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Periodic Performance Report (PPR)FAMILY SUPPORT FUNDING CATEGORY

Section A: Early Years Service

Service Name:

Early years service activities contribute to the quality of life for children and families.

The Family Support Funding Category outcomes may include, but are not limited to:

strengthening resilience and protective factors such as parenting capabilities and problem solving;

improving child development; and increasing access to other services that families may require.

Beneficiary Number:

Service Location/s:

Claim Period:

INSTRUCTIONS FOR COMPLETION OF THIS REPORT

1. Collect data against performance measures listed under Section B (survey samples must be at least 30% of your total target group)2. Enter data from Section B directly into QGrants

Note: Total number of children and parents/carers is required for the reporting period and/or annually.3. Complete Section C reporting templates4. Upload Section C templates into QGrants

Please contact your Category Manager if you have any questions

Section B: Quantitative Reporting

No Quantity (how much) Counting RulesQGrants Data

EntryEnter the following data

directly into QGrants.

1 Total number of all children for this reporting period.

Count each child who participated in activities during the reporting period once only.

Do not count attendee at an “event” eg fun day in the park (this information should be included in the Narrative Report).

For example: a child participated in an activity (such as a playgroup) twice a week during the reporting period. Count = 1.

2 Total number of children from culturally diverse backgrounds CALD.

Count each child who identified as CALD and participated in activities during the reporting period once only.

For example: a CALD child participated in an activity (such as a playgroup) twice a week during the reporting period. Count = 1. Refer to EYS Funding Guidelines Glossary of Terms for definition of CALD and ATSI.

3Total number of children who identified as Aboriginal and/or Torres Strait Islander.

Count each child who identified as Aboriginal and/or Torres Strait Islander and participated in activities during the reporting period once only.

For example: an Aboriginal and/or Torres Strait Islander child participated in an activity (such as a playgroup) twice a week during the reporting period. Count = 1.

4 Total number of children with disability.

Count each child who participated in activities during the reporting period who identified with a disability once only.

For example: a child with a disability participated in an activity (such as a playgroup) twice a week during the reporting period. Count = 1.

ENTER DATA DIRECTLY INTO QGRANTS

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No Quantity (how much) Counting RulesQGrants Data

EntryEnter the following data

directly into QGrants.

5 Total number of parents/carers for this reporting period.

Count each individual parent/carer who participated in activities during the reporting period once only.

Do not count attendee at an “event” e.g. fun day in the park (this information should be included in the Narrative Report).

For example: a parent participated in an activity once a week (such as a parenting group) during the reporting period. Count = 1

6Total number of parents/carers from culturally diverse backgrounds CALD.

Count each parent/carer who identified as CALD and participated in activities during the reporting period once only.

For example: a CALD parent/carer participated in an activity once a week (such as a parenting group) during the reporting period. Count = 1. Refer to EYS Funding Guidelines Glossary of Terms for definition of CALD and ATSI.

7Total number of parents/carers who identified as Aboriginal and/or Torres Strait Islander.

Count each parent/carer who identified as Aboriginal and/or Torres Strait Islander and participated in activities during the reporting period once only.

For example: an Aboriginal and/or Torres Strait Islander parent/carer participated in an activity once a week (such as a parenting group) during the reporting period. Count = 1.

8 Total number of parents/carers with a disability.

Count each parent/carer with a disability who participated in activities during the reporting period once only.

For example: a parent/carer with a disability participated in an activity once a week (such as a parenting group) during the reporting period. Count = 1.

9 Total number of children for past 12 month period.

Total number of individual children for the past 12 months.

Count each child who participated in activities during the past 12 months.

10 Total number of parents/carers for past 12 month period.

Total number of individual parents/carers for the past 12 months.

Count each parent/carer only once who participated in activities during the past 12 months.ENTER DATA DIRECTLY INTO QGRANTS

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No Quality (how well) Counting Rules

QGrants Data Entry

Enter the following data directly into QGrants.

Percentage will be automatically calculated in

QGrants.

11 Total number of parents/carers surveyed. Count the total number of parents/carers surveyed during the reporting period only once.

12Number of parents/carers who would recommend the funded service.

Count the total number of parents/carers surveyed who would recommend the funded service.

Note: Percentage will be automatically calculated in QGrants.

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Number of individual parents/carers who have completed the relevant/agreed activity.

Count the total number of individual parents/carers who have completed the relevant/agreed activity during the reporting period.


Note: the key issue is that parent/carer agreed to undertake and complete an activity.

Children may be included in the family groups but are not included in the count above.

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Number of individual parents/carers who received intensive support.

Count the total number of individual parents/carers who receive intensive support.


Children may be included in the family groups but are not included in the count above.


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No Effectiveness (Is Anyone Better Off) Counting Rules

QGrants Data Entry

Enter the following data directly into QGrants.

Percentage will be automatically calculated in

QGrants.

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Total number of parents/carers surveyed. Count the total number of parents/carers surveyed during the reporting period only once.

16

Number of parents/carers surveyed that report an improvement in their parenting practice.

Count the total number of parents/carers who report an improvement in their parenting practice.


