipment into the final design shall be supplied to the Employer in linewith the Contractors programme; the Contractor shall allow sufficient time for the Employer tocomplete the designs affected by the relevant equipment specifications.

The selection of any systems or methods shall be governed by the relevant technicalspecifications as well as any performance requirements noted and shall be approved by theEmployer prior to being actioned.

The design of the tanks shall be completed in accordance with the Employers’ requirementsand technical specifications as prescribed in the following documents.

1. Water tanksa. Technical specificationsb. Design requirements (Layout Drawing)c. Data Sheets

2. Foam concentrate tanksa. Technical specificationsb. Design requirements (Layout Drawing)c. Data sheets

The Contractor shall be responsible for any fabrication drawings required for the manufacture ofwelded pipe, pipe supports, equipment supports, control panels and any other items to bemanufactured by the supplier; the general arrangements/Isometric drawings/ structuraldrawings of such items will be supplied but information particular to the manufacture may berequired to be specified by the Contractor.

Where the Contractor does specify a weld for instance, the Employer or an Employer’srepresentative may request that the Contractor justify the specification and that the Contractoramend the specification and correct any manufactured parts if deemed necessary.

2.2.2 The Contractor is responsible for the overall integration of the works designed by the Contractorinto the Employer’s design as stated in paragraph 2.1 Employer’s design above.

All design or specification carried out by the Contractor shall be compatible with the designalready completed by the Employer. Where this isn’t possible or an alternative that requiresalteration to the design is preferred this may be proposed for consideration. Such proposalsmust be received timeously and must include all relevant information and reasoning in order forthe Employer to assess the matter.

With regards to the foam concentrate tanks and water storage tanks however the design shallbe in keeping with the basic design completed by the Employer and shall be completed inconsultation with the Employer so that the final product is compatible with the overall design.

The final responsibility for the design and certification of this equipment shall remain with theContractor however the Employers’ approval of the final design shall be received beforeconstruction in order to reduce the risk of an unsuitable design being implemented.

Hold points shall be included in the programme for the design deliverables.

The Contractor shall complete AFC drawings and have these signed by the Employer / ProjectManager / Engineer before commencing with construction

2.2.3 Unless expressly stated to form part of the design responsibility of the Employer as stated inparagraph 2.1 Employer’s design above and whether or not specifically stated to form part ofthe design responsibility of the Contractor in this paragraph 2.2, all residual design



responsibility and overall responsibility for the total design solution for the works rests with theContractor.

2.3 Procedure for submission and acceptance of Contractor’s design

2.3.1 The Contractor shall address the following procedures:

All decisions regarding the selection of paint, corrosion protection wrap and intumescentcoatings shall be submitted to the Employer’s Engineer for approval.

The pickle and passivation procedure to be used by the Contractor on stainless steel weldsshall be issued to the Employer’s Engineer for review and approval with the tender submission.

Submissions shall include all information regarding the product and the method of applicationthat will be utilised as well as the reason for the selection.

The design of the foam concentrate tank shall be completed by a specialist glass fibre tankmanufacturer. The design shall be completed in accordance with the Employers tank GA andwhere deviations are necessary the Employer shall be consulted and their approval shall begiven. The final design shall also be submitted to the employer for approval of the tankdimensions and nozzle schedule. The final design and specification of the tank and thecertification of the tank shall remain the responsibility of the Contractor.

The design of the water storage tanks shall be completed by the Contractor or their specialistsub-contractor. The design shall be completed in accordance with the Employers tank GA andwhere deviations are necessary the Employer shall be consulted and their approval shall begiven. A method to achieve this is through issuing of a technical query along with any drawingsindicating the deviation and new design for the Employer to approve; should the designer havea different system this may be used with the approval of the Employer. The final design shallalso be submitted to the Employer for approval of the tank dimensions and nozzle schedule.The final design and specification of the tank and the certification of the tank shall remain theresponsibility of the Contractor. The Contractor shall also specify the foundation requirementsfor the Employer’s Engineer to complete the civil and foundation design.

2.3.2 The Contractor undertakes design safety reviews as per Safety Specification contained inAnnexure C3.24

2.3.3 Documentation Submission

The Contractor submits documentation as the ‘Works Information’ requires, to the ProjectManager, for review and acceptance.

In undertaking the ‘Works’ (including all incidental services required), the Contractor shallconform and adhere to the requirements of the ‘Contractor Document Submittal Requirements’Standard included in Annexure C3.26

2.4 Use of Contractor’s design

2.4.1 The Contractor grants the Employer a licence to use the copyright in all design data presentedto the Employer in relation to the works for any purpose in connection with the construction, re-construction, refurbishment, repair, maintenance and extension of the works with such licencebeing capable of transfer to any third party without the consent of the Contractor.

2.4.2 The Contractor further commits that the full rights described in paragraph 2.4.1 shall also betransferred from their sub-contractors through the Contractor to the Employer. This is



particularly to apply to items including but not limited to the foam concentrate and water tankswhere these are a unique designs for this application.

2.5 Supply of plant specifications and installation requirements

2.5.1 The Contractor provides the Employer with all information required for the development of theAFC drawings which are part of the Employer’s scope. This information includes but is notlimited to:

Pump set mounting details, connection points, loads, dimensions

Engine heat loads, fuel consumption, air supply requirement

All valve flange details, dimensions (face to face and body and actuator), flowcoefficient

Detector Coverage

Pourer and sprinkler / spray nozzle mounting details, dimensions, flow characteristics

Monitor range of movement, mounting details, dimensions and flow characteristics

Foam nozzle mounting details, dimensions and flow characteristics

2.6 As-built drawings, operating manuals and maintenance schedules

2.6.1 The Contractor provides the following documents in duplicate, bound hard copy and indexedand searchable PDF as per general drawing standard PL 103 rev 4 (Annexure C3.26) :

As-Built drawings (Required prior to completion of installation QCP/CommissioningDocumentation):

For the foam concentrate tanks as part of the QCP documentation For the water storage tanks as part of the QCP documentation Survey information indicating

o vertex points and depths for all buried pipeso locations of all end of line equipment (centre of connecting flange)o locations of isolation valves in the ring mains

Operating and maintenance manuals for (Required prior to completion of installationQCP/Commissioning Documentation):

Fire pump Fire Pump Diesel Engine Fire Pump Control System (Diesel Engine Controller/Starter) Foam concentrate pump Jockey pump All valves and actuators supplied by the Contractor including but not limited to

o Control valveso Gate valveso Butterfly valveso Ball valveso Excess flow valveso Check valveso Pilot level control valves

PLC system Any detectors supplied



All electrical equipment supplied including but not limited to the battery backup system,circuit breakers, relays, light systems, ventilation systems.

Maintenance schedules and manuals (Required prior to completion of installationQCP/Commissioning Documentation):

For the foam concentrate tanks For the water storage tanks

2.6.2 As-Built / Final Documentation:

In undertaking the ‘Works’ (including all incidental services required), the Contractor shallconform and adhere to the requirements of the ‘Contractor Document Submittal Requirements’Standard included in Annexure C3.26.

2.6.3 Installation, Maintenance and Operating Manuals and Data Books:

In undertaking the ’Works’ (including all incidental services required), the Contractor shallconform and adhere to the requirements of the ‘Data Books and Manuals’ Standard included inAnnexure C3.26 and the ‘Contractor Documentation Submittal Requirements’ Standardincluded in Annexure C3.26

3 Construction

3.1 Temporary works, site services & construction constraints

3.1.1 Employer’s Site entry and security control, permits, and Site regulations will apply.

The Contractor shall determine the requirements prior to moving to site to avoid delays andensure compliance with all requirements prior to arrival. The Contractor shall at all timescomply fully with the Employer’s requirements.

3.1.2 The Contractor complies with the following requirements of the Employer:

All Contractor staff entering the facility will undertake an alcohol breathalyser test on adaily basis

3.1.3 Restrictions to access on Site, roads, walkways and barricades:

Contractors shall be allowed entry only through the official site entrance and shall besubject to security checksContractors shall only be authorised to access the defined operational work areas, siteestablishment areas and specified roads and pathways between these areas. TheEmployer shall retain the right to restrict access to particular paths where the security ofthe Employers’ facilities are deemed to be at risk by free access.

There shall be no access to tank farm/bunds, manifold areas, or other operation areasunless work is being completed in the specific area and a valid work permit has beenauthorised and is displayed at the work area.

3.1.4 People restrictions on Site; hours of work, conduct and records:

The following site restrictions apply:

A. The maximum number of people working on site (Excluding management) may be 250B. The hours of work on this site are 07:00 to 17:00.C. After hours work shall not be permitted without prior arrangement for which 24 hours’

notice is required.



3.1.5 The Contractor complies with the following hours of work for his people (including sub-contractors) employed on the Site:

The Contractor set working times may differ from the standard site access times however theseshall be restricted by the access allowed as listed in the works information and shall besufficient to complete the works according to the agreed schedule. Where the works progressis behind schedule the Employer shall be entitled to require the Contractor to amend theworking times and may extend site access to facilitate this at the Employer’s discretion.

3.1.6 The Contractor is to keep daily records of his people engaged on the Site and Working Areas(including sub-contractors) with access to such daily records available for inspection by theProject Manager at all reasonable times.

3.1.7 Health and safety facilities on Site to comply with OHS Act, the construction regulations and theproject specific health and safety specifications attached as Annexure C3.24

3.1.8 Title to Materials from demolition and excavation:

The Contractor shall have title to piping, rubble and soil removed with the permission of theProject Manager and which is not re-usable (See section 3.1.9 for details of that material whosetitle remains with the Employer).

All material to be removed from site shall be documented on a Gate Pass which shall be signedby the Project Manager ceding title of the material to the Contractor. The Project Manager shallhave the authority to assess the quality of soil / fill according to the grade allowed in paragraph3.1.9 and prohibit the removal material deemed to be of usable quality.

Any material to be re-used by the Contractor shall be documented by the Contractor on a,reclamation of material document and signed by the Project Manager. This document shallclearly quantify the measure, and area of use of the material.

Any material generated through demolition or excavation which doesn’t remain the property ofthe Employer shall be removed from site promptly and disposed of responsibly and in keepingwith all applicable regulations. By arrangement, laydown areas may be used for the temporarystorage of such material however the rehabilitation of all such areas, to the condition they werein when access was granted shall be the responsibility of the Contractor.

Where material which remains the Employers’ is excavated, this shall be stockpiled neatly inapproved laydown areas at the direction of the Project Manager. At no time may rubble or soilbe left to obstruct roads or pathways neither may it be allowed to fall into any permanent pits orcover any exposed cables.

3.1.9 The Contractor has title to all Materials arising from excavation and demolition in theperformance of the works with the exception of that below; the title to the Materials indicated inthis section shall remain the property of the Employer. The Project Manager shall instruct theContractor how to label, mark, set aside and/or dispose of such Materials for the benefit of theEmployer in accordance with ECC Clause 73.1.

All engines, motors and pumps All valves All monitors, pourers, inductors, foam makers, hose reels, branch pipes, hydrants,

booster fittings, sprinkler heads Tanks Adjustable pipe supports



Soil / fill material which is reusable All sensors and detectors All Electrical Panels All PLC or other Control Panels

3.1.10 Co-operating with and obtaining acceptance of others

The Contractor shall be the sole Contractor for this project however there may be other service,maintenance or project Contracts enacted while the Contractor has a presence on site.

The Contractor shall at all times work in co-operation with other Contractors as well asEmployer employees, granting them access to areas and Employer facilities where required tocomplete their works. If this prejudices the Contractor and limits their ability to complete workor adhere to a programme the employer has been previously made aware of then the co-ordination of access shall be taken to the Project Manager to adjudicate so as to ensure theleast impact to the project progress and cost. Claims for delays caused due to access grantedto other Contractors will not be entertained where the Contractor allows access without advisingthe Project Manager of potential delays or other claims. Where access is granted with theunderstanding of a certain timeframe and the period of access exceeds this agreed period, theProject Manager should be made aware of this immediately so that he may address the matterin the most efficient and cost effective manner; in such cases claims may be entertained whereproven delays or costs are incurred. Where the Project Manager requests the Contractor grantaccess despite the potential for delay or other claims having been specified, such claims will beaccepted as per the agreement with the Project Manager.

