philadelphia university faculty manual
TRANSCRIPT
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PHILADELPHIAUNIVERSITY
FACULTYMANUAL
RevisedFinalDraft–December1,2014
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Contents
1 Preface_______________________________________________________________________________________________________1
1.1 NatureoftheFacultyManual _________________________________________________________________1
1.2 ReservationsofRights_________________________________________________________________________1
2 Background_________________________________________________________________________________________________2
2.1 HistoryoftheUniversity_______________________________________________________________________2
2.2 TheUniversityMission_________________________________________________________________________3
3 AdministrativeOrganization____________________________________________________________________________4
3.1 UniversityAdministration_____________________________________________________________________4
3.2 AcademicAdministration _____________________________________________________________________4
3.2.1 AcademicUnits___________________________________________________________________________________________4
3.2.2 AcademicLeadership____________________________________________________________________________________4
3.2.3 AcademicSupportDepartments________________________________________________________________________5
4 DeliberativeandVotingBodyoftheFaculty_________________________________________________________6
4.1 DeliberativeBodyoftheFaculty _____________________________________________________________6
4.2 VotingBodyoftheFaculty_____________________________________________________________________6
5 CategoriesofFacultyEmployees________________________________________________________________________7
5.1 Full‐timeFaculty________________________________________________________________________________7
5.1.1 Tenure‐trackandTenured______________________________________________________________________________7
5.1.1.1 Tenure‐track(Probationarycontract)___________________________________________________________7
5.1.1.2 Tenured(Tenure)__________________________________________________________________________________7
5.1.2 Renewablenon‐tenuretrackfaculty(“Practicefaculty”)_____________________________________________8
5.1.2.1 Practice‐track(ProbationaryContract)__________________________________________________________8
5.1.2.2 Practice(5‐and7‐YearContracts) _______________________________________________________________8
5.1.3 Full‐timeAdministratorsofAcademicProgramswithfacultyappointment________________________8
5.1.4 Full‐timeFacultywithAdministrativeAppointments________________________________________________8
5.1.5 ExecutiveDeansandAcademicDeanswithfacultyappointments __________________________________8
5.1.6 Visitingteachingfaculty_________________________________________________________________________________9
5.1.6.1 Typesofvisitingteachingfaculty_________________________________________________________________9
5.1.6.2 VisitingResearchfaculty__________________________________________________________________________9
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5.1.7 Part‐timeFaculty _______________________________________________________________________________________11
5.1.8 Short‐TermFacultyandInstructionalStaff___________________________________________________________11
5.1.8.1 EmeritusFaculty__________________________________________________________________________________11
5.1.8.2 AdjunctFaculty ___________________________________________________________________________________11
5.1.8.3 UniversityStaffTeachingaCourse______________________________________________________________12
5.1.9 AcademicSupportStaff_________________________________________________________________________________12
5.1.9.1 MedicalDirector__________________________________________________________________________________12
5.1.9.2 ClinicalCoordinator/ClinicalDirector_________________________________________________________12
5.1.10 InstructionalAssistance_____________________________________________________________________________12
5.1.10.1 TeachingAssistant(staff)________________________________________________________________________12
5.1.10.2 LaboratoryAssistant(staff)______________________________________________________________________12
5.1.10.3 ResearchAssistant(staff)________________________________________________________________________12
5.1.10.4 Advisor(staff)_____________________________________________________________________________________12
5.1.11 AffiliatedFaculty_____________________________________________________________________________________13
5.1.11.1 ClinicalEducator,FieldworkEducator,orPreceptor__________________________________________13
5.1.11.2 ClinicalAdjunctFaculty __________________________________________________________________________13
5.1.11.2.1 ClinicalAdjunctInstructor__________________________________________________________________13
5.1.11.2.2 ClinicalAdjunctAssistantProfessor________________________________________________________13
5.1.11.2.3 ClinicalAdjunctAssociateProfessor_______________________________________________________13
5.1.11.2.4 ClinicalAdjunctProfessor___________________________________________________________________13
6 ProceduresforGrievancesofMattersofEmployment_____________________________________________14
6.1 CommunityStandardsofConduct___________________________________________________________14
6.2 DisciplinaryProcedures______________________________________________________________________14
6.2.1 Facultywithtenureoronlong‐termcontractwhoarerecommendedfortermination___________15
6.3 DisciplinaryActions___________________________________________________________________________15
6.3.1 MinorSanction__________________________________________________________________________________________16
6.3.2 SevereSanction_________________________________________________________________________________________16
6.3.3 TerminationforCause__________________________________________________________________________________16
6.3.4 Removal_________________________________________________________________________________________________16
7 ReleasefromUniversityService________________________________________________________________________17
7.1 Non‐Reappointment___________________________________________________________________________17
7.2 TerminationforotherReasons______________________________________________________________17
7.2.1 NoticeofNon‐reappointment_________________________________________________________________________17
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7.2.2 TerminalYearincasesofnon‐reappointmentintenureorlong‐termcontractcases____________17
7.3 TerminationofEmploymentbytheFacultyMember(employee)_____________________17
7.3.1 NoticePeriodforTerminationofEmployment_______________________________________________________17
7.3.2 WaiverofRequiredNoticePeriod_____________________________________________________________________18
8 AppealsofReappointmentorPromotionDecisions________________________________________________19
8.1 DefinitionandPurpose_______________________________________________________________________19
8.2 GroundsforAppeal____________________________________________________________________________19
8.3 ProceduresforAllAppeals___________________________________________________________________19
9 FacultyEffort_______________________________________________________________________________________________20
9.1 Full‐timeFaculty_______________________________________________________________________________20
9.1.1 Off‐ContractMonths____________________________________________________________________________________20
9.1.1.1 Teaching___________________________________________________________________________________________20
9.1.1.2 SponsoredResearch______________________________________________________________________________20
9.2 Part‐timeFaculty_______________________________________________________________________________20
9.3 Short‐TermFaculty____________________________________________________________________________20
10 SalariesandBenefits__________________________________________________________________________________21
10.1 Salaries__________________________________________________________________________________________21
10.2 Benefits__________________________________________________________________________________________21
10.2.1 FacultyMemberEnrollinginaGraduateProgram________________________________________________21
10.2.2 FamilyandMedicalLeaveAct(FMLA)_____________________________________________________________21
10.3 EqualOpportunity_____________________________________________________________________________21
11 ApprovalofandSearchesforFull‐timeFacultyPositions_____________________________________23
11.1 ConferralofanInitialFacultyAppointment_______________________________________________23
11.2 NeworReplacementFacultyPositions_____________________________________________________23
11.3 ContracttypesforNewFacultyPositions__________________________________________________23
11.3.1 Tenure‐Trackpositions _____________________________________________________________________________23
11.3.2 Practice‐Trackpositions ____________________________________________________________________________23
11.3.2.1 SearchesforCandidateswithSignificantIndustryExperience________________________________24
11.4 SearchesforCandidateswithTenureCredentials________________________________________24
11.5 SearchCommittees____________________________________________________________________________24
11.6 SearchesProcedures__________________________________________________________________________24
11.7 OfferstoFinalists______________________________________________________________________________25
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11.8 OfferstoCandidateswithPriorUniversityEmploymentHistory______________________25
11.9 OfferstoCandidatesinVisitingPositions__________________________________________________25
11.10 ConditionsofandProceduresforCreditforPriorExperience_______________________25
11.10.1 AtInitialHire_________________________________________________________________________________________25
11.10.2 DuringProbationaryPeriod ________________________________________________________________________25
11.11 PersonnelandOtherFilesandWaiversofAccessduringReviews__________________26
11.11.1 SubmittalofApplicationMaterialsatInitialHire _________________________________________________26
11.11.2 PersonnelFile________________________________________________________________________________________26
11.11.3 WaiversofAccesstoDossierandSupplementalDocumentsFolderinReviewproceedings__26
11.12 ConditionsforInitialAppointmentandRanksforfull‐timefaculty ________________27
11.12.1 Instructor_____________________________________________________________________________________________27
11.12.2 Lecturer_______________________________________________________________________________________________27
11.12.3 AssistantProfessor__________________________________________________________________________________27
11.12.4 AssociateProfessor__________________________________________________________________________________28
11.12.5 Professor_____________________________________________________________________________________________28
12 PolicyonModifiedTenureReviewProceduresforNewFacultyHireswithTenure______29
12.1 Purpose__________________________________________________________________________________________29
12.2 Eligibility________________________________________________________________________________________29
12.3 Procedures______________________________________________________________________________________29
12.4 Timingofmeetings____________________________________________________________________________31
13 FacultyParticipationinandVotingProceduresforContractReviews______________________32
13.1 ParticipationinContractReviews___________________________________________________________32
13.2 SeniorFacultyResponsibilities______________________________________________________________32
13.2.1 SeniorFacultyPeer‐ReviewEvaluation____________________________________________________________32
13.2.2 SeniorFacultyMeetingwithCollegePersonnelCommittee(CPC)_______________________________33
13.2.3 FullProfessors’AdvisoryMeetingwithUniversityPersonnelCommittee(UPC)_______________33
13.3 CommitteesInvolvedinContractReviews_________________________________________________33
13.3.1 CollegePersonnelCommittee_______________________________________________________________________33
13.3.2 UniversityPersonnelCommittee___________________________________________________________________34
13.3.3 SeniorFacultyMembersservingonbothCommittees____________________________________________34
13.4 ProgramDirectors_____________________________________________________________________________34
13.4.1 ProgramDirectorswithFacultyStatus_____________________________________________________________34
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13.5 ExecutiveDeansandAcademicDeans______________________________________________________35
13.5.1 ExecutiveDeansandAcademicDeans’withFacultyStatus______________________________________35
14 Dates,DeadlinesandNotificationsinContractReviews_______________________________________36
14.1 DatesandDeadlines___________________________________________________________________________36
14.2 TimingofNotificationsinContractReviews_______________________________________________36
14.2.1 ReasonsforUnfavorableRecommendationsandDecisionsinReviewCases___________________36
15 DossiersforContractReviewsandPromotions__________________________________________________37
15.1 PurposeandDefinitionofaDossier________________________________________________________37
15.2 PreparationforCompletingtheDossier___________________________________________________37
15.3 CreationandSubmissionoftheDossier____________________________________________________37
15.3.1 SubmissionofDossierasConsenttotheReview__________________________________________________37
15.3.2 LateSubmissionoforIncompleteDossier_________________________________________________________37
15.4 DossiersforTenureandFive‐YearContractReviews____________________________________37
15.5 Dossiersfor7‐YearContractReviews______________________________________________________37
15.6 DossiersofTrans‐CollegeorTrans‐disciplinaryFaculty________________________________38
15.6.1 TimingofrequestofadditionalrecommendationsforTrans‐CollegeorTrans‐DisciplinaryFaculty 38
16 SupplementalDocumentsFoldersforContractReviewsandPromotions__________________39
16.1 Contents_________________________________________________________________________________________39
16.2 WaiversofAccess______________________________________________________________________________39
17 Candidate’sFolderforContractReviewsandPromotions_____________________________________40
17.1 Contents_________________________________________________________________________________________40
18 ReviewsforRenewalofInitial,ProbationaryContracts_______________________________________41
18.1 Overview________________________________________________________________________________________41
18.2 ExtensionofProbationaryPeriod__________________________________________________________41
18.2.1 EligibilityforExtensionoftheProbationaryPeriodunderFMLA _______________________________41
18.2.2 EligibilityforExtensionoftheProbationaryPeriodunderAcademicPolicy____________________41
18.2.3 ProcedurestoExtendtheProbationaryPeriod ___________________________________________________42
18.3 ProceduresforAdvancementinRanktoAssistantProfessor__________________________42
18.4 CriteriaforRenewalofProbationaryContracts__________________________________________42
19 First2‐YearContractRenewal_______________________________________________________________________43
19.1.1 ProceduresandSchedulesfortheFirst2‐YearContractReview________________________________43
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20 Second2‐YearContractRenewal ___________________________________________________________________47
20.1.1 ProceduresandSchedulesfortheSecond2‐YearContractReview _____________________________47
21 ConditionsandCriteriaforTenure/Long‐TermContract,andPromotion_________________51
21.1 Overview_______________________________________________________________________________________51
21.2 Criteria __________________________________________________________________________________________51
21.2.1 CriterionA.CredentialsandExperience___________________________________________________________51
21.2.2 CriterionB.Teachingeffectiveness________________________________________________________________53
21.2.3 CriterionC.ProfessionalactivityandachievementintheCandidate’scurrentfield ___53
21.2.4 CriterionD.ServicetotheInstitution __________________________________________________________54
21.3 ApplicationofCriteria_________________________________________________________________________55
21.3.1 Tenureand5‐YearContract_________________________________________________________________________55
21.3.2 7‐YearContract______________________________________________________________________________________55
21.3.3 PromotiontoFullProfessor_________________________________________________________________________55
22 ReviewfortenureandpromotiontoAssociateProfessor______________________________________56
22.1 OverviewofProcedures______________________________________________________________________56
22.2 ConditionsforTenureandPromotion______________________________________________________56
22.3 ApplicationofCriteriaforTenureand5‐YearContract_________________________________56
22.4 RoleofOutsideAssessorsinreviewfortenureand5‐YearContract__________________56
23 ProceduresandScheduleforTenureReviews____________________________________________________57
24 Reviewfora5‐YearContractandPromotiontoAssociateProfessor________________________63
24.1 SummaryofProcedures______________________________________________________________________63
24.2 Conditionsfor5‐TermContractandPromotion__________________________________________63
24.3 ApplicationofCriteriaforTenureand5‐YearContract_________________________________63
24.4 RoleofOutsideAssessorsinreviewfortenureand5‐YearContract__________________63
24.5 ProceduresandScheduleforFive‐YearContractReviews______________________________64
25 PromotiontoFullProfessor_________________________________________________________________________70
25.1 SummaryofProcedures______________________________________________________________________70
25.2 CriteriaforPromotiontofullProfessor____________________________________________________70
25.3 ProceduresandScheduleforPromotiontoFullProfessor______________________________71
26 7‐YearPracticeContractsforFacultyintheRanksofAssociateProfessorandProfessor,respectively______________________________________________________________________________________________________76
26.1 SummaryofProcedures______________________________________________________________________76
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26.2 ConcurrentReviewsforPromotiontoFullProfessorand7‐YearContract __________76
26.3 AcademicPolicytoExtendaContractPeriodrelatedtoFMLA_________________________76
26.3.1 ProcedurestoExtendtheContractPeriodrelatedtoFMLA______________________________________76
26.4 CriteriaforInitial7‐YearContractsandRenewalof7‐YearContracts________________77
26.4.1 CriterionA:Credentials_____________________________________________________________________________77
26.4.2 CriterionB:TeachingEffectiveness________________________________________________________________77
26.4.3 CriterionC:ProfessionalActivityandAchievement______________________________________________77
26.4.4 CriterionD.ServicetotheInstitution______________________________________________________________77
26.5 ProceduresandSchedulefor7‐YearContractReviews__________________________________77
27 Conversiontodifferentcontracttype______________________________________________________________81
27.1 Background_____________________________________________________________________________________81
27.2 Intent ____________________________________________________________________________________________81
27.3 CriteriaforConversion________________________________________________________________________81
27.4 MaterialsRequiredforReviewforContractConversion________________________________82
27.4.1 ApplicationforContractConversion____________________________________________________________82
27.4.2 SupplementalDocuments_________________________________________________________________________82
27.5 ProceduresforInitiatingaReviewforContractConversion____________________________82
27.5.1 ReviewOutcomes __________________________________________________________________________________84
27.5.2 Otherconsiderations______________________________________________________________________________85
28 SpecialConditionsforReviewsofFull‐timeFacultywithAdministrativeAssignments_86
28.1 Overview________________________________________________________________________________________86
28.2 ContractLengthforAdministrativeAssignment__________________________________________86
28.3 ResponsibilitiesandExpectationsforAdministrativeAssignment____________________86
28.4 AnnualEvaluationofAdministrativeAssignment________________________________________86
28.5 FacultyReviewProceduresforFacultywithAdministrativeAssignments___________86
29 EmeritusStatus_________________________________________________________________________________________87
29.1 ProcedurestoConferEmeritusStatus______________________________________________________87
29.2 PrivilegesofEmeritifaculty__________________________________________________________________87
29.3 PrivilegesofEmeritiAdministrators_______________________________________________________88
30 FacultyRightsandResponsibilities________________________________________________________________89
30.1 Overview________________________________________________________________________________________89
30.2 TheAdministration____________________________________________________________________________89
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30.3 AcademicFreedom(1940StatementofPrinciplesofAcademicFreedomandTenure)__________________________________________________________________________________________________90
30.4 Teaching_________________________________________________________________________________________90
30.4.1 TeachingLoad________________________________________________________________________________________91
30.4.2 TeachingSchedules__________________________________________________________________________________91
30.4.3 TenuredFacultywithAdministrativeAppointments_____________________________________________91
30.5 AttendanceatFacultyMeetings,ConvocationandCommencement___________________91
30.6 ServiceonFacultyCommittees______________________________________________________________92
30.7 Advising,OfficeHoursandStudentActivities_____________________________________________92
30.8 ResponsibleEmployeesandDutytoReportSexualAssaultandHarassment(includingsexualviolence)___________________________________________________________________________93
30.9 CampusSecurityAuthoritiesandtheDutytoReportaCrime(CleryActStatementundertheCampusSecurityAct)_____________________________________________________________________93
30.10 ProfessionalDevelopment,ProfessionalPractice,andExtra‐UniversityActivities 94
30.10.1 ProfessionalDevelopment__________________________________________________________________________94
30.10.1.1 ProceduresforArrangingforProfessionalDevelopment___________________________________94
30.10.2 ProfessionalPractice________________________________________________________________________________94
30.10.2.1 ProceduresforArrangingProfessionalPractice_____________________________________________94
30.10.3 Extra‐UniversityActivities__________________________________________________________________________94
30.10.3.1 ProceduresforExtra‐UniversityActivities __________________________________________________95
30.10.3.2 CausetoCeaseExtra‐UniversityActivities___________________________________________________95
30.10.3.3 CompensationforExtra‐UniversityActivities_______________________________________________95
30.10.4 OtherProceduresrelatedtoProfessionalPracticeandExtra‐UniversityActivities____________95
31 AcademicPolicies______________________________________________________________________________________97
31.1 ObservanceofReligiousHolidays___________________________________________________________97
31.1.1 Overview_____________________________________________________________________________________________97
31.1.2 Implementation______________________________________________________________________________________97
32 ProfessionalLeavesofAbsence______________________________________________________________________99
32.1 UniversitySabbaticalLeave_________________________________________________________________99
32.1.1 Overview_____________________________________________________________________________________________99
32.1.2 Eligibility_____________________________________________________________________________________________99
32.1.3 Procedures___________________________________________________________________________________________99
32.1.4 SalaryandBenefitswhileonSabbaticalLeave__________________________________________________103
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32.1.4.1 Salary____________________________________________________________________________________________103
32.1.4.2 Benefits__________________________________________________________________________________________103
32.1.5 OtherunemploymentwhileonUniversity‐PaidSabbatical ____________________________________103
32.1.6 SabbaticalLeaveRequirements___________________________________________________________________103
32.1.6.1 ExpectationtoReturnafteraSabbaticalLeave_______________________________________________103
32.1.6.2 SabbaticalReport_______________________________________________________________________________103
32.2 SponsoredLeaveofAbsence_______________________________________________________________104
32.2.1 Overview___________________________________________________________________________________________104
32.2.2 PermissiontoseekaSponsoredLeave___________________________________________________________104
32.2.3 PermissiontoAccepttheTermsoftheAward___________________________________________________104
32.2.4 AwardAgreements________________________________________________________________________________104
32.2.5 SalaryandBenefitswhileonSponsoredLeaveofAbsence_____________________________________104
32.2.6 LeaveReport_______________________________________________________________________________________105
32.3 UnpaidProfessionalLeavesofAbsence__________________________________________________105
32.4 PersonalLeavesofAbsence________________________________________________________________106
APPENDIXA:SchedulesforReviewsforContractRenewalsandPromotions_________________________________107
APPENDIXB.DOSSIERREQUIREMENTS______________________________________________________________________________137
APPENDIXC.SUPPLEMENTALDOCUMENTSFOLDER _______________________________________________________________140
APPENDIXD1.PolicyandGuidelinespertainingtoOutsideAssessors_________________________________________147
APPENDIXD2.University’sproceduresforselectingoutsideassessors________________________________________148
APPENDIXD3.FormforRecommendingoutsideassessors_______________________________________________________150
APPENDIXD4.ACKNOWLEDGMENTANDWAIVER:ConfidentialityofCertainEvaluationMaterials_____151
APPENDIXE.CLASSVISITATIONPOLICY ______________________________________________________________________________154
APPENDIXF.PeerEvaluationforContractRenewalandPromotion____________________________________________155
APPENDIXG:Dean’sContractRenewalandPromotionEvaluationForm _____________________________________157
33 GLOSSARYOFTERMS________________________________________________________________________________158
Index________________________________________________________________________________________________________________a
EndNotes____________________________________________________________________________________________________________
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ListofTables
Table1:RanksandCredentialsforVisitingTeachingFaculty..........................................................................10
Table2: MinimumTeachingExperiencebyFacultyRank.............................................................................52
Table3: WeightingofTypesofTeachingExperience......................................................................................52
Table4:ScheduleforFirst2‐YearContractRenewal(Year2).......................................................................108
Table5.ScheduleforSecond2‐YearContractRenewal(Year4of6).........................................................112
Table6.ScheduleforTenureandScheduleforFive‐YearContract(Year6)...........................................117
Table7.ScheduleforPromotiontoFullProfessor..............................................................................................123
Table8.Schedulefor7‐YearContracts(year6of7‐YearContract)............................................................128
Table9.ProceduresandScheduleforSabbaticalApplications......................................................................133
Table10:MaterialsRequiredforaFacultyReview............................................................................................142
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1 Preface
1.1 NatureoftheFacultyManual
ThisversionoftheFacultyManualrepresentsthefruitsofamulti‐year,ongoingdialoguebetweentheFacultyandtheAdministrationofPhiladelphiaUniversity.WhiletheFacultyisresponsibleforfinalapprovaloftheportionoftheManualtitledTheOrganizationoftheFaculty,andtheAdministrationisresponsibleforfinalapprovalofthebalanceoftheManual,theentireproductrepresentsacollegialefforttoachieveSharedGovernance.
NeithertheFacultyManualnoranyotherUniversitydocument(otherthananexecutedemploymentcontractsignedbythePresident)confersanycontractualright,eitherexpressedorimplied.Nevertheless,theprinciplesandproceduresarticulatedintheManualprovideamanageable,consistentframeworkforaddressingthemyriadtopicsitencompasses.
1.2 ReservationsofRights
ThisFacultyManualsupersedesallpriorfacultymanualsandpoliciesonthesubjectsdiscussedinthisManual.TheAdministrationofPhiladelphiaUniversity,throughtheOfficeofthePresidentandOfficeoftheProvost,reservestherighttowithdraw,addtoormodifysuchpractices,policiesandproceduresatanytime,orfromtime‐to‐time,totheextentitbelievessuchactionswillbestpromotetheintendedobjectives.However,nochangeswillbemadewhichwouldviolatefederal,stateorlocallaw.TheAdministrationwillconsultwiththeUniversityPersonnelCommitteeonchangespertainingtoreviewsforreappointmentandpromotion.Inaddition,generalfacultycommentwillbewelcomed.
TheFacultywillbegivennoticeofanyproceduralchangestowhichtheywillbeexpectedtoadheregoingforward.Changespertainingtoreviewcriteriawillbeeffectivetwoacademicyearsaftertheannouncementismade.AnnouncementspertainingchangespertainingtoreviewcriterianormallywillbemadebyMay1andinanyeventbynolaterthanJune30.
Inaddition,theAdministrationmaywaiveapplicationofparticularpoliciesorprocedures,particularlywhereuniquecircumstancesarisethatmaynothavebeencontemplatedbythedrafters.
IntheeventofanydiscrepanciesbetweenthisFacultyManualandtheUniversity’sEmployeeHandbook,theFacultyManualhasprecedenceregardinganysuchinconsistencies.Ifyouhaveanyquestionsaboutthetwodocuments,pleasecheckwiththeProvost’sOfficeandtheHumanResourcesDepartment.
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2 Background
2.1 HistoryoftheUniversity
PhiladelphiaUniversitywasfoundedin1884asthePhiladelphiaTextileSchool,inthewakeofthe1876CentennialExposition.Agroupoftextilemanufacturers,ledbyTheodoreSearch,noticedasizeablegapbetweenthequalityandvarietyofAmericantextileproductsandthosedisplayedbyEuropeanmills.Toaddressthis,thegroupestablishedtheSchooltoeducateAmerica’stextileworkersandmanagers.PhiladelphiaUniversitywasthefirstprivateAmericantextileschoolintheUnitedStates.Withinayear,theSchoolbecameadepartmentofthePennsylvaniaMuseumSchoolofIndustrialArt,nowthePhiladelphiaMuseumofArt.Bythemid‐1890s,theSchoolwaslocatedatBroadandPineStreetsindowntownPhiladelphia.
TheSchoolsurvivedtheDepressionandenteredanewperiodofgrowthattheoutsetofWorldWarII.In1942theSchool’snamewaschangedtothePhiladelphiaTextileInstitute,anditwasgrantedtherighttoawardbaccalaureatedegrees.In1946,theInstitutemovedtoa12‐acrecampusintheEastFallssectionofPhiladelphia.In1949,theInstituteseparatedfromtheMuseumSchoolandincorporatedasanindependentinstitution.
Throughoutthe1950sand60s,theInstitutecontinuedtogrow.Thestudentpopulationdoubledbetween1954and1964.In1961,theInstitute’snamechangedtoPhiladelphiaCollegeofTextilesandScience.In1976,theCommonwealthgrantedtherighttoawardagraduatedegree,theMasterofBusinessAdministration.By1978,thestudentpopulationhaddoubledagain.
Withincrementallandpurchases,by1972thesizeofcampushaddoubled.Additionallandswerepurchasedin1982and1999,whichdoubledthesizeofcampusagain.Foradescriptionofthecurrentcampusandfacilities,pleasevisithttp://www.philau.edu/about/campus‐and‐facilities.
Tobetterreflecttheinstitution’sbreadthanddepthanditssuccessfulgrowth,theCollegeappliedforandwasgranteduniversitystatusbytheCommonwealthofPennsylvaniain1999.Andthesameyear,theBoardofTrusteesvotedtochangetheSchool’snametoPhiladelphiaUniversity,thefirstprivateuniversityintheUnitedStatestobenamedexclusivelyaftertheCityofPhiladelphia.ThenamePhiladelphiaUniversitybecameeffectiveonJuly13,1999.
