penndot district 2-0 - emarketplace.state.pa.us manual pub. 23, and listed within chapter 5...

District 2-0 Herbicide Application Contract 2018 Specifications Exhibit A

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PENNDOT DISTRICT 2-0

Specifications for Pesticide Application

Equipment and Personnel

I. Description

A. This work shall consist of furnishing all specified materials, equipment, personnel,

liability insurance, safety equipment and practices necessary for the professional

application of herbicides to roadsides or other areas in accordance with the PA

Pesticide Act, and as specified in Chapter 13.4 of the current PennDOT Maintenance

Manual Pub. 23, and listed within Chapter 5 (Definitions) of the current PennDOT

Highway Foreman’s Manual Pub. 113, or as otherwise directed by the District 2-0

Roadside Specialist (DRS). This work will be conducted as part of the ANNUAL

WORK PROGRAM throughout District 2-0 as specified or required.

District 2-0 consists of the following nine (9) counties: Centre, Clearfield, Clinton,

Cameron, McKean, Potter, Mifflin, Elk and Juniata. (See Exhibit B)

ANNUAL WORK PROGRAM SUMMARY

Item 1: 7711 Preventive Growth Regulator (PGR) Application

Districtwide; primarily at cable guiderail locations

Currently, 6 sites that total 11,480 linear feet; additional sites may be

installed

Minimum of 1 crew complement available

Materials may be provided by PennDOT or under the material

contingency item

Vendor provides all required shadow vehicles

Paid hourly

Item 2: 7712 Bare ground Application

Districtwide

Minimum of 4 crew complements available

Paid by the road centerline mile

Vendor provides materials

Vendor provides all required shadow vehicles

End result based payment: 60%, 20%, 20%

Item 3: 7713 Select Weed and Brush Application w/Regular Spray Truck

Districtwide


PennDOT provides materials

Paid hourly


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Item 4: 7713 Select Weed and Brush Application w/Long Shot Boom Spray

Truck

Anticipated use in Counties with 4-lane roadways

Vendor provides all required shadow vehicles as part of complement


Paid hourly

Item 5: 7714 Krenite/High Brush Application w/ Regular Spray Truck

Districtwide



Paid hourly

Item 6: 7715 Low Volume / Basal Application Complement Truck

Districtwide



Paid hourly

Item 7: 7713 and 7714 Supplemental Shadow Vehicle (for items 3 and 5)

As required in Counties with 4-lane roadways to accommodate the regular

complement

Paid hourly

Item 8: 7711, 7713, 7714 and 7715 Material Contingency

Districtwide

Vendor provides materials as needed and bills at the end of each program

(7711, 7713, 7714 and 7715)

Paid at cost + 10% markup

ANTICIPATED PROGRAM NEEDS 7711 Program At a minimum, one (1) pesticide application truck as described

herein, with all shadow vehicles as outlined in Publication 213, will be required

for the hourly preventive growth regulator program. The work will occur at

cable guiderail sites within the District.

7712 Program At a minimum, four (4) pesticide application trucks as described

herein, with shadow vehicles as outlined in Publication 213, will be required for

the end result bare ground program. The number of application trucks may be

negotiated between the Department and the Contractor prior to the start of the

work to ensure effective and timely applications.

7713/7714 Programs At a minimum, two (2) pesticide application trucks as

described herein, with shadow vehicles as outlined in Publication 213, will be

required for the balance of the hourly herbicide (select-low brush and Krenite-


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high brush) programs. An additional shadow vehicle will be required on 4-lane

roadways when applicable.

7715 Program At a minimum, two (2) 2-man back pack complements

consisting of at least one PA licensed pesticide applicator will be required for the

hourly basal work program. The crew foremen will be a PA licensed pesticide

applicator. The second individual may be either a licensed pesticide applicator or

licensed technician.

B. The Department reserves the right to request additional pesticide application

complements under the hourly contracted bid items which are equivalent,

comparable, or capable of performing the same task as approved by the District

Roadside Specialist if deemed necessary to complete work under this Contract.

Payment for any additional complements will be at the same contracted unit bid price.

Any complements will be made available to the Department within ten (10) calendar

days of a written request or other mutually agreed upon date.

C. The number of hours each complement will work is dependent on satisfactory work

performance, program demands, and funding. The Department reserves the right

to increase or decrease the quantities planned or scheduled on an active

purchase order or to terminate work entirely for reasons as determined by the

District Roadside Specialist.

D. Renewal Options: This is a one year Contract. By mutual consent of both parties,

this Contract is renewable for four (4) additional one-year periods. Each renewal will

receive a two percent (2 %) increase over the previous year’s contracted unit prices.