The Contractor shall also note that works will be completed on operational sites and works willhave to be co-ordinated so as not to severely limit access to the site as well as to correspond toother activities. Primary concerns in this regard are excavation works crossing roads andlimiting access to areas and with regards to access to tank and bund areas for the completionof works here. With regards to excavation, this shall be phased so as to not block two accessroutes at any one time (where two routes exist); where a single road is considered it may bepossible to excavate and work on a number of crossings at one time, where other road accessis available, where access would be cut off regardless and further excavations have no furtherimpact to access or lastly where road access isn’t required to an area effected.

The installation of piping and equipment onto fuel storage tanks, where the tanks will need tobe emptied and gas freed shall be co-ordinated with the Employer. The Contractor shall allowtwo weeks for the Employer to empty and gas-free the tanks with this period starting after theContractors installation to the previous tank has been completed such that fuel can be movedback into the previously emptied tank.

The Contractor shall be aware that work shall be completed in Zone 1 areas where thepresence of fuel vapour should be expected and as such all processes should be completedwith suitably rated equipment except where absolutely impossible (such as when cutting into orwelding to the storage tanks).

The Contractor shall also co-operate fully with legitimate requirements of all statutory orregulatory authorities and bodies.

3.1.11 Taking of photographs and/or videos requires prior written approval and no resultant materialshall be used for any purpose other than reporting to TPL on this project.



3.1.12 The Contractor provides a notice board in terms of Transnet requirements at a location to beapproved by the Project Manager on site.

3.1.13 The Contractor does not advertise the Contract or the project to any third party, norcommunicate directly with the media (in any jurisdiction) whatsoever without the express writtennotification and consent of the Project Manager.

3.1.14 Contractor’s Equipment shall in addition to statutory regulations, be subject to the TPLenvironmental standards and shall comply in terms of noise emission, leaking of fluids,refuelling and exhaust emissions.

3.1.15 The Contractor shall supply all equipment required for the execution of their duties incompleting the works. The pricing for all equipment required to complete the works shall bedeemed to be included in all submitted offers unless exclusions are clearly stated in the offer.

3.1.16 The Contractor keeps daily records of his Equipment used on Site and in what part of the worksthey are employed with access to such daily records available for inspection by the ProjectManager at all reasonable times. The records shall distinguishing whether equipment is ownedor hired.

3.1.17 Repairs to vehicles or other equipment may only be completed by suitably qualified personnel.Repairs shall not be conducted on site, but the equipment should be removed from site tocomplete the repairs. Where equipment cannot be removed from site, a work permit shall becompleted and signed to authorise repair work to be completed on site. Strict safety measuresmust at all times be employed in the execution of repairs.

3.1.18 Site services and facilities:

TPL supply only a water connection to the Contractor. The Contractor shall be responsible forthe reticulation of power and water on site.

The maximum water supply which TPL shall make available is listed in the C4 Site informationand should the Contractor require supply over and above that specified for supply by TPL, theContractor shall specify what surplus need exists, provide for the cost of this in the tendersubmission and shall be responsible to supply the required additional services as required.

3.1.19 The Employer provides the following facilities for the Contractor.

The Employer will provide the following with limits as defined in the C4 Site Information:

Water Land (For site establishment and laydown areas)

Where the limits specified in the C4 document are insufficient for the execution of the works theContractor must allow for the additional water and land requirements in the pricing; anyallowances made by the Contractor must be clearly stated in the offer.

3.1.20 Wherever the Employer provides facilities (including, inter alia, temporary power, water, wastedisposal, telecommunications etc.) for the Contractor’s use within the Working Areas and theContractor adapts such facilities for use, then the Contractor makes good and provides fullreinstatement to the land (including all apparatus of the Employer and Others in, on or underthe land) and surrounding areas to its original standard upon dismantling of such facilities andhand-back to the Employer.

3.1.21 Facilities provided by the Contractor:



The Contractor shall provide all facilities not expressly stated to be provided by the Employerfor the adequate provision and management of the works. These shall include but not belimited to:

A site office Ablution facilities Communication facilities Project management and documentation facilities as required by the roles of the

Contractor

3.1.22 The Contractor provides the following facilities for the Project Manager and Supervisor:

The Contractor shall provide an air-conditioned office, dedicated ablution facilities that will beserviced regularly and email facilities for the use of the Employer’s project management team.

3.1.23 Wherever the Contractor provides facilities (either his own or for the Project Manager and/orSupervisor) and all items of Equipment, involving, inter alia, offices, accommodation,laboratories, Materials storage, compound areas etc., within the Working Areas, then theContractor makes good and provides full reinstatement to the land (including all apparatus ofthe Employer and Others in, on or under the land) and surrounding areas to its originalstandard, upon dismantling of such facilities and items of Equipment.

3.1.24 Unless expressly stated as a responsibility of the Employer, Site services and facilities, allresidual requirements for the provision of facilities and all items of equipment necessary for theContractor to Provide the Works remains the responsibility of the Contractor.

3.1.25 Existing premises, inspection of adjoining properties and checking work of Others

The Contractor shall accurately set out the works to the standards required by SANS1200. Thisshall be done with cognisance given to the layout relative to existing services, facilities andbuildings such that the normal operability of the facility is not compromised.

Where connection to existing facilities is required, the Contractor shall be aware that thedrawings issued may require minor alteration in order to match the final onsite installation andthis should be catered for in the work flow and allowed for in the costing.

3.1.26 Survey control and setting out of the works

Survey Control for the purposes of setting out the works will be provided by the Employer.

3.1.27 The Employer provides the following information and survey controls for the Contractor:

Control points have been established on the site. The location and coordinates of this controlshall be issued to the Contractor for the purposes of setting out the works.

3.1.28 Excavations and associated water control shall be the responsibility of the Contractor and theContractor shall at all times keep excavations free of standing water.

3.1.29 The Contractor complies with all statutory requirements regarding the excavation and workswithin trenches and excavations.

This shall include the provision of shoring where the trench dimensions and soil conditionsrequire it.

3.1.30 Underground services, other existing services, cable and pipe trenches and covers:



The Contractor shall conduct the works in such a manner as to prevent the damage of anyexisting facilities whether known or unknown, buried or above ground. This may includeextensive hand excavation, exploratory work and consultation with the Employers’ siteoperations team.

Should existing buried services be identified, work immediately surrounding the services shallcease pending further instruction and the discovery shall be brought to the attention of theProject Manager immediately.

The Contractor shall be responsible for any damage, including incidental damage, caused byexecution of the works; the repair of damaged existing facilities shall be completed at theEmployers direction and may be completed by the Contractor or a third party at the Employersdiscretion.

The known services are indicated on the drawings provided and pipe and cable routes areextensively marked on site however this information is not guaranteed to be accurate orcomplete.

3.1.31 Where the Contractor encounters underground services, existing service cables or open pipetrenches that will obstruct the works, the excavation and work towards this point shall bestopped if there is any risk of damage to the services, cables or trench or if these pose anobstruction. All such discoveries shall be brought to the attention of the Employer/ProjectManager who shall consider the situation and revise the design to suit if necessary.

3.1.32 Control of noise, dust, water and waste

The contractor is to comply with the CEMP.

3.1.33 Sequences of construction or installation

The Contractor is responsible for the sequencing of all construction and/ or installation, inaccordance with the access granted by the Employer in order to meet the agreed programme.

3.1.34 Giving notice of work to be covered up:

The Contractor shall complete a permit before any filling operation and this shall be signed bythe Project Manager or designated representative.

This requirement is primarily to ensure that the works being buried have been suitablycompleted, checked, commissioned and approved.

If this requirement is not adhered to by the Contractor and rework or excavation of facilitiesalready covered without approval is required this shall not in any way prejudice the project; thetime lost shall be recouped by the Contractor and no claims by the Contractor shall beentertained. Should the project be delayed by such actions the Contractor will be liable for anypenalties enforceable under the Contract.

3.1.35 Connections to existing works

The new works shall be connected to the following existing works or supplies:

Municipal / Borehole water supply Electrical supply (as per electrical design) Additive dosing fire suppression system (existing) Additive dosing process cooling spray system (existing) Truck staging area fire protection system (existing) Site control system (TLR and IRP)



These connections shall be made with the minimum disruption and minimum period of non-provision of service possible.

With regards to connections to suppression systems, the installation needs to be completedand hot commissioned up to the tie-in point and the connection spool piece must beprefabricated before the existing system is disconnected from the old supply and connected tothe new supply. The final connection may also only be made once the remainder of the systemis commissioned and functional so that once they are changed over they are immediatelyfunctional such that there isn’t any limitation to the cover afforded. The tie in shall facilitate theswitching between supply from the new and old protection system.

All tie-ins may only be completed with the prior approval of the Project Manager and TPL DepotManager and shall be coordinated to have the least possible disruption.

3.1.36 The Contractor complies with the following constraints in the execution of the works:

Access to operational areas of the site may be restricted by ongoing operations andcoordination well ahead of required access shall be required.

Particular attention needs to be made to the planning of works on fuel tanks.

3.2 Scope of works

3.2.1 Description:The fire protection system to be installed includes every aspect from the water storage tanksand connection to the water feed to the control system and the final discharge equipment. Thesystem shall comprise of two water storage tanks which will be adjacent to the new pumphouse. The pump house will house the fire pumps, jockey pump, foam concentrate storagetanks, foam circulation pump and the control system. During construction it is also necessaryto construct three temporary water tanks near the fire pump house in order to supply theexisting system while the new system is built on the location of the original supply.

The control system will include detection for all fire areas and this detection will only raisealarms with all protection required to be manually activated.

Existing electrical and instrumentation cable racking and sleeve reticulation infrastructure shallbe used where possible.

The protection equipment is fed with water or foam premix from valve banks as required. Valvebanks are supplied off ring mains and situated near the protected zones. There are six remotevalve banks for the Tarlton protection system. There is a foam premix and a cooling water ringmain with separate headers for each within the valve banks. There is also a separate hydrantring main system supplying multiple hydrant stations.

The valve banks comprise of a header with multiple take-offs each feeding to a different pieceor system of protection equipment. On each take off is a control valve which is operated by thecontrol system allowing remote activation from the scenario and main control panels. Inaddition to these control valves at the valve banks there are numerous maintenance valves inthe system as well as isolation valves on the ring mains and on some protection system lines.

The protection equipment used to address the situations on site include low-level and tankfoam pourers, foam monitors, foam sprinkler/sprayer systems and tank shell coolingsprinklers/sprayers mounted to the tanks. In all cases the monitors are mounted at groundlevel and supported off the standpipe cast into a base; hydrants are similarly mounted. The



scope includes the supply of nozzles or any other fittings as required for tank pourers to befitted to tanks as well as the installation of the pourers including the modification of the tankshell and the welding of any fixtures to the tanks. The scope includes the supply andinstallation of all pipe support brackets required to be installed to tanks. All modifications to thetanks shall be made in accordance with the relevant API Standards and all welding on the tanksshall be performed by welders certified to weld in accordance with API 1104 and shall be fullyinspected and certified by an AIA.

The majority of site piping is to be buried and buried piping is to be HDPE with machine weldedor electro-fused connections. All above ground piping is to be steel with a mix of plain carbon,galvanized carbon and stainless steel to be used. Finally where carbon steel is buried, forinstance at the underground connection to the HDPE, it shall be protected against corrosion inaccordance with SANS 10129.

All designs documented shall be read and implemented in conjunction with the technicalspecifications issued. These technical specifications shall dictate the standard of plant andmaterial supplied as well as the standards applied in the completion of the works. Anyspecifications on the final design information shall however supersede the requirements of theregulations except where the regulations are more stringent and haven’t been specifically notednot to apply. The quantities of equipment shall be as documented in the issued equipment listsand this equipment shall perform according to the relevant data sheet issued for each piece ofequipment as well as the relevant technical specifications.

3.2.2 Scope:The Scope of works for this Contract is extensive and while it is detailed in this section, anywork alluded to or specified for inclusion elsewhere in the tender documents should also beallowed for. The scope includes the full construction, installation and commissioning of theworks described in Section 3.2.1 including the design of the water and foam concentrate tanksand the development of any necessary fabrication drawings.

The works of this project shall provide protection for 26 potential fire zones on the specified sitewith; 17 fuel storage tanks; rail loading, tanker loading, truck staging areas; a refractionatorplant; a spill basin and numerous manifolds all to receive fixed fire suppression and protectionequipment.