TheUniversitynowhasthreecollegesandoneschool:theCollegeofArchitectureandtheBuiltEnvironment;theCollegeofDesign,EngineeringandCommerce;theCollegeofScience,HealthandtheLiberalArts;andtheSchoolofContinuingandProfessionalStudies.
PhiladelphiaUniversityisaccreditedbytheMiddleStatesAssociationofCollegesandSchools.Variousindividualprogramsareaccredited,asrequiredbytherespectiveprofessionals.Foralistofaccreditedprograms,pleasevisithttp://www.philau.edu/heoa.
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2.2 TheUniversityMission
PhiladelphiaUniversityisastudent‐centeredinstitutionthatpreparesgraduatesforsuccessfulcareersinanevolvingglobalmarketplace.Byblendingtheliberalartsandsciences,professionalstudies,interdisciplinarylearning,andcollaborationsinandoutoftheclassroom,studentslearntothriveindiverseandchallengingenvironments.Ourstudentsareencouragedtoformsupportiverelationshipswitheachotheraswellasfaculty,staff,andalumniinanacademicallyrigoroussettingthatisfocusedonintellectualandpersonalgrowth.PhiladelphiaUniversityisanexperientiallearningcommunitywhereintegrity,creativity,curiosity,ethics,responsibility,andthefreeexchangeofideasarevalued.
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3 AdministrativeOrganization
3.1 UniversityAdministration
ThePresidentistheChiefExecutiveOfficeroftheUniversityandisdirectlyresponsibletotheBoardofTrustees.ThefollowingofficersreportdirectlytothePresident:
Provost/DeanoftheFaculty; ChiefFinancialOfficer; ChiefOperatingOfficer/VicePresidentforAdministration/SecretaryoftheUniversity DeanofStudents; DeanofEnrollmentManagement; VicePresidentforDevelopmentandAlumniRelations; VicePresidentforInformationResources; VicePresidentforMarketingandPublicRelations;and VicePresidentforInnovation
3.2 AcademicAdministration
TheProvostistheChiefAcademicOfficeroftheUniversityandisresponsibletothePresident.ThefollowingacademicunitsanddepartmentsreporttotheProvost’sOffice:
3.2.1 AcademicUnits
CollegeofArchitectureandtheBuiltEnvironment CollegeofScience,HealthandtheLiberalArts KanbarCollegeofDesign,EngineeringandCommerce
3.2.2 AcademicLeadership
ExecutiveDeanofCollegeofArchitectureandtheBuiltEnvironment ExecutiveDeanofCollegeofScience,HealthandtheLiberalArts ExecutiveDeanKanbarCollegeofDesign,EngineeringandCommerce
o AcademicDeanofSchoolofBusinessAdministrationo AcademicDeanofSchoolofDesignandEngineering
ExecutiveDeansandAcademicDeansofCollegesandSchoolsareappointedbythePresidentupontherecommendationoftheProvost,whoconsultswiththefacultyintherespectivecollege.
ExecutiveDeansoftheCollegesandAcademicDeansofSchoolsexerciseleadershipinthedevelopmentofacademicprogramsandthefacultyintheirunits.Theirdutiesinclude:recommendationofannualoperatingbudgets;recommendationofannualsalaryschedulesforfaculty;controlofoperatingbudgets;facultyrecruitment;recommendationoftenureandpromotion;professionaldevelopmentoffaculty;recommendationofcurriculardevelopmentandrevision;preparationofschedulerequestsforcourseofferings;coordinationwiththeAcademicDeanoftheSchoolofContinuing&ProfessionalStudiesoneveningandsummercourseofferings;coordinationofstudentadvising;certificationofstudentsforgraduation;andoverseeingofCollegeoperations.ExecutiveDeansconferregularlywiththeProvostandhis/herstaff.
AssociateAcademicDeansareappointedforathree‐yeartermbytheExecutiveDeansinconsultationwiththeProvostandPresident.
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ProgramDirectorshaveresponsibilitiesforspecificacademicprogramsandreporttotheExecutiveDeansorAcademicDeansoftheirCollege,asappropriate.
3.2.3 AcademicSupportDepartments
o Provost’sOfficeo OfficeofGlobalEducationandInitiativeso CenterforTeachingInnovationandNexusLearningo LearningandAdvisingCentero GutmanLibraryo HonorsProgramo UniversityRegistraro WritingAcrosstheCurriculum
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4 DeliberativeandVotingBodyoftheFacultyi
4.1 DeliberativeBodyoftheFaculty
TheDeliberativeBodyoftheFacultyiscomposedofthefollowing:
A. Allfull‐timefaculty,includingvisitingfaculty
B. AllofficersandadministratorsoftheUniversity
MembersoftheDeliberativeBodyoftheFacultymayparticipateinanydiscussiononthefloorofthefacultymeeting.SuchadiscussionistoinformtheVotingBodyandAdministration.MembersoftheDeliberativeBodydonotvote,unlesstheyarealsomembersoftheVotingBodyoftheFacultyasspecifiedbelow.
4.2 VotingBodyoftheFaculty
TheVotingBodyoftheFacultyiscomprisedofthefollowingmembers:
A. Alltenuredandtenure‐trackandpracticeandpractice‐trackfacultyholdingacademicrank,includingthosewhoareonsabbaticalsandotherleavesofabsence;
B. ThePresident;C. TheProvost/DeanoftheFaculty;D. TheDeanofStudents;E. TheExecutiveDeanoftheCollegeofArchitectureandtheBuiltEnvironment;F. TheExecutiveDeanoftheKanbarCollegeofDesign,EngineeringandCommerce;G. TheExecutiveDeanoftheCollegeofScience,HealthandtheLiberalArts;andH. TheAcademicDeanoftheKanbarCollegeofDesign,EngineeringandCommerce
SchoolofBusinessAdministration;I. TheAcademicDeanoftheKanbarCollegeofDesign,EngineeringandCommerce
SchoolofDesignandEngineering;J. ProgramDirectorswithoutfacultystatus
Thecombinednumberofpracticefacultyandfull‐timeProgramDirectorsshallnotexceedmorethanone‐thirdofthetotalcombinednumberoffull‐timefaculty(tenured;tenure‐track;practice‐track;practice;visiting;andresearchfaculty)plusfull‐timeProgramDirectors.1
1(practicefaculty+full‐timeProgramDirectors)<1/3full‐timefaculty+full‐timeProgramDirectors.
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5 CategoriesofFacultyEmployees
TheUniversityemploysfacultyinfull‐time,part‐time,andshort‐termcapacities.TheUniversityalsomaintainsaffiliationswithhealthcareproviderswhoseemployeesmaybeappointedtoaffiliatedclinicaleducationorclinicaladjunctfacultypositions.
5.1 Full‐timeFaculty
Full‐timefacultyaresalariedandareentitledtoallbenefits,asdescribedintheEmployeeHandbook.
Full‐timefacultypositionsaredesignatedaseitherprobationarycontractorlong‐termcontract,asdescribedbelow.
5.1.1 Tenure‐trackandTenured
Tenure‐trackandtenuredfacultymembersfocusonteaching,professionalactivityandachievementintheircurrentfield,andservicetotheUniversity.
AsdescribedintheCriteriaforPromotion,specificallyCriterionC:“ProfessionalActivityandAchievementintheCandidate’sCurrentField,”professionalactivityandachievementincludes:
originalresearchdemonstratedbypublication;or creativecontributionstoartorliterature,demonstratedbypublicationorjuriedexhibit;
professionaldevelopment;and Contributionstotheknowledge‐baseoftheprofessionordiscipline.
5.1.1.1 Tenure‐track(Probationarycontract)
Tenure‐trackfacultymembersmustholdtheappropriateterminaldegreeintheprofessionalfieldorinanappropriaterelevantfield,asdescribedinCriteriaforPromotion,specificallyCriterionA:CredentialsandExperience.
Tenure‐trackfacultytypicallyholdtherankofAssistantProfessor.
AsuccessfulCandidateinatenure‐tracksearch,whosemaster’sthesisordoctoraldissertation(asappropriatetotheadvertisedpositionanddiscipline)isscheduledtobecompletewithinareasonableamountoftime,maybeappointedtotherankofInstructororLecturer.Instructorisreservedforsomeonewhosehighestdegreeisabachelor’sdegree.Lecturerisreservedforsomeonewhosehighestdegreeisamaster’sdegree.Underthesecircumstances,aninitialappointmenttoanInstructororLecturerrankisforaone‐yearterm.
5.1.1.2 Tenured(Tenure)
Tenuredfacultymayholdoneofthefollowingacademicranks:AssociateProfessororProfessor.
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5.1.2 Renewablenon‐tenuretrackfaculty(“Practicefaculty”)
Renewablenon‐tenuretrackfacultyarereferredtoaspractice‐trackorPracticefacultyandfocusonteaching,professionalactivityandachievementintheircurrentfield,andservicetotheUniversity.
AsdescribedintheCriteriaforPromotion,specificallyCriterionC:“ProfessionalActivityandAchievementintheCandidate’sCurrentField,”professionalactivityandachievementincludes:
regularandsustainedpractice; professionaldevelopment;and Contributionstotheprofession.
5.1.2.1 Practice‐track(ProbationaryContract)
Practice‐trackfacultymembersmustholdtheappropriateterminaldegreeintheprofessionalfieldorinanappropriaterelevantfield,asdescribedinCriterionA:CredentialsandExperience.
Practice‐trackfacultytypicallyholdtherankofAssistantProfessor.
AsuccessfulCandidateinapractice‐tracksearch,whosemaster’sthesisordoctoraldissertation(asappropriatetotheadvertisedpositionanddiscipline)isscheduledtobecompletewithinareasonableamountoftime,maybeappointedtotherankofInstructororLecturer.Instructorisreservedforsomeonewhosehighestdegreeisabachelor’sdegree.Lecturerisreservedforsomeonewhosehighestdegreeisamaster’sdegree.Underthesecircumstances,aninitialappointmenttoanInstructororLecturerrankisforaone‐yearterm.
5.1.2.2 Practice(5‐and7‐YearContracts)
Practicefacultymayholdoneofthefollowingacademicranks:AssociateProfessorandProfessor.
5.1.3 Full‐timeAdministratorsofAcademicProgramswithfacultyappointment
Qualifiedadministratorsofacademicprogramsmayholdafacultyrankcoterminouswiththeiradministrativeappointments.ThisrankmustbeestablishedwiththeapprovaloftheProvostandPresidentatthetimeofhire.However,notenureexistsorcanbegrantedforsolelyadministrativepositions.
5.1.4 Full‐timeFacultywithAdministrativeAppointments
Full‐timefacultymembersholdingeithertenure,tenure‐track,orpractice,orpractice‐trackcontracts,maybeassignedanadministrativeappointment.(SeeSection28.5FacultyReviewProceduresforFacultyReviewproceduresforFacultywithAdministrativeAssignments)
Afull‐timefacultymemberwhohasacceptedanadministrativepositionatPhiladelphiaUniversitymaybeeligibleforormayretaintenureinateachingpositionifheorshecontinuestoteachatleastonecourseeachacademicyear.
5.1.5 ExecutiveDeansandAcademicDeanswithfacultyappointments
ExecutiveandAcademicDeansmayholdafacultyrankwhentheymeetthecriteriaforthatrank.Whileholdinganadministrativeappointment,ExecutiveandAcademicDeansaresubjecttoannualProvostialreviewsaswellasreviewforreappointmentinthefinalyearoftheiradministrativecontract.
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UpontherecommendationoftheProvostandtheapprovalofthePresident,tenuremayalsobegrantedtoExecutiveDeansaccordingtotheUniversity’sModifiedTenureReviewforNewFacultyHireswithTenure(SeeSection12PolicyonModifiedTenureReviewProceduresforNewFacultyHireswithTenure).
5.1.6 Visitingteachingfaculty
Visitingteachingfacultymembersareappointedtofillspecial,short‐termteachingneeds.
Visitingteachingfacultymaycarrythetitle“Visiting(rank)”withtheappropriaterankchosenfromthoseapplicabletofull‐timefaculty.
Suchvisitingpositionsarefull‐time.Facultyinvisitingpositionsmaybeappointedtoamaximumoffiveconsecutiveone‐yearfull‐timetermsorfiveyearstotal.Visitingpositionsaretemporaryandappointmenttosuchatemporarypositiondoesnotguaranteearegularappointmentshouldapositionbecomeavailable.
Theresponsibilitiesofavisitingfacultymemberareequivalenttothoserequiredofafirst‐year,full‐timefacultymember.
5.1.6.1 Typesofvisitingteachingfaculty
TheUniversityhastwotypesofvisitingteachingfaculty:
1) Research‐orientedfaculty;and2) Practicefaculty.
Thedifferencebetweenthetwotypesmaybesummarizedasfollows:
1)Research‐orientedvisitingteachingfaculty:
• Theprofessionoffersopportunitiesforresearchaimedatgeneratingnewknowledge;and• Theprogramisseekingafacultymemberwitharesearchfocusinaspecificdisciplinaryarea,
whichwillenrichtheprogram,theeducationalexperienceofstudents,andexpandtheknowledge‐baseoftheprofessionordiscipline.
2)Practicevisitingteachingfaculty:
• Theprofessionprovidesopportunitiesforprofessionalpractice;and• Theprogramisseekingafacultymemberwithpractice‐orientedknowledgethatisappliedina
specificprofessionalarea,whichwillenrichtheprogramandeducationalexperienceofstudents.
5.1.6.2 VisitingResearchfaculty
Visitingresearchfacultyareappointedtofillspecialshort–termresearchneeds.Theymay,however,carryateachingload.Researchfacultymaycarrythetitle“VisitingResearch(rank)”withtheappropriaterankchosenfromthoseapplicabletofull‐timefaculty.
Facultyinvisitingresearchfacultypositionsmaybeappointedtoamaximumoffiveconsecutiveone‐year,full‐timetermsorfiveyearstotal.Visitingpositionsaretemporaryandappointmenttosuchatemporarypositiondoesnotguaranteearegularappointmentshouldapositionbecomeavailable.
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Thefollowingtableliststheranksandcredentialsrequiredforvariousvisitingfacultypositions.
Table1:RanksandCredentialsforVisitingTeachingFaculty
Research‐orientedFaculty PracticeFaculty
VisitingInstructor
AnappointmenttotheFacultyatthisrankisnormallyreservedforanindividualhavinganexcellentprioracademicrecordandthebachelor’sdegree.
VisitingInstructorofPractice
AnappointmenttotheFacultyatthisrankisnormallyreservedforanindividualhavinganexcellentprioracademicrecordandthebachelor’sdegree.
VisitingLecturer
AnappointmenttotheFacultyatthisrankisnormallyreservedforanindividualhavinganexcellentprioracademicrecordandamaster’sdegree.
VisitingLecturerofPractice
AnappointmenttotheFacultyatthisrankisnormallyreservedforanindividualhavinganexcellentprioracademicrecordandamaster’sdegree.
VisitingAssistantProfessor
AnappointmenttotheFacultyatthisrankisnormallyreservedtoanindividualhavinganexcellentprioracademicrecordandaterminaldegree.
VisitingAssistantProfessorofPractice
AnappointmenttotheFacultyatthisrankisnormallyreservedtoanindividualhavinganexcellentprioracademicrecord,aminimumofabachelor’sdegreeinarelevantdiscipline,and5‐7years’relatedindustryexperience.
VisitingAssociateProfessor
AnappointmenttotheFacultyatthisrankisnormallyreservedtoanindividualhavinganexcellentprioracademicrecord,aterminaldegree,andthe7‐12years’teachingexperience.
VisitingAssociateProfessorofPractice
AnappointmenttotheFacultyatthisrankisnormallyreservedtoanindividualhavinganexcellentprioracademicrecord,aminimumofabachelor’sdegreeinarelevantdiscipline,priorteachingexperienceand7‐12years’relatedindustryexperience.
VisitingProfessor
AnappointmenttotheFacultyatthisrankisnormallyreservedtoanindividualhavinganexcellentprioracademicrecord,aterminaldegree,and12ormoreyears’teachingexperience.
VisitingProfessorofPractice
AnappointmenttotheFacultyatthisrankisnormallyreservedtoanindividualhavinganexcellentprioracademicrecord,adegreeinarelevantdiscipline,significantteachingexperience,and12ormoreyears’relatedindustryexperience.
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TheproceduretoassignaranktoaCandidateforavisitingteachingfacultypositionisasfollows:
TheExecutiveDeanrecommendstotheProvostanappropriaterankforaCandidate. TheProvostdiscussestherecommendationwiththeExecutiveDeanandmakesan
appointmenttooneoftherankslistedabovebasedontheCandidate’scredentialsandexperience.
5.1.7 Part‐timeFaculty
Someprogramshirepart‐timefacultymembers,whoholdarankandworklessthan0.75FTEinacalendaryear.Apart‐timefacultymemberteachescourses,providesadministrativeservicesintheprograminwhichtheyareteaching,andparticipatesinpracticeorresearch/scholarship.TheProgramDirectorannuallydeterminestheneedforpart‐timefacultyintheupcomingacademicyear.S/hereviewstheperformanceofcurrentpart‐timefacultyintheprogram,focusingonthesethreeareasofprimaryresponsibility,andmaythereafterrecommendreappointmenttotheExecutiveDean.TheExecutiveDeansubmitsawrittenreappointmentrequesttotheProvost.
Norightoftenureaccruestoanypersonholdingapart‐timefacultypositionregardlessoftitle,rank,orcumulativelengthofservice.Thedutiesofandtermsandconditionsforpart‐timefacultyshallbearticulatedineachletterofappointment.
5.1.8 Short‐TermFacultyandInstructionalStaff
5.1.8.1 EmeritusFaculty
RetiredfacultywhoqualifyforthehonorifictitleofEmeritusmaybehiredtoteachonaper‐coursebasis.Emeritusfacultymayteachorreceivenon‐instructionalassignmentsforupto9.75adjustedworkloadunitsperReportingTerm.
SeeSection29forinformationaboutConferralandPrivilegesofEmeritusFaculty.
5.1.8.2 AdjunctFaculty
Adjunctfacultyareunrankedmembersofthefaculty.Contractsandremunerationareestablishedona“per‐course”basisforinstructionand/or“courseequivalent”basisfornon‐instructionalassignments,pertheUniversity’sFacultyCompensationPolicy,asamendedfromtimetotime.Adjunctfacultymaybeentitledtothebenefitsdueotherpart‐timeemployees,asdescribedintheEmployeeHandbook.
Adjunctfacultymayreceiveteachingornon‐instructionalassignmentsforupto9.75adjustedworkloadunitsperReportingTerm.
Teachingincludesclassroominstruction,preparation,gradingandfeedback;non‐classroomcontactwithstudents,throughafterclassquestions,officehoursand/oremail;andinteractionwithmembersofthedepartmentforappropriatedepartmentalbusiness.
Non‐instructionalassignmentsmayincludetutoring,advising,coursedevelopment,orotherduties.
Anannualattendanceatorientationisrequired.ProgramDirectorsconductanevaluationofAdjunctFacultymember’steachingeffectivenessthroughclassroomobservationsand/orareviewofstudentcourseevaluations.
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5.1.8.3 UniversityStaffTeachingaCourse
PleaseseetheEmployeeHandbook,sectionentitled“AdministrativeStaffAdjunctTeachingPolicy”foradiscussionofthistopic.
5.1.9 AcademicSupportStaff
5.1.9.1 MedicalDirector
AnumberofaccreditedhealthsciencesprogramsrequirethattheUniversityemployaMedicalDirector,whoisapart‐time,unrankedfacultymember.
MedicalDirectorsareappointedbythePresidentuponarecommendationfromtheExecutiveDeanoftheCollegeofScience,HealthandtheLiberalArtstotheProvost.AccreditingbodiessetthecriteriaforqualifiedMedicalDirectors.
MedicalDirectorsofacademicprogramsarepart‐timeemployeesoftheUniversity.TheExecutiveDeanconductsannualperformancereviews,whicharethebasisforannualreappointmentdecisions.
5.1.9.2 ClinicalCoordinator/ClinicalDirector
AnumberofaccreditedhealthsciencesprogramsrequirethattheUniversityemployapersonwhoisresponsibleforstudents’clinicalplacementsandfieldworkexperiences;liaisingwiththeclinicalplacementsites,staffandhealthfieldworkeducatorsandclinicaladjunctfaculty;curriculumdevelopment;instructionandassessmentofcourses;supervisionofstudents;andassociateddutiesrelatedtoaccreditation.
Insomecases,clinicalcoordinationisadutyassignedtoarankedfacultymemberinatenure‐track/tenuredorpractice‐track/practiceposition.Inothercases,apart‐timefacultymember,asdescribedabove,oranadministrativestaffmembermaybehiredorassignedtofulfilltheseduties.
5.1.10 InstructionalAssistance
5.1.10.1 TeachingAssistant(staff)
Ateachingassistantisastaffmemberwhoteachesorguidesstudentsunderthedirectionofafacultymember,whoistheinstructorofrecord.
5.1.10.2 LaboratoryAssistant(staff)
Alaboratoryassistantisastaffmemberwhoteachesorguidesstudentsenrolledinthelaboratorycomponentofacourseunderthedirectionofafacultymember,whoistheinstructorofrecord.Laboratoryassistantsmayalsobehiredorassignedtosupportfacultyresearch.
5.1.10.3 ResearchAssistant(staff)
Aresearchassistantisastaffmemberassignedtoparticipateinandsupporttheresearchofafacultymemberoraresearchcenter/institute.
5.1.10.4 Advisor(staff)
AnadvisorisastaffmemberassignedbytheUniversitytoprovideacademicguidanceandmentorshiptostudents.AnadvisorworksunderthesupervisionofaDean,ProgramDirector,SectionCoordinator,orstaffmemberattheLearningandAdvisingCenter.
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5.1.11 AffiliatedFaculty
5.1.11.1 ClinicalEducator,FieldworkEducator,orPreceptor
ClinicalEducators,FieldworkEducatorsorPreceptorsarelicensedprofessionalswhosupervisestudentsduringrequiredclinicalorfieldworkexperiences.Theymaybephysicians,physician’sassistants,nurses,midwives,andotheralliedhealthprofessionals.Accreditingbodiessettherequirementsforfieldworkexperiencesandthecriteriaforsupervision.
ClinicalEducators,FieldworkEducatorsandPreceptorsareselected,coordinated,andsupportedbyanacademicprogram’sClinicalCoordinatororDirector,whomaybeafull‐timefacultymemberoradministratorinanacademicprogram.
ClinicalEducators,FieldworkEducatorsandPreceptorsarenotemployeesoftheUniversity.
5.1.11.2 ClinicalAdjunctFaculty
ClinicalAdjunctFacultyservetheUniversity’sacademicprogramsbyprovidingpractice‐basedinstructiontostudentsinmedicalandclinicalsettings.
ClinicalAdjunctFacultyareappointedbytheExecutiveDeanoftheCollegeofScience,HealthandtheLiberalArtswiththe“ClinicalAdjunct(rank).”Therankisassignedbasedoncriteria:
5.1.11.2.1 ClinicalAdjunctInstructor
Bachelor’sDegreeinrelevantfield Licensureand/orCertificationinappropriatediscipline Activelyinvolvedinclinicalteaching
5.1.11.2.2 ClinicalAdjunctAssistantProfessor
Master’sDegreeordoctorateinrelevantfield Licensureand/orCertificationinappropriatediscipline Activelyinvolvedinclinicalteaching
5.1.11.2.3 ClinicalAdjunctAssociateProfessor
Master’sDegreeordoctorateinrelevantfield Licensureand/orCertificationinappropriatediscipline Activelyinvolvedinclinicalteaching 5‐24publicationsorequivalentrankatanotherUniversity
5.1.11.2.4 ClinicalAdjunctProfessor
Master’sDegreeordoctorateinrelevantfield Licensureand/orCertificationinappropriatediscipline Activelyinvolvedinclinicalteaching ≥25publicationsinpeer‐reviewedjournalsorequivalentrankatanotherUniversity
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6 ProceduresforGrievancesofMattersofEmployment
FacultymemberswhoconsiderthattheyhaveaGrievanceaboutanyaspectoftheiremploymentattheUniversity,exceptincasesconcerningcontractrenewal,tenure,promotionorsabbaticalrequests,whichareseparatelyaddressed,arefreetoexpressthatGrievanceandareentitledtoaresponse.
TheGrievancefirstshouldbepresentedinwritingtotheExecutiveDeanofthefacultymember’sCollege.Ifnosatisfactionisreceivedatthisstage,thefacultymembermayaddresstheGrievanceinwritingtotheProvost.Ifnosatisfactionisreceivedatthisstage,thefacultymembermayaddresstheGrievanceinwritingtothePresident.Atanyofthestages,thepersonmakingtheGrievanceand/orthepersonhearingitarestronglyencouragedtodiscusstheGrievanceinpersonwithrelevantparties.Responseshouldbetimely.
IfaGrievancecannotbepresentedtothedesignatedofficerintheorderdescribedabovebecauseitdirectlyinvolvesthatofficer,thefacultymembermayregistertheGrievancewiththenexthighestofficer;insuchcasesthepersontowhomtheGrievanceispresentedmustsolicitaresponsefromthelowerofficeinquestionbeforeanyactionistaken.
6.1 CommunityStandardsofConduct
TheUniversitymaintainsaCodeofConductandaCodeofEthics,whicharebothprintedintheEmployeeHandbook,aswellasastatementofFacultyRightsandResponsibilities,whichisincludedintheFacultyManual.Afacultymemberwhoengagesinconductincompatiblewiththesecommunitystandards,asprovidedinthisManualorelsewhereintheUniversity’swrittenpoliciesandpractices,maybesubjecttosanctions,uptoandincludingremovalandtermination.
Misconductcantakemanyforms,includingbutnotlimitedtothefollowing:
Unlawfuldiscrimination Harassment Feloniouscriminalact Moralturpitude Academicdishonesty Disregardorfailuretofulfillacademicresponsibilities Violationofacademicorprofessionalethics Professionalincompetence
6.2 DisciplinaryProcedures
AsdescribedintheEmployeeHandbook,attimes,eventsoccurthatwillrequiretheUniversitytotakecorrectivemeasuressoastopreventmisconductortoaddressafailuretofulfilltherightsandresponsibilitiesofafacultymember.