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Number of parents/carers surveyed that report the funded service assists them in accessing the support services they require.

Count the total number of parents/carers who report the funded service assists them in accessing the support services they require.


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Number of parents/carers surveyed that report their child/children made progress towards achieving their agreed goals.

Count the total number of parents/carers who report that their child/children made progress towards achieving their agreed goals.



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Section C: Qualitative Reporting

The following information (templates) must be uploaded as a document into QGrants.

To continuously improve the service delivery and achievement of outcomes through early years funding it is important to know the story behind the data. Please provide details in the template below on your service, focusing on the following:

Service delivery performance; Activities; Partners and partnerships; Strategies for improvement; Action plan; and Staff qualifications/training undertaken during the reporting period.

Please provide two case studies outlining successes. Your two case studies should be short (no more than 2 pages per case study). Information provided should be non-identifying and include consideration of the following:

Background; Support activities provided to improve the clients circumstances; and Outcome of delivering activities and how they achieved the expected outcomes.

*Templates are available below. Upload completed templates to QGrants.

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Organisation Name: [PLEASE ENTER NAME]

Story Behind the DataAfter analysing the data you have provided in this PPR tell us what you’ve achieved and what you can improve on by answering the questions below.

Service Delivery Performance

Expected Outcomes: strengthen resilience and protective factors such as

parenting capabilities and problem solving; improvements in child development; and increase access to other services that families may

require.

Please complete this section by looking at the data you have provided above and tell us:

Which performance measures did you achieve the expected outcomes against?

o Why do you think you were successful (what did you do right?)?

Which performance measures haven’t you achieved the expected outcomes against?

o Why do you think you weren’t as successful?

Were there any specific issues that may have affected your service deliver?

Examples: Changes in demographics Locational or community issues Different client needs

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Activities Delivered

Insert activities (as dot points) you delivered that aim to achieve the expected outcomes.

Examples: Parenting program Nutrition program Playgroup

Partners and Partnerships Who are your partners that have a role to play in

achieving intended outcomes?

What partnerships worked and what ones didn’t?

Should you be partnering with new organisations?

List your Partners and the activities you deliver together to achieve the expected outcomes.

Examples: Local medical service

o Vaccinationso Health checks

Community Family Support Serviceso One on one counsellingo Young mothers group

Strategies for improvement What works to do better at achieving outcomes,

including low cost and no-cost options?

Assessing your information provided above – list the

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strategies that would achieve the expected outcomes. Include low cost and no cost options.

Examples: Engage more with local primary schools Develop and deliver an outreach program for parents

that have limited transport

Action Plan What do you propose to do to achieve the intended

outcomes?

Now that you have assessed your own performance, what will you do now?

Which of the strategies above will you put into action?

Professional Development List the type of qualifications and training undertaken

by staff, in this reporting period that will improve service delivery.

Upload completed template into QGrants

**Information in this template must be completed. For a good example of a ‘Story Behind the Data’ visit the Early Years Services website [http://deta.qld.gov.au/earlychildhood/service/early-years-services.html].

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Case Study 1Information provided should be non-identifying.

Two Case Studies are required

Background

Tell us the following: Who is the client? i.e. child, parent, or partner

What is the presenting issue to overcome? i.e. increase parents confidence in parenting

What location?

What services/activities do you currently deliver in that location?

Support activities provided to improve the circumstances of the client

Tell us what activities you delivered to address the issue stated above.

Examples: Connecting child and/or parent to a specific service Introducing one on one counselling Participation in playgroup Deliver specific child development activities

Outcome of delivering activities and how they achieved the expected outcomes

Tell us what was the end result of the clients’ situation? Did you improve their circumstances?

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Which of the expected outcomes below did you

achieve by supporting this client?

o strengthen resilience and protective factors such as parenting capabilities and problem solving;

o improvement in child development; ando increase access to other services that families may

require.Upload completed template into QGrants

**Information in this template must be completed. For a good example of a ‘Case Study’ visit the Early Years Services website [http://deta.qld.gov.au/earlychildhood/service/early-years-services.html].

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Case Study 2Information provided should be non-identifying.

Two Case Studies are required

Background

Tell us the following: Who is the client? i.e. child, parent, or partner

What is the presenting issue to overcome? i.e. increase parents confidence in parenting

What location?

What services/activities do you currently deliver in that location?

Support activities provided to improve the circumstances of the client

Tell us what activities you delivered to address the issue stated above.

Examples: Connecting child and/or parent to a specific service Introducing one on one counselling Participation in playgroup Deliver specific child development activities

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Outcome of delivering activities and how they achieved the expected outcomes

Tell us what was the end result of the clients’ situation?

Did you improve their circumstances?

Which of the expected outcomes below did you achieve by supporting this client?o strengthen resilience and protective factors such as

parenting capabilities and problem solving;o improvement in child development; ando increase access to other services that families may

require.


**Information in this template must be completed. For a good example of a ‘Case Study’ visit the Early Years Services website [http://deta.qld.gov.au/earlychildhood/service/early-years-services.html].

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Additional Information (Optional)

Possible topics:

Operational Issues Events Extra Information not outlined

above


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