The scope of this Contract includes the supply, construction and installation of all:

Civil works Building works Structural works Mechanical works Electrical works Instrumentation and control system works

The scope includes the demolition of parts of the existing system.

The Scope includes the procurement of all equipment, goods and materials required for theconstruction, in accordance with the technical specifications and designs to be issued as“Approved for Construction”.



The Contractor will also be responsible for the management and co-ordination of the differentaspects of the works to ensure the most efficient completion with minimal disruption to siteactivities; the programme shall be discussed and agreed with the Employer and the ProjectManager.

Procurement includes, but is not limited to:

Three diesel engine driven fire pumps and associated fuel tanks, controllers and auto-start system

Jockey pump, drive and controller Foam dosing unit (water motor driven proportional injector) Programmable fire control system (including design and programming) Battery power supply system Foam monitors Foam pourers Foam and water sprayers IR Detectors Point Heat detectors All construction materials and facilities such as:

o Concreteo Brickso Roofingo Doorso Ventso Carbon steel, Stainless steel and HDPE pipeo Electrical, data and instrument cableo Electrical componentso Flanges, fittings and fastenerso Paint

The works shall include but not be limited to the following:

Civil works:

Trenching throughout the site including through existing roads and under cabling andpipelines for the installation of piping and electrical cables as necessary.

Minor additions to the road network on site

Remedial road works where roads are excavated or damaged during construction

Backfilling of the excavations to specification for the bedding of the underground pipes –coordinated with the piping works

Remedial earthworks on the site of the existing earth dam in preparation for theconstruction of the pump house and water tanks

Structural works:

Foundations for water tanks, diesel pump sets, jockey pump, FireDos, foam tanks,electrical panel/platform, pipe supports etc.

Pump house structureo to house the pumps, fire dosing system, main control panel and foam tanks



o to support crawl beam

Radiation Shields for valve banks

Bollards / radiation shields for isolation valve stations

Thrust blocks for underground ring mains / zone supply lines

Thrust blocks/ plinths for hydrants and monitors protruding from below ground

Building works:

Pump house buildingo Walls including all walls, door, vents and ductso Roof

Diesel and Foam concentrate store buildings

Mechanical works:

Three diesel pump sets Jockey pump Two fibreglass foam tanks Two welded steel water storage tanks Three panel tanks for temporary water storage Vortex Inhibitors. End of line equipment including but not limited to:

o Tank top pourers, low level pourers, monitors including oscillating flanges andnozzles, hydrant heads, sprinkler nozzles

o Nozzles and hydrantso Hydrant cabinets and associated plant

All valves including but not limited too Gate valveso Butterfly valveso Inbal control valveso Ball valveso Remote float level control valveo Pressure relief and pressure and flow control valves

Pipingo Stainless steelo Carbon steelo Hot dip galvanised carbon steelo PE piping of welded construction with flanged connections to steel pipe below

ground Pressure gauges Painting Corrosion protection wrapping Intumescent paint Pipes insulation.

Control and Instrumentation works:

The C&I scope of work includes the following elements:



Programmable control system Main fire panel and mimic Scenario mimic panel Fire detection instrumentation Fire alarm beacon’s and siren’s

A Programmable controller based fire control system will be provided for the Tarlton Depot. Thesystem will monitor, alarm and enable operator activation of selected fire suppression zonesand valves. The main fire panel will be installed in the pump house; the controller, main firemimic and a scenario mimic will included as part of the main fire panel. The main fire mimic willhave the ability to operate and control individual fire suppression valves, whereas the scenariomimic will only be able to activate fire zones. All field instrumentation will be wired to the mainfire panel.

Scenario panels will be provided at the control room, security building and therefractionator control room. The scenario panels will be connected to the main fire controlpanel CPU by means of a communication network.

The diesel engine driven fire pumps will be operated by means of a stand-alone controlsystem, signal interface to the fire pump control system will be required.

The following documentation and drawings form an integral part of the scope of worksand must read in conjunction with this document:

o P&ID’s – Annexure C3.12o Tarlton Control Philosophy – Annexure C3.5o Tarlton, Electrical, Control and Instrumentation Specification – Annexure C3.3o Transnet Specifications – Annexure C3.4o Instrument list – Annexure C3.6o Instrument Data Sheets – Annexure C3.7o I/O List – Annexure C3.8o C&I Cable Schedule – Annexure C3.9o E, C & I Drawings – Annexure C3.19o Bill of Quantities – Section C2.2

Battery Limits:

The C&I battery limits are as follows:

Remote (off-site) monitoring will be required in the future. Allowance for the remoteconnection must be included in the fire control panel.

Infrared flame detectors will be installed to cover all potential fire areas of bunds and alltank vents, the instruments will be wired to the main fire control panel. These inputs willbe processed by the Fire Control System in order to raise alarms and indicate thelocation of fires.

Point heat detectors will be installed in all tanks; the instruments will be wired to the mainfire control panel. These inputs will be processed by the Fire Control System in order toraise alarms and indicate the location of fires.

The following fire system signals will be wired to terminals for interface with the processcontrol system:

o Water reservoir 1 low level switch indicationo Water reservoir 2 low level switch indicationo Fire system alarm indication



o Fire system healthy indicationo The battery limit will be the termination of the signals to terminals in the fire

control panel, the connection to the process control system will be performed byothers.

The fire control system will monitor specific signals from the fire pump control system; thebattery limit will be the termination of field cabling from the fire panel in the fire pumpcontrol panel. The following signals will be monitored for each pump:

o Fire pump diesel tank level switcho Fire pump runningo Fire pump faulto Fire pump start push buttono Fire pump stop push button

Control System

The scope of work will include the supply, installation, software development andcommissioning of the fire control system. The fire control system will utilize the Det-Tronics control system or similar and will include the main fire control panel and threescenario panels. The control system layout will be as per drawing 11992-TLR-E-4763included in Annexure C3.19.

The fire system software is to be developed according to the control philosophy includedas Annexure C3.5.

The Det-Tronics or similar hardware configuration is to be based on the I/O count as perthe provided I/O list Annexure C3.8.

Main Fire Panel

The control system will be used to operate the fire suppression system valves. This main firecontrol panel will be connected to three scenario panels, providing indication and operatorcontrol of the fire suppression system.

The panel will clearly illustrate the site layout including the twenty six fire zones and the firepump station status. The panel shall be constructed from stainless steel. The panel shall be ofminimum IP45 construction. Components shall consist of an array of select & deselectpushbuttons, circuit breakers, contacts, relays, contactors, switches, trunking and terminals.

The panel will have the following elements and functionality:

Individual valve select/ deselect buttons which will initiate or stop the required controlvalve operation.

Fire-detection alarm and fault indicator lights. The lights in conjunction with an audiblealarm will enable the operator to quickly identify the zone in alarm/fault. Operator actionwill depend on the type of alarm.

Fire Control System status indication lights. The fire control system status indication onthe panels will include pump running, pump stopped and pump fault indication for all thefire pumps (including the jockey pump), as well as all associated instrumentation (e.g.pressure switch status).

Alarm Acknowledge, Alarm Reset and Lamp Test buttons Water and Diesel Tank level indicator lights, in conjunction with an audible alarm. Fire System TEST and CIRCULATE selector switches which will enable the testing of the

fire system and circulation of foam.



The main Fire Control Panel (and all Scenario Panels) will be supplied from a dedicatedelectrical DB Board, fed off emergency power in the event of an electrical outage.

The main control panel will have the ability (in the future) to be interfaced to both the ProcessControl System on site, as well as the Situational Management System located at the NOC forremote control of the fire suppression system.

The main fire panel will house the controller and I/O modules, the panel will be as per the TPLstandard and will include terminations for field wiring, all internal equipment and wiring. Themain fire mimic panel as per drawing 11992-E-4761 and scenario mimic panel as per drawing11992-E-4762 will be provided on the front of the panel.

Scenario Fire Panel

The scenario panels will be scaled down versions of the main fire control panel with thefollowing functionality:

Zone select/de-select buttons which will open and close the required valves according tothe cause and effect/protection philosophy. Certain zones may have two push buttons todifferentiate between fire scenarios in different areas within the same zone. No individualvalve operation will be possible from the scenario panels.

Fire-detection alarm and fault indicator lights. The lights in conjunction with an audiblealarm will enable the operator to quickly identify the zone in alarm/fault. Operator actionwill depend on the type of alarm.

Fire Control System status indication lights. The fire control system status indication onthe panels will include pump running, pump stopped and pump fault indication for all thefire pumps (including the jockey pump), as well as all associated instrumentation (e.g.pressure switch status).

Alarm Acknowledge, Alarm Reset and Lamp Test buttons Water and Diesel Tank level indicator lights, in conjunction with an audible alarm.

The panels will be constructed from stainless steel with a minimum IP rating of 45.

The scenario fire panel will house the remote I/O modules required for the mimic, the panel willbe as per the TPL standard and will include terminations for mimic wiring and all internalequipment. The scenario mimic panel as per drawing 11992-E-4762 will be provided on thefront of the panel.

The scenario panels will be connected to the main fire panel.

Detectors

The following detectors will be monitored by the main Fire Control Panel and indicated on theScenario Panels.

IR detectors are to be installed for all zones on the site as well as all tank vents; the unitswill be Multi-spectrum IR Flame Detectors.

Manual call points shall be located at strategic points around the site for manualalarming.

Water reservoir level switches.



The instrument data sheets are provided in Annexure C3.7.

Installation, Instrument Cabling and Field Equipment Boxes

Field instrumentation will be hard wired from the main fire control panel through field equipmentboxes by means of multicore cables and on to the field equipment. See Annexure C3.9 for theInstrument Cable Schedule.

The installation will be in accordance will local regulations, SANS 10139 and NFPA. Theinstaller shall be verified by FDIA. The installation of the detection system shall be completedby an installer accredited for the required work by SAQCC Fire Detection.

The wiring and cabling will be completed as per SANS 10142-2 and TPL Specifications PL727.Existing electrical and instrumentation cable racking and sleeve reticulation infrastructure shallbe used where possible.

IR detectors shall be pedestal mounted at calculated heights to cover the specific Zones.Break glass units shall be wall mounted within buildings and pedestal mounted within manifoldsand tank bunds where applicable.

The installation scope will include the supply and installation of fire alarm sirens and beacons atthe fire pump house, main control room and the IRP control room.

Electrical works:

The electrical scope of work includes the following elements:

Tie-in to the existing site reticulation Fire jockey pump Foam circulation pump Temporary feed water pump Pump house small power and lighting requirements Control and instrumentation supplies Blast wall lighting requirements

The following documentation and drawings form an integral part of the scope of works and mustread in conjunction with this document:

Tarlton, Electrical, Control and Instrumentation Specification – Annexure C3.3 Transnet Specifications – Annexure C3.4 Electrical Drawings – Annexure C3.19 Bill of Quantities – Section C2.2

Battery Limits

The electrical battery limits are as follows:

The pump motor feeder cables will be terminated in the existing site MCC panel, inallocated spare buckets. The battery limit will be the equipping of the spare buckets withmotor starters as per TPL standards. The connection of the main breaker to the MCC buswill be performed by others.

The small power and lighting feeders will be terminated in the existing site MCC panel, fromallocated spare buckets. The battery limit will be the equipping of the spare buckets with



feeder circuit as per TPL standards. The connection of the main breaker to the MCC buswill be performed by others.

The scope of work will include the supply, installation, and commissioning of the fire controlsystem electrical equipment. The main Fire Control Panel (and all Scenario Panels) will besupplied from a dedicated electrical DB Board, fed off emergency power in the event of anelectrical outage.

The following equipment will be required:

Fire pump house lighting and small power DB, which will supply the pump houselighting, fire pump panels, pump house ventilation and the blast wall lightingrequirements.

Fire pump house fire control system DB, the DB will supply the fire control panel andfield instrumentation requirements.

Three DOL starter panels to be installed in the existing main MCC building, MCC panelspare buckets. The starter panels will cater for the fire jockey pump, temporary watertransfer pump and the foam re-circulation pump.

Two feeder panels to be installed in the existing main MCC panel for the fire pumphouse DB’s.

The luminaires and fittings required for the fire pump house and the blast wall lightingrequirements.

Electrical cabling required for the fire system. Earthing requirements for the fire system.