Anyincidentpertainingtoanyformofunlawfuldiscrimination,includingsexdiscrimination,harassmentorviolence,orcriminalbehaviorshouldbefiledwithfacultymember’sExecutiveDean,theAssistantVicePresidentforHumanResources,andtheDeanofStudents,whoistheUniversity’sDeputyTitleIXCoordinator.TheUniversitywilladheretotheComplaintProceduresforVictimsofDiscriminationasdescribedintheEmployeeHandbook.
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AsdescribedintheEmployeeHandbook,inaccordancetotheUniversity’scommitmenttoappropriateemployeeconduct,ethicalbehavior,andequaltreatmentofallmembersoftheUniversitycommunity,theUniversityhasselectedEthicsPoint,Inc.(“EthicsPoint”)toprovideasimple,securewayofanonymouslyandconfidentiallyreportingactivitiesthatmayinvolveunethicalorotherwiseinappropriateconductinviolationofUniversitypolicies.EthicsPointmerelyprovidesanotheroutletforreportingunethicalorotherwiseinappropriateconduct.Employeesareencouragedtobringanyconcernstotheirsupervisors,HumanResources,orothercampusentitiesasappropriate.
Allegationsofacademicdishonesty;disregardorfailuretofulfillacademicresponsibilities;violationofacademicorprofessionalethics;allegationsofprofessionalincompetenceshouldbefiledwiththeProvostandDeanoftheFaculty.Facultyshallbeinformedinwritingofthechargesagainstthem.
Uponreceivingtheallegationagainstafacultymember,theProvostwillconvenetheFacultyCouncil,whoshallmeettoinvestigatetheallegations.
Thefacultymemberagainstwhomtheallegationhasbeenmadeshallbenotifiednofewerthanten(10)daysinadvanceoftheinitialhearingdate.Thefacultymembermaydeclinetherighttoahearing.However,ifs/hechooses,thefacultyshallhavetheopportunitytobeheardinhis/herowndefensebytheFacultyCouncil.Facultymaybeaccompaniedbyadvisersoftheirownchoosing.
TheFacultyCouncilinitsdiscretionshallinterviewrelevantprincipals,participants,andotherpersonsinvolvedintheallegation.Inahearingofchargesofincompetence,thetestimonymayincludethatoffacultyandotherscholarsandpractitionerseitherfromPhiladelphiaUniversityand/orfromotherinstitutions.
Allcommunicationbetweenthefacultymember,theProvost,and/ortheFacultyCouncilshallbeinwritingorbypresentationtotheentireCouncil.AnyinterviewsorhearingconductedbytheFacultyCouncilshallbetranscribed.Afullrecordofthehearing/sshallbemadeavailabletoallpartiesconcerned.
TheFacultyCouncilshallreportitsfindingsandrecommend,inwriting,thelevelofdisciplinaryactiontotheProvostandPresidentfortheirfinalconsideration.
6.2.1 Facultywithtenureoronlong‐termcontractwhoarerecommendedfortermination
Facultyontenureorholdingafive‐orseven‐yearcontract,whoarerecommendedforterminationforcause,shallhavetherighttoahearingbeforetheFacultyCouncil,asdescribedabove,andmayappealtothePresidentoftheUniversity.
IfthefacultymemberswishestoappealtothePresident,s/hemaydosoinwritingfollowingthe8.3ProceduresforAllAppeals.However,nonewevidencemaybeintroducedatthesecondhearingwiththePresident.Shouldnewevidencedevelop,itshouldbesubmittedtotheProvostandDeanoftheFaculty,whowillreviewitandmaymodifyhis/herrecommendations.
6.3 DisciplinaryActions
Incaseswhereafacultymemberhasactedinappropriately,thefollowingactionsmaybetaken.
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6.3.1 MinorSanction
IftheUniversitybelievesthattheconductofafacultymemberjustifiesimpositionofaminorsanction,itmayimposesuchasanction,providedthatadequatenoticeanddueprocessareobserved.
Aninitialminorsanctionmaytaketheformofaninitialformalwarning.
Asecondminorsanctionofthesameorsimilarnaturemaytaketheformofawrittenreprimand.Otherminorsanctionsmaybeimposedbasedontheparticularfactsandcircumstancesofasituation.
6.3.2 SevereSanction
IftheUniversitybelievesthattheconductofafacultymember,althoughnotconstitutingadequatecausefortermination,issufficientlygravetojustifyimpositionofaseveresanctionbasedontheparticularfactsandcircumstancesofasituation,itmayinstituteaproceedingtoimposesuchaseveresanction,providedthatadequatenoticeanddueprocessareobserved.
Aseveresanctionmaytaketheformofsuspensionfromservicewithoutpayforastatedperiod.
6.3.3 TerminationforCause
Visiting,tenuretrack,tenured,practice‐track,practice,andresearchfacultymaybeterminatedforadequatecauseduringthetermofanappointment.Adequatecauseincludes,butisnotlimitedto:professionalincompetence;neglectofduty;andgravemisconduct(thatis,conductwhichbringsseriousdiscredittooneself,one’sprofession,ortheUniversity)andmoralturpitude.Inanysuchcase,theUniversityshallprovidetimelynoticeanddueprocesspursuanttothefollowingprovisions.
Facultyontenureorholding5‐and7‐YearContractswhoaredismissedforreasonsnotinvolvingmoralturpitudeshallreceivetheirsalariesforuptooneyearfromthedateofnotificationofdismissalwhetherornottheyarecontinuedintheirdutiesattheUniversity.
IftheUniversitydesirestheservicesforthisyear,thefacultymembershallbeobligatedtofulfilltheseservicesduringtheyearfollowingthenotificationofdismissal.Shouldthefacultymemberrefusetocontinueforthisyear,theobligationoftheUniversityceasesattheendoftheacademicyear.
6.3.4 Removal
IftheUniversitydeterminesthatthereportedmisconductofthefacultymemberposesanimmediateimpedimentorthreattotheproperadministrationandoperationoftheUniversity,thefacultymembermayimmediatelybeplacedonadministrativeleaveandremovedfromalldutiesattheUniversity,whileafinaldecisionontheallegationofmisconductisreached.
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7 ReleasefromUniversityService
7.1 Non‐Reappointment
ItispossiblethataCandidatewillfulfillallqualificationsforcontractrenewalbutnotbeofferedacontractduetoasignificantchangeinprogramfocusand/orsignificantdeclineinenrollments,orseverefinancialexigency.
7.2 TerminationforotherReasons
Facultyontenuredandpracticeappointments(5‐and7‐YearContracts)maybeterminatedbecauseof:
1) Bonafidefinancialexigency;2) Eliminationofcurricula,inwhichcasetheUniversitywillmakeagoodfaitheffortto
reassignaffectedfacultytootherfacultypositionsortoretrainthemforsuchpositions;or3) Physicalormentalincapacityresultingintheprotractedinabilitytocarryoutdutiesas
determinedbyaqualifiedphysician.
Inanycase,theUniversityshallprovideadequatenoticeanddueprocess.
7.2.1 NoticeofNon‐reappointmentii
Noticeofnon‐reappointment,ortheintentionnottorecommendtothePresidentareappointment,shouldbegiveninwritinginaccordancewiththefollowingstandards:
A. NotlaterthanMarch1ofthefirstacademicyearofservice,iftheappointmentexpiresattheendofthatyear;or,ifaone‐yearappointmentexpiresduringanacademicyear,atleastthreemonthsinadvanceofitsexpiration.
B. NotlaterthanDecember15ofthesecondacademicyearofservice,iftheappointmentexpiresattheendofthatyear;or,ifaninitial2‐yearappointmentexpiresduringanacademicyear,atleastsixmonthsinadvanceofitsexpiration.
C. Atleast12monthsbeforetheexpirationofanappointmentaftertwoormoreyearsintheinstitution.
Inanycase,thefacultymemberisexpectedtofulfillthetermsofhis/herexistingappointment.
7.2.2 TerminalYearincasesofnon‐reappointmentintenureorlong‐termcontractcases
Iftenureisdenied,afinalone‐yearcontractisissued.
7.3 TerminationofEmploymentbytheFacultyMember(employee)iii
Full‐timefacultymembersinallcategoriesmayterminatetheirappointmentseffectiveattheendofanacademicyear.
7.3.1 NoticePeriodforTerminationofEmployment
FacultymustgivenoticeinwritingtotheExecutiveDeanorAcademicDean,asappropriate,withacopytotheProvost.Noticeshouldbegivenattheearliestpossibleopportunity,butnotlaterthanMay15orwithin30daysofreceivinganofferofappointmentforthecomingyear,whicheverdateoccurslater.
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7.3.2 WaiverofRequiredNoticePeriod
Facultymembersmayrequestfromhis/herExecutiveDeanorAcademicDean,asappropriate,awaiverofthisrequirementofnoticeperiod,incaseofhardshiporinasituationwheretheywouldotherwisebedeniedsubstantialprofessionaladvancementorotheropportunity.
TheExecutiveDeanwillforwardthewrittenwaivertotheProvost’sOffice.TheProvost’sOfficewillworkwithHumanResourcesonissuesregardingtheconclusionofthefacultymember’semployment.
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8 AppealsofReappointmentorPromotionDecisions
8.1 DefinitionandPurpose
AnappealisawrittenrequestforreviewofapersonneldecisionmadeasaresultoftheUniversity’sreviewandreappointmentproceduresorreviewandpromotionprocedures.
Thepurposeoftheappealprocessistodeterminewhetherappropriateprocedureswerefollowed.Thestandardfordecidingtheappealshallbelimitedtodeterminingwhethertherewereproceduralerrors,suchasthefailuretobringproperfactsandcriteriatobearonadecision,ortheintroductionofimproperfactsandcriteria,ortheexistenceofotherproceduraldefects,whichsubstantiallyaffectedtheoutcometothedetrimentoftheappellant.
8.2 GroundsforAppeal
AfacultymemberwhohasreceivedfromthePresidentthewrittennoticeofnon‐reappointmentoranunfavorablepromotiondecisionmayappealthatdecisiononthebasisofproceduralerrorsorirregularity(ies)thatallegedlysubstantiallyaffectedtheoutcomeofthereviewdecision.
8.3 ProceduresforAllAppeals
Allcommunicationsregardingappealsshallbeinwriting.
Within10businessdaysofreceivingwrittennoticeofthePresident’sfinaldecision,excludingbreaksintheacademiccalendars,theCandidatemayappealinwritinganunfavorabledecisiontotheProvost.TheaggrievedCandidatemuststatethespecificnatureoftheproceduralviolation(s).
UponreceivingthewrittenappealfromtheCandidate,withinfive(5)businessdays,excludingbreaksintheacademiccalendars,theProvostconvenestheFacultyCouncil.
TheFacultyCouncilwillcreateanadhocAppealSubcommittee,whichshallnotincludemembersfromtheCandidate'sCPCorfromtheUPC.TheProvostwillmeetwiththeSubcommitteetoreviewthecharge.UniversityCounselshallassisttheProvostandSubcommitteeinfulfillingtheirsharedresponsibilitiesunderthisheading.
TheProvostshallchargethesubcommitteetoinvestigateallegation(s)ofproceduralviolation(s)inthehandlingoftheCandidate’sreview.Initsdiscretion,theFacultyCouncilAppealSubcommitteeshallinterviewrelevantprincipals,participants,andotherpersonsinvolvedintheallegedproceduralviolation(s)relatingtothefinaldetermination.AnyinterviewsorhearingsconductedbytheFacultyCouncilshallbetranscribed.
UnlesstheSubcommitteefindsthatproceduralerrorsorirregularity(ies)occurredandsubstantiallyaffectedtheoutcomeofthereviewdecision,theSubcommitteemustrecommendnofurtherconsideration.TheSubcommitteewillreportitsfindings,inwriting,totheProvost,whoconveysthedeterminationtothePresidentforhis/herfinalconsideration.
If,however,theSubcommitteerecommendsareconsiderationofthecase,thePresidentshallannounceafinaldecisionontheappealbynolaterthan:
February10forfirst2‐yearcontractrenewals,tenuredecisions,andfive‐yearcontractawards;
June30forsecond2‐yearcontractrenewalsandforseven‐yearcontractrenewals.
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9 FacultyEffort
9.1 Full‐timeFaculty
Full‐timefacultyandvisitingfacultyontermappointmentsmaybeappointedto9‐month,10‐month,or12‐monthcontracts,dependingupontheinstructionalneedsoftheacademicprogramorthestaffingneedsoftheresearchprogram.TheacademiccalendarsforeachprogramarepublishedontheUniversityRegistrar’swebpage.
9.1.1 Off‐ContractMonths
9.1.1.1 Teaching
TheUniversityofferson‐campusandonlinesummerinstructionaccordingtovariouscalendars.Facultyon9‐monthcontractsmayteachandreceiveadditionalcompensationforinstructiondeliveredduringthesummermonths,atimewhichistypically“offcontract.”Teachinginsummermonthsisnotoverload.Rather,compensationpaidinsummerforinstructionorresearchiscalled“summersalary.”
Probationaryfacultyon9‐monthcontractsshoulddiscusssummerinstructionwiththeirExecutiveDeans,asitmayconflictwithProfessionalDevelopmentgoalsnecessaryforsuccessfulcontractrenewalsandpromotionsreviews.
9.1.1.2 SponsoredResearch
TheUniversitysetsguidelinesforsummereffortandcompensationinitsFacultyResearchCompensation&ConsultationPolicy,asamendedfromtimetotime.
9.2 Part‐timeFaculty
Part‐timefacultymembersmaybeon9‐,10‐or12‐monthcontractsdependinguponthecurricularneedsoftheprogram.Part‐timefacultyareofferedannualcontracts,whichmayberenewedbytheUniversityupontherecommendationoftheExecutiveDeantotheProvostandPresident.
9.3 Short‐TermFaculty
Short‐termfacultyaretypicallyappointedforasinglesemesteratatime.Contractsaredependentuponsufficientenrollmentsinthecourseslistedonthecontract.
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10 SalariesandBenefits
10.1 Salaries
SalariesaresetannuallybythePresidentsubjecttothebudgetaryapprovaloftheBoardofTrustees.ThePresidentisadvisedbytheProvostandtheUniversityAcademicResourcesCommitteeaboutmattersoffacultycompensation.
FacultyreceivesalarynotificationonascheduleconsistentwiththeUniversity’sbudgetcycle.
10.2 Benefits
TheEmployeeHandbooksetsforththeemployeebenefitsforUniversityemployees,includingfaculty.
BenefitsrelatedtofacultyandacademicpoliciesandproceduresmaybeduplicatedintheFacultyManual.
10.2.1 FacultyMemberEnrollinginaGraduateProgram
TheEmployeeHandbooksetsforththeUniversityTuitionRemissionPolicy.
Afull‐timefacultymembermayenrollinagraduatedegreeprogramaslongass/heisnotteachingcoursesinthatprogramandisotherwiseeligibleaccordingtothecriteriapublishedintheEmployeeHandbook.Afull‐timefacultymembermaynotparticipateindecisionsregardinggraduatecurriculumorrelatedmatterspertainingtoagraduatedegreeprograminwhichtheyareenrolled.
Anadjunctfacultymembermayenrollinagraduatedegreeprogramaslongasthosecoursesareoutsidetheprograminwhichs/heisactivelyteachingandisotherwiseeligibleaccordingtothecriteriapublishedintheEmployeeHandbook.
ForinformationabouttheTuitionRemissionPolicy,refertotheEmployeeHandbook.
10.2.2 FamilyandMedicalLeaveAct(FMLA)
TheEmployeeHandbookcontainsadescriptionoftheFamilyandMedicalLeaveAct(FMLA).
IfafacultymemberreturnsfromFMLAduringasemesterorterm,s/hemayreturntoinstructioniftheacademiccalendarandthecoursesyllabipermitorreturntomodifiedduty,whichmayincludeprogramadministration,coursedevelopment,orotherCollegeoracademic‐programduties.
UpontherecommendationoftheExecutiveDeanorAcademicDean,anunpaidleavemayalsoextendtolongerthantwelveweekstoaccommodatethefull15‐weeksemester.Thefacultymembershoulddiscusssucharequestwithhis/herDean,whorequestssuchanextensionfromtheProvost.TheProvost,inconsultationwithHumanResources,willconsidersuchtherequest.ThefacultymemberwillbenotifiedbyHumanResourcesoftheUniversity’sdecisiononallFMLAandotherleaverequests.
10.3 EqualOpportunity
PhiladelphiaUniversitydoesnotdiscriminateinitsemploymentpracticesonthebasisofethnicity,nationalorigin,ancestry,race,color,religion,creed,sex,maritalstatus,sexualorientation,genderidentity,age,disability,oranyotherbasisprotectedbystatelaw,federallaw,orlocalordinance.ConsistentwiththeemploymentofqualifiedCandidatesinallfieldsandcallings,andwhile
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maintaininganeducationalprogramofhighquality,theUniversityiscommittedtoaffirmativeeffortstorealizeequalopportunityinemploymentandeducationasrequiredbylawandtheUniversity’sresponsibilitytothepublicitserves.AllemployeesoftheUniversitywithauthorityinpersonneldecisionsareexpectedtobefamiliarwithandtocarryouttheDiversityandEqualOpportunitypolicyoftheUniversityasmorefullysetforthinSection2oftheEmployeeHandbook.
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11 ApprovalofandSearchesforFull‐timeFacultyPositions
11.1 ConferralofanInitialFacultyAppointment
FacultymembersareappointedbythePresident.
11.2 NeworReplacementFacultyPositions
TheinitiativetofillanopenfacultypositionorcreateanewfacultypositioncomesfromanExecutiveorAcademicDean,whoconveystotheProvosttheperceivedneedforsuchanappointment.
TheProvostshouldbenotifiedinwritingassoonaspossibleofanysuchneed.Insofaraspossible,theProvostshouldbeinformedoftheneedearlyinthefallsemesteroftheacademicyearpriortothatforwhichtheappointmentisanticipated.
TheProvostconferswiththeChiefFinancialOfficer/TreasurerandPresidentaboutcreatingandfillingnewandopenfacultypositions,respectively.
ExecutiveandAcademicDeansrequirewrittenapprovalstoproceedwithasearch.APositionRequestForm(PRF)mustbepreparedandrequiresthefollowingsignatures:Provost,ChiefFinancialOfficer/Treasurer,andPresident.
11.3 ContracttypesforNewFacultyPositions
Thefollowingcriteriaareusedtodeterminetheappropriatecontracttypeforthefacultyposition.TheUniversitymaydeviatefromthesecriteriaasdictatedbyparticularcircumstances.
Typically,thecontracttypeisdecidedpriortoposting.Ifhowever,thecandidatepoolcouldproducecandidateswithcredentialsrequiredforbothcontracttypes,respectively,withpermissionfromtheProvostandPresident,thepositionmaybeadvertisedas“opencontract.”Insearchesadvertisedas“opencontract,”thecredentialsforeachcontracttypemustbeincludedintheadvertisement.TheExecutiveorAcademicDeanpresentsthefinalistcandidateandtherequestedcontracttotheProvost,whoconferswiththePresident.
11.3.1 Tenure‐Trackpositions
Atenure‐trackpositionwillbeadvertisedandofferedwhenthefollowingconditionsaremet:
Theprofessionoffersopportunitiesforresearchaimedatgeneratingnewknowledge; Theprogrammakingtheappointmentexplicitlyseeksanindividualwitharesearchfocusina
specificdisciplinaryareasothattheappointee’sresearchandresearch‐basedscholarshipwillexpandtheeducationalofferingsoftheUniversity,enricheducationalexperienceofstudents,andcontributetotheknowledgebaseoftheprofessionordiscipline.
11.3.2 Practice‐Trackpositions
Apractice‐trackpositionwillbeadvertisedandofferedwhenthefollowingconditionsaremet:
Theprofessionprovidesopportunitiesforprofessionalpractice;and Theprogrammakingtheappointmentexplicitlyseeksanindividualwithpractice‐oriented
knowledgethatisappliedinaspecificprofessionalareathatwillenrichtheacademicprogramanditsstudents.
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11.3.2.1 SearchesforCandidateswithSignificantIndustryExperience
IncaseswheretheUniversityissearchingforapractice‐trackfacultymemberwithsignificantindustryexperience,priortoinitiatinganapprovedsearch,theExecutiveDeanorAcademicDeanandtheProvostwillconferabouttheexpectationsforthepositionrelativetothefacultyrank.Forproceduresrelatedtotheoffertofinalistcandidates,seesection11.7OfferstoFinalists.
11.4 SearchesforCandidateswithTenureCredentials
WiththeapprovaloftheProvost’sOffice,Collegesmaysearchforexceptionalfacultymemberswhoalreadyhavetenure.Inthecasewhensuchasearchisapproved,theExecutiveDeanwillconveneasearchcommitteethatincludestheChairoftheCollegePersonnelCommittee.
WhenapprovedtoadvertiseforapositionthatseeksCandidateswithtenurecredentials,theadvertisementwillincludelanguagethatthesuccessfulCandidate’smusthavetenurefromanaccreditedinstitutionthatuseswidelyacceptedandrigoroustenurereviewprocedures,includingexternalpeerreviewers.Whenacandidate’stenurereviewprocessdidnotincludeexternalpeerreviewers,theUniversitywillincludepeerreviewinitsModifiedTenureReview.
Formoreinformationaboutthetenurereviewprocedures,consultSection12PolicyonModifiedTenureReviewProceduresforNewFacultyHireswithTenure.
11.5 SearchCommittees
Toensurebroadrepresentationofviewpoints,theExecutiveDeanwillappointasearchcommitteetoaidintheselectionofCandidatesforfacultypositions.ThecompositionofsearchcommitteesiswithinthediscretionoftheExecutiveDean.
MembersofsearchcommitteesmustbefamiliarwithandatalltimesactinconformitywiththeUniversity’sEqualOpportunityPolicy.
ASearchCommitteeisadvisorytotheExecutiveDeananditsrecommendationsarenotbinding.Deliberationsmustbeconfidential.SearchCommitteeshavenodelegatedauthoritytomakeemploymentoffers.
11.6 SearchesProcedures
Searchesforfull‐timefacultypositionswillbenationalsearches,unlessotherwiseapprovedbytheProvost.
Advertisements,reflectingtheapprovedpositionanddescriptioninthePersonnelRequestForm,shouldbeplacedindisciplinaryandhighereducationpublications.
Thesearchcommitteeshouldreviewapplicantsandrecommendapooloffinalistsforacampusinterview.Typically,notmorethanthree(3)finalistsarebroughttocampus.
TheExecutiveDean,inconsultationwiththeProvost,shallsetaninterviewitinerarythatincludesstudents,faculty,andtheappropriatesenioradministrators.
ThesuitabilityofthepreferredapplicantshouldbediscussedwiththeProvost,andthroughhim/herwiththePresident,beforeanyindicationtoaparticularCandidatethatanofferwillbeextended.
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11.7 OfferstoFinalists
TheExecutiveDeanmaydiscusswithaCandidatethetermswhichtheExecutiveDeanmaybewillingtorecommendtotheProvostinregardtothehiringofaprospectivefacultyorprofessionalstaffmember,butmuststateexplicitlythatsuchconversationdoesnotconstituteanofferofemployment.
TheProvostmaydiscusswiththeCandidateforafacultyorprofessionalstaffpositiontheintendedtermsofanoffer.
OnlythePresidentmayextendanemploymentoffertoprospectivefacultyandprofessionalstaffmembers.OtheracademicadministratorsarenotauthorizedbytheUniversitytomakeoralorwrittenemploymentoffers.
11.8 OfferstoCandidateswithPriorUniversityEmploymentHistory
RecommendationsforfacultyappointmentsforpersonswhowereseparatedfromtheUniversitywithinthree(3)yearspriortoissuanceofanewcontractmustbepresentedtotheUniversityPersonnelCommitteeforreviewandrecommendation.
11.9 OfferstoCandidatesinVisitingPositions
Afacultymemberinvisitingpositionmayconverttofull‐timeposition,whensuchapositionisavailable,ifs/hewashiredaspartofanationalsearch.Allinternalpositionapprovalsandofferproceduresapplytosuchasituations.
11.10 ConditionsofandProceduresforCreditforPriorExperience
11.10.1 AtInitialHire
AttherequestoftheExecutiveDeanandwithpermissionfromtheProvostandPresident,anewfacultyhiremayreceiveadvancedstandinginyearsofserviceforfull‐timeworkperformedatabaccalaureatedegree‐grantinginstitutionofhighereducation.Thisadvancedstandingisbaseduponpriorrelevantexperienceinfull‐timeteachingand/orprofessionalexperienceinnon‐academicfieldscompletedatthetimeofinitialappointment.Becauseofthespecialrequirementsfortenure/long‐termcontractandpromotiontoassociateprofessoratPhiladelphiaUniversity,advancedstandingisneitherguaranteednoraone‐for‐oneequivalent.
UponreceivingsucharequestfromanExecutiveDean,theProvostmayconferwiththeChairoftheCollegePersonnelCommitteeinsuchmatters.CreditisgrantedbythePresidentupontherecommendationoftheProvost,andisexplicitlystatedintheletterofappointment.
11.10.2 DuringProbationaryPeriod
Withaletterofsupportfromhis/herExecutiveDean,afacultymembermayrequesttoshortenhis/herprobationaryperiod.SucharequestmustbemadetotheProvost,whoreviewsanddiscussesitwiththePresident.IftherequestisgrantedbythePresident,theProvostwillconfirminwritingthedetailsofthereviewschedule.
RequeststoshortentheprobationaryperiodmaybesubmittedtotheProvostatanytime.TheProvostwillconsidertherequestandmakearecommendationtothePresident,whomayshortenanyprobationaryperiodforduecause.
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11.11 PersonnelandOtherFilesandWaiversofAccessduringReviews
11.11.1 SubmittalofApplicationMaterialsatInitialHire
Foreachpersontowhomanofferofemploymenttoafacultyorprofessionalstaffpositionismade,theUniversitymusthaveacompleteDossier,includingacurrentresume,transcriptsofcollegeanduniversitycoursescompleted,degreesreceived,lettersofrecommendation,andanyotherdocumentationsubmittedbytheCandidateorrequestedbytheUniversity.
ItistheresponsibilityoftheExecutiveDeanorotherheadofthehiringunittoverifythattheDossieriscompletebeforeanofferofemploymentismadebythePresident.