Example:

Bare Ground Bid Price $100 / mile

First Renewal……..@ 2% $102 / mile

Second Renewal…..@ 2% $104.04 / mile

Third Renewal……@ 2% $106.12 / mile

Final Renewal…….@ 2% $108.24 / mile

E. The herbicide program for each County will be outlined and available for review at

the District Roadside Specialist’s Office. However, all inquiries relative to this

specification or other technical aspects of the program shall be communicated to the

purchasing point of contact listed.

F. Prior to the start of any work, the Contractor will be required, at his expense, to

assemble his proposed equipment and personnel within 14 days of the bid opening for

inspection. In addition, the Contractor must also demonstrate to the satisfaction of

the District Roadside Specialist that his equipment and personnel meet these

specification requirements. This demonstration shall take place within the District 2-

0 boundaries at a time and place determined by the DRS.


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II. Application Schedule

The Department recognizes the importance of application timing for optimum control of

some species. Consequently, the following program schedule will be implemented for the

Contractor to follow. Work for the specified program will be completed within this time

window. Prior written permission must be obtained from the DRS to vary from these

dates otherwise liquidated damages in the amount of $500 per day per

County/Organization will be assessed until the work is complete.

A. 7711 PLANT GROWTH REGULATOR (PGR) PROGRAM

District 2-0 will communicate closely with the Contractor to establish a start date for

this program each spring. Typically, weather conditions and growing degree days

determine an appropriate effective start date. The duration of this program is

anticipated to be very short.

B. 7712 BARE GROUND PROGRAM

District 2-0 will communicate closely with the Contractor to establish a start date

each spring. Typically, weather conditions determine an appropriate effective start

date.

COUNTY START DATE END DATE

2-1 Centre County Early April June 1st

2-2 Clearfield County Early April June 15st

2-3 Clinton County Early April June 1st

2-4 Cameron County Mid-April May 15th

2-5 McKean County Mid-April June 15th

2-6 Potter County Mid-April June 1st

2-7 Mifflin County Early April May 15th

2-8 Elk County Mid-April June 15th

2-9 Juniata County Early April May 15th

C. 7713 SELECT/LOW BRUSH PROGRAM

Earlier applications may be required with efforts related to targeting vetch stands.

However, in a typical season, most county programs would start after July 1 (Fiscal

Year).


2-1 Centre County July 1st September 15th

2-2 Clearfield County July 1st September 15th

2-3 Clinton County July 1st September 1st

2-4 Cameron County July 1st September 1st

2-5 McKean County July 1st September 1st

2-6 Potter County July 1st September 1st

2-7 Mifflin County July 1st September 1st

2-8 Elk County July 1st September 1st

2-9 Juniata County July 1st September 1st


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D. 7714 HIGH BRUSH (KRENITE) PROGRAM


2-1 Centre County Late July October 1st

2-2 Clearfield County Late July October 1st

2-3 Clinton County Late July October 1st

2-4 Cameron County Late July September 15th

2-5 McKean County Late July September 15th

2-6 Potter County Late July September 15th

2-7 Mifflin County Late July October 1st

2-8 Elk County Late July September 15th

2-9 Juniata County Late July October 1st

E. 7715 BASAL BARK PROGRAM

Basal bark work can occur anytime. Ideally, we would like this work completed prior

to the leaf drop in late Fall so the targets are more easily identifiable.

III. Materials and Supplies

GENERAL CONDITIONS

A. Herbicide Labels- A set of current specimen labels and material safety data sheets

(MSDS) and/or safety data sheets (SDS) for all herbicides in use shall be kept on all

trucks during the application season. Additionally, the vendor will provide a list of

herbicides, the product labels, their application rates, and MSDS/SDS’s to the DRS

prior to the start of work.

B. Water- Water used for pesticide application shall be from a source mutually agreed

upon by the Contractor’s representative and the District Roadside Specialist.

Permission to use a public water source is the responsibility of the Contractor.

C. Misc. Supplies- All equipment, tools, pumps, measuring devices (if not included) and

lubricants, antifreeze, and fuels shall be furnished by the Contractor.

D. Herbicides:

1. PENNDOT SUPPLIED MATERIALS (Hourly Contract Option)

It is anticipated that herbicide concentrates will be furnished to the Contractor at the

respective County Maintenance Organizations for all 7711, 7713, 7714 and 7715

hourly contracted work.

However, the Department may on occasion, when in their best interest, utilize the

MATERIAL CONTINGENCY OPTION as listed below.


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2. VENDOR SUPPLIED MATERIALS

a. 7712 Program: American-made herbicide concentrates will be furnished by

the Contractor in accordance to Section X below for all road

mileages/acreages treated during the District’s Bare Ground (7712)

Program. The 7712 Planned Work Table (See below) can be used to identify

the potential amount of herbicide work that may be required on an annual

basis.

b. Material Contingency Contract Option:

The material contingency option of this Contract will be utilized as

needed to acquire pesticide concentrates, fertilizers or other items

necessary to complete the work required within District 2-0’s Annual

Work Program. These items may not be on PennDOT inventory or

readily available to the Department.