Installation

The installation will be in accordance will local regulations, SANS 10139 and NFPA. Theinstaller shall be verified by FDIA.

The wiring and cabling will be completed as per SANS 10142-2 and TPL Specifications PL727.

Existing electrical and instrumentation cable racking and sleeve reticulation infrastructure shallbe used where possible.

See the bill for the Electrical Cable Schedule.

Demolition Works:

Decommissioning of existing system once made redundant Removal to storage on site of the following for the Employer:

o Fire pumpso All discharge equipmento Foam tankso Jockey pumpo Valveso Control systemso Detectors, gauges and Instrumentso Alarm lights and sirens

Removal and disposal of:o all above ground pipingo all rubble generated by demolition work



o all electrical, instrument and data cables Improvement of pipes removed at or below ground level so that there remain no holes or

protrusions Sealing of any holes remaining in bund floors or walls as well as the sealing of tanks after

the removal of foam application equipment (flange or welds)It was noted in Section 2.1 but is re-iterated here that certain elements of the works such as thePE pipe joining method, intumescent pipe coating specification, corrosion protection wrappinghas been deferred to the Contractor as the use of different systems may be largely influenced bythe equipment or expertise available to the Contractor. Such elements of the works shall stilladhere to issued specifications and shall only be implemented after approval by the Employer.

3.3 Completion, testing, commissioning and correction of defects

3.3.1 The work to be done by the Completion Date

On or before the Completion Date the Contractor shall have completed all work required toProvide the Works, including the work listed below which is to be completed before theCompletion Date and in any case before the dates stated. The Project Manager cannot certifyCompletion until all the work within the scope of the Contractor has been completed and is alsofree of Defects, which would have, in his opinion, prevented the Employer from using the worksand/or others from completing an aspect of their work.

3.3.2 Use of the works before completion shall only potentially be required in an emergency situation.In such case the use will not be deemed to result in the completion of this works however minordamage which is deemed an acceptable result of the use or exposure shall be remedied, at theEmployers cost prior to the completion of the commissioning of the relevant section.

Completion shall, in all cases be preceded by completion of full cold and hot commissioning.

3.3.3 Materials facilities and samples for tests and inspections

The Contractor shall be required to provide samples of the following products applied to samplematerial to cover all scenarios of installation. The samples shall be suitable and as required fortesting.

Paint on water tank (interior and exterior) Galvanised pipe Paint on pipe (applied to black carbon steel, galvanised steel and stainless steel) Intumescent paint (applied to black carbon steel, galvanised steel and stainless steel) Corrosion protection wrap (applied to black carbon steel and galvanised steel)

The Contractor shall also provide all testing required in terms of the SANS 1200 and SANS10400 regulations.

The Contractor may also be requested to provide calibration certificates for all importantequipment should there be doubt over setting out, levels, flatness etc.

3.3.4 The Contractor shall provide suitably qualified personnel as well as all required equipment andaccess necessary for the completion of commissioning. All commissioning tests shall bewitnessed and signed off by the Employer.

Equipment to be provided shall include but not be limited to, blanking flanges or other means toblock off pipes, water pumping and pressurisation equipment to pressure test piping and handtools for the inspection of fasteners and temporary removal of guards where necessary.



3.3.5 The Employer shall provide the Contractor with all water and foam required for the first filling ofthe tanks as well as for necessary system and piping testing. Any makeup water or foamconcentrate as well as any repairs to plant, buildings or grounds required due to the failure ofthe Contractors’ installation or plant during or prior to commissioning shall be charged to theContractor at the market rate.

3.3.6 Commissioning assistance and works shall be completed by the Contractor in accordance withthe “commissioning requirements and procedure” document in Annexure C3.21. Thisdocument does not preclude the need for further tests or inspections.

3.3.7 Take over procedures are defined in the commissioning document in Annexure C3.21.

3.3.8 The Contractor ensures that all documentation is presented to the Project Manager beforeCompletion.

3.3.9 The Contractor ensures that the Project Manager has a full and accurate dossier of As-builtdocuments that represent the Mechanical, Electrical, Instrumentation installations and GeneralLayout of the completed works (to include Plant within the works) to present to the Employer.

3.3.10 The Contractor ensures that the Project Manager has a full and accurate dossier ofMaintenance and Operating Manuals at the earlier of take-over or Completion.

3.3.11 Where the Contractor has presented Maintenance and Operating Manuals to the ProjectManager at take-over, the Contractor modifies and updates As-built documents as necessaryprior to Completion.

3.3.12 When access is required by the Contractor for correction of Defects after completion, theContractor will be required to complete all appropriate work permits as required by the DepotManager before accessing plant.

3.3.13 Performance tests after Completion

The Contractor shall complete the performance tests as outlined in the Commissioning andTesting document. This shall be in order to prove the correct performance of the installation asdesigned by the Engineer as well as those aspects designed by the Contractor including thevolumes of tanks and pipe coating performance.

3.3.14 The Contractor performs the following performance tests after Completion of the works inaddition to any statutory testing requirements:

Fire Pump performance test as set out in NFPA or other test procedures approved bythe Employer.

Performance test of the Foam Dosing System including operation at required flow ratesand dosing rate.

Pump Operation at low tank level to test pump operation at minimum available NPSHand to test the operation of the Vortex inhibitor.

Measurement of the available volume of water given the determination of the minimumallowable level

Ascertain the flow rates to zones and balance of flows/pressures between variousequipment on each zone.

Test performance and coverage of the monitor systems

3.3.15 Training and technology transfer

3.3.16 The Contractor facilitates the following requirements for training workshops before Completionfor the works during commissioning:



Operation and maintenance of fire pump sets Operation and maintenance of foam dosing system Operation and maintenance of monitors and Oscillating flanges Operation and maintenance of detectors Operation and maintenance of control system Operation and maintenance of battery systems

These workshops shall be conducted or endorsed by the equipment supplier.

The requirement for maintenance training shall not mean training to the level of fullmaintenance technician but rather training to allow technical employees to perform regular,routine maintenance which is not required to be performed by supplier personnel such asrotation of the foam concentrate water motor and possibly oil and air filter changes for the dieselengine.

3.3.17 The Contractor arranges for the following technology transfer to the Employer after Completionfor the works in use and includes but is not limited to:

fire pump sets foam dosing system monitors and Oscillating flanges detectors control system battery systems

3.3.18 The Contractor shall provide and administer maintenance contracts for the maintenance of allelements of the system for a period of 2 years and shall make the full details of the contractswith individual suppliers available to the Employer in order that these may be extendedseparately from this contract.

4 Plant and materials standards and workmanship

4.1 Investigation, survey and site clearance

4.1.1 The Contractor shall carry out ongoing detection of buried services along planned routes byhand excavating exploratory holes, at approximately 2.5m intervals and should at all times be atleast 5 m ahead of the primary excavation as directed by the Supervisor. Where lines are tocross a road, exploratory holes should be excavated on both sides of the road before the trenchexcavation reaches the intended road crossing.

4.2 Building works

4.2.1 Where the Association of South African Quantity Surveyors Model Preamble for Trades (2008)are used within the Works Information, the following interpretations and meanings shall apply:

4.2.2 In case of any conflict in interpretation, ambiguity or discrepancy between any Model Preamblefor Trades (2008) (whether standard or written as a particular project specification) contained inthe Works Information and the Conditions of Contract, the Conditions of Contract takeprecedence within the ECC Contract.

4.2.3 In case of any conflict in interpretation, ambiguity or discrepancy between any Model Preamblefor Trades (2008) (whether standard or written as a particular project specification) contained inthis paragraph 4.2 of C3.1 Employer’s Works Information and specific statements containedelsewhere in C3.1 Employer’s Works Information, the specific statements contained elsewhere



shall prevail, without prejudice to the Project Manager’s express duty to resolve any ambiguityor inconsistency in the Works Information under ECC Clause 17.1.

4.2.4 Within the Model Preambles for Trades (2008), the following amendments and interpretationsshall apply:Where the word or expression “Principal Agent” is used, read “Project Manager” or “Supervisor”as the context requires.Where the word or expression “Contractor” is used, read “Contractor”.Where the word or expression “Engineer” is used, read “Project Manager” or “Supervisor” asthe context requires.Where the Model Preambles for Trades (2008) mention “rates” for measured work and anyContractual statements relating to payment, all such statements shall be discounted, with theECC conditions of Contract taking precedence.

4.2.5 Within the Model Preambles for Trades (2008), A. GENERAL, the following amendments andinterpretations shall apply:

Where the word or expression “bills of quantities” is used, this shall be discounted for thepurposes of the Works Information. The ECC Contract Data - Part One states the main optionto apply within the ECC Contract between the Parties.

4.2.6 Within the Model Preambles for Trades (2008), B. ALTERATIONS, B.2 MATERIALS FROMTHE ALTERATIONS, CREDIT, ETC and C. EARTHWORKS, C1.4 Materials from demolitionsshall not apply. C3.1 Employer’s Works Information paragraph 3.1.6 states details of theContractor’s title (if any) to Materials arising from excavations and/or demolitions and how suchMaterials are either to be disposed of or re-used in the works.

4.2.7 Within the Model Preamble for Trades (2008) Q. PLUMBING AND DRAINAGE, Q.24 TESTSshall be deemed to be included within paragraph 3.2.1 of C3.1 Employer’s Works Information.

4.2.8 Within the Model Preamble for Trades (2008) U. EXTERNAL WORKS, U.3.8 Process controltests shall be deemed to be included within paragraph 3.2.1 of C3.1 Employer’s WorksInformation.

4.2.9 The principles, meanings and interpretation stated and established in paragraphs 4.2.1 to 4.2.8with respect to the Model Preambles for Trades (2008) equally apply to the other ModelPreambles for Trades (2008) references used within this paragraph 4.2 of C3.1 Employer’sWorks Information.

4.3 Civil engineering and structural works

4.3.1 Where the SANS 1200 series of Specifications are used within the Works Information, thefollowing interpretations and meanings shall apply:

4.3.2 In case of any conflict in interpretation, ambiguity or discrepancy between any SANS 1200Specification (whether standard or written as a particular project specification) contained in theWorks Information and the Conditions of Contract, the Conditions of Contract take precedencewithin the ECC Contract.

4.3.3 In case of any conflict in interpretation, ambiguity or discrepancy between any SANS 1200Specification (whether standard or written as a particular project specification) contained in thisparagraph 4.3 of the Employer’s Works Information and specific statements containedelsewhere in C3.1 Employer’s Works Information, the specific statements contained elsewhere



shall prevail, without prejudice to the Project Manager’s express duty to resolve any ambiguityor inconsistency in the Works Information under ECC Clause 17.1.

4.3.4 Within SANS 1200 A: GENERAL, the following amendments and interpretations shall apply:

Where the word or expression “Employer” is used, read “Employer”;

Where the word or expression “Contractor” is used, read “Contractor”;

Where the word or expression “Engineer” is used, read “Project Manager” or “Supervisor” asthe context requires;

Where the word or expression “schedule of quantities” is used, this is deleted in its entirety.Assessment and payment is in accordance with the Conditions of Contract (and the ECC mainand secondary options stated therein);

4.3.5 Within SANS 1200 A: GENERAL 2.3 DEFINITIONS, the following apply:

“Acceptable. Approved (Approval)” is interpreted as either a Project Manager or a Supervisorcommunication or instruction in relation to Works Information compliance, consistent with theConditions of Contract as the context requires;

“Adequate” is deleted. The Project Manager notifies the Contractor where the Contractor hasnot complied with the Works Information;

“Measurement and payment” and the further definitions contained within 6.3 c) are deleted.Assessment and payment is in accordance with the Conditions of Contract (and the ECC mainand secondary options stated therein);

4.3.6 Within SANS 1200 A: GENERAL 2.6 APPROVAL, the following applies:

“Approval” by either the Project Manager and/or the Supervisor is without prejudice to ECCClause 14.1 and, inter alia, ECC Clauses 13.1, 14.3 and 27.1.

4.3.7 SANS 1200 A: GENERAL 2.8 ITEMS IN SCHEDULE OF QUANTITIES, is deleted in entirety.Assessment and payment is in accordance with the Conditions of Contract (and the ECC mainand secondary options stated therein).

4.3.8 SANS 1200 A: GENERAL 3.2 STRUCTURES AND NATURAL MATERIAL ON SITE, appliesonly to the extent that it is consistent with the Employer’s Works Information.