11.11.2 PersonnelFile
TheUniversitymaintainstwotypesoffilespertainingtopersonalinformationaboutitsfacultyandprofessionalstaff:
1. TraditionalpersonnelfilesmaintainedbytheHumanResourcesOfficeinclude,butarenotlimitedto,certainemploymentapplicationmaterials;lettersofappointment;recordsoncompensationandbenefits;emergencycontactinformation;disciplinaryrecordsandsimilarmaterials,mostlyofanon‐academicnature.
2. FilesmaintainedbytheOfficeoftheProvostandthefacultymember’sorprofessionalstaffmember’sExecutiveDeanorcomparablehiringunitheadincluderecordsofprofessionalachievement;materialspertainingtocategoriesoffacultystatus,facultyrank,contractrenewal,andpromotion;ratingsandevaluationsbysupervisors,peers,andstudents,andsimilarmaterials,mostlyofanacademicnature.
Allsuchrecordsaremaintainedinaccordancewithfederalandstatelaw.UseofthesematerialsisrestrictedtothoseUniversitypersonnelchargedwiththeoperationoftheUniversityandadministrationofitspoliciesandprocedures,andthosefacultycommitteememberschargedwithspecificresponsibilitiesassetforthinthisFacultyManual,basedontheparticulartopic.
11.11.3 WaiversofAccesstoDossierandSupplementalDocumentsFolderinReviewproceedings
Duringtheevaluationprocessassociatedwithconsiderationofpromotioninrank,contractrenewals,andconferringoftenure,certainfacultycommittees,Deans,theProvost,andthePresidentmayconsiderevaluationsandrecommendationsinternaltotheUniversityandexternaltotheUniversity.Asaconditionofbeingconsideredforpromotion(includingtenure)andcontractrenewal,CandidatesarerequiredtoacknowledgecertainlimitationsontheirabilitytoaccessandreviewmaterialssubmittedbyoutsideassessorsandbytheCollegePersonnelCommittee(s),UniversityPersonnelCommittee,andtheProvost.
TheUniversitystronglyencouragesCandidatestosigntheWaiverofAccesstoOutsideAssessors’EvaluationMaterials.
TheUniversityrequiresCandidatestosigntheWaiverofAccesstotheSupplementalDocumentsFolder,containinginternalevaluationsandrecommendations.AfterreviewdecisionsarerenderedbythePresidentanduponcompletionofanyintra‐Universityappealsprocesses,internalevaluationsandrecommendationswillbecomepartoftheCandidate’spersonnelfileandwillbeavailableforreviewinaccordancewith,andsubjectto,theprovisionsofthePennsylvaniaPersonnelFilesAct.SeeAppendixD5forwaiver.
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11.12 ConditionsforInitialAppointmentandRanksforfull‐timefaculty
11.12.1 Instructor
TheInstructortitleordinarilyappliestoamemberofthefacultywhoholdsabachelor’sdegreeandhasnotcompletedtheterminaldegreeoritsprofessionalequivalentnecessaryforentryintotherankofAssistantProfessor,butwhoseacademicpreparationissufficientlyadvancedtoindicatethelikelihoodofcompletingthatrequisitedegreebyaspecifieddateandwithintheprobationaryperiod.AninitialappointmenttoanInstructortitleisatasalarylowerthananinitialappointmenttotheAssistantProfessorrank.
WhenanInstructorishiredaspartofatenure‐trackorpractice‐tracksearch,theappointmenttoInstructornormallyisforafixedone‐yearperiod.Instructorsareappointedtoandreappointedonone‐yearcontracts.ThetotalallowabletimespentinprobationarystatusasanInstructoristwo(2)years.InstructorsarereviewedannuallybytheProgramDirectorandExecutiveDeanorAcademicDean,asappropriate.Reviewsshouldaddressteaching,Universityservice,andprofessionaldevelopment,i.e.progresstowarddegreecompletionandattainmentofpromotioncriteriadescribedSection21.
AnInstructorisnotarankedmemberofthefaculty.Inordertobeconsideredforadvancementtoarankedposition,thefacultymembermustsecuretheterminaldegreeoritsprofessionalequivalent.
11.12.2 Lecturer
TheLecturertitleordinarilyappliestoamemberofthefacultywhoholdsamaster’sdegreeandhasnotcompletedtheterminaldegreeoritsprofessionalequivalentnecessaryforentryintotherankofAssistantProfessor,butwhoseacademicpreparationissufficientlyadvancedtoindicatethelikelihoodofcompletingthatdegreebyaspecifieddatewithintheprobationaryperiod.AppointmenttoaLecturerisatasalarylowerthananinitialappointmenttotheAssistantProfessorrank.
WhenaLecturerishiredaspartofatenure‐trackorpractice‐tracksearch,theappointmenttoInstructornormallyisforafixedone‐yearperiod.Lecturersareappointedtoandreappointedonone‐yearcontracts.ThetotalallowabletimespentinprobationarystatusasaLectureristwo(2)years.LecturersarereviewedannuallybytheProgramDirectorandExecutiveDeanorAcademicDean,asappropriate.Reviewsshouldaddressteaching,Universityservice,andprofessionaldevelopment,i.e.progresstowarddegreecompletionandattainmentofpromotioncriteriadescribedinSection21.
ALecturerisnotarankedmemberofthefaculty.Inordertobeconsideredforadvancementtoarankedposition,thefacultymembermustsecuretheterminaldegreeoritsprofessionalequivalent.
11.12.3 AssistantProfessor
TheAssistantProfessorisarankedmemberofthefaculty.AssistantProfessorsholdtheterminaldegreeoritsprofessionalequivalentandareatthebeginningofacareerofteachingandindependentscholarlyresearchorpractice.
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InitialappointmenttotheAssistantProfessorrankisforafixedprobationaryperiod.Thetotalallowableyearsintheprobationaryperiodisnotmorethansix(6)years.2Initialappointmentandreappointmentistypicallyinthree2‐yearcontracts,afterwhichtimetheyareeligibleforreviewfortenureorlong‐termcontract,asappropriatepertheinitialappointment.
11.12.4 AssociateProfessor
TheAssociateProfessorisarankedmemberofthefaculty.AssociateProfessorsholdtheterminaldegreeoritsprofessionalequivalent,haveademonstratedrecordofachievementinteachingandscholarshiporpractice‐orientedworkandshowgreatpromiseofattainingdistinctionintheirfieldsofspecialization.Appointeesmusthaveatotalofseven(7)yearsofteachingandatleastoneyearattherankofAssociateProfessor.
Forpractice‐trackfaculty,theinitialappointmenttotheAssociateProfessorrankisforafixedprobationaryperiod.Initialappointmentandreappointmenttypicallyisasequenceofthree2‐yearcontracts,afterwhichtimetheyareeligibleforreviewforalong‐termcontract.
11.12.5 Professor
Professorsarerankedmembersofthefaculty.Theyholdtheterminaldegreeoritsprofessionalequivalentandareexceptionalteachersandscholarsorpractitionersofdistinction,andarewidelyrecognizedfortheirspecializationorcontributions.Appointeesmusthaveatotalofseven(7)yearsofteachingandatleastone(1)yearattherankofAssociateProfessor.
Forpractice‐trackfacultywhoseinitialappointmentistotheProfessorrank,s/hewillhaveasequenceofcontractstotalinguptothreeyears,afterwhichtimetheyareeligibleforreviewforalong‐termcontract.
2 DoesnotincludeanyactionsrelativetoFMLAandExtensionofProbationaryPeriodforExtenuatingCircumstances.
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12 PolicyonModifiedTenureReviewProceduresforNewFacultyHireswithTenure
12.1 Purpose
Inspecialcases,modifiedtenureproceduresareavailableforrecruitingexceptionalfacultymemberswhoalreadyhavetenureattheiraccreditedcollegesoruniversities.ThePolicyonModifiedTenureReviewProceduresprovidesameansofcompetingforthelargepooloftenuredfacultythat,inexceptionalcircumstances,couldprovidecriticalcapabilitiesfortheUniversity.ThePolicyassumesthatCandidateshavebeengrantedtenureatanaccreditedinstitutionwithwidelyacceptedandrigoroustenureprocedures,includingexternalpeerreviewers.ThefocusoftheModifiedTenureReviewproceduresistoconfirmthatthetenuredfacultyCandidatehasgonethroughanacceptabletenureprocedureattheirinstitution,andthathisorherappointmentasatenuredfacultymemberwouldbenefittheCollegeandUniversity.
12.2 Eligibility
Modifiedtenureproceduresareonlyusedforthefollowingcases:
1. NewhiresattherankofatenuredAssociateProfessor2. NewhiresattherankofatenuredFullProfessor
12.3 Procedures
a. AsearchforaCandidatewithtenurequalificationisinitiated,perthesearchproceduresdescribedabove.ThejobadvertisementissodescribedandincludeslanguagethatthesuccessfulCandidate’smusthavetenurefromanaccreditedinstitutionthatuseswidelyacceptedandrigoroustenurereviewprocedures,includingexternalpeerreviewers.
b. TheChairoftheCollegePersonnelCommitteewillbeinvitedtojointheSearchCommittee.
c. WhentheSearchCommitteerecommendsafinalist,theChairoftheCollegePersonnelCommitteeandtheExecutiveDeanoftheCollegesubmitalettertotheProvostprovidingarationaleforhiringtheCandidatewithtenure.
d. TheProvostdiscussestheCandidatewiththePresident.
e. IfthePresidentauthorizesthehiretoproceed,HumanResourcesissuesanotificationofintenttoextendanofferofemploymentandanotificationfromthePresidentthattheProvost’sOfficewillbegintheModifiedTenureReviewprocess.
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f. TheProvost’sOfficerequeststhattheCandidatesubmitthefollowingmaterials:
1. AdocumentoutliningthetenureproceduresusedattheCandidate’stenure‐grantinginstitutionineffectatthetimetenurewasconferred.
2. TheCandidate’sunabridgedcurriculumvitae.3. Three(3)examplesofresearch,scholarshipand/orcreativeworkthat
exemplifytheCandidate’sstrengths.4. Evidenceofteachingperformance.Forexample,two(2)yearsofteaching
evaluations,awards,orpeerlettersfromclassvisits,etc.5. BriefpersonalstatementfromtheCandidate.
g. Uponreceipt,theProvost’sOfficerecordsandconveystheCandidate’ssubmittalstotheChairoftheCollegePersonnelCommitteeandChairoftheUniversityPersonnelCommittee.
h. TheCollegeandUniversityPersonnelCommitteesevaluateconcurrentlytheCandidate’ssubmittals.ThefociofresponsibilityforeachCommitteeisto:1. ConfirmthatthetenuredfacultyCandidatehasgonethroughanacceptable
tenureprocedureathis/herhomeinstitution,and2. Recommendwhethertheappointmentasatenuredfacultymemberwould
benefittheCollegeandUniversity.
EachCommittee’sevaluationprocesswillbedocumentedwithavotetakenbysecretballotandabriefsummaryofdeliberations.Intheirsummaries,theCommitteesshouldstateclearlywhethertheproceduresusedforgrantingtenureattheCandidate’sinstitutionmeetthetenurereviewstandardatPhiladelphiaUniversity.TheCommittee’ssummariesandvotesshouldbesubmitteddirectlytotheExecutiveDean.
i. TheExecutiveDeanreviewstheCommittees’reportsandsubmitsasecondletterto
theProvost,whichwillserveasthebasisforthepresentationoftheCommittees’reports.TheDean’slettershouldaddressthefollowing:
1. AbriefproceduralsummaryofthereviewprocessusedbytheCollege,
includingthevotesbytheCollegeandUniversityPersonnelCommittees.2. HowthetenuredhirewouldadvancethemissionoftheCollege;leverageits
strengths,extendcapabilitiesand/orovercomedeficits.3. TheCandidate’smostimportantexperiences,credentials,andcapabilities;4. Theacademicprogram(s)withwhichtheCandidatewouldbeaffiliated.
(TheseaffiliationsmayextendbeyondtheCollegeitself.)
j. TheProvostreviewsallmaterialsrelatedtothesearchandmakeawrittenrecommendationtothePresident.
k. ThePresidentreviewstheProvost’srecommendationandallrelevantmaterials.S/hemakesthefinaldeterminationaboutconferringtenuretotheCandidate.
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UponreceivingthefinaldeterminationabouttenurefromthePresident,theProvost’sOfficecommunicatesthePresident’sdecisiontotheExecutiveDean,theChairoftheCollegePersonnelCommittee,andChairoftheUniversityPersonnelCommittee.
l. TheProvost’sOfficerequeststhattheOfficeofHumanResourcesissueanofferofemploymentwithorwithouttenure.
12.4 Timingofmeetings
Thenatureofthemodifiedtenurereviewprocesswilloccasionallyrequirethefacultycommitteestoconveneoutsideoftheirregularlyscheduledmeetings.
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13 FacultyParticipationinandVotingProceduresforContractReviews
SeniorfacultyserveinspecifiedrolesintheContractReviewprocedures.Theymayserveinindividualroles,pertheRightsandResponsibilitiesoftheFaculty,oronFacultyCommittees,asoutlinedinSharedGovernance.
13.1 ParticipationinContractReviews
EacheligiblefacultymemberparticipatesandrecommendsateveryrelevantlevelofaCandidate’scontractreviewprocess:
ASeniorFacultymemberwritingaSeniorFacultyPeerEvaluationrecommendsattheleveloftheindividual,representinghis/herindividualprofessionalopinionsinamannerthatprovidesDossier‐basedevidenceforthoseopinions.
ASeniorFacultymemberservingattheCollegelevel,ifsheorhehasbeenelectedtotheCollegePersonnelCommittee,votesandrecommendsonbehalfoftheCollege.
ASeniorFacultymemberservingattheUniversitylevel,ifsheorhehasbeenelectedtotheUniversityPersonnelCommittee,votesandrecommendsonbehalfoftheCollegeortheUniversityatlarge,respectively.
13.2 SeniorFacultyResponsibilities
SeniorFacultymembersarethosefacultyholdingTenureand5/7‐YearContracts.IneachCollege,SeniorFacultyareresponsibleforreviewingcandidatesintheirdivision,school,orcollege,asadministeredbyeachrespectiveCollege.
InKanbarCollege,SeniorFacultyintheSchoolofBusinessAdministrationreviewcandidatesfromtheSchoolofBusinessAdministration.LikewiseinKanbarCollege,SeniorFacultyintheSchoolofDesignandEngineeringreviewcandidatesfromtheSchoolofDesignandEngineering.IntheCollegeofScience,HealthandtheLiberalArts,therearethreeSeniorFacultyReviewCommittees:HealthProfessions,ScienceandMath,andtheLiberalArts.IntheCollegeofArchitectureandtheBuiltEnvironment,allSeniorFacultyreviewthecandidatesfromtheirCollege.
13.2.1 SeniorFacultyPeer‐ReviewEvaluation
Allreviewcases,SeniorFacultyreviewtheCandidate’sDossierandsubmittotheDean’sOfficeawrittenSeniorFacultyPeer‐ReviewEvaluation.Participationisrequired,absentpermissionoftheExecutiveDeanforreasonssuchassabbaticalorotherleaves.
ThePeer‐ReviewEvaluationisbasedontheCandidate’sDossierandtheevidencepresentedbytheCandidateabouthows/hemeetsorexceedsthereviewcriteria.EachSeniorFacultyPeer‐ReviewEvaluationstandsonitsownandisconsideredarecommendation.Evaluationsarenotvotesandarenotaggregated.TheyareforconsiderationbytheCollegePersonnelCommittee.Toensureavalidandrepresentativeprocess,amajorityofSeniorFacultymustsubmitPeer‐ReviewEvaluationsofaCandidate.
WhenaSeniorFacultyPeer‐ReviewEvaluationformissubmittedwithjudgmentsand/orobservations,eitherpositiveornegative,withoutaccompanyingevidencefromtheDossier,theCPCChairprovidestheformtotheProvost’sOffice,whichreturnstheformtotheSeniorFacultymemberforrevision.IfthefacultymemberdeclinestherequesttorevisetheForminamannerthatprovidesDossier‐basedevidence,theoriginalFormisremovedfromtheSupplementalDocumentsFolder,notgivenconsideration,andforwardedtotheProvost’sOfficeforrecordkeeping.Inthiscase,theSeniorFacultymemberisnotifiedoftheaction.
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13.2.2 SeniorFacultyMeetingwithCollegePersonnelCommittee(CPC)
IncasesofTenure/5‐YearContract,SeniorFacultyreviewtheCandidate’sDossierandsubmittotheDean’sOfficeawrittenSeniorFacultyPeer‐ReviewEvaluation;andconvenetoreviewanddiscusstheCandidates.
SeniorFacultywhohavereviewedtheDossier,completedaPeer‐ReviewEvaluationForm,andreviewedtheSupplementalDocumentsFoldermayparticipateinthevote,whichfollowsthediscussionandisconductedbysecretballot.Asimplemajorityattendanceispreferred.Theoutcomeofthevoteisconsidereda“recommendation.”
13.2.3 FullProfessors’AdvisoryMeetingwithUniversityPersonnelCommittee(UPC)
IncasesofPromotiontoFullProfessor,fullProfessors,intheirroleasSeniorFacultyintheCollegeoftheCandidate,completeaSeniorFacultyPeer‐ReviewEvaluationForm.
Inaddition,fullProfessorsUniversity‐wide,exceptingthosewhoareretiredfromactiveservice,workwiththeUPCinanadvisorycapacity.
FullProfessors,whoelecttoparticipateinthiscapacity,attendameetingwiththeUPCtodiscusstheCandidatesandtheirDossiers.Votesarenottaken.Participationisoptional.
13.3 CommitteesInvolvedinContractReviews
13.3.1 CollegePersonnelCommittee
CollegePersonnelCommitteesvotetorecommendornotrecommendaCandidate.
TheCollegePersonnelCommitteeconductvotesbysecretballot.Committeemembersmustparticipateinthediscussion,inpersonorvirtually,inordertovote.Ifparticipationisvirtual,thefacultymember’svotemaybesubmittedelectronically.
Forpurposesofaquorum,allbutonemember,excludingthosewhoareonanapprovedleaveofabsence,mustbepresentforthediscussionandvote.
IftheCommitteeChairisonafacultyorotherleave,s/hemustbereplaced.IfanotherCollegePersonnelCommitteememberisonafacultyorotherleaveformorethanonesemester,s/heshouldbereplacedattheearliestopportunity,optimallyatthebeginningoftheacademicyearforatermthatisconcurrentwiththelengthoftheCommitteemember’sleave.TheChairoftheFaculty,inconsultationwiththeProvost,willdecidewhenandwhetheraCommitteememberonmedicalleavewillbereplaced.
AsummaryofCommitteedeliberationsispreparedbytheChair.Thesummaryofdeliberationspecificallyaddresseseachofthefourcriteriaforevaluation.IftheCPCisnotunanimous,thesummaryofdeliberationsshouldreflectthemajorityandminorityopinionsoftheCommitteemembers.
ThesummaryandvoteshouldbesignedbyallCommitteemembers.Signaturesindicatethatthedocument/evaluationisafairrepresentationoftheviewsexpressedbyCommitteemembersduringthedeliberationsonthetenurerecommendation.
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13.3.2 UniversityPersonnelCommittee
TheUniversityPersonnelCommitteevotestorecommendornotrecommendaCandidate.
TheUniversityPersonnelCommitteeconductsvotesbysecretballot.Committeemembersmustparticipateinthediscussion,inpersonorvirtually,inordertovote.Ifparticipationisvirtual,thefacultymember’svotemaybesubmittedelectronically.
Forpurposesofaquorum,atleastsix(6)membersoftheUPC,includingallthree(3)CPCChairsandhalfoftheat‐largemembers,mustbepresentforthediscussionandvote.
IftheCommitteeChairisonafacultyorotherleave,s/hemustbereplaced.Ifanat‐largememberoftheUniversityPersonnelCommitteeisonafacultyorotherleaveformorethanonesemester,s/heshouldbereplacedattheearliestopportunity,optimallyatthebeginningoftheacademicyearforatermthatisconcurrentwiththelengthoftheCommitteemember’sleave.TheChairoftheFaculty,inconsultationwiththeProvost,willdecidewhenandwhetheraCommitteememberonmedicalleavewillbereplaced.
ThesummaryofdeliberationsispreparedbytheChair.Thesummaryofdeliberationsspecificallyaddresseseachofthefourcriteriaforevaluation.IftheUPCisnotunanimous,thesummaryshouldreflectthemajorityandminorityopinionsofCommitteemembers.
ThesummaryandvoteshouldbesignedbyallCommitteemembers.Signaturesindicatethatthedocument/evaluationisafairrepresentationoftheviewsexpressedbyCommitteemembersduringthedeliberationsonthetenurerecommendation.
13.3.3 SeniorFacultyMembersservingonbothCommittees
AseniorfacultymemberwhositsonboththeCollegePersonnelCommitteeandUniversityPersonnelCommitteemayparticipateinthediscussionandvoteatbothlevelsandinproceduralcontexts.
13.4 ProgramDirectors
ItisexpectedthatProgramDirectors,includingHallmarksandothercorecurricula,willsubmitaWrittenEvaluationoftheCandidate/sinhis/heracademicprogram.TheProgramDirector’sWrittenEvaluationsshouldincludehis/herindividualevaluationandapositiveornegativerecommendation.
IfaCandidatespansmultipleprograms,theremaybemorethanoneProgramDirectorWrittenEvaluation.Aswithdossiersoftrans‐collegefaculty,theProvost’sOfficeandtheExecutiveDean’sOfficewillcoordinatemultipleWrittenEvaluationsforcandidateswithspanningappointments.
13.4.1 ProgramDirectorswithFacultyStatus
WhenanacademicprogramisledbyadesignatedProgramDirectorwhoisaseniorfacultymember,theProgramDirectorwillsubmitaWrittenEvaluationofaCandidateandisnotrequiredtowriteaSeniorFacultyPeer‐ReviewEvaluation.
AProgramDirectorwhoisaseniorfacultymembermayparticipateintheCPCorUPCmeetings,asappropriateforthereviewtype.
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13.5 ExecutiveDeansandAcademicDeans
IninstanceswherethereareCollegeswithSchoolswhichareadministeredbyAcademicDeans,theExecutiveDeansandAcademicDeanseachfollowthesameproceduresinfacultyreviews.
ItisexpectedthattheDeans’WrittenEvaluationswillincludeacriticalinterpretationonbehalfoftheCollegeorSchoolofwhatoccurredduringthereviewprocess,referencingtheSeniorFacultyPeer‐ReviewEvaluationsandtheProgramDirector/s’WrittenEvaluation.TheDeans’WrittenEvaluationsshouldalsoincludehis/herindividualevaluationandapositiveornegativerecommendation.
13.5.1 ExecutiveDeansandAcademicDeans’withFacultyStatus
WhenanExecutiveDeanorAcademicDeanisaseniorfacultymember,s/heisnotrequiredtowriteaSeniorFacultyPeer‐ReviewEvaluation.
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14 Dates,DeadlinesandNotificationsinContractReviews
14.1 DatesandDeadlines
Eachreviewtypehaspublisheddeadlinesanddateranges.WhenapublishedsubmittaldeadlineordatefallsonaweekendoraholidayobservedbytheCollegeaspostedbytheOfficeofHumanResources,thedeadlineisextendedtothenextbusinessdayatnoon.
Thefollowingspecificinstructionsapply:
DeadlinesforsubmissionofCandidate’sDossiersandCandidate’sResponsesarenoononthepublisheddeadline.
Accesstoelectronicdossiersandsupplementaldocumentsfolderisavailableuntil11:59AMonthefinaldatepublishedinthereviewschedules.
14.2 TimingofNotificationsinContractReviews
TheProvost’sOfficenotifiesCandidateswithintwobusinessdaysofreceivingnoticeoftheactionstakenbytheCPCandtheUPC,respectively.
ThePresidentnotifiesfacultymembersofhis/herfinaldecisionbythedeadlinespublishedinthereviewprocedures,respectively.
FailurebyanyCommitteeoradministratortotransmitanoticebythepublisheddeadlinewillnotinvalidatetherecommendation,decisionorotheraction.
14.2.1 ReasonsforUnfavorableRecommendationsandDecisionsinReviewCases
Aspartofreviewproceedings,theProvost’sOfficenotifiestheCandidateofrecommendationsoftheCPCandtheUPC,respectively.Thereasonsfortherecommendationsareexcludedfromthenotifications.
IncaseswhenthePresident,afterreviewingtherecommendationsandDossier‐basedevidence,makesanunfavorabledecision,theProvosttransmitstotheCandidateanExecutiveSummary,whichincludesboththeCommittee’s/s’recommendationsandPresident’sdecision.SuchanExecutiveSummaryistransmittedwithinfive(5)businessdaysofthedateofthePresident’snotificationletter.
TheCPCandUPCwillbeprovidedacopyofthisExecutiveSummary.
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15 DossiersforContractReviewsandPromotions
15.1 PurposeandDefinitionofaDossier
TheDossiermustcontaintheinformationrequiredbytheUniversity,aswellasanyotherinformationtheCandidatedeemsimportantforthecontractdeliberations.
ElectronicDossiersarerequired.RefertoAppendixBforadescriptionofDossierComponentsandrequirements.
15.2 PreparationforCompletingtheDossier
TheExecutiveDeanorAcademicDean,asappropriate,meetswitheachCandidateinhis/herCollege/Schooltoreviewthecontractreviewprocess.TheydiscusssuggestionsforpresentingaclearandconsistentDossierthatrespondstotheUniversity’sarticulatedcriteria.
TheCandidateshouldreviewhis/herDossierwiththeProgramDirectorand/ortheAcademicDean(asapplicable)beforesubmissiontotheExecutiveDean.
15.3 CreationandSubmissionoftheDossier
ElectronicsubmissionoftheDossierisrequired.
TheProvost’sOfficecreatesaBlackboardsiteorotherelectronicformatfortheDossier.
TheCandidatepopulatestheDossierpertheDossierComponentsandRequirementguidelines.
WhentheelectronicDossieriscomplete,theCandidatenotifiestheProvost’sOffice.
15.3.1 SubmissionofDossierasConsenttotheReview
ThesubmissionoftheDossierdemonstratesthattheCandidateagreesandconsentstoallowallinformationcontainedintheDossiertobecomeavailable,asappropriate,tothoseSeniorFaculty,FacultyCommittees,andAdministratorswithresponsibilitiesassetforinthisFacultyManualandtooutsideassessors.
15.3.2 LateSubmissionoforIncompleteDossier
FailureonthepartoftheCandidatetosubmitaDossierbyreviewdeadlineswillbeviewedwithdisfavor.
TheCandidatewillbeevaluatedbasedoninformationavailableasoftheduedate.