All material costs will be paid at invoice cost + a 10% markup. Vendor

must provide a copy of their original invoice to the District Roadside

Specialist to ensure proper pricing. Such materials will be documented

daily on the Roadside Activity Report M-609 and paid accordingly. The

awarded Contractor will be responsible to deliver the materials to the

appropriate job site or County organization as directed by the District 2-

0 Roadside Specialist. Payment of used materials will occur at the

end of each respective project or program.

Organization Est. Acres * Est. Planned Miles**

2-1 Centre County 232 677

2-2 Clearfield County 224 845

2-3 Clinton County1 120 334

2-4 Cameron County2 68 109

2-5 McKean County 99 387

2-6 Potter County2 97 435

2-7 Mifflin County 86 264

2-8 Elk County 93 299

2-9 Juniata County 77 378

* As recorded in the 2016 Bare Ground Program

** Road Miles = the centerline miles of work per county as reported on the 2015 Statewide

Mileage Network Report. Four lane interstates and lookalike routes are also considered in

the total.

1 Clinton County currently treats approximately 330 miles annually. A few routes are

typically eliminated by County Management to meet their local needs.

7712 Planned Work


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2 Cameron and Potter Counties have been selectively not treating certain routes that are

planned for shoulder cutting activities each year. Consequently, these total mileages of

treatment may be reduced annually.

IV. Liability

A. As required in the attached exhibit entitled, “Insurance Requirements (OS-52)”. (See

Exhibit C)

B. An insurance certificate verifying the insurance coverage specified in paragraph “A”

shall be furnished to the District Roadside Specialist prior to the start of contracted

operations in the District.

C. Except as otherwise herein above specified, the Contractor shall also be responsible

for damage claims as provided for in Section 107.14 of the current PennDOT

Specifications, PUB 408.

D. Additional insurance certificate to indemnify and save harmless the state, the

Department, and all of its officers and employees from all units, action, or claims is

required. Refer to Section 107.14 of the current PennDOT Specifications, PUB 408.

V. Safety

A. The Contractor shall provide flashing arrow board(s) with all necessary warning

lights, flags, top mounted rotating amber flashing lights and signs mounted on the

spray trucks and/or shadow vehicle(s). The Contractor shall exercise all precautions

to minimize interference with the normal flow of traffic. Where reasonably feasible,

all pesticide application operations shall be conducted from off the traveled lanes. All

traffic control shall be in accordance with Publication 213 and any supplements.

B. A shadow vehicle will be required when applying pesticide along all routes.

1. All shadow vehicles shall be equipped with a lockable, fully enclosed storage box

for pesticide storage. It is suggested this storage box will be at a minimum 48”

long by 30” wide by 30” high. These storage boxes shall be mounted on the truck

bed so as the top of the box is not higher than 36” from the truck bed. These

boxes are to be watertight.

2. By execution of the Contract, the requirement for a shadow vehicle is

acknowledged and shall not be used as an excuse for non-compliance. The

Contractor will use the appropriate shadow vehicle(s) as required by Publication

213.

3. The Contractor may use more than is required for the protection of traffic;

however, the Department will only pay for the item that is required and/or

specified.


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C. The Contractor shall comply with all State and Federal laws and to OSHA safety

requirements.

D. The Contractor’s applicator is responsible for notifying individuals on the current

hypersensitivity list and any future updates of anything relevant to the Department’s

Herbicide Program. Additionally, applicators need to be aware of no spray areas

through discussions with County Maintenance Managers and the District Roadside

Specialist.

E. All vehicles in the complement will be equipped with an approved spill kit and Spill

and Incident Response Plan (See Section IX).

VI. Non-Compliance

A. If for any reason, the Contractor fails to comply with the requirements of this

Contract, Section 108.09 of the current PennDOT Specifications, PUB 408, shall

prevail.

B. Under no circumstance, will the complement operate when one member is missing.

The Contractor shall be responsible to promptly notify the County Maintenance

Manager or their designee and/or District Roadside Specialist of any absenteeism

within the first two hours from their scheduled start time on the day of the

occurrence.

C. Each crew complement Foreman shall report daily or other arranged interval at the

Department’s discretion to either a County representative and/ or the District

Roadside Specialist by 8:00 am. Failure to do so shall result in a $100 penalty per

complement, per occurrence.

D. All work shall be completed as listed in the Application Schedule (See Section II).

Failure to meet the identified deadlines as listed or negotiated will result in

Liquidated Damages in the amount of $500.00 dollars per day per purchase order.

Deductions will be made from payments due.

VII. Basis of Payment

A. INVOICE AND BILLING INSTRUCTIONS

The Contractor shall complete a Roadside Activity Report (Form M-609) at the

completion of each day’s work. The schedule for submission of the M-609 to the

Department will be established during the pre-service meeting by the DRS.

