Personal Room

• What is Personal Room?, page 1

• Set Up Your Personal Room, page 2

• Access Your Personal Room Page, page 2

• Invite People to Your Personal Room, page 3

• Join a Personal Room Meeting from a Browser, page 3

• Join a Personal Room Meeting by Using the Host's Username, page 4

• Start a Personal Room Meeting from a Browser, page 4

• Lock or Unlock Your Personal Room, page 5

• Leave a Personal Room, page 5

What is Personal Room?A Personal Room is a virtual conference room that you can use whenever you need to meet with people. Youare supplied with your own easy-to-remember link that never changes, so your colleagues always knowwhereyour meetings are held.

WebEx-enabled TelePresence users also have Personal Rooms, but only users who join from aWebExmeetingapplication can attend Personal Room meetings.

Your Personal Room has these three addresses that never expire. You and other people can enter the roomusing a phone, browser, or standards-based video conferencing system or application:

• URL (https://sitename.webex.com/meet/username)

• video address (username@sitename.webex.com)

• call-in numbers, which connect you to the audio portion of a meeting only

Share your Personal Room address and ask people to save it to their "favorites." People can enter your roomany time unless you lock it. Those who enter the room before you do wait in the lobby. Once your enter theroom, a meeting starts.

Here are highlights of what you can do in your room:

WebEx Meeting Center with Collaboration Meeting Rooms (CMR Cloud) User Guide 1

• Start a meeting without having to use the meeting scheduler.

• All the functionalities such as content sharing, inviting additional people, reminders, and recording areavailable in the room, just as they are in a WebEx meeting.

• Lock and unlock your room if you need privacy or have back-to-back meetings.

• Mute and unmute anyone on the participant list, which shows everyone, including each video device orapplication used for joining the meeting.

• All participants view the active speaker by default. Lock the video view of the person that you wanteveryone to see regardless of who is speaking.

• Any participant can leave the room at any time. If the host leaves the room, the meeting ends for allparticipants. To leave the room without ending the meeting, assign the host role to someone else beforeleaving.

Set Up Your Personal RoomBefore You Begin

After your administrator enables Personal Room for you, you receive a welcome email message. Open theemail message.

Procedure

Step 1 Select Set Up Room in your welcome email message to start a setup wizard.Step 2 Do the following in the wizard:

a) Create a host PIN, which identifies you as the host when you enter your Personal Room using a videoconferencing system or application.

b) Optional. Keep the option Use Personal Room for all my instant meetings checked.If you use WebEx Productivity Tools or Cisco Jabber, it's convenient to always start your instant meetingsin your room.

Step 3 Select Next to complete the wizard.The complete information of your Personal Room appears on the last screen of the wizard.To get a meeting started in your room, select Try It.

Access Your Personal Room PageAccess your Personal Room page to view information about your room or to start a meeting in your roomfrom the browser.

WebEx Meeting Center with Collaboration Meeting Rooms (CMR Cloud) User Guide2

Personal RoomSet Up Your Personal Room

Procedure

Step 1 Sign in to your WebEx site.Step 2 Go toMyWebEx >My Personal Room.

Invite People to Your Personal RoomShare information about your Personal Room ahead of time or just when you need to meet. Instant meetingsthat you start withMeet Now are now held in your Personal Room by default. You can change this option inPreferences.

Procedure

Step 1 Sign in to your WebEx site.Step 2 Go to your Personal Room page.Step 3 Select Invite.Step 4 Do one of the following:

• If you want to meet right away, choose Copy and share or Send an email message.

• If your meeting is at a later time, choose Copy and share. Copy and paste the information in an instantmessage or email message, and customize the text "Join me now in my Personal Room."

Join a Personal Room Meeting from a BrowserBefore You Begin

Obtain the Personal Room URL from the meeting host who invites you. The room URL is in the format ofhttps://sitename.webex.com/meet/username (The username is the host's username.).

Procedure

Step 1 Enter the room URL.Step 2 Enter your name and email address.Step 3 Select Enter Room.

If the host has not arrived, you will be waiting in the "lobby." Otherwise, you are in the meeting.

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Personal RoomInvite People to Your Personal Room

Join a Personal Room Meeting by Using the Host's UsernameIf you're invited to a meeting in the host's Personal Room, you can quickly join the meeting by entering thehost's username.

Before You Begin

Obtain the following information:

• URL for the WebEx site where the host's Personal Room is located

• the host's username, which appears at the end of the host's Personal Room URL,https://sitename.webex.com/meet/username

Procedure

Step 1 Go to the host's WebEx site.Step 2 Select Home on the top navigation bar.Step 3 Enter the host's username.Step 4 Select Join.

If the host has not arrived, you will be waiting in the "lobby." Otherwise, you are in the meeting.

Start a Personal Room Meeting from a BrowserTo start a meeting in your Personal Room from a browser, do so from your Personal Room page.

If you are signed in, enter https://sitename.webex.com/join/username to start a meetingright away. This URL is the same as your Personal Room URL, except that /join replaces /meet.

Tip

Before You Begin

Know your WebEx site URL. Better yet, bookmark your Personal Room URL, in the format ofhttps://sitename.webex.com/meet/username, to complete this task more quickly.

Procedure

Step 1 Enter your Personal Room URL if you know it.Step 2 Sign in to your WebEx site.Step 3 Go to your Personal Room page if you are not already there.Step 4 Select Enter Room.

You are in the meeting.

WebEx Meeting Center with Collaboration Meeting Rooms (CMR Cloud) User Guide4

Personal RoomJoin a Personal Room Meeting by Using the Host's Username

Lock or Unlock Your Personal RoomIf you have back-to-back meetings or need privacy in your Personal Room, lock the room. When the room islocked, no one can enter your room until you unlock it.

To lock or unlock the room, select Lock Room or Unlock Room from within the room.

Leave a Personal RoomTo leave a Personal Room meeting, select Leave Room.

When the host of a Personal Room meeting leaves the room, the meeting ends for all participants. If you arethe host and want to leave the room without ending the meeting, make another participant the host. The newhost then takes over all the controls in the room.

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Personal RoomLock or Unlock Your Personal Room

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Personal RoomLeave a Personal Room