15.4 DossiersforTenureandFive‐YearContractReviews
TheProfessionalActivityandAchievementsectionoftheDossiertosubmittedtoOutsideAssessors,whoadvisetheUniversityonthebroaderimpactandvalueofthefacultymember’sresearch,scholarlyandcreativeproductivitytothediscipline.ThecontentsofDossiersfortenureand5‐YearContractsshouldrefertotheperiodsincehiredasfull‐timefacultyinrank.
15.5 Dossiersfor7‐YearContractReviews
ThecontentsofDossiersfor7‐YearContractsshouldreferonlytotheperiodsincethelastcontractrenewal.
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15.6 DossiersofTrans‐CollegeorTrans‐disciplinaryFaculty
Itmaybeappropriate,ifaCandidate’steachingorexperienceextendsacrossColleges,forarecommendationfromasecondCollegetobesubmitted.
Insuchacase,theExecutiveDeanofthesecondCollegewillberequiredtosubmitarecommendation.TheProvostwillidentifysuchcasesatthetimeoftheinitialappointmentwhereverpossible.
15.6.1 TimingofrequestofadditionalrecommendationsforTrans‐CollegeorTrans‐DisciplinaryFaculty
Incasesoftrans‐Collegeortrans‐disciplinaryfacultyundergoingafirst2‐yearcontractrenewaloratenure/5‐Yearcontractreview,theProvostwillrequestthesecondrecommendationbesubmittedbyMay1oftheprecedingacademicyear.
Incasesoftrans‐Collegeortrans‐disciplinaryfacultyundergoingasecond2‐yearcontractrenewal,a7‐Yearcontractrenewal,orareviewforpromotiontofullProfessor,theProvostwillrequestasecondrecommendationbesubmittedbyOctober1ofthereviewyear.
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16 SupplementalDocumentsFoldersforContractReviewsandPromotions
16.1 Contents
Aspartofareview,aSupplementalDocumentsFolderisassembled.Thefoldercontainsconfidentialdocumentsandincludes:
StudentEvaluations ClassroomVisitEvaluationForms AnnualPerformanceEvaluations ExecutiveDean’sEvaluation AcademicDean’sEvaluation(ifapplicable) ProgramDirector’sEvaluation(ifapplicable) SeniorFacultyPeer‐ReviewEvaluations OutsideAssessorsEvaluations(ifapplicable) Candidate’sResponse CPCRecommendationincludingSummaryofSeniorFacultyRecommendations,Summaryof
CPCDeliberations,andCPCVoteOutcome CPCRecommendationNotificationLetterfromtheProvost UPCRecommendationincludingSummaryofUPCDeliberations,andUPCVoteOutcome UPCRecommendationNotificationLetterfromtheProvost Provost’srecommendation President’snotificationlettertotheCandidate
16.2 WaiversofAccess
CandidateswillwaiveaccesstotheSupplementalDocumentsFolderduringthereviewprocessthroughandincludingadecisionbythePresidentandexhaustionofanyintra‐Universityappealsasaconditionofparticipatinginthereviewprocess.
CandidatesarestronglyencouragedtowaiveaccesstotheOutsideAssessorsEvaluations.
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17 Candidate’sFolderforContractReviewsandPromotions
17.1 Contents
Aspartofareview,aCandidate’sFolderisassembled.TheelectronicfoldercontainsconfidentialdocumentsthattheCandidatemayviewduringthetimeframeestablishedinthereviewschedules.
Thefolderincludes:
StudentEvaluations ClassroomVisitEvaluationForms AnnualPerformanceEvaluations ExecutiveDean’sEvaluation AcademicDean’sEvaluation(ifapplicable) ProgramDirector’sEvaluation(ifapplicable) SeniorFacultyPeer‐ReviewEvaluations
UndernocircumstancesmaytheCandidateretaindigitalorhardcopiesofthesedocuments.
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18 ReviewsforRenewalofInitial,ProbationaryContractsiv
18.1 Overview
ContractrenewalsforfacultywithprobationarycontractsareconsideredinitiallybytheSeniorFacultyintheCollegeoftheCandidateandtheCollegePersonnelCommittee(CPC)intheCollegeoftheCandidate.TheSeniorFacultyreviewtheDossierandindividuallysubmitaSeniorFacultyPeerReviewEvaluation.TheCPCreceivesandconsidersthoseEvaluations.TheCPCmembersconducttheirownreview,votebysecretballot,andvotetoeitherrecommendortonotrecommendtheCandidatetotheProvost.
RecommendationsoftheCollegePersonnelCommitteearenotbindingontheProvost,buttheProvostmusttransmitthatgroup’srecommendationtothePresidentalongwithhisorherownrecommendationandjustification.ThePresidentmakesadenovodecisionfollowinghisorherreviewoftherecommendation.
TheproceduresestablishedhereinaresubjecttomodificationbytheUniversityPersonnelCommitteeandAdministration.OnFebruary1oftheacademicyearprecedingthereview,theprobationaryfacultyreceiveareviewnoticefromtheProvost’sOffice.
Reviewforthefirst2‐yearcontractrenewaloccursinthefallsemesterofthesecondyearoftheCandidate’sinitial2‐yearcontract.
Reviewforthesecond2‐yearcontractrenewaloccursinthespringsemesterofthesecondyearoftheCandidate’ssecond2‐yearcontract.
18.2 ExtensionofProbationaryPeriodv
Uponwrittenrequestbyafacultymember,his/herprobationaryperiodmaybeextendedforamaximumofoneyearperFMLAeligibilityandforatotalmaximumoftwoyears.(SeetheEmployeeHandbookforFMLAeligibility,qualifyingreasons,andtimeperiods.)
18.2.1 EligibilityforExtensionoftheProbationaryPeriodunderFMLA
Afacultymemberwhoisabouttocommenceorisonaleaveofabsence,whichiscoveredatleastinpartbytheFamilyandMedicalLeaveAct(FMLA),mayrequestthathis/herprobationaryperiodbeextendedforuptooneyear.
18.2.2 EligibilityforExtensionoftheProbationaryPeriodunderAcademicPolicy
IfafacultymembermeetsthecriteriaforaleavecoveredatleastinpartbytheFMLA,butdoesnottaketheunpaidleaveofabsence,s/healsomayrequestthathis/herprobationaryperiodbeextendedforuptooneyear.
Itisincumbentuponthefacultymembertodemonstratethathis/herrequestforanextensionoftheprobationaryperiodisforFMLAqualifyingreason/s,asdescribedintheEmployeeHandbook.AswithFMLAleaves,demonstrationmayincludetheprovisionsofmedicalcertificationfromahealthcareprovider.
ThispolicyistobeappliedconsistentwiththeUniversity’sproceduresregarding“ForeseeableFMLA‐QualifyingEvents.”Assuch,arequesttoextendtheprobationaryperiodnormallymustbefiledwithin30daysofthefacultymember’seligibilityanddecisionnottotaketheunpaidleaveofabsence.
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FMLArequestsforreasonsotherthanserioushealthconditionsoffacultymemberswillfollowapplicableproceduressetforthintheEmployeeHandbookorasadministeredbytheOfficeofHumanResources.
18.2.3 ProcedurestoExtendtheProbationaryPeriod
Whenfeasible,afacultymemberconferswithhis/herExecutiveDeanaboutextendingtheprobationaryperiodpriortothefamilyormedicalleave.
Aftertheconversation,thefacultymembersubmitstotheProvostwithacopytotheExecutiveDeanawrittenrequesttoextendtheprobationaryperiod.
TheProvostconfirmstherequestandrespondsinwritingwithacopytoHumanResourcesandtheExecutiveDean.
18.3 ProceduresforAdvancementinRanktoAssistantProfessor
Occasionally,aCandidateforatenure‐trackorpractice‐trackAssistantProfessorpositionmaynothavecompletedtheeducationalrequirementsbeforetheappointmentdate.Inthesecircumstances,theappointeeinitiallymaybegiventhetitleofInstructororLecturer,pertheguidelinesdescribedinSection11.7OfferstoFinalists.AppointmentisatasalarylowerthananinitialappointmenttotheAssistantProfessorrank.
Uponsuchtimeastheappointeecompletestheterminaldegree,s/hemustprovideproofofcompletionofallrequirementsforthedegree.AletterfromtheGraduateDeanortheRegistrarmaysubstituteforacopyofthediplomainthosecaseswhereitsformalconferralisdelayedbythegraduationscheduleoftheawardinginstitution.
Foranappointeewhowashiredaspartofanapprovedtenure‐trackorpractice‐tracksearch,advancementtotherankofAssistantProfessoruponcompletionoftheterminaldegree,ifwithinthetermsoftheallowablenumberofyearsintheprobationaryperiod,isautomaticasdescribedintheinitialofferletter.
Inthesecircumstances,theappointeeadvancestotherankofAssistantProfessoratthestartoftheacademicyearfollowingthereceiptoftherequisitedegree.S/hewillreceiveaninitialprobationarycontract.ProcedurestorequestadvancedstandingaredescribedinSection11.10.ConditionsofandProceduresforCreditforPriorExperience.
18.4 CriteriaforRenewalofProbationaryContracts
Thestandardsforcontractrenewalaredemonstrativeandcontinuousprogresstowardreviewfortenureorreviewfora5‐Yearcontract.Thecriteriaforpromotionwithtenureorpromotionwitha5‐YearcontractaredescribedinSection21.ConditionsandCriteriaforTenure/Long‐TermContract,andPromotion.
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19 First2‐YearContractRenewal
Reviewforthefirst2‐yearcontractrenewaloccursinthefallsemesterofthesecondyearoftheCandidate’sinitial2‐yearcontract.
19.1.1 ProceduresandSchedulesfortheFirst2‐YearContractReview
Itisacknowledgedthatfromtimetotime,facultyCommitteesmayneedtoconsultwiththeProvostaboutproceduralissues.AfacultyCommitteealsomayrequestinformationfromtheExecutiveDeanorProvostthatclarifiescomponentsoftheexistingDossier.However,theCommitteemaynotrequestadditionalinformationfortheDossier.
Theschedulesetsforthspecificdatesforsubmissions,actions,andnotifications.
ByFebruary1oftheAcademicYearPrecedingtheReview……………………..…………………………….
TheProvost’sOfficeopenselectronicdossiersandsendsreviewnoticestotheCandidates.TheCPCChair,DeansandProgramDirectorsalsoarenotifiedofforthcomingreviews.
TheProvost’sOfficeprovidestoCandidatestheAcknowledgementandWaiverofAccesstotheSupplementalDocumentsFolder.CandidatessignandreturntheformtotheProvost’sOfficebyFebruary15.
ByMay1oftheAcademicYearPrecedingtheReview………………………………………………………….....
TheExecutiveorAcademicDeanensuresthattherequisitetwo(2)classroomvisitsarecompleted.FirstvisitbytheExecutiveDeanorAcademicDean;secondvisitbyanappointedseniorfaculty.
Thetermclassroomvisitsisintendedtoreferbroadlytoalltypesofteachingmodes,e.g.online,hybrid,on‐campus,andmethods,synchronousandasynchronous,asappropriate.
ByAugust15…………………………………………………………………………………………………………………………….
BynolaterthanAugust15atnoon,theExecutiveDeanwillsendtheCandidate’scompletedClassroomVisitEvaluationForms,StudentEvaluations,andAnnualPerformanceEvaluationstotheProvost’sOfficeforinclusionintheCandidate’sFolderandtheSupplementalDocumentsFolderbySeptember1.
BySeptember1………………………………………………………………………………………………………………………
BynolaterthanSeptember1atnoon,theCandidatesubmitshis/hercompleteDossier.TheCandidatesendsanemailtotheProvost’sOfficetoconfirmsubmission.
ThesubmissionoftheDossierdemonstratesthattheCandidateagreesandconsentstoallowallinformationcontainedintheDossiertobecomeavailable,asappropriate,tothoseSeniorFaculty,FacultyCommittees,andAdministratorswithresponsibilitiesassetforthinthisFacultyManual.
FailureonthepartoftheCandidatetosubmitafullDossierbySeptember1ofthereviewyearmaybeviewedwithdisfavorandcouldnegativelyimpactthatCandidate’schancesforcontractrenewal.ThereviewprocesswillcontinuewhetherornotallmaterialsaresubmittedbySeptember1.TheCandidatewillbeevaluatedonwhateverinformationisavailableasofthatdate.
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BetweenSeptember2andSeptember21…….………………..…………………………………………………………
OnSeptember2,theSeniorFacultyoftheCollegeorSchool/Division,CPC,ExecutiveDean,AcademicDean,andProgramDirectoroftheCandidatearegrantedaccesstotheCandidate’sDossier.
BynolaterthanSeptember21atnoon,allSeniorFacultyoftheCollegeorSchool/Division(excepttheExecutiveDean,AcademicDeansandtheProgramDirectoroftheCandidate,asappropriate)submitatypedSeniorFacultyPeer‐ReviewEvaluationaddressedtotheChairoftheCollegePersonnelCommittee(CPC)anddeliveredtotheOfficeoftheExecutiveDean.TheSeniorFacultymemberplacestheanonymousSeniorFacultyPeer‐ReviewEvaluationinasealedenvelope,signsacrosstheflap,andsubmitsthesealedenvelopetotheOfficeoftheExecutiveDean.SeniorFacultyPeer‐ReviewEvaluationsprovideDossier‐basedevidenceandprofessionaljudgmentsandobservationsaboutafacultymember’scandidacy.ThisEvaluationshouldexpresseitherapositiveornegativerecommendation.
BynolaterthanSeptember21atnoon,theCandidate’sProgramDirector,asappropriate,reviewsthedossierandsubmitsaWrittenEvaluationoftheCandidatetotheProvost’sOffice.
TheProvost’sOfficeplacescopiesoftheProgramDirector’sWrittenEvaluationintheCandidate’sFolderandintheSupplementalDocumentsFolder.SeniorFacultyandProgramDirectorsdonothaveaccesstotheDossiersafterthispoint.
BetweenSeptember22andOctober1………………….………………………………………………………………….
TheCPCmembersopentheSeniorFacultyPeer‐ReviewEvaluationsandcodeeachenvelopeandPeerEvaluationFormwiththesamenumber.
SeniorFacultyPeer‐ReviewEvaluationsarecursorilyscannedbytheCPC(separatefromopeningandcodingletters).WhenanEvaluationissubmittedwithjudgmentsand/orobservations,eitherpositiveornegative,butwithoutaccompanyingevidencefromtheDossier,CPCChairprovidestheFormtotheProvost’sOffice,whichreturnsitimmediatelytotheSeniorFacultymemberforrevision.TheSeniorFacultymembermustsubmittherevisedSeniorFacultyPeerReviewEvaluationFormwithinthree(3)businessdaysandnolaterthanSeptember27.
IfthefacultymemberdeclinestherequesttorevisetheSeniorFacultyPeerReviewEvaluationForminamannerthatprovidesDossier‐basedevidence,theoriginalFormisremovedfromtheSupplementalDocumentsFolderandfromCommitteeconsideration.ItisforwardedtotheProvost’sOfficeforrecordkeeping.Inthiscase,theSeniorFacultymemberandExecutiveDeanarenotifiedbytheProvost’sOfficeoftheaction.
IfthefacultymemberrevisestheSeniorFacultyPeer‐ReviewEvaluationForm,s/hesubmitsittotheCPCChair,whosendstherevisedSeniorFacultyPeer‐ReviewEvaluationstotheProvost’sOffice.TheProvost’sOfficeplacescopiesoftheSeniorFacultyPeer‐ReviewEvaluationsinCandidate’sFolderandintheSupplementalDocumentsFolder.
BetweenOctober2andOctober10…………………………………………………………………………………………
ByOctober2,theCandidate’sExecutiveDeanandAcademicDean,asappropriate,aregrantedaccesstotheSeniorFacultyPeerReviewEvaluations.
EachdeansubmitsaWrittenEvaluationoftheCandidatetotheProvostbyOctober10atnoon.
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TheWrittenEvaluationsmustexpresseitherapositiveornegativerecommendationonawardingasecond2‐yearcontractandshouldaddressissuesrelevanttocontractrenewal.
TheProvost’sOfficeplacescopiesoftheWrittenEvaluationsintheCandidate’sFolderandintheSupplementalDocumentsFolder.
BetweenOctober11and15…………….……………………………………………………………………………………….
UponreceivingaccessfromtheProvost’sOffice,theCandidatewillhaveanopportunitytoreviewtheSeniorFacultyPeer‐ReviewEvaluationsandtheWrittenEvaluationssubmittedbytheExecutiveDean,AcademicDeanandProgramDirectorintheelectronicCandidate’sFolder.UndernocircumstancesmaytheCandidateretaindigitalorhardcopiesofthesedocuments.
TheCandidatemaywriteaCandidate’sResponsetotheSeniorFacultyPeer‐ReviewEvaluationsandtheDeans’andProgramDirector’sEvaluations.TheCandidate’sResponseshouldbeawrittendocumentsubmittedtotheCPCChairwithacopytotheProvost’sOffice.ThisResponse,whichcanaddressanyissueraised,mustbesubmittednolaterthanOctober15atnoon.
Oncesubmitted,theCandidate’sResponseisconsideredpartoftheCandidate'sDossier.TheProvost’sOfficeplacesthedocumentintheSupplementalDocumentsFolder.
IftheCandidatechoosesnottowriteaCandidate’sResponse,theCPCChairmustdocumentthisintheCPCRecommendation.
BetweenOctober16and25……………..……….……………………………………………………………………………..
TheCPCmeetstoreviewDossiersandSupplementalDocumentsFoldersforfirst2‐yearcontractrenewals.
TheCPCChairinvitestheExecutiveDeantopresenttheCandidatesatthebeginningofthismeeting.AftertheExecutiveDeanisexcused,theCPCdeliberatesprivatelyandvotesbysecretballot.
TheCPCChairpreparesaCPCRecommendationconsistingofthefollowingthreeelements:
TheCPCVoteOutcome,givingananonymousvotecountwithaspecificfavorableorunfavorablerecommendationonwhethera2‐yearcontractshouldbegranted;
ASummaryofSeniorFacultyRecommendations,whichisasummaryofthePeer‐ReviewEvaluationForms;
ASummaryoftheCPCDeliberations,encompassingtheviewsoftheCommitteemembersonananonymousbasis.
ByOctober25……………………………………………………………………………………………………………………………
NolaterthanOctober25atnoon,theCPCChairsubmitstotheProvost’sOfficetheCPCRecommendationcontaining:
TheCPCVoteOutcome;
TheSummaryofSeniorFacultyRecommendations;
TheSummaryoftheCPCDeliberations.
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TheCPCRecommendationmustbesignedbyallmembers,indicatingthatthedocument/evaluationisafairrepresentationoftheviewsexpressedbyCommitteemembersduringthedeliberationsonthe2‐yearcontractrecommendation.
TheDeansandCPCdonothaveaccesstotheDossiersafterthispoint.
BetweenOctober26andDecember1…………………………………………………………………………………….
Withintwo(2)businessdaysofreceipt,theProvostshallinformtheCandidateastowhetherthe2‐yearcontractrecommendationfromtheCPCwasfavorableorunfavorable.TheProvost’sOfficeplacesacopyoftheCPCRecommendationandtheCPCRecommendationNotificationLetterintheSupplementalDocumentsFolder.
TheProvostshallreviewtheDossierandentireSupplementalDocumentsFolder.S/hemayreferencerelevantportionsoftheCandidate’spersonnelfileandconsultwiththeCPCforclarificationonitsrecommendation.
TheProvostshallmakeaWrittenRecommendationtothePresidentoneachtenureCandidatebyDecember1.ThisRecommendationshouldexpresseitherapositiveornegativerecommendation.
TheProvost’sOfficeplacesacopyoftheProvost’sWrittenRecommendationintheSupplementalDocumentsFolder.
BetweenDecember1andDecember15……………………………..……………………………………………………
ThePresidentreviewstheDossiersandSupplementalDocumentsFoldersforallfirst2‐yearcontractrenewalCandidates.
Ifnecessary,thePresidentmayconveneaPresident’sInquiry,callingforwhatevertestimonyorinformations/hemaydeemappropriatepriortoannouncingthefinal2‐yearcontractrenewaldecision.
OnDecember15,thePresidentnotifieseachCandidateofthefinaldecisionon2‐Yearcontractrenewal.AcopyofthisletterisplacedintheSupplementalDocumentsFolder.
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20 Second2‐YearContractRenewal
Reviewforthesecond2‐yearcontractrenewaloccursinthespringsemesterofthesecondyearoftheCandidate’ssecond2‐yearcontract.
20.1.1 ProceduresandSchedulesfortheSecond2‐YearContractReview
Itisacknowledgedthatfromtimetotime,facultyCommitteesmayneedtoconsultwiththeProvostaboutproceduralissues.AfacultyCommitteealsomayrequestinformationfromtheExecutiveDeanorProvostthatclarifiescomponentsoftheexistingDossier.However,theCommitteemaynotrequestadditionalinformationfortheDossier.
Theschedulesetsforthspecificsdatesforsubmissions,actions,andnotifications.
ByFebruary1oftheAcademicYearPrecedingReview…………………………………………………………
TheProvost’sOfficeopenselectronicdossiersandsendsreviewnoticestotheCandidates.TheCPCandUPCChairs,DeansandProgramDirectorsarealsonotifiedofforthcomingreviews.
TheProvost’sOfficeprovidestoCandidatestheAcknowledgementandWaiverofAccesstotheSupplementalDocumentsFolder.CandidatessignandreturntheformtotheProvost’sOfficebyFebruary15.
ByMay1oftheAcademicYearPrecedingtheReview………………………………………………………….....
TheExecutiveDeanorAcademicDeanensuresthattherequisitetwo(2)classroomvisitsarecompleted.FirstvisitbytheExecutiveDeanorAcademicDean;secondvisitbyanappointedseniorfaculty.
Thetermclassroomvisitsisintendedtoreferbroadlytoalltypesofteachingmodes,e.g.online,hybrid,on‐campus,andmethods,synchronousandasynchronous,asappropriate.
ByJanuary10……………………………………………………………………………………………………..……………………
BynolaterthanJanuary10atnoon,theExecutiveDeanwillsendtheCandidate’scompletedClassroomVisitEvaluationForms,StudentEvaluations,andAnnualPerformanceEvaluationstotheProvost’sOfficeforinclusionintheCandidate’sFolderandtheSupplementalDocumentsFolderbyJanuary15.
ByJanuary15……………………………………………………………………………………………………..……………………
BynolaterthanJanuary15atnoon,theCandidatesubmitshis/hercompleteDossier.TheCandidatesendsanemailtotheProvost’sOfficetoconfirmsubmission.
ThesubmissionoftheDossierdemonstratesthattheCandidateagreesandconsentstoallowallinformationcontainedintheDossiertobecomeavailable,asappropriate,tothoseSeniorFaculty,FacultyCommittees,andAdministratorswithresponsibilitiesassetforthinthisFacultyManual.
FailureonthepartoftheCandidatetosubmitafullDossierbyJanuary15ofthereviewyearmaybeviewedwithdisfavorandcouldnegativelyimpactthatCandidate’schancesforcontractreview.ThereviewprocesswillcontinuewhetherornotallmaterialsaresubmittedbyJanuary15.TheCandidatewillbeevaluatedonwhateverinformationisavailableasofthatdate.
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BetweenJanuary16andFebruary5……………………………………………………………………………………….
OnJanuary16,theSeniorFacultyoftheCollegeorSchool/Division,ExecutiveDean,AcademicDean,andProgramDirectoroftheCandidatearegrantedaccesstotheCandidate’sDossier.
BynolaterthanFebruary5atnoon,allSeniorFacultyoftheCollegeorSchool/Division(excepttheExecutiveDean,AcademicDeansandtheProgramDirectoroftheCandidate,asappropriate)submitatypedSeniorFacultyPeer‐ReviewEvaluationaddressedtotheChairoftheCollegePersonnelCommittee(CPC)anddeliveredtotheOfficeoftheExecutiveDean.TheSeniorFacultymemberplacestheanonymousSeniorFacultyPeer‐ReviewEvaluationinasealedenvelope,signsacrosstheflap,andsubmitsthesealedenvelopetotheOfficeoftheExecutiveDean.SeniorFacultyPeer‐ReviewEvaluationsprovideDossier‐basedevidenceandprofessionaljudgmentsandobservationsaboutafacultymember’scandidacy.ThisEvaluationshouldexpresseitherapositiveornegativerecommendation.
BynolaterthanFebruary5atnoon,theCandidate’sProgramDirector,asappropriate,reviewsthedossierandsubmitsaWrittenEvaluationoftheCandidatetotheProvost’sOffice.
TheProvost’sOfficeplacescopiesoftheProgramDirector’sWrittenEvaluationintheCandidate’sFolderandintheSupplementalDocumentsFolder.SeniorFacultyandProgramDirectorsdonothaveaccesstotheDossiersafterthispoint.
BetweenFebruary6and11………………………………………………………………………………………………..
TheCPCmembersopentheSeniorFacultyPeer‐ReviewEvaluationsandcodeeachenvelopeandevaluationformwiththesamenumber.
SeniorFacultyPeer‐ReviewEvaluationsarecursorilyscannedbytheCPC(separatefromopeningandcodingletters).WhenanEvaluationissubmittedwithjudgmentsand/orobservations,eitherpositiveornegative,butwithoutaccompanyingevidencefromtheDossier,CPCChairprovidestheFormtotheProvost’sOffice,whichreturnsittotheSeniorFacultymemberforrevision.TheSeniorFacultymembermustsubmittherevisedformwithinthree(3)businessdaysandnolaterthanFebruary10.
IfthefacultymemberdeclinestherequesttorevisetheForminamannerthatprovidesDossier‐basedevidence,theoriginalFormisremovedfromtheSupplementalDocumentsFolderandfromCommitteeconsideration.ItisforwardedtotheProvost’sOfficeforrecordkeeping.Inthiscase,theSeniorFacultymemberandExecutiveDeanarenotifiedbytheProvost’sOfficeoftheaction.
IfthefacultymemberrevisestheSeniorFacultyPeer‐ReviewEvaluationForm,s/hesubmitsittotheCPCChair,whosendstherevisedSeniorFacultyPeer‐ReviewEvaluationstotheProvost’sOffice.TheProvost’sOfficeplacescopiesoftheSeniorFacultyPeer‐ReviewEvaluationsinCandidate’sFolderandintheSupplementalDocumentsFolder.
BetweenFebruary12andFebruary19……………………………………………….………………………………...
ByFebruary12,theCandidate’sExecutiveDeanandAcademicDean,asappropriate,aregrantedaccesstotheSeniorFacultyPeerReviewEvaluations.