NOTICE—IMPORTANT CHANGE IN CONTRACT ADMINISTRATION

While the Department reserves the right to request submission of the M-609 in other

formats, the Department has a mobile application (hereinafter the “application”)


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replacing the paper form, effective immediately for this procurement. To that end,

the following requirements apply:

1. The Contractor shall become a PennDOT Business Partner obtain credentials to

utilize the application and follow Exhibit D, titled “Accessing PennDOT iPad

Applications for Business Partners.” Exhibit D provides guidance on registering

to become a Business Partner and using the application.

2. The Contractor shall be responsible for the purchase, maintenance and operation

of all hardware, including devices such as, but not limited to, compatible cellular

telephones or tablets, necessary to utilize the application.

3. The Contractor shall submit all Form M-609s to Department via the application.

4. Once registered as a Business Partner, the Contractor shall have the ability to use

the application statewide for roadside maintenance work and, as directed by the

Department and its authorized personnel, including without limitation the DRS,

complete Form M-609 electronically, with the same binding legal effect as though

certified in writing.

A completed Confirmation of Services Form (Form OS-501), as well as all related M-609’s shall

be submitted by the Contractor to the DRS and County Management, for review and verification,

on a monthly basis. The DRS and/or County Management will notify the Contractor if

corrections are needed. Each Form OS-501 shall be itemized, include sufficient detail, and

coordinate with the line items on the Purchase Order. Untimely or incomplete submissions of

Form OS-501 and required supporting documentation (including M-609s) may delay processing

of a “proper invoice” as required by the Payment Section of the Terms and Conditions.

Invoices shall be submitted by the Contractor on a monthly basis. For further instructions

regarding invoicing, see the Billing Requirements Section of the Terms and Conditions.

The Department reserves the right, throughout the life of the Contract, to make changes to Forms

M-609 and/or OS-501, including their instructions, content, and all other requirements.

B. Form M-609 (Daily Roadside Activity Report) shall be prepared by the Contractor’s

representative. All payrolls and invoices that are submitted shall be correlated with

the M-609 report and processed through the Department’s established procedures for

payment as work is completed.

C. No payment will be made for travel time to and from the site of daily work, or for

hours not worked due to breakdowns or repairs, inclement weather, or other causes.

Travel time will be paid at the contracted hourly rates for all reasonable time

incurred while moving the specified equipment and personnel from the initial work

site (County Office or Stockpile) to the end work site during a work day.

D. End Result Work Payments

1. End result payments for mileage work, Item 2, will be made upon completion

of spraying the designated routes and documenting all work on the M-609’s.


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The Contractor will be paid sixty (60%) percent of the lump sum price for all

miles treated and documented.

2. An additional twenty (20%) percent payment can be requested by the

Contractor after July 31st. The Department reserves five (5) working days

from the date the invoice is received to conduct a final inspection to

assure that ninety (90%) percent control has been obtained for all

targeted areas.

3. The final twenty (20%) percent payment can be requested and be made after

August 31st. Again, the Department reserves five (5) working days from

the date the invoice is received to conduct a final inspection to assure that

ninety (90%) percent control has been maintained for all targeted areas

for the entire season.

VIII. Contract Administration

A. The Contractor shall assign one person as the Department’s sole contact person for all

Contract related activity. This person will be the District Roadside Specialist’s Contact

person for all scheduling, programming and other related Contract activities. This

person shall have the authority to make all Contract related decisions and other

Contractor personnel shall not change these decisions.

B. The Contactor shall notify the District Roadside Specialist in writing of any change of

status regarding this position within 5 work days.

IX. Spill and Incident Response Plans

A. A hard copy of the Contractor’s Spill and Incident Response Plans shall be submitted

to the DRS. In addition, each Pesticide Spray Vehicle working on this Contract must

have a hard copy in the vehicle at all times. The Spill and Incident Response Plan

shall summarize the following procedures at a minimum:

1. Background and Applicable Regulations;

2. Incident Reporting Chain of Command;

3. Spill Preparedness Checklist;

4. Spill Response/Control Methods; and

5. Spill Response Procedures.

B. The Contractor is responsible for all cleanup activity and costs resulting from any

contamination caused by the accidental or intentional spilling, leakage, or dumping of

any pesticides, additives, fuels, oils, or any other contaminants from Contractor-

supplied equipment.

C. The Contractor shall reimburse PennDOT for all PennDOT supplied pesticide

application materials that are spilled accidentally or intentionally. PennDOT will not

pay for any spilled Contractor supplied water or tank mixes.


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X. PennDOT’s (NPDES Permit NO: PA0270792) Requirements

A. The Contractor is responsible in helping the Department with satisfying the National

Pollutant Discharge Elimination System(NPDES) Permit # PA0270792 regulations

through record keeping, and by documenting the Contractor’s herbicide work.

B. The NPDES PERMIT NO: PA0270792 (including Renewals or Replacement

Permits) Requirements are made a part of this contract.

