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Personnel AdministrationPersonnel AdministrationPersonnel Administration - OverviewUnderstand SAP Terminology regarding Personnel Administration processes.Navigate in the Personnel Administration Module.Perform Personnel Actions such as Hiring, Position Assignment / Job Change, Termination.Perform all Master Data Related to Employee.

Concepts of Personnel Admin.Drilled down to following concepts:

HR Structures

Infotypes (Master Data)

Number Range Intervals

Processing of HR Master Data - Personnel Actions - Process Infotype Records - Dynamic Actions

Ad hoc Query & Report Concepts of Personnel Admin.HR Structures

HR Structure is divided into Two. They are:

(1) Enterprise Structure(2) Personnel Structure

Concepts of Personnel Admin.HR Structures Contd.

Enterprise Structure:

This has got three components, viz.,

(1) Company Code

The company code is defined in financial accounting

The balance sheet and profit and loss statements are drawn up at the company code level Concepts of Personnel Admin.HR Structures Contd

(2) Personnel Area Representation of Organization as Division / Department / LocationAssigned to Company code

(3) Personnel Sub Area

Sub-division of Personnel areaIt denotes geographical location of the companyWhile defining Personnel Sub Area, Time Management and Pay Scale Structures aspects to be kept in mind

Concepts of Personnel Admin.

Enterprise Structure:- Concepts of Personnel Admin.HR Structures Contd.

Personnel Structure is divided into components viz.,

1. Employee Group

Represents a primary subdivision of Personnel Helps in differentiating employees significantly i.e. (a) Active (b) Pensioner (c) Early Retiree It is a selection criteria for reporting & authorization check.

2. Employee Sub Group

It subdivides Employee Groups Within the Active Employee, a further distinction is made like (a) Hourly Wage Earner (b) Monthly Wage Earner (c ) Pay scale Employees (d) Non Pay scale employees It is a selection criteria for reporting & authorization check

Concepts of Personnel Admin.A pictorial representation for Personnel Structure is shown below:

Concepts of Personnel Admin.Infotypes (Master Data):-

Logically grouped data with similar content ---- Infotypes. Used for various processes and reporting purposes For Example:- Infotype.0000 Actions 0001 Organization Assignment 0002 Personal Details 0007 Planned Working Time

Some Infotypes have sub Types: For example:

Infotype 0006 Address: Sub Type 0001 Permanent Address 0002 - Temporary Address 0003 - Emergency Address

Inherent Validations are built in the system to preserve data integrity and accuracy

Authorizations to ensure access / restriction so as to maintain confidentiality

Concepts of Personnel Admin.Personal DataOrganizational AssignmentFamily DetailsPerformance AppraisalEducationSkillsMail idSalary DetailsAssetsDates MonitoringPrevious EmploymentContractsLeave EntitlementWorking HoursMedical RecordMedical Record Concepts of Personnel Admin.GeneralHeightWeightBlood GrpNutritionVaccinationSensitization

Concepts of Personnel Admin.Infotypes (Master Data) Contd.A specimen infotype view is shown below for ready reference.

Enterprise StructurePersonnel StructureOrganization Structure Concepts of Personnel Admin.Infotypes (Master Data) Contd.Infotype Menus & User Groups.

Infotypes are grouped in a logical way ---- access data based on different functional area bydifferent users.

Concepts of Personnel Admin.Infotypes (Master Data) Contd.

EmployeeAddress

Bank Connection

Organizational Assignment

Work ScheduleFamilyBasic Pay

Concepts of Personnel Admin.Employee Number Range

Maximum 8 digit number range can be given

Assignment of Number Ranges can be decided based on Pers. Areas (or)Pers. Sub Areas (or) Emp. Groups (or) Emp. Sub Groups

For Example:

00100000 to 00199999 For Chemicals Division00200000 to 00299999 For Engineering Division

Concepts of Personnel Admin.Processing of HR Master Data Personnel Actions

A series of infotypes are created / modified / copied / delimited based on various business scenario for an employee ---- Personnel Actions. For Example: Hiring of employee, Transfer, Change in Pay, Leaving the Organization, etc.

Concepts of Personnel Admin.Processing of HR Master Data Contd.

Process Infotype Records.

Multiple tool bars for managing HR Master Data as represented below:

Additional Features: - Fast Entry options available for entering master data - Can see Personal File of an employee

Concepts of Personnel Admin.Adhoc Query & Reports.

Ad hoc Query.Helps in (without any programming knowledge) querying employees master data, and download for further statistical evaluations

Concepts of Personnel Admin.Adhoc Query & Reports Contd.

Reports:-

There are various standard reports, which are required for HR Department on a regular basis. For example:-

Anniversary ReportReport on Education Family Members ReportBirthday ListList of Maternity dataEmployees Telephone DirectoryReports by Gender / AgeFlexible Report

Apart from Standard Reports, client specific reports can be customized with the help of ABAP programs

HR Master Data

HR Master Data

InfotypesInfotypes