EachdeansubmitsaWrittenEvaluationoftheCandidatetotheProvostbyFebruary19atnoon.
TheWrittenEvaluationsmustexpresseitherapositiveornegativerecommendationonawardingathird2‐yearcontractandshouldaddressissuesrelevanttocontractrenewal.
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TheProvost’sOfficeplacescopiesoftheWrittenEvaluationsintheCandidate’sFolderandintheSupplementalDocumentsFolder.
BetweenFebruary20andFebruary25…………………………………………………………………………………..
UponreceivingaccessfromtheProvost’sOffice,theCandidatewillhaveanopportunitytoreviewtheSeniorFacultyPeer‐ReviewEvaluationsandtheWrittenEvaluationssubmittedbytheExecutiveDean,AcademicDeanandProgramDirectorintheCandidate’sFolder.UndernocircumstancesmaytheCandidateretaindigitalorhardcopiesofthesedocuments.
TheCandidatemaywriteaCandidate’sResponsetotheSeniorFacultyPeer‐ReviewEvaluationsandDeans’andProgramDirector’sEvaluations.TheCandidate’sResponseshouldbeawrittendocumentaddressedandsubmittedtotheCPCChairwithacopytotheProvost’sOffice.ThisResponse,whichcanaddressanyissueraisedmustbesubmittedbyFebruary25atnoon.
Oncesubmitted,theCandidate’sResponseisconsideredpartoftheCandidate'sDossier.TheProvost’sOfficeplacesthedocumentintheSupplementalDocumentsFolder.
IftheCandidatechoosesnottowriteaCandidate’sResponse,theCPCChairmustdocumentthisinhis/herSummary.
BetweenFebruary26andMarch5………………………………………………………………………………………..
TheCPCmeetstoreviewDossiersandSupplementalDocumentsFoldersforsecond2‐yearrenewalCandidates.
TheCPCChairinvitestheExecutiveDeantopresenttheCandidatesatthebeginningofthismeeting.AftertheExecutiveDeanisexcused,theCPCdeliberatesprivatelyandvotesbysecretballot.
TheCPCChairpreparesaCPCRecommendationconsistingofthefollowingthreeelements:
TheCPCVoteOutcome,givingananonymousvotecountwithaspecificfavorableorunfavorablerecommendationonwhethera2‐yearcontractshouldbegranted;
ASummaryofSeniorFacultyRecommendations,whichisasummaryofthePeer‐ReviewEvaluationForms.
ASummaryoftheCPCDeliberationsencompassingtheviewsoftheCommitteemembersonananonymousbasis.
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ByMarch5………………………………………………………………………………………………………………………………
NolaterthanMarch5atnoon,theCPCChairsubmitstotheProvost’sOfficetheCPCRecommendationcontaining:
TheCPCVoteOutcome;
TheSummaryofSeniorFacultyRecommendations;
TheSummaryoftheCPCDeliberations.
TheCPCRecommendationmustbesignedbyallmembers,indicatingthatthedocument/evaluationisafairrepresentationoftheviewsexpressedbyCommitteemembersduringthedeliberationsonthe2‐yearcontractrecommendation.
TheDeansandCPCdonothaveaccesstotheDossiersafterthispoint.
BetweenMarch6andApril20……………..……………………………………………………………………………….
Withintwo(2)businessdaysofreceipt,theProvostshallinformtheCandidateastowhetherthe2‐yearcontractrecommendationfromtheCPCwasfavorableorunfavorable.TheProvost’sOfficeplacesacopyoftheCPCRecommendationandtheCPCRecommendationNotificationLetterintheSupplementalDocumentsFolder.
TheProvostshallreviewtheentirereviewfile.S/hemayreferencerelevantportionsoftheCandidate’spersonnelfilesandconsultwiththeCPCforclarificationonitsrecommendation.
TheProvostshallmakeaWrittenEvaluationtothePresidentoneachsecond2‐yearcontractrenewalCandidatebyApril20.ThisEvaluationshouldexpresseitherapositiveornegativerecommendation.
TheProvost’sOfficeplacesacopyoftheProvost’sWrittenEvaluationintheSupplementalDocumentsFolder.
BetweenApril21andMay10…………………..………………………………………………………………………………
ThePresidentreviewstheDossiersandSupplementalDocumentsFoldersforallsecond2‐yearcontractrenewalCandidates.
Ifnecessary,thePresidentmayconveneaPresident’sInquiry,callingforwhatevertestimonyorinformations/hemaydeemappropriatepriortoannouncingthefinal2‐yearcontractrenewaldecision.
OnMay10,thePresidentnotifieseachCandidateofthefinaldecisiononsecond2‐yearcontractrenewal.AcopyofthisletterisplacedintheSupplementalDocumentsFolder.
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21 ConditionsandCriteriaforTenure/Long‐TermContract,andPromotion
21.1 Overviewvi
Promotionsinrankforfull‐timefacultymembersaremadebythePresidentattherecommendationoftheProvost.Suchpersonnelactionsareintendedtorecognizeachievementinteaching,scholarship/practice,andservice.
RecommendationsoftheCollegeandUniversityPersonnelCommitteesarenotbindingontheProvost,buttheProvostmusttransmitthosegroups’recommendationstothePresidentalongwithhis/herownrecommendationanditsjustification.ThePresidentmakesadenovodecisionfollowinghis/herreviewoftherecommendations.
TheproceduresandcriteriadescribedhereinaresubjecttomodificationbytheUniversityPersonnelCommittee(UPC)andAdministration.Eachcriterionisdiscussedingreaterdetailbelow.
21.2 Criteria
TheUniversityholdsthefollowingfour(4)criteriaasthemostsignificantmeasuresoftheexcellenceofafacultymember.Thesecriteriaarearrangedinpriorityorderandeachhasaseriesofstepsbywhichafacultymemberisexpectedtorisetomeettheexpectationsofthefacultyrankforwhichheorsheisbeingconsidered.
CriterionAislargelyamatteroffact.CriteriaAandBarethresholdrequirements.CriteriaB,CandDinvolvejudgment.
21.2.1 CriterionA.CredentialsandExperience
PersonsappointedattheAssistantProfessorrankshouldhaveearnedfromanaccreditedinstitutiontheappropriateterminaldegreeintheprofessionalfieldorinanappropriaterelevantfield.AppropriateterminaldegreesforthevariousranksmaydifferamongdisciplinesandteachingunitsoftheUniversity(CollegeorSchool/Division).TheProvost’sOffice,inconcertwiththeExecutiveandAcademicDeansoftheCollegesorSchools/Divisions,publishesannuallythelistofterminaldegreesbydiscipline.ForCandidateshiredonorafterthepublicationdate,thesecredentialsapply.
Further,thespecialrequirementsofaparticularfacultypostmayjustifyarequestforanexceptiontothestandard.Exceptionalachievementinacademeorindustry(asmeasuredbyprofessionalaccomplishmentsandrecognition;uniquequalifications;and/orexpertise)maybeconsideredbytheProvostandPresident,onacase‐by‐casebasisastheappropriateequivalentofterminaldegree.
Thefollowingtablesindicatethenormalminimumexpectationsforteachingexperienceassociatedwithassignmenttothestatedranks.
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Table2: MinimumTeachingExperiencebyFacultyRank
PromotionRank TeachingExperience3
AssistantProfessor: Totalofthree(3)years.
AssociateProfessor:Totalofeight(8)yearsorfive(5)intherankofAssistantProfessor.
Professor:Totaloffifteen(15)yearsorseven(7)intherankofAssociateProfessor.
WhenconsideringCandidatesforinitialappointment,facultyfortenure/long‐termcontract,orfacultyforpromotiontofullprofessor,teachingexperiencesshouldbefactoredaccordingtoTable3.
Table3: WeightingofTypesofTeachingExperience
TypeWeightingFactor
AllowableMaximum
CreditTowardMinimumTeachingExperience
Full‐timeUniversityteaching4 1.0 15years 15years
AdjunctappointmenttoPhiladelphiaUniversity
0.5 5years 2.5years
Part‐timecollegeteaching 0.25 5years 1.25years
HighSchoolteaching 0.5 5years 2.5years
Relevantprofessionalwork 0.5 5years 2.5years
3Typesofteachingexperience,excludingdifferentteachingcontractsoccurringinthesametimeframe,aretobeevaluatedaccordingtoTable3.
4Full‐timeprofessionallibraryworkandfull‐timeathleticcoachingwillberegardedasequaltofull‐timeuniversityteaching.
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21.2.2 CriterionB.Teachingeffectiveness
Consistenthighperformanceasateacherandadvisortostudentsisnecessaryfortenure/long‐termcontractandpromotion.Outstandingperformanceintheclassroomistoberecognizedandrewarded.Estimationofteachingeffectivenessmustconsiderthefollowingfactors:5
1. EngagementofNexusLearningprinciples;
2. Abilitytocommunicateinformation;
3. Evidentinterestinthesubjecttaught;
4. Constantcontactwithadvancesinthesubjectfields;
5. Skillindesigningandupdatingcourses;
6. Rapportwithstudents;
7. Effectivenessinuseofreferencematerialsandteachingaids;and
8. Abilitytodevelopandusemeaningfulassessmentmethods.
Thismaybemeasuredbyavarietyofmeans,includingsyllabiandothercoursematerials;peerevaluations;classroomvisits;courseevaluations;self‐evaluations;andevaluationsconductedbyacademicadministrators.However,aCandidatemaynotdemonstrateCriterionBthroughonefactoralone.
21.2.3 CriterionC.ProfessionalactivityandachievementintheCandidate’scurrentfield
Itisexpectedthatallmembersofthefacultywillcontinuetheirprofessionaldevelopmentandmakesignificantcontributionstotheadvancementoftheirprofessions;andtheircontributionswillbeexternallyvalidatedorrecognizedbytheirdisciplineorprofession.Itisexpectedthatthroughtheirowncuriosityandinterest,facultywillcontinuetoquestion,toinvestigate,andtousetheirfindingsintheclassroom.
A. Fortenure‐trackfacultyseekingtenureandtenuredfacultyseekingpromotiontofullprofessor,theUniversitymeasuresthisusingthesecriteria:
Originalresearchdemonstratedbypeer‐reviewedpublication;orcreativecontributionstoartorliterature,demonstratedbypeer‐reviewedpublication,peer‐reviewedconferencepresentations,orjuriedexhibit.
Ongoingprofessionaldevelopment,suchasmembershipinprofessionalsocietiesandattendanceatandparticipationinprofessionalmeetings,seminars,andconferences;enrollmentinadvancedcourseworkbeyondthatwhichisrequiredfortheacademiccredentials;andcontinuedsurveillanceofscholarlyandprofessionalpublications.
Contributionstotheprofession,suchasmembershipandactivitiesinprofessionalsocieties;publishedprofessionalreviewsofsignificantareasofadvancement;professionalactivitiesincludinggrant,publicationandprofessionalcompetitionreviews;andconsultationwitheducational,governmental,orindustrialorganizations.
5 Inprofessionallibraryworkandathleticcoachingthephrase“teachingeffectiveness”willbereplacedby“performanceeffectiveness”withlittlechangeinthehereinindicatedmeasures.
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B. Forpractice‐trackfacultyseekinglong‐termcontractandpracticefacultyseekingpromotiontofull,professortheUniversitymeasuresthisusingthesecriteria:
Regularandsustainedpracticeinthefield,asdescribedintherespectiveCollege’sEvidenceofProfessionalDevelopment;maintenanceofprofessionallicensureorcertification,ifapplicable,asdescribedintherespectiveCollege’sEvidenceofProfessionalDevelopment.Peer‐reviewedappliedresearch,peer‐reviewedscholarshipand/orpeer‐reviewedorexternally‐validatedcreativeactivity,asdescribedintherespectiveCollege’sEvidenceofProfessionalDevelopment.TheappropriatenessofandthebalancebetweenpracticeandappliedresearchmayalsobedescribedintheCollege’sEvidenceofProfessionalDevelopment.Ongoingprofessionaldevelopment,suchasmembershipinprofessionalsocietiesandattendanceatandparticipationinprofessionalmeetings,seminars,andconferences;enrollmentinadvancedcourseworkbeyondthatwhichisrequiredfortheacademiccredentials;andcontinuedsurveillanceofscholarlyandprofessionalpublications.
Contributionstotheprofession,suchasmembershipandactivitiesinprofessionalsocieties;publishedprofessionalreviewsofsignificantareasofadvancement;professionalactivitiesincludinggrant,publicationandprofessionalcompetitionreviews;andconsultationwitheducational,governmental,orindustrialorganizations.
EachCollege,School,orDivisionrecommendsappropriate“EvidenceofProfessionalActivityandAchievement”totheProvostandPresident.
UponapprovalbytheProvostandPresident,thesedocumentsarepublishedtoaProvost’sOfficewebpageentitled“FacultyContract,Tenure,SabbaticalandPromotionInformation.”
ThesedocumentsmaybereviewedandupdatedperiodicallybytheProvost,ExecutiveDean,andCollegePersonnelCommitteeasdisciplineschangeandevolve.
21.2.4 CriterionD.ServicetotheInstitution
Candidatesforpromotionareexpectedtohavemadeexceptionalcontributionstothewell‐beingandadvancementoftheUniversity.
SuchcontributionsmayincludeeffectiveparticipationandleadershiponSharedGovernanceCommittees;effectiveparticipationandleadershiponadhocCollege,School,andprogramcommittees;involvementinprogramdevelopment;involvementincampusactivities;and/orrepresentationoftheUniversitywithinaprofessionalassociationorotherextra‐collegiateforums.
Whendescribingthefollowingtypesofservice,include:
UniversityStandingCommitteeService:includespecificresponsibilities,activities,duties,etc.
UniversityAdHoc&TaskForceService:includespecificresponsibilities,activities,duties,etc.
CollegeorSchool/DivisionCommitteeService:includespecificresponsibilities,activities,
duties,etc.
ProgramService:includespecificresponsibilities,activities,duties,etc.
Advising:first‐yearundergraduate,upper‐levelundergraduate,orgraduate
ProgramAdvising:Thesis,Capstone,Internship,orPreceptorship
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ParticipationinUniversityEvents:listbrieflyandwhetherattended,organized,etc.
CommunityService:includespecificresponsibilities,activities,duties,etc.
OutreachService:specificprojectsand/ordevelopmentefforts
21.3 ApplicationofCriteria
21.3.1 Tenureand5‐YearContract
Tenureora5‐yearContractisawardedaftertheprobationaryperiod.
CandidatesmustdemonstratesatisfactoryperformanceinbothcriteriaCandD,withexcellenceinatleastoneofthetwo.
21.3.2 7‐YearContract
A7‐YearContractisawardedafterthe5‐YearContract.
CandidatesmustdemonstratesatisfactoryperformanceinbothcriteriaCandD,withexcellenceinatleastoneofthetwo.
21.3.3 PromotiontoFullProfessor
Promotiontoprofessorisbasedonscholarlyandprofessionalachievementbeyondthatrequiredfortheassociateprofessorship.
Candidatesmustdemonstrateclearandsustainedevidenceofoutstandingperformanceinallofthefour(4)criteria.
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22 ReviewfortenureandpromotiontoAssociateProfessor
22.1 OverviewofProcedures
Reviewfortenureandpromotionoccursinthefinalyearoftheprobationaryperiod(e.g.,the5thyear,unlesssubjecttoanexception,suchasadvancedstandingwhichmayshortentheperiod,orFMLAwhichmaylengthentheperiod).
ByFebruary1oftheyearprecedingthetenurereview,thefacultyreceiveareviewnoticefromtheProvost’sOffice.
Promotiontoassociateprofessorisawardedaftertheprobationaryperiodwiththegrantingoftenure(tenure‐trackfaculty).6
RecommendationsforthegrantingoftenureoriginatewiththeCollegePersonnelCommittee(CPC).TheCPCrecommendationsareforwardedtotheProvostandtotheUniversityPersonnelCommittee(UPC),whichdeliberatesseparately.TheUPCrecommendationsaresubmittedtotheProvostwho,inturn,submitsboththeCPCandUPCrecommendationsalongwithhis/herownrecommendationstothePresident.FinaldecisionsonalltenureandpromotioncasesresidewiththePresident.
22.2 ConditionsforTenureandPromotion
Priortoapplyingfortenure,theCandidatemusthavetheminimumexperiencedescribedinTable3:MinimumTeachingExperiencebyFacultyRank,includinganycreditforpriorteachingexperience.TheCandidateshouldnothavemorethansixyearsincurrentrankandstatusatPhiladelphiaUniversityunlesss/hewasgrantedaFamilyMedicalLeaveandanaccompanyingExtensionofProbationaryPeriodforExtenuatingCircumstances.
22.3 ApplicationofCriteriaforTenureand5‐YearContract
AsstatedinSection21.3ApplicationofCriteria,tenureora5‐yearContractisawardedaftertheprobationaryperiod.CandidatesmustdemonstratesatisfactoryperformanceinbothcriteriaCandD,withexcellenceinatleastoneofthetwo.
22.4 RoleofOutsideAssessorsinreviewfortenureand5‐YearContract
Thepurposeofincludingoutsideassessorsinafacultymember’sreviewforpromotionwithtenureorpromotionwithalong‐termcontractistoadvisetheUniversityofthebroaderimpactandvalueofthefacultymember’sresearch,scholarlyandcreativityproductivitytothediscipline.Outsideassessors’assessmentsoftheDossierareusedtoinforminternalevaluationoftheDossier.(SeeAPPENDIXD1.Foradescriptionoftheproceduresandschedule,andtheGuidelinesforChoosingOutsideAssessors).
CandidatesarestronglyencouragedtowaiveaccesstotheOutsideAssessorsEvaluations.
6Aftertheinitialfive‐yearcontract,PracticeFacultymembersareeligibleforseven‐yearcontracts.
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23 ProceduresandScheduleforTenureReviews
Itisacknowledgedthatfromtimetotime,facultyCommitteesmayneedtoconsultwiththeProvostaboutproceduralissues.AfacultyCommitteealsomayrequestinformationfromtheExecutiveDeanorProvostthatclarifiescomponentsoftheexistingDossier.However,theCommitteemaynotrequestadditionalinformationfortheDossier.
Theschedulesetsforthspecificsdatesforsubmissions,actionsandnotifications.
ByFebruary1oftheAcademicYearPrecedingtheReview……………………..……………………………
TheProvost’sOfficeopenselectronicdossiersandsendsreviewnoticestotheCandidates.TheCPCandUPCChairs,DeansandProgramDirectorsarealsonotifiedofforthcomingreviews.
TheProvost’sOfficeprovidestoCandidatestheAcknowledgementandWaiverofAccesstotheSupplementalDocumentsFolderandtheAcknowledgementandWaiverofAccesstoSubmittedEvaluationMaterialsfromOutsideAssessors.CandidatessignandreturnbothformstotheProvost’sOfficebyFebruary15.
BetweenApril15andMay1oftheAcademicYearPrecedingtheReview……………………..………
ByApril15oftheyearbeforethetenurereview,theCandidatewillsubmitalistofsix(6)prospectiveOutsideAssessorstohis/herrespectiveExecutiveDean.(SeeAPPENDIXD1.).
TheExecutiveDeanreviewsthelisttoensurethatrecommendedOutsideAssessorsmeetthecriteria.
ByMay1atnoon,theExecutiveDeanforwardsthelisttotheProvost.
ByMay1oftheAcademicYearPrecedingtheReview……………………..……………………………………...
TheExecutiveorAcademicDeanensuresthattherequisitetwo(2)classroomvisitsarecompleted.FirstvisitbytheExecutiveDeanorAcademicDean;secondvisitbyanappointedseniorfaculty.
Thetermclassroomvisitsisintendedtoreferbroadlytoalltypesofteachingmodes,e.g.online,hybrid,on‐campus,andmethods,synchronousandasynchronous,asappropriate.
BetweenMay1andJune1oftheAcademicYearPrecedingtheReview……………………..…………
TheProvostreviewstheCandidate’slistofOutsideAssessorsbasedontheUniversity’scriteria.
NolaterthanMay20th,iftheProvostdoesnotfindallrecommendedassessorsacceptable,s/hewillreturnthelisttotheExecutiveDeanwiththereasonswhytherecommendedoutsideassessorsdidnotmeetthecriteriaandinstructionstoidentifyadditionaloutsideassessors.
Withinoneweek(fivebusinessdays),theExecutiveDeanandCandidatewillidentifyandprovidetotheProvosttherequestednumberofadditionaloutsideassessors.
ByJune1,theProvost,inconsultationwiththeExecutiveDean,willselectthefinalthree(3)outsideassessorsforeachCandidate.TheProvost’sOfficewillextendaninvitationtotheOutsideAssessorstoparticipateinthefacultyreviews.OutsideAssessorsareaskedtoreviewandprepareawrittenevaluationoftheCandidate’sprofessionalachievements.
IftheProvost’sOfficeisnotabletosecurethree(3)OutsideAssessorsfromthefinallist,s/hewillcontacttheCandidateandExecutiveDeantoidentifyandsubmitadditionalprospectiveOutsideAssessors.
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ByJuly1…………………………………………………………………………………………………………………………………
ByJuly1,tenureCandidatessubmittheProfessionalActivityandAchievementSectionoftheirDossierstotheProvost’sOffice.Electronicsubmissionisrequired.
TheCandidateshouldreviewhis/herDossierwiththeProgramDirectorand/orAcademicDean(asapplicable)beforesubmission.
BetweenJuly15andAugust20………………………………………………………………………………………………..
ByJuly15,theProvost’sOfficesendstheCandidate’sProfessionalActivityandAchievementSectionoftheCandidate’sDossiertoOutsideAssessors.TheOutsideAssessorsreviewandevaluatetheDossier.
ByAugust15…………………………………………………………………………………………………………………………….
BynolaterthanAugust15atnoon,theExecutiveDeanwillsendtheCandidate’scompletedClassroomVisitEvaluationForms,StudentEvaluations,andAnnualPerformanceEvaluations(thelasttwoitemsmustincludeallsincehiredasfull‐timefaculty)totheProvost’sOfficeforinclusionintheCandidate’sFolderandtheSupplementalDocumentsFolder.
ByAugust20………..…………………………………………………………………………………………………………………..
ByAugust20,OutsideAssessorssubmitawrittenevaluationoftheCandidate’sprofessionalachievements(business/industry/scholarly/artistic)totheProvost.
Uponreceipt,theProvostplacestheOutsideAssessors'evaluationsintheSupplementalDocumentsFolder.
BySeptember1……………………………………………………………………………………………………………………….
BynolaterthanSeptember1atnoon,theCandidatesubmitshis/hercompleteDossier.TheCandidatesendsanemailtotheProvost’sOfficetoconfirmsubmission.
ThesubmissionoftheDossierdemonstratesthattheCandidateagreesandconsentstoallowallinformationcontainedintheDossiertobecomeavailable,asappropriate,tothoseSeniorFaculty,FacultyCommittees,andAdministratorswithresponsibilitiesassetforthinthisFacultyManual.
FailureonthepartoftheCandidatetosubmitafullDossierbySeptember1ofthereviewyearmaybeviewedwithdisfavorandcouldnegativelyimpactthatCandidate’schancesfortenure.ThetenureprocesswillcontinuewhetherornotallmaterialsaresubmittedbySeptember1.TheCandidatewillbeevaluatedonwhateverinformationisavailableasofthatdate.
BetweenSeptember2andSeptember21…….………………..…………………………………………………………
OnSeptember2,theSeniorFacultyoftheCollegeorSchool/Division,ExecutiveDean,AcademicDean,andProgramDirectoroftheCandidatearegrantedaccesstotheCandidate’sDossier.
BynolaterthanSeptember21atnoon,allSeniorFacultyoftheCollegeorSchool/Division(excepttheExecutiveDean,AcademicDeansandtheProgramDirectoroftheCandidate,asappropriate)submitatypedSeniorFacultyPeer‐ReviewEvaluationaddressedtotheChairoftheCollegePersonnelCommittee(CPC)anddeliveredtotheOfficeoftheExecutiveDean.TheSeniorFacultymemberplacestheanonymousSeniorFacultyPeer‐ReviewEvaluationinasealedenvelope,signsacrosstheflap,andsubmitthesealedenvelopetotheOfficeoftheExecutiveDean.SeniorFacultyPeer‐ReviewEvaluationsprovideDossier‐basedevidenceandprofessionaljudgmentsand
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observationsaboutafacultymember’scandidacy.ThisEvaluationshouldexpresseitherapositiveornegativerecommendation.
BynolaterthanSeptember21atnoon,theCandidate’sProgramDirector,asappropriate,reviewsthedossierandsubmitsaWrittenEvaluationoftheCandidatetotheProvost’sOffice.
TheProvost’sOfficeplacescopiesoftheProgramDirector’sWrittenEvaluationintheCandidate’sFolderandintheSupplementalDocumentsFolder.
BetweenSeptember22andOctober1………………….………………………………………………………………
TheCPCmembersopentheSeniorFacultyPeer‐ReviewEvaluationsandcodeeachenvelopeandPeerEvaluationFormwiththesamenumber.
SeniorFacultyPeer‐ReviewEvaluationsarecursorilyscannedbytheCPC(separatefromopeningandcodingletters).WhenanEvaluationissubmittedwithjudgmentsand/orobservations,eitherpositiveornegative,butwithoutaccompanyingevidencefromtheDossier,CPCChairprovidestheFormtotheProvost’sOffice,whichreturnsitimmediatelytotheSeniorFacultymemberforrevision.TheSeniorFacultymembermustsubmittherevisedformwithinthree(3)businessdaysandnolaterthanSeptember27.
IfthefacultymemberdeclinestherequesttorevisetheForminamannerthatprovidesDossier‐basedevidence,theoriginalFormisremovedfromtheSupplementalDocumentsFolderandfromCommitteeconsideration.ItisforwardedtotheProvost’sOfficeforrecordkeeping.Inthiscase,theSeniorFacultymemberandExecutiveDeanarenotifiedbytheProvost’sOfficeoftheaction.
IfthefacultymemberrevisestheSeniorFacultyPeer‐ReviewEvaluationForm,s/hesubmitsittotheCPCChair,whosendstherevisedSeniorFacultyPeer‐ReviewEvaluationstotheProvost’sOffice.TheProvost’sOfficeplacescopiesoftheSeniorFacultyPeer‐ReviewEvaluationsinCandidate’sFolderandintheSupplementalDocumentsFolder.