C. The Contractor must do the following to help maintain this permit:

1. Adhere to the current approved PennDOT herbicide list. All approved materials

are listed by EPA registration number and updated annually.

2. Prepare and submit annual herbicide usage totals to the District by November 30th

of each year when conducting end-result work

3. Request any “new” additional herbicides to be added to the master permit

herbicide list for which they want to use during the next season (year) by

November 30th of the current year. This list is updated and submitted annually to

the Pennsylvania Department of Environmental Protection.

XI. General Equipment Requirements

A. The Contractor shall provide all equipment utilized on this Contract in sound

mechanical condition, good working order, with a uniformly painted neat and clean

appearance.

B. The Contractor shall notify the District Roadside Specialist of all equipment related

lost working time.

C. The Contractor shall repair all minor equipment malfunctions within forty-eight (48)

hours of their occurrence.

D. The Contractor shall notify the District Roadside Specialist of any major equipment

malfunctions upon their occurrence and provide a timetable for the repair. The

Contractor then must have the equipment back into service by the agreed upon time.

Nevertheless, all work must be completed by the dates as outlined within the

application schedule. (See Section II Application Schedule).

E. The Department reserves the right to remove unreliable equipment from this Contract

and the Contractor shall replace the unreliable equipment with equipment that meets

the requirements of these specifications. This replacement shall occur within five

calendar days of the Department’s request.


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XII. General Work Requirements

A. End Result Work -- 7712-Bare ground

Non-selective spraying will occur at the following targets:

1. Guiderail - from edge of pavement to one (1) foot behind rail including all

end treatments (variable widths)

2. Sign and Delineators Posts

3. Joints and Cracks - located in traffic islands, raised medians, curb areas,

concrete under overpasses and etc.

4. Medians - Rock and earth medians that have been maintained as bare

ground previously

5. Sound walls, jersey barriers, retaining walls, etc. – treat as applicable

6. Overhead Structures– (such as signs and HARS) treat around piers.

7. Overpasses – Concrete/rock under overpasses - as applicable

8. Inlets and Headwalls - as applicable

9. Anti-icing Structures - as applicable

IMPORTANT NOTES:

Cable guiderail that is located in median areas shall not be treated during

the bare ground program unless specifically requested by the District

Roadside Specialist.

All “No Spray Areas” shall not be treated unless specifically requested by

the District Roadside Specialist and /or County Management.

Targets such as guiderail, sign posts or delineators that are along sections

of roadways where the public is actively maintaining (primarily in

residential areas) shall not be treated as part of the program whether or not

they are signed as a “No Spray Area”.

When the Department determines that the results do not meet the required level of

control at the targets listed above the Contractor shall perform all necessary re-

treatments at their expense. The Department reserves the right to require all re-

treatments prior to 8/15 to have a residual component in the herbicide mix.

Payments will occur once the Contractor performs any required retreats and

provides the corresponding M-609’s documenting the work.

XIII. Hours of Work

A. 7712-Bareground -- End Result Work

While working for the Department during the 7712 Bare Ground Program the

hours of work are at the discretion of the Contractor while performing

highway roadside spraying. Weekend work is permitted with prior approval

of the District 2-0 Roadside Specialist. The Department maintains the ability

to stop work due to unforeseen circumstances and weather if the contractor


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has not stopped work and the Department feels it’s in their best interest to do

so.

B. 7711- PGR, 7713-Select , 7714-Krenite and 7715-Basal – Hourly Work

The Department expects at a minimum forty hours (40) of production work

per application crew per week during the programmed application cycles if

hours and work is available. (See Section II Application Schedule)

The Department is fully aware of weather and equipment constraints

associated with the application of herbicides. Consequently, the Contractor

may be permitted to work an extended workday if the quality and quantity of

work delivered during the extended workday is acceptable to the District

Roadside Specialist, Contracting Officer and/or a designate and it’s in the best

interest of the Department. Additionally, the Contractor at the Department’s

discretion shall be permitted to work up to a six-day workweek.

The Department reserves the right to limit the workday to eight (8) hours if

the District Roadside Specialist, Contracting Officer and/or a designate

believes it is in the best interest of the Department.

Any additional hours worked beyond an eight (8) hour shift shall be paid at

the normal contracted hourly rates.

XIV. Documentation Requirements

The following information shall be supplied to the District Roadside Specialist prior

to each pesticide application season (March 15th):

1. Applicator and Licensing Record Form (Exhibit A Page 15).

2. Current copy of the vendor’s pesticide application business license.

3. A current copy of the vehicle registrations for vehicles that will be used within the

Contract.

XV. Meeting Attendance

The Contractor’s applicators shall attend the District’s Annual Regional Pesticide

Training Event each year (usually held in March) in the central part of the State.

Meeting attendance shall be considered an integral part of this Contract and no

payments will be made to the Contractor for this required attendance.