4.3.9 Within SANS 1200 A: GENERAL 7.1 PLANT, the following applies:

Where the word or expression “Plant” is used, read “Equipment”.

4.3.10 SANS 1200 A: GENERAL 7.2 CONTRACTOR’S OFFICES, STORES AND SERVICES, appliesbut the Project Manager resolves any inconsistency with statements included within theEmployer’s Works Information.

4.3.11 SANS 1200 A: GENERAL 3.1 SURVEY, applies only to the extent that it is consistent with theEmployer’s Works Information.

4.3.12 Within SANS 1200 A: GENERAL 3.2 WATCHING, BARRICADING, LIGHTING AND TRAFFICCROSSINGS, the following applies:

Where the word or expression “specification” is used, read “Works Information”.

4.3.13 SANS 1200 A: GENERAL 3.4 PROTECTION OF OVERHEAD AND UNDERGROUNDSERVICES applies only to the extent that it is consistent with the specific statements made



elsewhere in C3.1 Employer’s Works Information and in any case and at all times consistentwith the Conditions of Contract.

4.3.14 Within SANS 1200 A: GENERAL 5 TESTING, the following applies:

Where the word or expression “Engineer” is used, read “Supervisor”.

4.3.15 SANS 1200 A: GENERAL 8 MEASUREMENT AND PAYMENT, is deleted in entirety.Assessment and payment is in accordance with the Conditions of Contract (and the ECC mainand secondary options stated therein).

4.3.16 The principles, meanings and interpretation stated and established within paragraphs 4.3.1 to4.3.15 with respect to SANS 1200 series and to SANS 1200 A: GENERAL equally apply to theother SANS 1200 specification references used within the Employer’s Works Information.

4.4 Mechanical engineering works

The works shall be completed in accordance with the specifications in appendix C3.13 and theData sheets in appendix C3.15.

The installation shall be completed in accordance with the “Approved for Construction” drawingsand data sheets to be issued to the successful tenderer. “Approved for Tender” drawings as wellas data sheets and technical specifications issued for the completion of this tender aredocumented in chapter 5 of section 1 of this document and attached in the appendices.

The Contractor shall indicated clearly, either in the BOQ, tender returnables or a separatesubmission with the tender, the product specified for each piece of plant and each material used.

The Contractor shall make provision for the training of Employers staff in accordance withparagraph 3.3.16.

The Contractor shall provide and include in the pricing, all spares necessary for two years ofmaintenance under regular operation, for all aspects of the works in accordance with paragraph3.3.18.

4.4.1 Where SANS 10142 and/or SANS 10198 specifications are used within the Works Information,then where the term “Equipment” (or the like) is used with the meaning of installation and itemsleft behind in the works, then please read this term as “Plant” for ECC defined term compliance.

4.5 Electrical, C & I engineering works

The installation shall be completed in accordance will local regulations, SANS 10139 and NFPA.The Installer shall be verified by Fire Detection Installers Association (FDIA) and the fire detectioninstaller shall be accredited by SAQCC Fire Detection.

The wiring and cabling will be completed as per SANS 10142-2 and TPL Specifications PL727.

The works shall be completed in accordance with the following TPL and SANS standarddocuments:

TPL StandardsPL 711 SPECIFICATION FOR EQUIPMENT CABINETS TO HOUSE

ELECTRONIC EQUIPMENTPL 631 SPECIFICATION FOR LOW VOLTAGE SWITCHGEAR AND

DISTRIBUTION BOARDSPL 727 CABLING, RACKING, TRENCHING & EARTHING INSTALLATION



CODES OF PRACTICEPL 103 GENERAL DRAWING STANDARDS

SABS StandardsSANS 10142 Code of Practice for Wiring of PremisesSANS 10139 Fire detection and alarm systems for buildings - System design,

installation and servicing.SANS 10089 -PART 11

The Handling, Storage and Distribution of Petroleum Products (ElectricalCode)

SANS 10198 The Selection, Handling and Installation of Electric Power Cables ofrating notexceeding 33 KV

SANS 10313 The Protection of structures against lightningSANS 10086 The Installation and Maintenance of Electrical Equipment used in

explosive atmospheres. Refer to Section 2 for hazardous areaclassifications

SANS 1507:2007 Electrical Cables with extruded solid dielectric insulation for fixedinstallations (300/500V to 1900/3300V)Part 1: GeneralPart 3: PVC Distribution CablesPart 4: XLPE Distribution Cables

SANS 10108: 2005 The Classification of hazardous locations and the selection of electricalapparatus for use in such locations

SANS 60079-1 Flameproof Enclosures for Electrical ApparatusSANS 60079-25 Intrinsically Safe SystemsSANS 60439-1 LV Switchgear & Control Gear Assemblies – Part 1 Type Tested and

Partially

Refer to Annexure C3.3 for the Technical Specification.

4.6 Procurement

All equipment, designs or services procured by the Contractor shall be procured in accordancewith the Employers guidelines and regulations.

Before the Contractor may procure equipment, services or designs, the Employer shall approvethe selected equipment, design and/or service provider. The approval by the Employer shall inno way reduce the Contractors full responsibility for the technical compliance, operation,operability, suitability and delivery of the service as per the Contract.

5 List Of Documents

5.1 Drawings issued by the Employer

This is the list of drawings issued by the Employer at or before the Contract Date and which applyto this Contract.

Note: Some drawings may contain both Works Information and Site Information.



Drawing number Revision Title11992-ALL-S-1000 C CONCRETE SPECIFICATIONS11992-ALL-S-2000 C STEELWORK SPECIFICATIONS11992-ALL-C-5900 C TYPICAL TRENCH SECTIONS11992-TLR-E-4401 C SLD11992-TLR-E-4402 C SMALL POWER & LIGHTING SLD11992-TLR-E-4403 C FIRE CONTROL SYSTEM SLD11992-TLR-E-4761 E MAIN FIRE MIMIC PANEL11992-TLR-E-4762 E SCENARIO MIMIC PANEL11992-TLR-E-4763 C FIRE CONTROL SYSTEM NETWORK LAYOUT11992-TLR-M-3000 P SITE LAYOUT11992-TLR-M-3001 F SITE SECTIONS11992-TLR-M-3002 L IR COVERAGE11992-TLR-M-3003 L MONITOR COVERAGE11992-TLR-M-3004 L HYDRANT COVERAGE11992-TLR-M-3005 D TRENCHING LAYOUT11992-TLR-M-3006 C TYPICAL PIPE SUPPORTS11992-TLR-M-3007 D PUMP HOUSE & RESERVOIR PLAN11992-TLR-M-3008 D PUMP HOUSE ELEVATIONS11992-TLR-M-3009 D PUMP HOUSE SECTIONS11992-TLR-M-3010 D RESERVOIR ELEVATIONS11992-TLR-M-3011 C DEMOLITION WORKS GA11992-TLR-M-3300 D VALVE BANK 1 – ZONES 1, 2, & 19 GA11992-TLR-M-3301 C VALVE BANK 1 – ZONE 18 GA11992-TLR-M-3302 C VALVE BANK 1 – ZONE 20 GA11992-TLR-M-3303 F VALVE BANK 1 – MANIFOLD DETAILS11992-TLR-M-3304 D VALVE BANK 1 SECTION A11992-TLR-M-3305 D VALVE BANK 1 SECTION B & C1992-TLR-N-8010 R PID1992-TLR-N-8011 Q PID1992-TLR-N-8012 Q PID1992-TLR-N-8013 Q PID1992-TLR-N-8014 Q PID1992-TLR-N-8015 Q PID1992-TLR-N-8016 Q PID1992-TLR-N-8017 Q PID

5.2 Technical Specifications issued by the Employer

This is the list of technical specifications issued by the Employer at or before the Contract Dateand which apply to this Contract.

Note: Some technical specifications may contain both Works Information and Site Information.

File Name Title RevisionNEC3 CONTRACT ANNEXUREC3.1: Civil Technical Specification

Specification for Civil Works



NEC3 CONTRACT ANNEXUREC3.2: Structural TechnicalSpecification

Specification for StructuralConcrete and Steelwork

NEC3 CONTRACT ANNEXUREC3.3: E, C & I Technical Specification

Electrical, Control andInstrumentation Specification

PL 631 Specification for low voltageswitchgear and distribution boards

008

PL 711 Specification for equipmentcabinets to house electronicequipment

010

PL 727 Cabling, racking, trenching &earthing installation codes ofpractice

011

TECH-ELECT-PROC-011 Bonding procedure when breakingthe continuity of any pipe –networks or lines

0

NEC3 CONTRACT ANNEXUREC3.5: Control Philosophy

Fire Protection Control SystemControl Philosophy

20150508 - Piping Erection Tender -All Sites

Fire Protection System – Pipingsupply and installation specification

02

20150508 - Diesel Tank Specification Tarlton – Fire Protection System –Diesel Tank Specification

01

20150508 - Water TanksSpecification - Panel

Tarlton – Fire Protection System –Water Tank Specification – PanelType

02

20150508 - Water TanksSpecification

Tarlton – Fire Protection System –Water Tank Specification

02

20150508- Foam Concentrate TanksSpecification

Tarlton – Fire Protection System –Foam Concentrate TankSpecification

02

Fire Pump Tender Specification_RevF

Tarlton – Technical Specification –Fire Pump

F

Foam Concentrate Circ PumpSpecification_Rev E

Tarlton – Technical Specification –Foam Circulation Pump

E

Foam Dosing PumpSpecification_Rev C

Tarlton – Technical Specification –Foam Dosing Pump

C

Jockey Pump Specification_Rev D Tarlton – Technical Specification –Jockey Pump

D

Ball Valve Specifications_Rev A Tarlton – Technical Specification –Ball Valves

A

Butterfly Valve Specifications_Rev A Tarlton – Technical Specification –Butterfly Valves

A

Control Valve Specifications_Rev C Tarlton – Technical Specification –Control Valves

C

Level Control ValveSpecifications_Rev C

Tarlton – Technical Specification –Level Control Valves

C

Gate Valve Specifications_Rev A Tarlton – Technical Specification – A



Gate ValvesFoam Sprayer TechnicalSpecification_Rev A

Tarlton – Technical Specification –Foam Sprayer

A

Fixed Monitor TechnicalSpecification_Rev C

Tarlton – Technical Specification –Fixed Monitor

A

Oscillating Monitor Tech Spec_Rev D Tarlton – Technical Specification –Oscillating Monitor

D

Low Level Pourer TechnicalSpecification_Rev C

Tarlton – Technical Specification –Low Level Pourer

C

Tank Pourer TechnicalSpecification_Rev C

Tarlton – Technical Specification –Tank Pourer

C

Water Sprayer TechnicalSpecification_Rev A

Tarlton – Technical Specification –Water Sprayer

A

INSULATING FLANGE GASKET INSULATING FLANGE GASKETPL 835 Specification for the minimum

structural requirements forwalkways, platforms and stairways

June2001

PL 407 Specification for Painting ofmanifold piping and ancillaryequipment

April 1991

PL 804/A General Welding Specification June2002

PL SK No. 2139 General Structural Standards forwalkways, stairways and platforms.

98-09-03

S414 Specification for Earthworks 1985S420 Specification for Concrete Work 1997

Standard Document For PetronetDepot Upgrades - Introduction

000

Standard Document For PetronetDepot Upgrades - Part 1: Buildings

000

Standard Document For PetronetDepot Upgrades - Part 2: FireSystems

000

Standard Document For PetronetDepot Upgrades - Part 3: PollutionControl

000

Standard Document For PetronetDepot Upgrades - Part 4: Services

000

Standard Document For PetronetDepot Upgrades - Part 5: General

000

TPL-TECH-F-STD-001 Standard for Non-PercolatingSynthetic Lay-Flat Fire Hose

0

TPL-TECH-F-STD-002 Standard for Fire System ValveNumbering System

0

TPL-TECH-M-SPEC-877 Colour Coding of Pipelines andEquipment

0

E7/1 Specification for works on, over, July 1998



under or adjacent to Railway linesand near high voltage equipment

TPL 25 Commissioning Commissioning Procedure A



SECTION 2

6 Management and start up

6.1 Management meetings

Regular meetings of a general nature may be convened and chaired by the Project Manager asfollows:

Title and purpose Interval Venue Attendance

Project ProgrammeDevelopmentMeeting

Contract Award DBN Employer, Contractor, ProjectManager

Site HandoverMeeting

Site Handover OnSite

Employer, Contractor,Supervisor, Project Manager

Risk Register andCompensationEvents (RiskReduction Meeting)

Bi- Weekly following eithera Coordination meeting,Progress meeting orTechnical meetings

OnSite

Project Manager, Supervisor,Contractor, (Employer)

Overall ContractProgress andFeedback Meeting.

