Overview

Title:

Module NameUser Manual FI10.03Period End Actual AllocationControlling Module

Controlling Period End Actual Cost AllocationCost can be allocated from one cost centre to another cost centre via a cost element through period end posting of cost. Its a period end process in which actual cost gets allocated based on pre-defined rules from sender object (i.e. cost centre, internal order, etc) to receiver objects based on tracing factor like Statistical Key Figure or percentage, proportion, etc.Overview:

Business Process Procedure Overview

For BSNL actual cost collected in cost centres within circle and business area will be allocated within business area either if required through period end processing or through manual allocation process. As such purpose of actual period end allocation of cost is to collect the cost from reporting prospective to the correct cost centre. At the month end after running the allocation cycle this actual cost will be copied to planning version 1. Based on the plan cost copied from actual allocation, assessment cycle for plan cost will be run. This will post the plan cost to different cost centre at circle level from where same will be allocated to COPA segment. Flow of cost will be as under:

From Cost centre at SSAs to Cost centre at Circle.

From Cost centre at Non-territorial circle to Cost Centre at Circles.

From Cost centre at Corporate Office to Cost centre at Circles.

From Cost Centre at Territorial Circle to COPA segments.

Input - Required FieldsField Value / Comments

Period

Cycle

Output ResultsComments

Document Posted

Tips and Tricks

Procedural Steps

FI10.03.01 - Access to create distribution of cost by:

Via MenusAccounting ( Controlling ( Cost Centre Accounting ( Period End Closing(Allocations(Distribution

Via Transaction CodeKSV5

From the SAP R/3 Easy Access Screen, access as shown below

On screen Execute Actual Distribution: Initial Screen, enter information in the fields as specified in the table below:

Field NameDescriptionR/O/CUser Action and ValuesComments

PeriodDistribution Period (month)R

CycleDistribution Cycle NameRThese cycle will be pre-configured to be available to the user

Start DateCycle creation date R

Test RunTick for first time onlyOTick test run for first time executing the transaction, if output is desired one un-tick the same and execute

Detail ListDetail information on allocation doneO

EXECUTEOn screen Display CCA: Actual Distribution Basic List, enter information in the fields as specified in the table below:

Click on Receiver

Click on sender

Tips & TricksDistribution cycle allocates cost from source object to receiver using source cost element, i.e. cost element itself from sender gets allocated to receiving cost objects. For BSNL we will not use Distribution cycle.Procedural Steps

FI10.03.02 - Access to create assessment of cost by:

Via MenusAccounting ( Controlling ( Cost Centre Accounting ( Period End Closing(Allocations(Assessment

Via Transaction CodeKSU5

From the SAP R/3 Easy Access Screen, access as shown below

On screen Execute Actual Assessment: Initial Screen, enter information in the fields as specified in the table below:

Field NameDescriptionR/O/CUser Action and ValuesComments

PeriodAssessment Period (month)R

CycleAssessment Cycle NameRThese cycle will be pre-configured to be available to the user

Start DateCycle creation date R

Test RunTick for first time onlyOTick test run for first time executing the transaction, if output is desired one un-tick the same and execute

Detail ListDetail information on allocation doneO

EXECUTEOn screen Display CCA: Actual Assessment Basic List, enter information in the fields as specified in the table below:

Click on Receiver

Click on Sender

Tips & TricksAssessment cycle allocates cost from source object to receiver using by debiting the cost element in receiver object and crediting the cost element in sender object. This ensures tracking information from cost flow prospective.Procedural Steps

Access to create indirect activity allocation of cost by:

Via MenusAccounting ( Controlling ( Cost Centre Accounting ( Period End Closing(Allocations(Indirect Activity Allocation

Via Transaction CodeKSC5

From the SAP R/3 Easy Access Screen, access as shown below

On screen Execute Actual Indirect Activity Allocation: Initial Screen, enter information in the fields as specified in the table below:

Field NameDescriptionR/O/CUser Action and ValuesComments

PeriodAllocation Period (month)R

CycleIndirect Activity Allocation Cycle NameRThese cycle will be pre-configured to be available to the user

Start DateCycle creation date R

Test RunTick for first time onlyOTick test run for first time executing the transaction, if output is desired one un-tick the same and execute

Detail ListDetail information on allocation doneO

EXECUTETIPS & TRICKSIn case of indirect activity allocation only secondary cost from sender cost object is allocated to receiver cost object. For e.g. say internal departmental labour cost. BSNL doesnt have any identified process to allocate secondary cost elements.

Last changed on:Last changed by: Version: 1.0Page:

8-Jun-10

SAVEDATE\@ "d-MMM-yy" \* MERGEFORMAT Ravi Shankar GuptaRelease: ECC 6.05 of 9