XVI. Communication

A. The Contractor shall provide each crew complement a cellular telephone that can be

used to communicate with the District Roadside Specialist and/or their designate and

capable of receiving calls and voice mail messages.

B. Telephone Reporting Requirement - Each crew complement Foreman shall report

daily or other arranged interval at the Department’s discretion to either a County


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representative or the District 2-0 Roadside Specialist by 8:00 am. The Foreman shall

be able to report location, planned activity, chemical issues, hours previously worked,

and any related issues or concerns. Failure to do so shall result in a $100 penalty per

complement, per occurrence.

C. The use of personal cell phones by crew members shall be kept to a minimum during

hours of work paid by the Department.

D. All the Contractor’s vehicles shall be equipped with communication systems capable

of communicating between vehicles within the complement. This may be CB radio

or another type system that the Contractor feels is appropriate.


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APPLICATOR AND LICENSING RECORD FORM

Contractor’s Current Pennsylvania Pesticide Application Business License Number_________

List of current Pennsylvania certified commercial applicator’s names and license numbers.

NAME LICENSE NO. CATEGORY EXPIRATION DATE

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

CONTRACTOR’S SIGNATURE DATE

_____________________________ ___________________________


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XVII. Container Management/Disposal

All pesticide material containers and materials that are not designated returnable / refillable

containers under this Contract must be disposed of in accordance with label instructions.

This includes disposal at Department facilities with the District Roadside Specialist’s

approval.

1. The Department will likely use some returnable / refillable pesticide material

containers under this Contract. Consequently, the Contractor shall as an integral

part of this Contract, provide per complement the following equipment for

handling of these containers:

i. Lockable, truck mounted container-holding brackets designed so the

returnable / refillable container fits inside and remains stable under driving

conditions for each complement.

ii. An electric material handling pump capable of pumping a minimum of

four (4) gallons per minute (4 GPM) with pressure switch, necessary

suction and discharge hose and all special connections as required should

be installed to empty material from the required containers.

2. The preferred location of the above-mentioned equipment is on the spray trucks.

3. The Contractor shall provide a means of safely loading bulk pesticide containers

onto their equipment. Currently some materials come in 15 gallon drums

however, industry standards of size and shape may change and the Contractor

must meet these needs.

4. The Contractor will be held financially responsible for the care of returnable /

refillable pesticide material containers while they are in their possession.

XVIII. Equipment Requirements

The following section consists of Parts A through E and describes the types of equipment

the Department will utilize for the herbicide application program, as well as, the personnel

requirements to operate the equipment.

PART A – Pesticide Spray Truck Complement

1. Equipment

A. One truck of sufficient size to legally haul all required equipment and supplies:

truck bed of sufficient size to accommodate sprayer(s). All equipment shall be in

accordance with, Section XI, General Equipment Requirements.

B. This work will require a 1000 gallon or larger capacity truck mounted sprayer.

The tank will be equipped with mechanical or hydraulic agitation. A high volume


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–low pressure pump powered by a minimum twelve horsepower engine, capable

of discharging the required quantity of spray mixture at the specified pressure.

C. All plumbing shall be assembled to function as recommended by the spray head

manufacturer and the computer flow control system manufacturer.

D. Unit to be equipped with a sprayer control system (TASC 6300 or approved

equal) capable of automatically maintaining application rate, a vehicle speed

sensor which is either connected to the vehicle speedometer or a radar type

sensor, a minimum of seven separate boom widths: two different application

ratios and a manual setting for spot spraying.

E. The spray unit shall have at least one hose connection point that is independent of

the computer flow control system. This port is to be used for handgun spot

treatment in conjunction with the other application systems.

F. Auxiliary refill system shall include a separate refill pump with adequate check

valves, capable of refilling tanks from roadside sources in less than 20 minutes.

G. All equipment must have a current Pennsylvania Pesticide Application Business

License number on the side of the vehicle. A copy of the Business license shall

be on file in the District Roadside Specialist’s office.

H. A nozzle system for applying non-selective herbicide to guiderail and other areas

as directed by the District Roadside Specialist. This system shall contain a check

valve on each individual nozzle assembly immediately preceding that nozzle

assembly. This system shall be capable of simultaneously spraying both the

guiderail and the roadway shoulder. This system shall be mounted on both sides

of the application unit with both sides able to be operated simultaneously.

I. The guiderail application system shall be constructed to utilize two nozzles

pointed toward the guiderail that can be set at up to approximately 70 degrees

from a point that is perpendicular to the direction of travel, to provide coverage

inside and behind guide rail posts.

J. The shoulder application system shall be constructed to utilize one nozzle to spray

a four to five-foot pattern under the truck from each side and be mounted behind

the rear wheels.

K. All nozzles shall be adjustable both in and out, up and down and must overlap

each adjacent nozzle. All nozzle assemblies shall be capable of extending out

from the side of the truck at least one foot.