Monthly OnSite

Employer, Contractor,Supervisor, Project Manager

CoordinationMeeting

Weekly OnSite

Contractor, Employerrepresentative (Site Manager)

Technical Meeting Monthly OnSite

Project Manager, Supervisor,Contractor

SHE Meeting Monthly following progressmeeting.

OnSite

CM, SHEQ, PM, Supervisor,Contractor

Safety Action Monthly following Technicalmeeting.

OnSite


Safety Pre-Mobilisation

Site Handover Meeting OnSite


Meetings of a specialist nature may be convened as specified elsewhere in this WorksInformation or if not so specified by persons and at times and locations to suit the Parties, thenature and the progress of the works. Records of these meetings are to be submitted to theProject Manager by the person convening the meeting within five days of the meeting.

All meetings are to be recorded using minutes or a register prepared and circulated by the personwho convened the meeting. Such minutes or register are not to be used for the purpose ofconfirming actions or instructions under the Contract as these are to be done separately by theperson identified in the Conditions of Contract to carry out such actions or instructions.

6.2 Documentation control

In undertaking the ‘Works’ (including all incidental services required), the Contractor shallconform and adhere to the requirements of the ‘Contractor Documentation SubmittalRequirements’ Standard included in Annexure C3.26, PL103



6.2.1 Each supplier of documentation and data to the Project is responsible for ensuring that alldocumentation and data submitted is accurate in terms of numbering, uniqueness, quality,accuracy, format, completeness and currency of information. Data not meeting theserequirements will be cause for rejection and returned to the Contractor for corrective action andre-submission.

6.2.2 Should any change be made to documentation or data, which has already been submitted tothe Project, then new or revised documentation or data shall be issued to replace the outdatedinformation

6.2.3 with new and unique numbering and notes of the revisions included in the document.

6.2.4 All drawings supplied shall comply with the Programme CAD ISO Standards.

6.2.5 It is the responsibility of all Project participants undertaking work on the Project to ensure theyobtain and comply with the relevant requirements to suit their deliverables and Scope of Work.

6.2.6 The Contractor is to ensure that the latest versions of the required application software and asuitable ‘IT’ Infrastructure are in place to support the electronic transmission of documentation.

6.2.7 Electronic files submitted to the Project shall be clear of known viruses and extraneous“macros”. The supplier of documentation is required to have, at all times, the latest generationof virus protection software and up-to-date virus definitions.

6.2.8 The required format of documentation and data shall as a minimum be as follows:-

Pre-Construction - Hard Copy (full size) and PDF format Construction - Hard Copy (full size) and PDF format Red Lined - Hard Copy (full size) and PDF format Certified As-Built / Final - Hard Copy (full size) and ‘Native’ file and PDF format

6.2.9 The required number of copies of documentation and data shall be specified in the ‘ContractorDocumentation Schedule’ (CDS). The required number of copies shall as a minimum be three(3) (1 x original + 2 x hard copies), with the corresponding PDF and ‘Native’ file formats uponfinal submission.

6.2.10 The Contractor shall apply “wet signatures” to the original Documentation before scanning thesigned original and prior to formal submission to the Project.

6.2.11 Final issues of all documentation shall be supplied to the Project in “wet signature” format alongwith the associated corresponding electronic ‘native files’ and PDF renditions.

6.2.12 The Contractor shall ensure adequate resources are available to manage and execute theDocument Control function as per the requirements of the Project.

6.3 Safety risk management

6.3.1 The Contractor complies with the following SMP (safety management plan) SOP and theTransnet safety arrangements and procedural compliance:

HO_1244_SMP001

5.42 E4E (TRANSNET)Jan2004

SHE/STD 5.43

SHE SPECIFICATIONS ANNEXURE C3.24

6.3.2 The Contractor ensures that its sub-contractors comply with the requirements of the SMP,SHE/STD 5.43 and 5.42 E4E.



6.3.3 The Contractor performs the works having due regard to the HSE File Content and AuditChecklist.

6.3.4 The HSE File Content and Audit Checklist is:

SHE/STD. 5.43 (4.4.6.29)

6.3.5 The Contractor makes the SMP, SHE/STD 5.43 and 5.42 E4E available to its employees andSubcontractors’ in the language of this Contract and other local languages as required.

6.3.6 The lines of communication of the various personnel acting on behalf of the Project Managerwho communicates directly with the Contractor and his key persons with respect to the SMPare indicated on the TPL Owners Team Organogram.

6.3.7 The roles and responsibilities of the various personnel acting on behalf of the Project Managerwith respect to the SMP and health and safety issues are as stated in the SMP.

6.3.8 The CM (Construction Manager) is responsible for health and safety on the Site and WorkingAreas and reports to the Project Manager.

6.3.9 The CM specific tasks (in the context of the SMP) include but are not limited to:

Ensure occupational health and safety compliance (Construction regulations 2014)

Must appoint construction supervisors responsible for construction activities andensuring occupational health and safety compliance on the construction site.(Construction regulations 2014)

Must be in possession of the most recently update fall protection plan at all times.(Construction regulations 2014)

6.3.10 The PSSM (Project Site Safety Manager) is responsible for ensuring that the Contractorcomplies with the Occupational Health and Safety Act and Regulations including theConstruction Regulations as well as the SMP, SHE/STD 5.43 and 5.42 E4E. The PSSM acts onbehalf of the Contractor.

The Employer will appoint an agent as per the construction regulations for the application of awork permit. The contractor is to comply with the requirements of the permit application toensure an efficient application process

A baseline risk assessment as per the Employers obligation in respect of the constructionregulations will form part of the SHE documentation submitted to the contractor in order toconduct task specific risk assessments and is contained in Annexure C 3.24

6.4 Environmental constraints and management

6.4.1 The Contractor shall comply with the Standard Environmental Specification ENV-SOP-004(Annexure C3.22).

The Contractor shall utilise the Standard Environmental Specification to identify theenvironmental impacts that will occur as a result of their activities and then incorporate howthese impacts will be prevented or managed into a project specific Environmental ManagementPlan (EMP) for approval by the TPL Environmental Specialist.

6.4.2 The lines of communication of the various personnel acting on behalf of the TPL ProjectManager who communicate to the Contractor and his key persons with respect to the approvedEMP are indicated below and will need to be included in the approved EMP.



6.4.3 The TPL Environmental Specialist and Project Manager is responsible for ensuring that theContractor complies with the approved EMP. The TPL Environmental Specialist acts on behalfof the Project Manager.

The Environmental Specialist specific tasks are to be included in the approved EMP andinclude:

TPL Environmental Specialists will be responsible for ensuring that the approved EMP andassociated environmental documents or requirements are implemented. The EnvironmentalSpecialists will report functionally to the TPL Environmental Manager and relevant TPL ProjectManager.

The specific tasks during construction stage will include:

Liaison with environmental authorities where necessary. Review all environmental documents from the Contractor, including sign off. Conduct audits as and when required. Inspect environmental incidents and check corrective actions. Conduct environmental incident enquiries.

6.4.4 The Contractor Project Manager is responsible (in the context of the approved EMP only) forenvironmental management on the site and/or working areas and reports to the TPL ProjectManager and Environmental Specialist. The Contractor Project Manager acts on behalf of theTPL Project Manager.

The Contractor Project Manager specific tasks are to be included in the approved EMP andinclude:

To ensure implementation of the requirements of the approved EMP on a daily basisthrough supervising of work.

Work closely with the Site Environmental Officer to ensure that the requirementscontained in the approved EMP are delivered.

6.4.5 The Site Environmental Officer (SEO) is responsible, inter alia, for day-to-day environmentalmanagement on the site and/or working areas through the implementation of the approvedEMP. The SEO reports directly to the Contractor Project Manager.

The SEO’s specific tasks are to be included in the approved EMP and include:



The contractor shall assign one of its employees as a SEO in order to ensure theimplementation of the following duties:

Ensure that environmental issues receive adequate attention during site induction. Prepare and conduct awareness training (posters, tool box talks, and signage) of

contractor’s personnel on site. Implementation of environmental related actions arising out of minutes from SHE

Meetings. Conduct daily or weekly inspection of the work area using an environmental checklist

and keep records on the file. Monitor compliance with the approved EMP. Maintain site documentation related to environmental management (permits, EMP,

audit reports, monitoring results, and receipts of waste removal etc.). Inspect and report on environmental incidents and check corrective actions. Keep records photographic of all environmental incidents. Keep records of environmental incidents, hazardous substance register, complaints

register and environmental non-compliance register. Close out of environmental incidents. Ensure that environmental signage and barriers are correctly placed. Take required corrective actions within specified time frames. Compilation of project environmental management file.

6.4.6 The Contractor shall ensure that his management, foremen and the general workforce, as wellas all suppliers and visitors to site have attended the site specific Induction Programme prior tocommencing any work on site. If new personnel commence work on the site duringconstruction, the Contractor shall ensure that these personnel undergo the InductionProgramme and are made aware of the environmental requirements on site as per theapproved EMP.

A copy of the Contractors approved EMP shall be available on site, and the Contractor shallensure that all the personnel on site (including Sub-Contractors and their staff) as well assuppliers are familiar with and understand the content and requirements of the approved EMP.

The Contractor shall ensure that any material delivery drivers are informed of all proceduresand restrictions (e.g. which access roads to use, no go areas, speed limits, noise, etc.) requiredby the approved EMP before they arrive at site and off load any material.

The Contractor shall be responsible for rehabilitating and re-vegetating all areas to thesatisfaction of the TPL Project Manager and Environmental Specialist. The Contractor shallclear and clean the site and/or working areas to the satisfaction of the TPL Project Managerand Environmental Specialist and ensure that everything not forming part of the works isremoved from the site.

6.5 Quality assurance requirements

6.5.1 The Contractor shall have, maintain and demonstrate its use to the Project Manager (and/or theSupervisor to satisfy the requirements of paragraphs 7.4, 7.5, 3.2.1 and 3.2.8 as appropriate),the documented Quality Management System to be used in the performance of the works. TheContractor’s Quality Management System shall conform to International Standard ISO 9001 (oran equivalent standard acceptable to the Project Manager).



6.5.2 The Contractor submits his Quality Management System documents to the Project Manager aspart of his programme under ECC Clause 31.2 to include details of:

Quality Plan for the Contract; Quality Policy Index of Procedures to be used; and A schedule of internal and external audits during the Contract

6.5.3 The Contractor develops and maintains a comprehensive register of documents that will begenerated throughout the Contract including all quality related documents as part of its QualityPlan.

6.5.4 The Project Manager indicates those documents required to be submitted for either information,review or acceptance and the Contractor indicates such requirements within his register ofdocuments. The register shall indicate the dates of issue of the documents with the ProjectManager responding to documents submitted by the Contractor for review or acceptance withinthe period for reply prior to such documents being used by the Contractor.

6.5.5 The Quality Plan means the Contractor’s statement, which outlines strategy, methodology,resources allocation, QA and Quality Control co-ordination activities to ensure that the worksmeet the standards stated in the Works Information

6.6 Programming constraints

6.6.1 The Contractor shows on each programme he submits to the Project Manager, therequirements of the CEMP, SES, PES and SMP as described in the Works Information,together with the associated environmental method statements.

6.6.2 The Employers preliminary activity schedule contained in Annexure C3.27 is issued forinformation purposes only and does not represent all activities or requirements and isnot meant to constrain the Contractor to any particular construction process, schedule ormethodology. The Contractor is responsible for the development of the constructionprogramme.

6.6.3 The Contractor complies with the Employer’s programme in terms of issuing of designs, worksinformation and durations for employer design completion when he submits his firstprogramme. The programme shall also adhere to the milestones stipulated in the programmeand the Contract data; should the dates not be met in the Contractors programme this shall beclearly noted by the Contractor and the reason for the non-compliance explained.