BetweenOctober2andOctober10…………………………………………………………………………………………
ByOctober2,theCandidate’sExecutiveDeanandAcademicDean,asappropriate,aregrantedaccesstotheSeniorFacultyPeerReviewEvaluations.
EachdeansubmitsaWrittenEvaluationoftheCandidatetotheProvostbyOctober10atnoon.
TheWrittenEvaluationsmustexpresseitherapositiveornegativerecommendationonawardingtenure.
TheProvost’sOfficeplacescopiesoftheWrittenEvaluationsintheCandidate’sFolderandintheSupplementalDocumentsFolder.
BetweenOctober11and15…………….………………………………………………………………………………………
UponreceivingaccessfromtheProvost’sOffice,theCandidatewillhaveanopportunitytoreviewtheSeniorFacultyPeer‐ReviewEvaluationsandtheWrittenEvaluationssubmittedbytheExecutiveDean,AcademicDeanandProgramDirectorintheelectronicCandidate’sFolder.UndernocircumstancesmaytheCandidateretaindigitalorhardcopiesofthesedocuments.
TheCandidatemaywriteaCandidate’sResponsetotheSeniorFacultyPeer‐ReviewEvaluationsandtheDeans’andProgramDirector’sEvaluations.TheCandidate’sResponseshouldbeawrittendocumentaddressedandsubmittedtotheCPCChairwithacopytotheProvost’sOffice.ThisResponse,whichcanaddressanyissueraised,mustbesubmittednolaterthanOctober15atnoon.
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Oncesubmitted,theCandidate’sResponseisconsideredpartoftheCandidate'sDossier.TheProvost’sOfficeplacesthedocumentintheSupplementalDocumentsFolder.
IftheCandidatechoosesnottowriteaCandidate’sResponse,theCPCChairmustdocumentthisinhis/herSummary.
BetweenOctober15and25……………………………………………………………………………………………………..
TheCPCChairconvenestheSeniorFacultyoftheCandidate’sCollegeorSchool/Division.
SeniorFacultywhohavereviewedtheDossier,completedaPeer‐ReviewEvaluationForm,andreviewedtheSupplementalDocumentsFoldermayparticipateinthevote,whichisconductedbysecretballot.Asimplemajorityattendanceispreferred.Theoutcomeofthevoteisconsidereda“recommendation.”
PriortoOctober25,theCPCmeetstoreviewtheDossiersandSupplementalDocumentsFoldersoftheCandidatesfortenure.
TheCPCChairinvitestheExecutiveDeantopresenttheCandidatesatthebeginningofthismeeting.AftertheExecutiveDeanisexcused,theCPCdeliberatesprivatelyandvotesbysecretballot.
TheCPCChairpreparesaCPCRecommendationconsistingofthefollowingthreeelements:
TheCPCVoteOutcome,givingananonymousvotecountwithaspecificfavorableorunfavorablerecommendationonwhethertenureshouldbegranted;
ASummaryofSeniorFacultyRecommendations,includingtheSeniorFacultyVoteandasummaryofthePeer‐ReviewEvaluationForms;
ASummaryoftheCPCDeliberations,encompassingtheviewsoftheCommitteemembersonananonymousbasis.
ByOctober25……………………………………………………………………………………………………………………………
NolaterthanOctober25atnoon,theCPCChairsubmitstotheProvost’sOfficetheCPCRecommendationcontaining:
TheCPCVoteOutcome;
TheSummaryofSeniorFacultyRecommendations;
TheSummaryoftheCPCDeliberations.
TheCPCRecommendationmustbesignedbyallmembers,indicatingthatthedocument/evaluationisafairrepresentationoftheviewsexpressedbyCommitteemembersduringthedeliberationsonthetenurerecommendation.
TheSeniorFaculty,ProgramDirector,Deans,andCPCdonothaveaccesstotheDossiersafterthispoint.
BetweenOctober26andNovember12……………………………………………………………………………………
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Withintwo(2)businessdaysofreceipt,theProvostshallinformtheCandidateastowhetherthetenurerecommendationfromtheCPCwasfavorableorunfavorable.TheProvost’sOfficeplacesacopyoftheCPCRecommendationandtheCPCRecommendationNotificationLetterintheSupplementalDocumentsFolder.
TheUniversityPersonnelCommittee(UPC)willreviewtheDossiersandSupplementalDocumentsFoldersofallCandidates.ThesematerialswillbemadeavailabletotheUPCmembersinadvanceofthefirstscheduledmeetingtodiscusstheCandidate.TheremaybeasmanymeetingsasarenecessarytofullyevaluateaCandidate’squalificationsfortenure.TheUPCmayrequesttheExecutiveDeanandtheChairoftheCPCtoprovideclarificationconcerningtheCandidate’squalifications.
AtasubsequentandfinalUPCmeeting,avotebysecretballotwillbetaken.
TheUPCChairpreparesaUPCRecommendationconsistingofthefollowingtwoelements:
TheUPCVoteOutcome,givingananonymousvotecountwithaspecificfavorableorunfavorablerecommendationonwhethertenureshouldbegranted;
ASummaryoftheUPCDeliberations,encompassingtheviewsoftheCommitteemembersonananonymousbasis.
NolaterthanNovember12atnoon,theUPCChairsubmitstotheProvost’sOfficetheUPCRecommendationcontaining:
TheUPCVoteOutcome;
TheSummaryoftheUPCDeliberations.
TheUPCRecommendationmustbesignedbyallmembers,indicatingthatthedocument/evaluationisafairrepresentationoftheviewsexpressedbyCommitteemembersduringthedeliberationsonthetenurerecommendation.
TheUPCdoesnothaveaccesstotheDossiersafterthispoint.
BetweenNovember13andDecember1……………………………………….………………………………………
Withintwo(2)businessdaysofreceipt,theProvostshallinformtheCandidateastowhetherthetenurerecommendationfromtheUPCwasfavorableorunfavorable.TheProvost’sOfficeplacesacopyoftheUPCRecommendationandtheUPCRecommendationNotificationLetterintheSupplementalDocumentsFolder.
TheProvostshallreviewtheDossierandentireSupplementalDocumentsFolder.S/healsomayreferencetheCandidate’spreviousreviewfilesandconsultwiththeUPCorCPCforclarificationontheirrecommendations.
TheProvostshallmakeaWrittenRecommendationtothePresidentoneachtenureCandidatebyDecember1.ThisRecommendationshouldexpresseitherapositiveornegativerecommendation.
TheProvost’sOfficeplacesacopyoftheProvost’sWrittenEvaluationintheSupplementalDocumentsFolder.
BetweenDecember1andDecember15……………………………………………………………………………….
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ThePresidentreviewstheDossiersandSupplementalDocumentsFolders.
Ifnecessary,thePresidentmayconveneaPresident’sInquiry,callingforwhatevertestimonyorinformations/hemaydeemappropriatepriortoannouncingthefinaltenuredecision.
ThePresidentshallannouncethefinaltenuredecisiononDecember15.AcopyofthisletterisplacedintheSupplementalDocumentsFolder.
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24 Reviewfora5‐YearContractandPromotiontoAssociateProfessor
24.1 SummaryofProcedures
Reviewfor5‐YearContractandpromotionoccursinthefinalyearoftheprobationaryperiod(e.g.,the5thyear,unlesssubjecttoanexception,suchasadvancedstandingwhichmayshortentheperiod,orFMLAwhichmaylengthentheperiod).
ByFebruary1oftheacademicyearprecedingthe5‐yearcontractreview,thefacultyreceiveareviewnoticefromtheProvost’sOffice.
Promotiontoassociateprofessorisawardedaftertheprobationaryperiodwiththegrantingofafive‐yearcontract(renewablecontractfaculty).7
Recommendationsforthegrantingof5‐yearcontractsoriginatewiththeCollegePersonnelCommittee(CPC).TheCPCrecommendationsareforwardedtotheProvostandtotheUniversityPersonnelCommittee(UPC),whichdeliberatesseparately.TheUPCrecommendationsaresubmittedtotheProvostwho,inturn,submitsboththeCPCandUPCrecommendationsalongwithhis/herownrecommendationstothePresident.Finaldecisionsonall5‐YearContractandPromotioncasesresidewiththePresident.
24.2 Conditionsfor5‐TermContractandPromotion
Priortoapplyingforthefirstlong‐termcontract(5‐YearContract),theCandidatemusthavetheminimumexperiencedescribedinTable3:MinimumTeachingExperiencebyFacultyRank,includinganycreditforpriorteachingexperience.TheCandidateshouldnothavemorethansixyearsincurrentrankandstatusatPhiladelphiaUniversityunlesss/hewasgrantedaFamilyMedicalLeaveandanaccompanyingExtensionofProbationaryPeriodforExtenuatingCircumstances.
24.3 ApplicationofCriteriaforTenureand5‐YearContract
AsstatedinSection21.3ApplicationofCriteria,tenureora5‐yearContractmaybeawardedaftertheprobationaryperiod.CandidatesmustdemonstratesatisfactoryperformanceinbothcriteriaCandD,withexcellenceinatleastoneofthetwo.
24.4 RoleofOutsideAssessorsinreviewfortenureand5‐YearContract
ThepurposeofincludingOutsideAssessorsinafacultymember’sreviewforpromotionwithtenureorpromotionwithalong‐termcontractistoadvisetheUniversityofthebroaderimpactandvalueofthefacultymember’sresearch,scholarlyandcreativityproductivitytothediscipline.Outsideassessors’assessmentsoftheDossierareusedtoinforminternalevaluationoftheDossier.(SeeAPPENDIXD1.foradescriptionoftheproceduresandschedule,andtheGuidelinesforChoosingOutsideAssessors).
CandidatesarestronglyencouragedtowaiveaccesstotheOutsideAssessorsEvaluations.
7Aftertheinitialfive‐yearcontract,PracticeFacultymembersareeligibleforseven‐yearcontracts.
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24.5 ProceduresandScheduleforFive‐YearContractReviews
Itisacknowledgedthatfromtimetotime,facultyCommitteesmayneedtoconsultwiththeProvostaboutproceduralissues.AfacultyCommitteealsomayrequestinformationfromtheExecutiveDeanorProvostthatclarifiescomponentsoftheexistingDossier.However,theCommitteemaynotrequestadditionalinformationfortheDossier.
Theschedulesetsforthspecificsdatesforsubmissions,actions,andnotifications.
ByFebruary1oftheAcademicYearPrecedingtheReview……………………..……………………………..
TheProvost’sOfficeopenselectronicdossiersandsendsreviewnoticestotheCandidates.TheCPCandUPCChairs,DeansandProgramDirectorsarealsonotifiedofforthcomingreviews.
TheProvost’sOfficeprovidestoCandidatestheAcknowledgementandWaiverofAccesstotheSupplementalDocumentsFolderandtheAcknowledgementandWaiverofAccesstoSubmittedEvaluationMaterialsfromOutsideAssessors.CandidatessignandreturnbothformstotheProvost’sOfficebyFebruary15.
BetweenApril15andMay1oftheAcademicYearPrecedingtheReview……………………..………
ByApril15oftheyearbeforethe5‐yearContractreview,theCandidatewillsubmitalistofsix(6)prospectiveoutsideassessorstohis/herrespectiveExecutiveDean.(SeeAPPENDIXD1.).
TheExecutiveDeanreviewsthelisttoensurethatrecommendedOutsideAssessorsmeetthecriteria.
ByMay1st,theExecutiveDeanforwardsthelisttotheProvost.
ByMay1oftheAcademicYearPrecedingtheReview……………………..……………………………………...
TheExecutiveorAcademicDeanensuresthattherequisitetwo(2)classroomvisitsarecompleted.FirstvisitbytheExecutiveDeanorAcademicDean;secondvisitbyanappointedseniorfaculty.
Thetermclassroomvisitsisintendedtoreferbroadlytoalltypesofteachingmodes,e.g.online,hybrid,on‐campus,andmethods,synchronousandasynchronous,asappropriate.
BetweenMay1andJune1oftheAcademicYearPrecedingtheReview……………………..…………..
TheProvostreviewstheCandidate’slistofOutsideAssessorsbasedontheUniversity’scriteria.
NolaterthanMay20th,iftheProvostdoesnotfindallrecommendedassessorsacceptable,s/hewillreturnthelisttotheExecutiveDeanwiththereasonswhytherecommendedOutsideAssessorsdidnotmeetthecriteriaandinstructionstoidentifyadditionalOutsideAssessors.
Withinoneweek(fivebusinessdays),theExecutiveDeanandCandidatewillidentifyandprovidetotheProvosttherequestednumberofadditionalOutsideAssessors.
ByJune1,theProvost,inconsultationwiththeExecutiveDean,willselectthefinalthree(3)OutsideAssessorsforeachCandidate.TheProvost’sOfficewillextendaninvitationtotheOutsideAssessorstoparticipateinthefacultyreviews.OutsideAssessorsareaskedtoreviewandprepareawrittenevaluationoftheCandidate’sprofessionalachievements.
IftheProvost’sOfficeisnotabletosecurethree(3)outsideassessorsfromthefinallist,s/hewillcontacttheCandidateandExecutiveDeantoidentifyandsubmitadditionalprospectiveOutsideAssessors.
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ByJuly1…………………………………………………………………………………………………………………………………...
ByJuly1,tenureCandidatessubmittheProfessionalActivityandAchievementSectionoftheirDossierstotheProvost’sOffice.Electronicsubmissionisrequired.(SeeError!Referencesourcenotfound..)
TheCandidateshouldreviewhis/herDossierwiththeProgramDirectorand/orAcademicDean(asTheCandidateshouldreviewhis/herDossierwiththeProgramDirectorand/orAcademicDean(asapplicable)beforesubmission.
BetweenJuly15andAugust20………………………………………………………………………………………………..
ByJuly15,theProvost’sOfficesendstheCandidate’sProfessionalActivityandAchievementSectionoftheCandidate’sDossiertooutsideassessors.TheoutsideassessorsreviewandevaluatetheDossier.
ByAugust15…………………………………………………………………………………………………………………………….
BynolaterthanAugust15atnoon,theExecutiveDeanwillsendtheCandidate’scompletedClassroomVisitEvaluationForms,StudentEvaluations,andAnnualPerformanceEvaluations(thelasttwoitemsmustincludeallsincehiredasfull‐timefaculty)totheProvost’sOfficeforinclusionintheCandidate’sFolderandtheSupplementalDocumentsFolderbySeptember1.
ByAugust20………..…………………………………………………………………………………………………………………..
ByAugust20,OutsideAssessorssubmitawrittenevaluationoftheCandidate’sprofessionalachievements(business/industry/scholarly/artistic)totheProvost.
Uponreceipt,theProvostplacestheOutsideAssessors'evaluationsintheSupplementalDocumentsFolder.
BySeptember1……………………………………………………………………………………………………………………….
BynolaterthanSeptember1atnoon,theCandidatesubmitshis/hercompleteDossier.TheCandidatesendsanemailtotheProvost’sOfficetoconfirmsubmission.
ThesubmissionoftheDossierdemonstratesthattheCandidateagreesandconsentstoallowallinformationcontainedintheDossiertobecomeavailable,asappropriate,tothoseSeniorFaculty,FacultyCommittees,andAdministratorswithresponsibilitiesassetforthinthisFacultyManual.
FailureonthepartoftheCandidatetosubmitafullDossierbySeptember1ofthereviewyearmaybeviewedwithdisfavorandcouldnegativelyimpactthatCandidate’schancesfora5‐YearContract.ThereviewprocesswillcontinuewhetherornotallmaterialsaresubmittedbySeptember1.TheCandidatewillbeevaluatedonwhateverinformationisavailableasofthatdate.
BetweenSeptember2andSeptember21…….………………..……………………………………………………..
OnSeptember2,theSeniorFacultyoftheCollegeorSchool/Division,ExecutiveDean,AcademicDean,andProgramDirectoroftheCandidatearegrantedaccesstotheCandidate’sDossier.
BynolaterthanSeptember21atnoon,allSeniorFacultyoftheCollegeorSchool/Division(excepttheExecutiveDean,AcademicDeansandtheProgramDirectoroftheCandidate,asappropriate)submitatypedSeniorFacultyPeer‐ReviewEvaluationaddressedtotheChairoftheCollegePersonnelCommittee(CPC)anddeliveredtotheOfficeoftheExecutiveDean.TheSeniorFacultymemberplacestheanonymousSeniorFacultyPeer‐ReviewEvaluationinasealedenvelope,signsacrosstheflap,andsubmitsthesealedenvelopetotheOfficeoftheExecutiveDean.SeniorFaculty
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Peer‐ReviewEvaluationsprovideDossier‐basedevidenceandprofessionaljudgmentsandobservationsaboutafacultymember’scandidacy.ThisEvaluationshouldexpresseitherapositiveornegativerecommendation.
BynolaterthanSeptember21atnoon,theCandidate’sProgramDirector,asappropriate,reviewsthedossiersubmitsaWrittenEvaluationoftheCandidatetotheProvost’sOffice.
TheProvost’sOfficeplacescopiesoftheProgramDirector’sWrittenEvaluationintheCandidate’sFolderandintheSupplementalDocumentsFolder.
BetweenSeptember22andOctober1………………….………………………………………………………………
TheCPCmembersopentheSeniorFacultyPeer‐ReviewEvaluationsandcodeeachenvelopeandPeerEvaluationFormwiththesamenumber.
SeniorFacultyPeer‐ReviewEvaluationsarecursorilyscannedbytheCPC(separatefromopeningandcodingletters).WhenanEvaluationissubmittedwithjudgmentsand/orobservations,eitherpositiveornegative,butwithoutaccompanyingevidencefromtheDossier,CPCChairprovidestheFormtotheProvost’sOffice,whichreturnsitimmediatelytotheSeniorFacultymemberforrevision.TheSeniorFacultymembermustsubmittherevisedformwithinthree(3)businessdaysandnolaterthanSeptember27.
IfthefacultymemberdeclinestherequesttorevisetheForminamannerthatprovidesDossier‐basedevidence,theoriginalFormisremovedfromtheSupplementalDocumentsFolderandfromCommitteeconsideration.ItisforwardedtotheProvost’sOfficeforrecordkeeping.Inthiscase,theSeniorFacultymemberandExecutiveDeanarenotifiedbytheProvost’sOfficeoftheaction.
IfthefacultymemberrevisestheSeniorFacultyPeer‐ReviewEvaluationForm,s/hesubmitsittotheCPCChair,whosendstherevisedSeniorFacultyPeer‐ReviewEvaluationstotheProvost’sOffice.TheProvost’sOfficeplacescopiesoftheSeniorFacultyPeer‐ReviewEvaluationsinCandidate’sFolderandintheSupplementalDocumentsFolder.
BetweenOctober2andOctober10…………………………………………………………………………………………
ByOctober2,theCandidate’sExecutiveDeanandAcademicDean,asappropriate,aregrantedaccesstotheSeniorFacultyPeerReviewEvaluations.
EachdeansubmitsaWrittenEvaluationoftheCandidatetotheProvostbyOctober10atnoon.
TheWrittenEvaluationsmustexpresseitherapositiveornegativerecommendationonawardinga5‐yearcontract.
TheProvost’sOfficeplacescopiesoftheWrittenEvaluationsintheCandidate’sFolderandintheSupplementalDocumentsFolder.
BetweenOctober11and15…………….………………………………………………………………………………………
UponreceivingaccessfromtheProvost’sOffice,theCandidatewillhaveanopportunitytoreviewtheSeniorFacultyPeer‐ReviewEvaluationsandtheWrittenEvaluationssubmittedbytheExecutiveDean,AcademicDeanandProgramDirectorintheelectronicCandidate’sFolder.UndernocircumstancesmaytheCandidateretaindigitalorhardcopiesofthesedocuments.
TheCandidatemaywriteaCandidate’sResponsetotheSeniorFacultyPeer‐ReviewEvaluationsandtheDeans’andProgramDirector’sEvaluations.TheCandidate’sResponseshouldbeawritten
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documentaddressedandsubmittedtotheCPCChairwithacopytotheProvost’sOffice.ThisResponse,whichcanaddressanyissueraised,mustbesubmittednolaterthanOctober15atnoon.
Oncesubmitted,theCandidate’sResponseisconsideredpartoftheCandidate'sDossier.TheProvost’sOfficeplacesthedocumentintheSupplementalDocumentsFolder.
IftheCandidatechoosesnottowriteaCandidate’sResponse,theCPCChairmustdocumentthisinhis/herSummary.
BetweenOctober15and25……………………………………………………………………………………………………
TheCPCChairconvenestheSeniorFacultyoftheCandidate’sCollegeorSchool/Division.TheSupplementalDocumentsFolderismadeavailabletotheSeniorFacultyatthistime.
SeniorFacultywhohavereviewedtheDossier,completedaPeer‐ReviewEvaluationForm,andreviewedtheSupplementalDocumentsFoldermayparticipateinthevote,whichisconductedbysecretballot.Asimplemajorityattendanceispreferred.Theoutcomeofthevoteisconsidereda“recommendation.”
PriortoOctober25,theCPCmeetstoreviewDossiersandSupplementalDocumentsFoldersoftheCandidatesfor5‐YearContract.
TheCPCChairinvitestheExecutiveDeantopresenttheCandidatesatthebeginningofthismeeting.AftertheExecutiveDeanisexcused,theCPCdeliberatesprivatelyandvotesbysecretballot.
TheCPCChairpreparesaCPCRecommendationconsistingofthefollowingthreeelements:
TheCPCVoteOutcome,givingananonymousvotecountwithaspecificfavorableorunfavorablerecommendationonwhethera5‐YearContractshouldbegranted;
ASummaryofSeniorFacultyRecommendations,includingtheSeniorFacultyVoteandasummaryofthePeer‐ReviewEvaluationForms;
ASummaryoftheCPCDeliberations,encompassingtheviewsoftheCommitteemembersonananonymousbasis.
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ByOctober25……………………………………………………………………………………………………………………………
NolaterthanOctober25atnoon,theCPCChairsubmitstotheProvost’sOfficetheCPCRecommendationcontaining:
TheCPCVoteOutcome;
TheSummaryofSeniorFacultyRecommendations;
TheSummaryoftheCPCDeliberations.
TheCPCRecommendationmustbesignedbyallmembers,indicatingthatthedocument/evaluationisafairrepresentationoftheviewsexpressedbyCommitteemembersduringthedeliberationsonthe5‐YearContractrecommendation.
TheSeniorFaculty,ProgramDirector,Deans,andCPCdonothaveaccesstotheDossiersafterthispoint.
BetweenOctober26andNovember12……………..…………………………………………………………………….
Withintwo(2)businessdaysofreceipt,theProvostshallinformtheCandidateastowhethertherecommendationfromtheCPCwasfavorableorunfavorable.TheProvost’sOfficeplacesacopyoftheCPCRecommendationandtheCPCRecommendationNotificationLetterintheSupplementalDocumentsFolder.
TheUniversityPersonnelCommittee(UPC)willreviewtheDossiersandSupplementalDocumentsFoldersofallCandidates.ThesematerialswillbemadeavailabletotheUPCmembersinadvanceofthefirstscheduledmeetingtodiscusstheCandidate.TheremaybeasmanymeetingsasarenecessarytofullyevaluateaCandidate’squalificationsfora5‐YearContract.TheUPCmayrequesttheExecutiveDeanandtheChairoftheCPCtoprovideclarificationconcerningtheCandidate’squalifications.
AtasubsequentandfinalUPCmeeting,avotebysecretballotwillbetaken.
TheUPCChairpreparesaUPCRecommendationconsistingofthefollowingtwoelements:
TheUPCVoteOutcome,givingananonymousvotecountwithaspecificfavorableorunfavorablerecommendationonwhetheratenureshouldbegranted;
ASummaryoftheUPCDeliberations,encompassingtheviewsoftheCommitteemembersonananonymousbasis.
NolaterthanNovember12atnoon,theUPCChairsubmitstotheProvost’sOfficetheUPCRecommendationcontaining:
TheUPCVoteOutcome;
TheSummaryoftheUPCDeliberations.
TheUPCRecommendationmustbesignedbyallmembers,indicatingthatthedocument/evaluationisafairrepresentationoftheviewsexpressedbyCommitteemembersduringthedeliberationsonthe5‐YearContractrecommendation.
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BetweenNovember13andDecember1…………………………………………………………………………………
Withintwo(2)businessdaysofreceipt,theProvostshallinformtheCandidateastowhetherthe5‐YearContractrecommendationfromtheUPCwasfavorableorunfavorable.TheProvost’sOfficeplacesacopyoftheUPCRecommendationandtheUPCRecommendationNotificationLetterintheSupplementalDocumentsFolder.
TheProvostshallreviewtheDossierandentireSupplementalDocumentsFolder.S/healsomayreferencetheCandidate’spreviousreviewfilesandconsultwiththeUPCorCPCforclarificationontheirrecommendations.
TheProvostshallmakeaWrittenRecommendationtothePresidentoneach5‐YearContractCandidatebyDecember1.ThisRecommendationshouldexpresseitherapositiveornegativerecommendation.
TheProvost’sOfficeplacesacopyoftheProvost’sWrittenEvaluationintheSupplementalDocumentsFolder.
BetweenDecember1andDecember15…………………………………………………………………………………
ThePresidentreviewstheDossiersandSupplementalDocumentsFolders.
Ifnecessary,thePresidentmayconveneaPresident’sInquiry,callingforwhatevertestimonyorinformations/hemaydeemappropriatepriortoannouncingthefinal5‐YearContractdecision.
ThePresidentshallannouncethefinal5‐YearContractdecisionbyDecember15.AcopyofthisletterisplacedintheSupplementalDocumentsFolder.
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25 PromotiontoFullProfessorvii
25.1 SummaryofProcedures
TheprocessforpromotiontofullProfessorisself‐initiated.AfacultymembermayconferwiththeProvost,his/herExecutiveDean,aswellasthechairofhis/herCollegePersonnelCommitteeabouthis/herpreparationforreview.
RecommendationsforadvancementinrankfromAssociateProfessortoProfessoraremadebytheCollegePersonnelCommitteeandUniversityPersonnelCommitteetotheProvostandfromtheProvosttothePresident.FinaldecisionsonallpromotionsresidewiththePresident.
25.2 CriteriaforPromotiontofullProfessor
AsstatedinSection21.3.3PromotiontoFullProfessor,promotiontoprofessorisbasedonscholarlyandprofessionalachievementbeyondthatrequiredfortheassociateprofessorship.Candidatesmustdemonstrateclearandsustainedevidenceofoutstandingperformanceinallofthefour(4)criteria:
A. CredentialsSeeSection21.2.1CriterionA.CredentialsandExperience.
B. TeachingEffectiveness
PromotiontoProfessorrequiresfirstandforemostclearandsustainedevidenceofoutstandingteachingduringtheCandidate’sassociateprofessorship.