L. The herbicide application unit is to be equipped with a seven boom nutating spray

head, using all brass or stainless steel nozzles capable of delivering a no streak

pattern of two feet to thirty-two feet. All booms shall operate independently and


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simultaneously to apply the necessary spray widths as needed. The application

system shall have oscillating motion on booms one through four; these nozzles

must be electrically driven by a 12-volt system. The nutating spray head shall be

capable of applying up to fifty gallons per acre at vehicle speeds of up to 11 miles

per hour.

M. The sprayer shall be equipped with various size orifice nozzles for all application

devices and include two spare nozzles and caps if necessary of each required size,

nozzle plugs, one nut-driver or wrench sized for each nozzle used and an in-line

filter of the manufacturers recommended mesh must be installed.

The sprayer to be equipped with manufacturer recommended solenoid valves

and regulators to individually control each spray boom width. Two spray

heads shall be mounted (one on each side of the truck bed) per manufacturer’s

instructions.

The spray head is to be equipped with remote controlled swing (in-out); when

constructed the (in) setting of the spray head shall face the rear of the spray

vehicle, minimum rotation 90 degrees and an (up-down) movement, minimum

of 30 degrees. All required spray head movement shall be controlled from the

applicators seat through electrical or hydraulic controls.

N. Incidental equipment and tools required shall include: two hundred feet of ½

inch, (minimum 600 psi), reel mounted hose, wands, handguns and booms for

special projects.

2. Personnel

Unless authorized by the DRS, the certified commercial pesticide applicators

assigned to this Contract shall not be replaced, during the duration of the

Contact while the Contactor employs them in an applicator position.

A. Two personnel are required with this item. The applicator shall possess a current

Pennsylvania certified commercial applicator’s license with valid certification in

Categories 10 and 23. A copy of each applicators license shall be on file in the

District Roadside Specialist’s office prior to the start of spraying operations. The

applicator must demonstrate the ability to operate, calibrate and perform field

maintenance on all equipment associated with the spraying complement.

B. One person shall be responsible for the following:

Varying the rates of application based upon all site conditions such as spray

material, pest being controlled, weather, speed of equipment, wind speed,

direction of traffic and other factors in accordance with the product label.


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Recording routes completed on County Maps provided by the District

Roadside Specialist as needed.

Scheduling the pesticide application within each county after coordinating

with the District Roadside Specialist and the County Maintenance Manager.

Reviewing work with the County Maintenance Manager or District Roadside

Specialist, prior to working in a County, and determining the tentative

pesticide application sequence of the routes or areas to be treated and

respective traffic controls and protection equipment and devices required.

Having a complete understanding of the procedure for reporting work

progress using Form M-609 and its updates.

C. The Foreman or the operator shall be qualified and licensed to drive the

equipment.

D. At least one member of the crew must possess knowledge and ability to maintain

and make field adjustments to the equipment in order to attain a continuous and

productive operation. Assigned personnel must also be able to distinguish

between desirable and undesirable vegetation as specified by the District

Roadside Specialist.

E. Training of all Contractor applicator personnel in computer flow control

programming and operation, spray head set-up/nozzle adjustment and proper

calibration is mandatory.

F. The Department reserves the right to question applicators on the proper use of the

required spray equipment. The Contractor’s Contract Administrator may be

present; but may not assist the applicator. An applicator’s failure to properly set

up and calibrate their equipment shall result in their removal from all application

work on a spray unit until they demonstrate to the DRS that their ability has

increased to an adequate level.

PART B – Low Volume / Basal Truck Complement

1. Equipment

A. One truck of sufficient size to legally haul all required equipment, supplies and an

herbicide storage container (see below) shall be provided. All equipment shall be

in accordance with Section XI, General Equipment Requirements.

B. A minimum of two (2) Birchmeier or (approved equal) backpacks are required.

All backpacks shall be equipped with quick couple devices so the Contractor can


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switch between application devices. One each for low volume foliar, low volume

basal and the general use wand supplied with the backpack.

Low volume foliar application: capable of instantaneously switching

between a minimum of two different

application patterns.

Low volume basal application: ultra low volume wand with shutoff

within unit tip

C. A lockable, fully enclosed storage box for pesticide storage is required. The

recommended minimum size of this storage box will be 48” long by 30’ wide by

30” high. These storage boxes shall be mounted on the truck bed so as the top of

the box is not higher than 36” from the truck bed. These boxes are to be water

tight.

2. Personnel




A. Two persons are required with this item; one person must possess a current

Pennsylvania certified commercial applicators license with valid certification in

Categories 10 and 23.

B. Additionally, another shall be at a minimum a pesticide application technician

with the required training in low volume basal, low volume foliar, and equipment

applications.

C. A copy of Department of Agriculture technician registration card shall be required

prior to the start of work for any Registered Technician working on this Contract.