6.6.4 The Contractor presents his first programme and all subsequently revised programmes (seeECC Clauses 31.2 and 32.1) in hard copy format and in soft copy format.

6.6.5 The Contractor uses Primavera version 3.1 for his programme submissions or a similarprogramme software package equivalent to Primavera version 3.1 subject to the prior writtennotification and acceptance by the Project Manager.

6.6.6 The Contractor shows on his Accepted Programme and all subsequently revised programmesschedules showing the critical path or paths and all necessary logic diagrams demonstratingsequence of operations.

6.6.7 The Contractor’s programme shows duration of operations in working days; the working hoursper day and week are to be indicated either here or elsewhere in the tender submission.

6.6.8 The Contractor’s programme shows the following levels:



Level 1 Master Schedule – defines the major operations and interfaces betweenEngineering design, procurement, fabrication and assembly of Plant and Materials,transportation, construction, testing and pre-commissioning, commissioning andCompletion.

Level 2 Project Schedule – summary schedules ‘rolled up’ from Level 3 Project Scheduledescribed below

Level 3 Project Schedule – detailed schedules generated to demonstrate all operationsidentified on the programme from the starting date to Completion. Individual operations willbe assigned a code where stipulated by the Employer at any stage. The Project Managernotifies any subsequent layouts and corresponding filters on revised programmes

Level 4 Project Schedule – detailed discipline speciality level developed and maintained bythe Contractor relating to all operations identified on the programme representing the dailyactivities by each discipline

A narrative status report, which includes programme deviations, delays incurred, currentmeasure of progress, coordination requirements within the following two weeks, deliverableswithin the following two weeks and the progress status pertaining specifically to theseactivities. The report shall also indicate the actual current resources on site, the forecastresource requirements for the following week and where progress is behind the records ofrequired and actual resources for the two weeks preceding the report must also beindicated.

6.6.9 The Contractor shows on each revised programme he submits to the Project Manager aresource histogram showing planned progress versus actual, deviations from the AcceptedProgramme and any remedial actions proposed by the Contractor.

6.6.10 The Contractor submits programme report information to the Project Manager at weeklyintervals in addition to the intervals for submission of revised programmes stated underContract Data Part One.

6.6.11 The Contractor’s weekly programme narrative report includes:

Level 4 Project Schedule – showing two separate bars for each task i.e. the primary barmust reflect the current forecast dates and the secondary bar the latest Acceptedprogramme.

3-week Look ahead Schedule - showing two separate bars for each task i.e. the primary barmust reflect the current forecast dates and the secondary bar the latest Acceptedprogramme.

Manpower Histogram – reflecting actual, forecasted and planned activities S-curves – reflecting the actual percentage complete versus the planned percentage for the

overall Contract utilising the earned values as calculated by the detailed progress report.

6.7 Contractor’s management, supervision and key people

6.7.1 The Contractor employs a CSHEO as a key person under ECC Clause 24.1

6.7.2 The CSHEO reports to the SHEC on the Site. The CSHEO ensures that the works (to includeany part thereof) are subject to a prior environmental method statement(s) approved by theProject Manager and ensures that the CEMP is implemented by the Contractor in a timely andproper manner. The CSHEO provides the Project Manager with all environmental methodstatements.

6.7.3 The CSHEO tasks are:



Daily, weekly and monthly inspections of the Site and Working Areas in order to suitably ensurethe safe and environmental execution of the works. The Contractor is referred to AnnexureC3.24

Monitor compliance with the CEMP (to include the SES and PES) and the environmentalmethod statements submitted to the Project Manager

Reporting of an environmental incident to the Project Manager Attendance at all SHE meetings, toolbox talks and induction programmes Litter control and ensuring the Contractor clears litter from the Site and Working Areas; and Ensuring that environmental signage and barriers are correctly placed

The CSHEO submits daily, weekly and monthly checklists to the SHEC.

6.7.4 The Contractor employs a CIRP as a key person under ECC Clause 24.1.

6.8 Training workshops and technology transfer

6.8.1 The Contractor facilitates the following requirements for training workshops with regard totechnology transfer to include but not be limited to the following :

Operation and maintenance of fire pump sets Operation and maintenance of foam dosing system Operation and maintenance of monitors and Oscillating flanges Operation and maintenance of detectors Operation and maintenance of control system Operation and maintenance of battery systems

6.9 Insurance provided by the Employer

6.9.1 Insurance provided by the Employer is contained in the Contract Data – Part 1.

6.10 Contract change management

6.10.1 No additional requirements apply to ECC Clause 60 series.

6.11 Provision of bonds and guarantees

6.11.1 The form in which a bond or guarantee required by the conditions of Contract (if any) is to beprovided by the Contractor is given in Part 1 Agreements and Contract Data, document C1.3,Sureties.

6.11.2 The Contractor provides a bond or guarantee as required by the conditions of Contractconcurrently with the execution by the Parties of the form of agreement for the ECC Contract.

6.12 Records of defined cost, payments & assessments of compensation eventskept by Contractor

6.12.1 The Contractor keeps the following records available for the Project Manager to inspect:

6.12.2 Records of design employees location of work The Contractor keeps the following recordsavailable for the Project Manager to inspect: Records of design employees location of work (if appropriate); Records of Equipment used and people employed outside the Working Areas (if applicable);

and



Please include the above default statements under paragraph 6.12.2 of the Works Information IF OPTION EAPPLIES.



7 Procurement

7.1 Code of conduct

Transnet aims to achieve the best value for money when buying or selling goods and obtainingservices. This however must be done in an open and fair manner that supports and drives acompetitive economy. Underpinning our process are several acts and policies that any supplierdealing with Transnet must understand and support. These are:

The Transnet Procurement Procedures Manual (PPM); Section 217 of the Constitution - the five pillars of Public PSCM (Procurement and Supply

Chain Management): fair, equitable, transparent, competitive and cost effective; The Public Finance Management Act (PFMA); The Broad Based Black Economic Empowerment Act (B-BBEE); and The Anti-Corruption Act.

This code of conduct has been included in this Contract to formally apprise Transnet Suppliers ofTransnet’s expectations regarding behaviour and conduct of its Suppliers.

Prohibition of Bribes, Kickbacks, Unlawful Payments, and Other Corrupt Practices

Transnet is in the process of transforming itself into a self-sustaining State Owned Enterprise,actively competing in the logistics industry. Our aim is to become a world class, profitable,logistics organisation. As such, our transformation is focused on adopting a performance cultureand to adopt behaviours that will enable this transformation.

1. Transnet will not participate in corrupt practices and therefore expects its suppliers to act in asimilar manner. Transnet and its employees will follow the laws of this country and keep accurate

business records that reflect actual transactions with and payments to our suppliers. Employees must not accept or request money or anything of value, directly or indirectly,

to:- Illegally influence their judgement or conduct or to ensure the desired outcome of

a sourcing activity;- Win or retain business or to influence any act or decision of any decision

stakeholders involved in sourcing decisions; or- Gain an improper advantage.

There may be times when a supplier is confronted with fraudulent or corrupt behaviour ofTransnet employees. We expect our Suppliers to use our “Tip-offs Anonymous” Hot lineto report these acts. (0800 003 056).

2. Transnet is firmly committed to the ideas of free and competitive enterprise.- Suppliers are expected to comply with all applicable laws and regulations

regarding fair competition and antitrust.- Transnet does not engage with non-value adding agents or representatives

solely for the purpose of increasing B-BBEE spend (fronting)3. Transnet’s relationship with suppliers requires us to clearly define requirements, exchange

information and share mutual benefits. Generally, Suppliers have their own business standards and regulations. Although

Transnet cannot control the actions of our suppliers, we will not tolerate any illegalactivities. These include, but are not limited to:



- Misrepresentation of their product (origin of manufacture, specifications,intellectual property rights, etc.);

- Collusion;- Failure to disclose accurate information required during the sourcing activity

(ownership, financial situation, B-BBEE status, etc.);- Corrupt activities listed above; and- Harassment, intimidation or other aggressive actions towards Transnet

employees. Suppliers must be evaluated and approved before any materials, components, products

or services are purchased from them. Rigorous due diligence is conducted and thesupplier is expected to participate in an honest and straight forward manner.

Suppliers must record and report facts accurately, honestly and objectively. Financialrecords must be accurate in all material respects.

Conflicts of Interest

1. A conflict of interest arises when personal interests or activities influence (or appear toinfluence) the ability to act in the best interests of Transnet. Doing business with family members Having a financial interest in another company in our industry

7.2 The Contractor’s Invoices

7.2.1 When the Project Manager certifies payment (see ECC Clause 51.1) following an assessmentdate, the Contractor complies with the Employer’s procedure for invoice submission.

7.2.2 The invoice must correspond to the Project Manager’s assessment of the amount due to theContractor as stated in the payment certificate.

7.2.3 The invoice states the following:

Invoice addressed to Transnet Pipelines (Ltd);

Transnet SOC Limited’s VAT No: 4720103177;

Invoice number;

The Contractor’s VAT Number; and

The Contract number.

The invoice contains the supporting detail indicating in full detail what the invoice is for.

7.2.4 The invoice is presented either by post or by hand delivery.

7.2.5 Invoices submitted by post are addressed to:

Transnet Pipelines LtdP.O. Box 3113Durban4000

For the attention of Sebenzile Rukidi, Transnet Pipelines

7.2.6 Invoices submitted by hand are presented to:

Transnet Pipelines202 Anton Lembede Street



Durban4001

For the attention of Sebenzile Rukidi, Transnet Pipelines

The invoice is presented as an original.

7.3 Sub-contracting

7.3.1 Preferred suppliers

The Employer has indicated the preferred equipment in the individual data sheets. There ispreferred equipment for:

All Pumps

Valves

Diesel Engines

Detectors

Control System

Fire Equipment

7.3.2 Where the Contractor employs a sub-contractor who constructs or installs part of the works orwho supplies Plant and Materials for incorporation into the works which involves a sub-contractor operating on the Site and/or Working Areas, then the Contractor ensures that anysuch sub-contractor complies with the CEMP, SES and PES (as required by the WorksInformation) as appropriate and that the sub-contract documentation places back-to-backobligations on the sub-contractor which reflect the Contractor’s obligations under the CEMP,SES and PES, all within the Contractor’s Quality Management System as per the WorksInformation.

7.3.3 Where the Contractor employs a sub-contractor who constructs or installs part of the works orwho supplies Plant and Materials for incorporation into the works which involves a sub-contractor operating on the Site and/or Working Areas, then the Contractor ensures that anysuch sub-contractor complies with the PIRPMP (described in the Works Information) asappropriate and that the sub-contract documentation places back-to-back obligations on thesub-contractor which reflect the Contractor’s obligations under the PIRPMP, all within theContractor’s Quality Management System as the Works Information.

7.3.4 Where under the CEMP as described in the Works Information, the Contractor is required toremove an animal, reptile or bird from the Site and/or Working Areas, the Contractor engages asub-contractor who is a specialist and qualified for the removal of such animal, reptile or bird (toinclude the removal of rare, endemic or endangered species). The Contractor’s attention isdrawn to ECC Clauses 26.2 & 26.3.

7.3.5 Attendance on sub-contractors

The employer reserves the right for sub-contractors to attend progress meetings or any othermeeting as deemed necessary by the project manager.

7.4 Plant and materials

7.4.1 The Contractor provides Plant and Materials for inclusion in the works in accordance withSANS 1200A sub-paragraph 2.1, unless otherwise stated elsewhere in the Works Informationprovided by the Employer. All Plant and Materials are new, unless the use of old or refurbished



goods and/or Materials are expressly permitted as stated elsewhere in this Works Informationor as may be subsequently instructed by the Project Manager.

7.4.2 Where Plant and Materials for inclusion in the works originate from outside the Republic ofSouth Africa, all such Plant and Materials are new and of merchantable quality, to a recognisednational standard, with all proprietary products installed to manufacturers’ instructions.

7.4.3 The Contractor replaces any Plant and Materials subject to breakages (whether in the WorkingAreas or not) or any Plant and Materials not conforming to standards or specifications statedand notifies the Project Manager and the Supervisor on each occasion where replacement isrequired.

