processing an icbs initiated issue already … ross...date: 02/28/2011 processing an icbs initiated...
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Interagency Cache Business System
RE-ENGINEERING THE FUTURE
ICBS
Date: 02/28/2011Processing an ICBS Initiated Issue/Already Registered in ROSS
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This Quick Reference Guide explains how to process an ICBS initiated order that is already registered with ROSS.
To create an incident issue
1OntheIssues/Transfersmenu,clickCreate Incident Issue.
2 OntheIssue Entryscreeninthe Incident/Other Order # textbox,typetheincident order number,and thenpress[TAB].
3 IntheIncident Yeartextbox,typetheincident year,andthenpress[Tab]twice.
Once you tab through the Customer ID text box, the Issue Entry screen will populate with all available information about the incident.
4 Verifythatallaccounting code informationiscorrectlypopulatedfortheagencyprocessingtheorder.
For example, if the issue was originally processed using an FS Account code but is now being processed by a BLM agency, you must add the BLM account code information. To do this, access the Incident Console, query the incident, update the account code information, and then return to the issue.
5 ClicktheIssue Typedrop-downarrow,andthenclicktoselecttheissue type.
6 ClicktoselecttheShipping Type ofyourchoice.
If you select Ship To, shipping information automatically populates the screen and defaults to the Customer ID address.
7 IfyouselectedShipping InstructionsorWill Pick Up,completeallrequiredshippinginformation.
In this example, Shipping Instructions is selected as the Shipping Type.
8 CompletetheRequested Delivery Datetextboxes,andthen click
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Interagency Cache Business System
RE-ENGINEERING THE FUTURE
ICBS
Date: 02/28/2011Processing an ICBS Initiated Issue/Already Registered in ROSS
To complete, schedule, and release the incident issue
1OntheIssues DetailscreenunderOrder,clicktheServicedrop-downarrow,andthenclicktoselectthetype of service.
2 CompletetheShipping Contact NameandShipping Contact Phonetextboxes.
If you do not know this information, type N/A.
3 UnderOrder Lines,click
4UnderOrder Lines,clickonceinthefirstRequest Numbertextbox,typetherequest numberofthefirstrequest,andthenpress[TAB].
Remember, S numbers for ICBS initiated orders must be within block S-100000 to S-199999!
5 IntheItem IDbox,typeorsearchforthesix-digit item number,andthenpress[TAB].
Once you advance the cursor to the next available entry, the order line will populate all available information for that supply item.
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ICBS-R Helpdesk: 866-224-7677 email: [email protected]
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Interagency Cache Business System
RE-ENGINEERING THE FUTURE
ICBS
Date: 02/28/2011Processing an ICBS Initiated Issue/Already Registered in ROSS
8 Toscheduleandreleasetheissue,click
9OntheSchedule Order dialogbox,click
At this point, issue tasks are released to the scan guns and the Status of the shipment displays, “Included in Shipment.”.
To complete, schedule, and release the incident issue - continued
6 Completethefollowingfieldsasappropriate,pressing[TAB]aftereachentry -RequestedQty -IssueQty -UTFQty -BackorderedQty -ForwardedQty -Comments.
7 CompletetheremainingrequestslistedontheResource Order Form,click andthenclickto confirmtheissue.
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Interagency Cache Business System
RE-ENGINEERING THE FUTURE
ICBS
Date: 02/28/2011Processing an ICBS Initiated Issue/Already Registered in ROSS
To complete and confirm the shipment information
As a rule, this task is usually completed using the scan gun. Limit your use of the console for move tasks!
1OntheOrder header,click
2OntheOrder Shipment Items and Container dialogbox,clicktoselecttheShipment # linkofyourchoice.
3OntheShipment DetailsdialogboxontheExecution
Attributesheader,click
4OntheTask ListdialogboxunderPrimary Reference,clicktheBatchNolink(s)ofyourchoice.
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Interagency Cache Business System
RE-ENGINEERING THE FUTURE
ICBS
Date: 02/28/2011Processing an ICBS Initiated Issue/Already Registered in ROSS
To complete and confirm the shipment information - continued
5OntheTask Detail dialogbox,click
6 OntheComplete Taskdialogbox,clicktwice.
If you selected more than one BatchNo during step #4, the Complete Batch dialog box displays in place of the Task Detail dialog box. In this case, click and then click twice to complete the move tasks for the entire batch.
7 OntheShipment Detailsdialogbox,click
8 Completethefollowingfieldsasappropriateforthatshipment -ETD/ETA -DriverName -ShipmentTrackingNumber -BOL#
9 Whenfinishedenteringallshippinginformation,clickandthenprintyourreports.
See the next page for more information about printing the NWCG Issue and Shipping Status reports!
ICBS-R Helpdesk: 866-224-7677 email: [email protected]
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Interagency Cache Business System
RE-ENGINEERING THE FUTURE
ICBS
Date: 02/28/2011Processing an ICBS Initiated Issue/Already Registered in ROSS
To print the NWCG Issue Report and the NWCG Shipping Status Report
1 OntheShipment Detailsscreen,click
2OnthePrintdialogbox,clickthePrint Service Namedrop-downarrow,andthenclicktoselectNWCGIssueReport.
3 ClickthePrinter Namedrop-downarrow,andthenclicktoselecttheprinter ofyourchoice.
4 IntheNo. of Copiestextbox,typethenumber of copies,and thenclick
5 OntheShipment Detailsscreen,click
6OnthePrintdialogbox,clickthePrint Service Namedrop-downarrow,andthenclicktoselectNWCGShippingStatusReport.
7 ClickthePrinterNamedrop-downarrow,andthenclicktoselecttheprinterofyourchoice.
8 IntheNo. of Copies textbox,typethenumber of copies,and thenclick
9 ToreturntotheShipment Detailsscreen,clicktwice.
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