D. Training of all Contractor applicator personnel in computer flow control

programming and operation, spray head set up/ nozzle adjustment and proper


E. The Department reserves the right to question applicators on the proper use of the


present; but may not assist the applicator. An applicator’s failure to properly set





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PART C – Articulated Spray Boom Truck Complement

1. Equipment

A. The boom truck will hold a minimum 25,000 pound GVW rating and have a

tank mounted on the truck with a capacity of at least 800 gallons.

B. The boom shall be mounted on the centerline of the truck and be capable of

moving 90 degrees to the left and right.

C. The boom shall be a minimum of 18 feet in length when full extended and

capable of conducting spraying operations at a distance of at least 50 feet and

have a vertical arc of a minimum of 80 degrees.

D. The pivot points and associated linkage on the boom section must include

rotary pins and bronze bushings. The main boom will be 4-inch minimum

square steel tubing attached to a heavy duty, freestanding, turret and pedestal.

The boom turret will rotate in two, heavy duty tapered, roller bearings and

include an integral friction clutch type breakaway. The stick boom section

must be constructed from 3-inch square steel tubing. Lifting, lowering or

rotating either boom section must be accomplished with direct mount, double

acting, hydraulic cylinders. The stick boom shall rotate hydraulically a

minimum of 180 degrees from storage position, parallel to the underside of

the main boom to full extension.

2. Personnel




A. This item will consist of a minimum of three individuals. One being the

Foreman/Applicator. The remaining individuals will complete the complement

requirement and drive the application vehicle and all required shadow vehicles

per Publication 213.

B. The applicator shall possess a current Pennsylvania certified commercial

applicator’s license with valid certification in Categories 10 and 23. A copy of

each applicators license shall be on file in the District Roadside Specialist’s office

prior to the start of spraying operations. The applicator must demonstrate the

ability to operate, calibrate and perform field maintenance on all equipment

associated with the spraying complement.

C. The operators shall be qualified and licensed to drive the equipment.


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D. At least one member of the crew must possess knowledge and ability to maintain

and make field adjustments to the equipment in order to attain a continuous and

productive operation. Personnel must also be able to distinguish between

desirable and undesirable vegetation as specified by the District Roadside

Specialist.

E. Training of all Contractor applicator personnel in computer flow control

programming and operation, spray head set-up/nozzle adjustment and proper


F. The Department reserves the right to question applicators on the proper use of the


present; but will not assist the applicator. An applicator’s failure to properly set




G. One person shall be responsible for the following:

Varying the rates of application based upon all site conditions such as spray

material, pest being controlled, weather, speed of equipment, wind speed,

direction of traffic and other factors in accordance with the product label.

Recording routes completed on County Maps provided by the District

Roadside Specialist as needed.

Scheduling of pesticide spray within the individual county after coordinating

with the District Roadside Specialist and the County Maintenance Manager.

Reviewing work with the County Maintenance Manager or District Roadside

Specialist, prior to working in a County, and determining the tentative

pesticide application sequence of the routes or areas to be treated and

respective traffic controls and protection equipment and devices required.

Having a complete understanding of the procedure for reporting work

progress using Form M-609 and its updates.

PART D – Large Shadow Vehicles

Conditions for Use

The required use of trucks with TMA’s (Truck Mounted Attenuators) is

detailed in Publication 213 and are required on all freeways and expressways.


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1. Equipment

A. One truck of sufficient size to legally haul all required equipment and supplies

shall be provided. All equipment shall be in accordance with Section IX,

General Equipment Requirements.

B. The large shadow vehicle will be equipped to meet the requirements of the

current Publication 213.

C. This equipment shall be available within forty-eight hours of verbal

notification to the crew foreman. Liquidated damages in the amount of five

hundred dollars ($500) will be deducted from payments due for each day this

equipment is not available, regardless of whether the crew performs other

work

3. Personnel

A. One person is required with this item. The driver will possess a current driver’s

license with all required endorsements as required by the current laws.

PART E – Standard Shadow Vehicles

1. Equipment

A. One truck of sufficient size to legally haul all required equipment, supplies and an

herbicide storage container (see below) shall be provided. All equipment shall be

in accordance with Section XI, General Equipment Requirements.

B. Seating space within the cab shall be provided for a Department Inspector if

assigned to this operation.

C. The standard shadow vehicle will be equipped to meet the requirements of the

current Publication 213.

D. A lockable, fully enclosed storage box for pesticide storage is required. The

recommended minimum size of this storage box will be 48” long by 30’ wide by

30” high. These storage boxes shall be mounted on the truck bed so as the top of

the box is not higher than 36” from the truck bed. These boxes are to be water

tight.

2. Personnel

A. One person is required with this item. The driver will possess a current driver’s

license with all required endorsements as required by the current laws.

penndot district 2-0 - emarketplace.state.pa.us manual pub. 23, and listed within chapter 5...

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