7.4.4 The Employer provides no Plant or Materials for the Contractor to use in the works:

7.4.5 The Contractor provides all Plant and Materials necessary for the works.

7.4.6 The Contractor performs the following with respect to Plant and Materials procured for theworks:

The requirements for quality control, quality assurance, Material certificates, approvals andconformance are indicated in the data sheets and to be adhered to. All equipment is to bepermanently marked with identification either forming part of or affixed to the structure of theequipment.

7.5 Tests and inspections before delivery

7.5.1 The Contractor shall include for any additional costs incurred by the Contractor for theEmployer to conduct FAT tests of the Fire Dosing System, Fire Pumps, Diesel Engines, andFire Pump Sets. The Employer’s travel and logistical costs should be excluded as these will beborne directly by the Employer.

7.6 Marking plant and materials outside the Working Areas

7.6.1 The Contractor prepares and marks items of Plant and Materials outside the Working Areas asper the contract data.

7.7 Preparation of post completion contracts

7.7.1 The contractor will be required to facilitate the preparation and signing of maintenancecontracts with suppliers should the employer wish to do so after the completion of the works.



ANNEXURES – REFER TO CD FOR ANNEXURES

ANNEXURE C3.1 - Civil Technical Specifications

ANNEXURE C3.2 - Structural Technical Specifications

ANNEXURE C3.3 - E, C & I Technical Specifications

ANNEXURE C3.4 - TPL E, C & I Standards

ANNEXURE C3.5 - Control Philosophy

ANNEXURE C3.6 - Instrument List

ANNEXURE C3.7 - Instrument Data Sheets

ANNEXURE C3.8 - I/O List

ANNEXURE C3.9 - Instrument Cable Schedule

ANNEXURE C3.10 - C & I Block Diagram

ANNEXURE C3.11 - Cause & Effect Matrix

ANNEXURE C3.12 - P&ID

ANNEXURE C3.13 - Mechanical Technical Specifications

ANNEXURE C3.14 - Mechanical Equipment List

ANNEXURE C3.15 - Mechanical Data Sheets

ANNEXURE C3.16 - TPL Mech., Structural. & Civil Standards

ANNEXURE C3.17 - Civil Drawings

ANNEXURE C3.18 - Structural Drawings

ANNEXURE C3.19 - E, C & I Drawings

ANNEXURE C3.20 - Mechanical Drawings

ANNEXURE C3.21 - Commissioning

ANNEXURE C3.22 - Construction Environmental Management Plan

ANNEXURE C3.23 - Quality Management Plan

ANNEXURE C3.24 - SHE Management Plan

ANNEXURE C3.25 - SHE Specification

ANNEXURE C3.26 - Contractors Document Submittal Requirements

ANNEXURE C3.27 - Employers’ Preliminary Activity Schedule

ANNEXURE C3.28 - Pictures for Demolition of the Existing Pumphouse

ANNEXURE C3.29 - Pictures for Removal of the Existing Fire Installation



ANNEXURE C3.1 – CIVIL TECHNICAL SPECIFICATION

REFER TO CD



ANNEXURE C3.2 – STRUCTURAL TECHNICAL SPECIFICATION

REFER TO CD



ANNEXURE C3.3 – E, C & I TECHNICAL SPECIFICATIONS

REFER TO CD



ANNEXURE C3.4 – TPL E, C & I STANDARDSREFER TO CD

C3.3A PL 711 - SPECIFICATION FOR EQUIPMENT CABINETS TO HOUSE ELECTRONICEQUIPMENT

C3.3B PL 631 - SPECIFICATION FOR LOW VOLTAGE SWITCHGEAR ANDDISTRIBUTION BOARDS

C3.3C PL 727 - CABLING, RACKING, TRENCHING & EARTHING INSTALLATION CODESOF PRACTICE

C3.3D (TPL)TECH-ELECT-PROC-011 - BONDING PROCEDURE WHEN BREAKING THECONTINUITY OF ANY PIPE - NETWORKS OF LINES



ANNEXURE C3.5 – CONTROL PHILOSOPHY

REFER TO CD



ANNEXURE C3.6 – INSTRUMENT LIST

REFER TO CD



ANNEXURE C3.7 – INSTRUMENT DATA SHEETS

REFER TO CD



ANNEXURE C3.8 – I/O LIST

REFER TO CD



ANNEXURE C3.9 – INSTRUMENT CABLE SCHEDULE

REFER TO CD



ANNEXURE C3.10 – C & I BLOCK DIAGRAM

REFER TO CD



ANNEXURE C3.11 – CAUSE & EFFECT MATRIX

REFER TO CD



ANNEXURE C3.12 – P&ID’SREFER TO CD11992-TLR-N-8010

11992-TLR-N-8011

11992-TLR-N-8012

11992-TLR-N-8013

11992-TLR-N-8014

11992-TLR-N-8015

11992-TLR-N-8016

11992-TLR-N-8017



ANNEXURE C3.13 – MECHANICAL TECHNICAL SPECIFICATIONSREFER TO CDC3.13A PIPING

C3.13B WATER TANKS – PANEL TYPE

C3.13C WATER TANKS

C3.13D DIESEL TANKS

C3.13E FOAM CONCENTRATE TANK

C3.13F FIXED MONITOR

C3.13G OSCILLATING MONITOR

C3.13H LOW LEVEL POURER

C3.13I TANK POURER

C3.13J WATER SPRAYER

C3.13K FOAM SPRAYER

C3.13L FIRE PUMP

C3.13M FOAM CONCENTRATE CIRCULATION PUMP

C3.13N FOAM DOSING SYSTEM

C3.13O JOCKEY PUMP

C3.13P BALL VALVES

C3.13Q BUTTERFLY VALVES

C3.13R GATE VALVES

C3.13S CONTROL VALVE

C3.13T LEVEL CONTROL VALVE



ANNEXURE C3.14 – MECHANICAL EQUIPMENT LISTSREFER TO CDC3.14A DISCHARGE EQUIPMENT LIST - TPL 25 – TLR

C3.14B PUMP HOUSE EQUIPMENT LIST - TPL 25 – TLR

C3.14C VALVE LIST - TPL 25 – TLR



ANNEXURE C3.15 – MECHNICAL DATA SHEETS

REFER TO CDSee Equipment List for list of Data Sheets



ANNEXURE C3.16 – TPL MECH, STRUCTURAL & CIVILSTANDARDSREFER TO CDC3.16A TPL-TECH-F-STD-001 - STANDARD FOR NON-PERCOATING SYNTHETIC

LAYFLAT FIRE HOSE

C3.16B TPL-TECH-F-STD-002 - STANDARD FOR FIRE SYSTEM VALVE NUMBERINGSYSTEM

C3.16C PL407 - SPECIFICATION FOR PAINTING OF MANIFOLD PIPING AND ANCILLARYEQUIPMENT

C3.16D PL 804/A - GENERAL WELDING SPECIFICATION

C3.16E PL SK 2139 - GENERAL STRUCTURAL STANDARDS FOR WALKWAYS,STAIRWAYS AND PLATFORMS

C3.16F PL 835 - SPECIFICATION FOR THE MINIMUM STRUCTURAL REQUIREMENTSFOR WALKWAYS, PLATFORMS AND STAIRWAYS

C3.16G PL838/A - APPLICATION OF A CORROSION PROTECTION LINING TO THEINTERIOR SURFACES OF STEEL TANKS, OR PART THEREOF, USED FORSTORAGE OF PETROLEUM PRODUCT

C3.16H TPL-TECH-M-SPEC-877 - COLOUR CODING OF PIPELINES AND EQUIPMENT

C3.16I E7/1 - SPECIFICATION FOR WORKS ON, OVER, UNDER OR ADJACENT TORAILWAY LINES AND NEAR HIGH VOLTAGE EQUIPMENT

C3.16J INSULATING FLANGE GASKET

C3.16K S414 - SPECIFICATION FOR EARTHWORKS

C3.16L S420 - SPECIFICATION FOR CONCRETE WORK

C3.16M STANDARD DOCUMENT FOR PETRONET DEPOT UPGRADES - INTRODUCTION

C3.16N STANDARD DOCUMENT FOR PETRONET DEPOT UPGRADES - PART1_BUILDINGS

C3.16O STANDARD DOCUMENT FOR PETRONET DEPOT UPGRADES - PART 2_FIRESYSTEMS

C3.16P STANDARD DOCUMENT FOR PETRONET DEPOT UPGRADESPART 3:POLLUTION CONTROL

C3.16Q STANDARD DOCUMENT FOR PETRONET DEPOT UPGRADES - PART4_SERVICES

C3.16R STANDARD DOCUMENT FOR PETRONET DEPOT UPGRADES - PART5_GENERAL



ANNEXURE C3.17 – CIVIL DRAWINGSREFER TO CD11992-5500 – REV B – TYPICAL ROAD DETAIL

11992–TLR–M-3011 – REV C – DEMOLITION WORKS GA

11992–TLR–M-3005 – REV D - TRENCHING LAYOUT

11992-ALL-C-5900-REV C – TYPICAL TRENCH SECTIONS



ANNEXURE C3.18 – STRUCTURAL DRAWINGSREFER TO CD11992-ALL-1000-S-REV C – CONCRETE SPECIFICATIONS

11992-ALL-2000-S-REV C – STEEL SPECIFICATIONS



ANNEXURE C3.19 – E, C & I DRAWINGSREFER TO CD11992-E-4401 – SLD

11992-E-4402 - SMALL POWER & LIGHTING SLD

11992-E-4403 - FIRE CONTROL SYSTEM SLD

11992-E-4761 - MAIN FIRE MIMIC PANEL

11992-E-4762 - SCENARIO MIMIC PANEL

11992-E-4763 - FIRE CONTROL SYSTEM NETWORK LAYOUT



ANNEXURE C3.20 – MECHANICAL DRAWINGSREFER TO CD11992-TLR-M-3000 - SITE - LAYOUT

11992-TLR-M-3001 - SITE SECTIONS

11992-TLR-M-3002-IR COVERAGE

11992-TLR-M-3003-MONITOR COVERAGE

11992-TLR-M-3004-HYDRANT COVERAGE

11992-TLR-M-3006-TYPICAL PIPE SUPPORTS

11992-TLR-M-3007 –REV D- PUMP HOUSE & RESERVOIR PLAN

11992-TLR-M-3008 –REV D- PUMP HOUSE ELEVATIONS

11992-TLR-M-3009 –REV D- PUMP HOUSE – SECTIONS

11992-TLR-M-3010-RESERVOIR ELEVATIONS

11992-TLR-M-3300-VALVE BANK 1 – ZONES 1, 2 & 19 GA

11992-TLR-M-3301- VALVE BANK 1 – ZONES 18 GA

11992-TLR-M-3302- VALVE BANK 1 – ZONES 20 GA

11992-TLR-T-3303 - REV F – MANIFOLD DETAILS

11992-TLR-M-3304- VALVE BANK 1 – SECTION A

11992-TLR-M-3305- VALVE BANK 1 – SECTION B & C



ANNEXURE C3.21 – COMMISSIONINGREFER TO CD



ANNEXURE C3.22 – CONSTRUCTION ENVIRONMENTALMANAGEMENT PLAN

REFER TO CDENV-SOP-004 STANDARD ENVIRONMENTAL SPECIFICATION



ANNEXURE C3.23 – QUALITY MANAGEMENT PLANREFER TO CD



ANNEXURE C3.24 – SHE MANAGEMENT PLANREFER TO CD

APPENDICES:

5.42 E4E (TRANSNET)JAN2004

5.43 CONTRACTOR INSTRUCTION SOP

TPL-STD-5.43 HSE FILE CONTENT GUIDELINE AND AUDIT CHECKLIST (SIGNED)



ANNEXURE C3.25 – SHE SPECIFICATIONREFER TO CD

HEALTH AND SAFETY SPECIFICATION

BASELINE RISK ASSESSMENT

HEALTH AND SAFETY QUESTIONNAIRE – REFER TO TECHNICAL RETURNABLE T2.2-25



ANNEXURE C3.26 – CONTRACTORS DOCUMENT SUBMITTALREQUIREMENTSREFER TO CD



ANNEXURE C3.27 – EMPLOYERS PRELIMINARY ACTIVITYSCHEDULE

REFER TO CD



ANNEXURE C3.28 – PICTURES FOR DEMOLITION OF THEEXISTING PUMPHOUSE

REFER TO CD



ANNEXURE C3.29 – PICTURES FOR REMOVAL OF THE EXISTINGFIRE INSTALLATION

REFER TO CD