Petty Cash Management How to Manage Logs & Transactions

This presentation shows you how to manage petty cash logs and transactions in the Cash Management System.

See the Introduction in the Library for an introduction into Petty Cash Management and an overview of how to set up your petty cash system.

This walkthrough assumes that the initial process setup has already been completed.

See How to Record Transactions in the Library for step-by-step instructions for creating petty cash logs and transactions.

See How to Perform a Reconciliation in the Library for step-by-step instructions for how to perform a reconciliation.

Introduction

Petty Cash Transaction Logs Where Daily Transactions are Stored

Step 1: Launch the System

Step 2: Navigate to the Petty Cash Module*

* If the module doesn’t open by default.

Step 3: Navigate to Transaction Logs*

* This option is only available if there are open transaction logs.

The Transactions Sub Module is Opened*

* In Details (Tabular) View.

Navigate Transaction Logs

Select Transaction Logs Using the Periods Drop-Down Box

Transaction Logs (By Period)

Drop-Down Box

Two Methods For Opening a Transaction Log With the Drop-Down Box

Method 1 Click the Drop-Down Arrow

To See the List of Transaction Logs

Click on a Log to Open It

Method 2 Start Typing the Period to Use Auto-Complete

Press Enter or Tab to Open the Log

Use the Transaction Log Record Navigators to Move Through the Logs

Transaction Log Record Navigators

Click the First, Last, Previous, or Next Buttons

Create New Transaction Log

Step 1: Click the Create New Transaction Log Button

Create New Transaction Log Button

See How To Record Transactions in the Library For Step-By-Step Instructions

For Creating Petty Cash Transaction Logs

Edit an Existing Transaction Log

Step 1: Click the Edit Transaction Log Button

Edit Transaction Log Button

The Edit Transaction Log Wizard Appears

Step 2: Edit the Transaction Log Details

1

2

3

(1) Change the Period. (2) Change the Beginning Balance. (3) Select/Change the Source Document.

Step 3: Click the Finish Button to Save Your Changes

The Finish Button

Delete an Existing Transaction Log

Step 1: Click the Delete Transaction Log Button

Delete Transaction Log Button

Step 2: Confirm Delete Transaction Log

Click the ‘Yes’ Button to Confirm Delete Transaction Log

Petty Cash Transactions

Navigating Transactions

Method 1: Arrow Up/Down or Click Into a Row (Transaction)

In Details View, Navigation is Done by

Moving Up/Down Rows (Transactions) Similar to Excel

Method 2: Use the Transaction Record Navigators to Move Through the Transactions*

Transaction Record Navigators

Click the First, Last, Previous, or Next Buttons

* In both Details and Form View.

Create New Transaction

Step 1: Click the Create New Transaction Button

Create New Transaction

Button

See How To Record Transactions in the Library For Step-By-Step Instructions

For Creating Petty Cash Transactions

Edit an Existing Transaction

Method 1: Click the Edit Transaction Button

Edit Transaction

Button

See How To Record Transactions in the Library For Step-By-Step Wizard Instructions*

* The procedure for editing a transaction is the same as recording a new transaction once the wizard is open.

Method 2: Edit the Transaction Directly in Details View

Step 1: Edit the Transaction

In Details View, Edit

Directly in the Grid

Step 2: Click the Save Button to Save Your Changes

The Save Button

Method 3: Switch to Form View

Click the Form View

Button

Step 1: Edit the Transaction

In Form View, Edit

Directly on the Form

Step 2: Click the Save Button to Save Your Changes

The Save Button

Delete an Existing Transaction Only Unexecuted Transactions Should Be Deleted*

* Never Delete History

Step 1: Click the Delete Transaction Button

Delete Transaction

Button

Step 2: Confirm Delete Transaction

Click the ‘Yes’ Button to Confirm Delete

Transaction

Reverse a Transaction Transactions Are Reversed, Not Deleted*

* Reversing Transactions Maintains History

Step 1: Click the Reverse Transaction Button

Reverse Transaction

Button

Step 2: Confirm the Reversal

Click the OK Button

Reversed Transactions Can’t Be Modified*

Notice That The Reversed

Transactions Can’t Be Modified

* But they can be deleted in case the reversal was done by mistake.

Duplicate a Transaction

Step 1: Click the Duplicate Transaction Button

Duplicate Transaction

Button

Step 2: Confirm the Duplication

Click the OK Button

Move a Transaction

Step 1: Click the Move Transaction Button

Move Transaction

Button

The Move Transaction Wizard Appears

Step 2: Select the Period and Enter a Valid Transaction Date

Step 3: Click the Finish Button to Complete the Move

Click the Finish Button

Step 4: Review the Moved Transaction

Petty Cash Management Guides

Introductions ◦ Introduction to Petty Cash

◦ Introduction to the Petty Cash Management Module

Deep Dives ◦ Module Navigation

◦ How to Record Transactions

◦ How to Manage Logs and Transactions

◦ How to Perform a Reconciliation

◦ The Guide to Viewing and Understanding Reports

Library Home

Summary

Managing Petty Cash Transaction Logs Includes:

◦ Navigating existing transaction logs.

◦ Creating a new transaction log.

◦ Editing an existing transaction log.

◦ Deleting an existing transaction log.

Managing Petty Cash Transactions Includes:

◦ Navigating existing transactions.

◦ Creating a new transaction.

◦ Editing an existing transactions.

◦ Deleting an existing transactions.

◦ Reverse an existing transactions.

◦ Duplicate an existing transaction.

◦ Move an existing transaction.

David Olson

E-Mail: David.Olson@DavidRobertsOlson.com

Phone: +66 86 924-8482

Skype: DavidRobertsOlson

All original content copyright © 2013 by David Roberts Olson. All rights reserved.

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