C. ProfessionalActivityandAchievement
PromotiontoProfessorisbasedonscholarlyandprofessionalachievementfarexceedingthatrequiredfortheassociateprofessorship.Inscholarship,theCandidateshouldhavesustainedduringtheirassociateprofessorshipclearprofessionalrecognitionintheirfieldatthenationallevel.
D. ServicetotheInstitution
PromotiontoProfessorisbasedonevidenceofsustainedandsignificantcontributionstotheUniversityduringtheCandidate’sassociateprofessorship.
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25.3 ProceduresandScheduleforPromotiontoFullProfessor
Itisacknowledgedthatfromtimetotime,facultyCommitteesmayneedtoconsultwiththeProvostaboutproceduralissues.AfacultyCommitteealsomayrequestinformationfromtheExecutiveDeanorProvostthatclarifiescomponentsoftheexistingDossier.However,theCommitteemaynotrequestadditionalinformationfortheDossier.
Theschedulesetsforthspecificsdatesforsubmissions,actionsandnotifications.
ByAugust15……………………………………………………………………………………………………………………………
Candidatenotifieshis/herExecutiveDeanthats/hewillbeapplyingforpromotiontofullProfessor.TheExecutiveDeannotifiestheProvost’sOffice.
TheProvost’sOfficeopensanelectronicdossierfortheCandidateandprovidestoCandidatestheAcknowledgementandWaiverofAccesstotheSupplementalDocumentsFolder.CandidatessignandreturntheformtotheProvost’sOfficebySeptember1.
ByOctober1………………………………………………………………………………………….…………………………………
TheCandidatesubmitshis/herDossierbyOctober1atnoon.ThesubmissionofthedemonstratesthattheCandidateagreesandconsentstoallowallinformationcontainedintheDossiertobecomeavailable,asappropriate,tothoseSeniorFaculty,FacultyCommitteesandAdministratorswithresponsibilitiesassetforthinthisFacultyManual.
FailureonthepartoftheCandidatetosubmitacompleteDossiermaybeviewedwithdisfavorandcouldnegativelyimpactthatCandidate’schancesforpromotion.TheCandidatewillbeevaluatedbasedoninformationavailableasofthatdate.
TheCandidateshouldreviewhis/herDossierwiththeProgramDirectorand/orAcademicDean(asapplicable)beforesubmission.
BetweenOctober2andOctober21………………………………………………………………………………………….
OnOctober2,theSeniorFacultyoftheCollegeorSchool/Division,ExecutiveDean,AcademicDean,andProgramDirectoroftheCandidatearegrantedaccesstotheCandidate’sDossier.
BynolaterthanOctober21atnoon,allSeniorFacultyoftheCollegeorSchool/Division(excepttheExecutiveDean,AcademicDeansandtheProgramDirectoroftheCandidate,asappropriate)submitatypedSeniorFacultyPeer‐ReviewEvaluationaddressedtotheChairoftheCollegePersonnelCommittee(CPC)anddeliveredtotheOfficeoftheExecutiveDean.TheSeniorFacultymemberplacestheanonymousSeniorFacultyPeer‐ReviewEvaluationinasealedenvelope,signsacrosstheflap,andsubmitsthesealedenvelopetotheOfficeoftheExecutiveDean.SeniorFacultyPeer‐ReviewEvaluationsprovideDossier‐basedevidenceandprofessionaljudgmentsandobservationsaboutafacultymember’scandidacy.ThisEvaluationshouldexpresseitherapositiveornegativerecommendation.
BynolaterthanOctober21bynoon,theCandidate’sProgramDirector,asappropriate,reviewsthedossiersubmitsaWrittenEvaluationoftheCandidatetotheCPCChair.
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BetweenOctober22andNovember1……………………………………………………………………………………
TheCPCmembersopentheSeniorFacultyPeer‐ReviewEvaluationscodeeachenvelopeandevaluationformwiththesamenumber.
SeniorFacultyPeer‐ReviewEvaluationsarecursorilyscannedbytheCPC(separatefromopeningandcodingletters).WhenanEvaluationissubmittedwithjudgmentsand/orobservations,eitherpositiveornegative,butwithoutaccompanyingevidencefromtheDossier,CPCChairprovidestheFormtotheProvost’sOffice,whichreturnsittotheSeniorFacultymemberforrevision.TheSeniorFacultymembermustsubmittherevisedformwithinthree(3)businessdaysandnolaterthanOctober27.
IfthefacultymemberdeclinestherequesttorevisetheForminamannerthatprovidesDossier‐basedevidence,theoriginalFormisremovedfromtheSupplementalDocumentsFolderandfromCommitteeconsideration.ItisforwardedtotheProvost’sOfficeforrecordkeeping.Inthiscase,theSeniorFacultymemberandExecutiveDeanarenotifiedbytheProvost’sOfficeoftheaction.
IfthefacultymemberrevisestheSeniorFacultyPeer‐ReviewEvaluationForm,s/hesubmitsittotheCPCChair,whosendstherevisedSeniorFacultyPeer‐ReviewEvaluationstotheProvost’sOffice.TheProvost’sOfficeplacescopiesoftheSeniorFacultyPeer‐ReviewEvaluationsinCandidate’sFolderandintheSupplementalDocumentsFolder.
TheSeniorFacultyandtheProgramDirectordonothaveaccesstotheDossiersafterthispoint.
BetweenNovember2andNovember14…………………………………………………….………………………..
ByNovember2,theCandidate’sExecutiveDeanandAcademicDean,asappropriate,aregrantedaccesstotheSeniorFacultyPeerReviewEvaluations.
EachdeansubmitsaWrittenEvaluationoftheCandidatetotheProvostbyNovember14atnoon.
TheWrittenEvaluationsmustexpresseitherapositiveornegativerecommendationongrantingpromotiontofullProfessor.
TheCPCChairwillplacecopiesoftheoriginalWrittenEvaluationsintheSupplementalDocumentsFolder.
BetweenNovember15and20…………………………………………………………………………………………………
TheCandidatewillhaveanopportunitytoreviewtheSeniorFacultyPeer‐ReviewEvaluationsandtheWrittenEvaluationssubmittedbytheExecutiveDean,AcademicDeanandProgramDirector.UndernocircumstancesmaytheCandidateretaincopiesofthesedocuments.
TheCandidatemaywriteaCandidate’sResponsetotheSeniorFacultyPeer‐ReviewEvaluations,andtheDeans’andProgramDirector’sEvaluations.TheCandidate’sResponseshouldbeawrittendocumentaddressedandsubmittedtotheCPCChairwithacopytotheProvost’sOffice.ThisResponse,whichcanaddressanyissueraised,mustbesubmittedbyNovember20atnoon.
Oncesubmitted,theCandidate’sResponseisconsideredpartoftheCandidate'sDossier.TheProvost’sOfficeplacesthedocumentintheSupplementalDocumentsFolder.
IftheCandidatechoosesnottowriteaCandidate’sResponse,theCPCChairmustdocumentthisinhis/herSummary.
BetweenNovember20andDecember10………………………………………………………………………………..
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TheCPCmeetstoreviewtheDossiersandSupplementalDocumentsFoldersforpromotiontofullProfessor.
TheCPCChairinvitestheExecutiveDeantopresenttheCandidatesatthebeginningofthismeeting.AftertheExecutiveDeanisexcused,theCPCdeliberatesprivatelyandvotesbysecretballot.
TheCPCChairpreparesaCPCRecommendationconsistingofthefollowingthreeelements:
TheCPCVoteOutcome,givingananonymousvotecountwithaspecificfavorableorunfavorablerecommendationonwhetherapromotionshouldbegranted;
ASummaryofSeniorFacultyRecommendations,whichisasummaryofthePeer‐ReviewEvaluationForms;
ASummaryoftheCPCDeliberations,encompassingtheviewsoftheCommitteemembersonananonymousbasis.
BetweenDecember10andJanuary15…………………………………………………………………………………….
NolaterthanJanuary15atnoon,theCPCChairsubmitstotheProvost’sOfficetheCPCRecommendationcontaining:
TheCPCVoteOutcome;
TheSummaryofSeniorFacultyRecommendations;
TheSummaryoftheCPCDeliberations.
TheCPCRecommendationmustbesignedbyallmembers,indicatingthatthedocument/evaluationisafairrepresentationoftheviewsexpressedbyCommitteemembersduringthedeliberationsonthepromotionrecommendation.
TheCPCdoesnothaveaccesstotheDossiersafterthispoint.
Withintwo(2)businessdaysofreceipt,theProvostshallinformtheCandidateastowhethertherecommendationfromtheCPCwasfavorableorunfavorable.
BetweenJanuary16andJanuary31………………………………………………………………………………………..
FullprofessorsaregrantedaccesstothepromotionCandidate’sdossierforreviewinpreparationforthemeetingwiththeUPC.
BetweenFebruary1andMarch1…………………………………………………………………………………………..
OnFebruary1,theProvostshallmakeavailabletheCandidate'sDossierandSupplementalDocumentsFoldertotheUPC.TheProvost’sOfficealsoplacesacopyoftheCPCRecommendationandtheCPCRecommendationNotificationLetterintheSupplementalDocumentsFolderatthistime.
BetweenFebruary1andMarch1,theUPCChairinvitesallfullProfessorsattheUniversitytoaUPCmeetingtodiscusstheCandidatesforfullProfessor.ThefacultydiscussionisadvisorytotheUPC.Votesarenottaken.
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BetweenFebruary1andMarch1,theUPCChairinvitestheExecutiveDeanstoaUPCmeetingtodiscusstheirCandidatesforfullProfessor.TheUPCmayrequestthattheExecutiveDeanand/ortheChairoftheCPCprovideclarificationconcerningtheCandidate’squalifications.
AftertheExecutiveDeanisexcusedfromthemeeting,theUPCdeliberatesprivatelyandvotesbysecretballot.TheVoteOutcomeshouldincludeananonymousvotecountandshouldbesignedbyallCommitteemembers,perthevotingguidelines.
TheUPCChairpreparesadocument(s)consistingofthefollowingtwoelements:
TheUPCVoteOutcome,givingananonymousvotecountwithaspecificfavorableorunfavorablerecommendationonwhetherapromotionshouldbegranted;
ASummaryoftheUPCDeliberationsencompassingtheviewsoftheCommitteemembersonananonymousbasis.
NolaterthanMarch1atnoon,theUPCChairsubmitstotheProvost’sOfficethedocumentcontaining:
TheUPCVoteOutcome;
TheSummaryoftheUPCDeliberations.
TheUPCRecommendationmustbesignedbyallmembers,indicatingthatthedocument/evaluationisafairrepresentationoftheviewsexpressedbyCommitteemembersduringthedeliberationsonthepromotionrecommendation.
BetweenMarch2andApril1……………..…………………………………………………………………………………
Withintwo(2)businessdaysofreceipt,theProvostshallinformtheCandidateastowhetherthepromotionrecommendationfromtheUPCwasfavorableorunfavorable.TheProvost’sOfficeplacesacopyoftheUPCRecommendationandtheUPCRecommendationNotificationLetterintheSupplementalDocumentsFolder.
BetweenMarch2andApril1,theProvostshallreviewtheDossierandentireSupplementalDocumentsFolder.S/healsomayreferencetheCandidate’spreviousreviewfilesandconsultwiththeUPCorCPCforclarificationontheirrecommendations.
TheProvostshallmakeaWrittenEvaluationtothePresidentoneachpromotionCandidatebyApril1.ThisEvaluationshouldexpresseitherapositiveornegativerecommendation.
TheProvost’sOfficeplacesacopyoftheProvost’sWrittenEvaluationintheSupplementalDocumentsFolder.
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BetweenApril1andMay1……………..………………………………………………………………………………………
BetweenApril1andMay1,thePresidentreviewstheDossiersandSupplementalDocumentsFolders.
Ifnecessary,thePresidentmayconveneaPresident’sInquiry,callingforwhatevertestimonyorinformations/hemaydeemappropriatepriortoannouncingthefinalpromotiondecision.
ThePresidentoftheUniversityshallnotifytheCandidateofthefinalpromotiondecisionnolaterthanMay1.AcopyofthisletterisplacedintheSupplementalDocumentsFolder.
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26 7‐YearPracticeContractsforFacultyintheRanksofAssociateProfessorandProfessor,respectively
26.1 SummaryofProcedures
ByApril1oftheyearprecedingthereview,facultyscheduledfora7‐YearContractReviewreceiveareviewnoticefromtheProvost’sOffice.
Reviewsforinitial7‐YearContractsandforrenewalsof7‐YearContractsareconductedinthespringsemester.
Recommendationsfor7‐YearContractsaremadebytheCollegePersonnelCommitteesandUniversityPersonnelCommitteetotheProvostandfromtheProvosttothePresident.Finalapprovalofall7‐YearContractsresideswiththePresident.
Dossiersfor7‐YearContractreviewsreferonlytotheperiodsincethelastcontractrenewal.
26.2 ConcurrentReviewsforPromotiontoFullProfessorand7‐YearContract
Afacultymembermayself‐initiateareviewforpromotiontofullProfessorinthesameyears/heisduefora7‐Yearcontractreview.Underthesecircumstances,thereviewwillfollowthepromotionscheduleandproceduresforpromotiontofullProfessor.
Afacultymemberself‐initiatingareviewforpromotiontofullProfessormayrequestthats/hebereviewedearlyforhis/herinitialornext7‐Yearcontract.Inthiscase,thereviewwillfollowthepromotionscheduleandproceduresforpromotiontofullProfessor.Theeffectivedatesofthe7‐Yearcontractarenotaltered.
Inbothcases,theCollegePersonnelCommitteeandUniversityPersonnelCommitteeshouldmakeseparaterecommendationsaboutthepromotiontofullProfessorandthe7‐YearContract.
26.3 AcademicPolicytoExtendaContractPeriodrelatedtoFMLA
Uponrequestbyafacultymember,his/hercontractperiodshallbeextendedforanapprovedFMLAforatotalmaximumofoneyear.Thishastheeffectofdelayingthereviewforaneworarenewed7‐YearContract.(SeetheEmployeeHandbookforFMLAeligibility,qualifyingreasons,andtimeperiods.)
26.3.1 ProcedurestoExtendtheContractPeriodrelatedtoFMLA
Whenfeasible,afacultymemberconferswithhis/herExecutiveDeanaboutextendingtheprobationaryperiodpriortothefamilyormedicalleave.Aftertheconversation,thefacultymembersubmitsawrittenrequesttoextendtheprobationaryperiodtotheProvostwithacopytotheExecutiveDean.
TheProvostconfirmstherequestandrespondsinwritingwithacopytoHumanResources.
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26.4 CriteriaforInitial7‐YearContractsandRenewalof7‐YearContracts
Thecriteriaforawardingandrenewinga7‐YearContractattherankofAssociateProfessorarethecontinuousdemonstrationofthefourstandardsforpromotiontotherankofAssociateProfessor:
26.4.1 CriterionA:Credentials
SeeSection21.2.1CriterionA.CredentialsandExperience
26.4.2 CriterionB:TeachingEffectiveness
SeeSection21.2.2CriterionB.Teachingeffectiveness
26.4.3 CriterionC:ProfessionalActivityandAchievement
SeeSection21.2.3CriterionC.ProfessionalactivityandachievementintheCandidate’scurrentfield.
26.4.4 CriterionD.ServicetotheInstitution
SeeSection21.2.4CriterionD.ServicetotheInstitution
26.5 ProceduresandSchedulefor7‐YearContractReviews
Itisacknowledgedthatfromtimetotime,facultyCommitteesmayneedtoconsultwiththeProvostaboutproceduralissues.AfacultyCommitteealsomayrequestinformationfromtheExecutiveDeanorProvostthatclarifiescomponentsoftheexistingDossier.However,theCommitteemaynotrequestadditionalinformationfortheDossier.
Theschedulesetsforthspecificsdatesforsubmissions,actionsandnotifications.
ByFebruary1oftheAcademicYearPrecedingReview….………………………………………………………..
TheProvost’sOfficeopenselectronicdossiersandsendsreviewnoticestotheCandidates.TheCPCandUPCChairs,DeansandProgramDirectorsarealsonotifiedofforthcomingreviews.
TheProvost’sOfficeprovidestoCandidatestheAcknowledgementandWaiverofAccesstotheSupplementalDocumentsFolder.CandidatessignandreturntheformtotheProvost’sOfficebyFebruary15.
ByJanuary10……………………………………………………………………………………………………..……………………
BynolaterthanJanuary10atnoon,theExecutiveDeanwillsendtheCandidate’sStudentEvaluationsandAnnualPerformanceEvaluationstotheProvost’sOfficeforinclusionintheCandidate’sFolderandtheSupplementalDocumentsFolderbyJanuary15.
ByJanuary15..……………………………………………………………………………………………….………………………
BynolaterthanJanuary15atnoon,theCandidatesubmitshis/hercompleteDossier.
ThesubmissionoftheDossierdemonstratesthattheCandidateagreesandconsentstoallowallinformationcontainedintheDossiertobecomeavailable,asappropriate,tothoseSeniorFaculty,FacultyCommittees,andAdministratorswithresponsibilitiesassetforthinthisFacultyManual.
FailureonthepartoftheCandidatetosubmitafullDossierbyJanuary15ofthereviewyearmaybeviewedwithdisfavorandcouldnegativelyimpactthatCandidate’schancesforcontractreview.
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ThereviewprocesswillcontinuewhetherornotallmaterialsaresubmittedbyJanuary15.TheCandidatewillbeevaluatedonwhateverinformationisavailableasofthatdate.
BetweenJanuary16andFebruary5………………………………………………………………………………………
OnJanuary16,theSeniorFacultyoftheCollegeorSchool/Division,ExecutiveDean,AcademicDean,andProgramDirectoroftheCandidatearegrantedaccesstotheCandidate’sDossier.
BynolaterthanFebruary5atnoon,allSeniorFacultyoftheCollegeorSchool/Division(excepttheExecutiveDean,AcademicDeansandtheProgramDirectoroftheCandidate,asappropriate)submitatypedSeniorFacultyPeer‐ReviewEvaluationaddressedtotheChairoftheCollegePersonnelCommittee(CPC)anddeliveredtotheOfficeoftheExecutiveDean.TheSeniorFacultymemberplacestheanonymousSeniorFacultyPeer‐ReviewEvaluationinasealedenvelope,signsacrosstheflap,andsubmitthesealedenvelopetotheOfficeoftheExecutiveDean.SeniorFacultyPeer‐ReviewEvaluationsprovideDossier‐basedevidenceandprofessionaljudgmentsandobservationsaboutafacultymember’scandidacy.ThisEvaluationshouldexpresseitherapositiveornegativerecommendation.
BynolaterthanFebruary5atnoon,theCandidate’sProgramDirector,asappropriate,reviewsthedossierandsubmitsaWrittenEvaluationoftheCandidatetotheProvost’sOffice.
TheProvost’sOfficeplacescopiesoftheProgramDirector’sWrittenEvaluationintheCandidate’sFolderandintheSupplementalDocumentsFolder.SeniorFacultyandProgramDirectorsdonothaveaccesstotheDossiersafterthispoint.
BetweenFebruary6andFebruary11………………………………………..………………………………………..
TheCPCmembersopentheSeniorFacultyPeer‐ReviewEvaluationsandcodeeachenvelopeandevaluationformwiththesamenumber.
SeniorFacultyPeer‐ReviewEvaluationsarecursorilyscannedbytheCPC(separatefromopeningandcodingletters).WhenanEvaluationissubmittedwithjudgmentsand/orobservations,eitherpositiveornegative,butwithoutaccompanyingevidencefromtheDossier,CPCChairprovidestheFormtotheProvost’sOffice,whichreturnsittotheSeniorFacultymemberforrevision.TheSeniorFacultymembermustsubmittherevisedformwithinthree(3)businessdaysandnolaterthanFebruary10.
IfthefacultymemberdeclinestherequesttorevisetheForminamannerthatprovidesDossier‐basedevidence,theoriginalSeniorFacultyPeer‐ReviewEvaluationFormisremovedfromtheSupplementalDocumentsFolderandfromCommitteeconsideration.ItisforwardedtotheProvost’sOfficeforrecordkeeping.Inthiscase,theSeniorFacultymemberandExecutiveDeanarenotifiedbytheProvost’sOfficeoftheaction.
IfthefacultymemberrevisestheSeniorFacultyPeer‐ReviewEvaluationForm,s/hesubmitsittotheCPCChair,whosendstherevisedSeniorFacultyPeer‐ReviewEvaluationstotheProvost’sOffice.TheProvost’sOfficeplacescopiesoftheSeniorFacultyPeer‐ReviewEvaluationsinCandidate’sFolderandintheSupplementalDocumentsFolder.
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BetweenFebruary12andFebruary19………………………………………………………………………………...
ByFebruary12,theCandidate’sExecutiveDeanandAcademicDean,asappropriate,aregrantedaccesstotheSeniorFacultyPeerReviewEvaluations.
EachsubmitaWrittenEvaluationoftheCandidatetotheCPCChairwithacopytotheProvost.
TheWrittenEvaluationsmustexpresseitherapositiveornegativerecommendationonawardinga7‐yearcontractandshouldaddressissuesrelevanttocontractawardorrenewal.
TheProvost’sOfficeplacescopiesoftheWrittenEvaluationsintheCandidate’sFolderandintheSupplementalDocumentsFolder.
BetweenFebruary20andFebruary25………….………………………………………………………………………
UponreceivingaccessfromtheProvost’sOffice,theCandidatewillhaveanopportunitytoreviewtheSeniorFacultyPeer‐ReviewEvaluationsandtheWrittenEvaluationssubmittedbytheExecutiveDean,AcademicDeanandProgramDirector.UndernocircumstancesmaytheCandidateretaincopiesofthesedocuments.
TheCandidatemaywriteaCandidate’sResponsetotheSeniorFacultyPeer‐ReviewEvaluationsandDeans’Evaluations.TheCandidate’sResponseshouldbeawrittendocumentaddressedandsubmittedtotheCPCChairwithacopytotheProvost’sOffice.ThisResponse,whichcanaddressanyissueraised,mustbesubmittedbyFebruary25atnoon.
Oncesubmitted,theCandidate’sResponseisconsideredpartoftheCandidate'sDossier.TheProvost’sOfficeplacesthedocumentintheSupplementalDocumentsFolder.
IftheCandidatechoosesnottowriteaCandidate’sResponse,theCPCChairmustdocumentthisinhis/herSummary.
BetweenFebruary26andMarch5…………………………………………………………………………………………
TheCPCmeetstoreviewDossiersfor7‐YearContracts.
TheCPCChairinvitestheExecutiveDeantopresenttheCandidatesatthebeginningofthismeeting.AftertheExecutiveDeanisexcused,theCPCdeliberatesprivatelyandvotesbysecretballot.
TheCPCChairpreparesaCPCRecommendationconsistingofthefollowingthreeelements:
TheCPCVoteOutcome,givingananonymousvotecountwithaspecificfavorableorunfavorablerecommendationonwhethera7‐yearcontractshouldbegranted;
ASummaryofSeniorFacultyRecommendations,whichisasummaryofthePeer‐ReviewEvaluationForms;
ASummaryoftheCPCDeliberationsencompassingtheviewsoftheCommitteemembersonananonymousbasis.
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ByMarch5………………………………………………………………………………………………………………………………
NolaterthanMarch5atnoon,theCPCChairsubmitstotheProvost’sOfficetheCPCRecommendationcontaining:
TheCPCVoteOutcome;
TheSummaryofSeniorFacultyRecommendations;
TheSummaryoftheCPCDeliberations.
TheCPCRecommendationmustbesignedbyallmembers,indicatingthatthedocument/evaluationisafairrepresentationoftheviewsexpressedbyCommitteemembersduringthedeliberationsonthe7‐yearcontractrecommendation.
TheDeansandCPCdonothaveaccesstotheDossiersafterthispoint.
BetweenMarch6andApril20....………………………………………………………………………………….
Withintwo(2)businessdaysofreceipt,theProvostshallinformtheCandidateastowhetherthe7‐YearContractrecommendationfromtheCPCwasfavorableorunfavorable.
TheProvostshallreviewtheDossierandSupplementalDocumentsFolder.S/healsomayreferencetheCandidate’spreviousreviewfilesandconsultwiththeCPCforclarificationonitsrecommendation.
TheProvostshallmakeaWrittenEvaluationtothePresidentoneach7‐YearContractCandidatebyApril20.ThisEvaluationshouldexpresseitherapositiveornegativerecommendation.
TheProvost’sOfficeplacesacopyoftheProvost’sWrittenEvaluationintheSupplementalDocumentsFolder.
BetweenApril21andMay10…………………………………………………………………………………………………
ThePresidentreviewstheDossiersandSupplementalDocumentsFoldersforall7‐YearContractrenewalCandidates.
Ifnecessary,thePresidentmayconveneaPresident’sInquiry,callingforwhatevertestimonyorinformations/hemaydeemappropriatepriortoannouncingthefinal7‐YearContractdecision.
OnMay10,thePresidentnotifieseachCandidateofthefinaldecisionona7‐YearContract.AcopyofthisletterisplacedintheSupplementalDocumentsFolder.
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27 Conversiontodifferentcontracttype
27.1 Background
TheUniversityrecognizesthatfromtimetotimeafacultymembermaymeetthecriteriaforandwishtoconverttoadifferentcontracttype,whensuchpositionisavailable.Thecircumstancesmayinclude:
Afacultymemberinitiallyappointedtoapractice‐trackcontractwishingtoconverttoatenure‐trackcontract;or
Afacultymemberinitiallyappointedtoatenure‐trackcontractwishingtoconverttoapractice‐trackcontract.
Itisexpectedthatthesecircumstanceswillbefairlyunique.Theexistenceofsuchaprocedureshouldnotinfluencehiringpracticesordecisions.Tothegreatestextentpossible,Colleges/Schoolsshouldhirethebestqualifiedcandidateforthepositiontheyhavebeenapprovedtofill.
Thesuccessfulconversionofafacultymemberfromonecontracttypetoanotherdoesnotcreateanopenposition.
27.2 Intent
Theintentofthispolicyistoprovideguidancethatisconsistentwiththeexistingprocedures,policies,andguidelines:
1. Proceduresforapprovaloffull‐timefacultypositions(SeeSection11.ApprovalofandSearchesforFull‐timeFacultyPositions),
2. Conditionsandcriteriafortenure/long‐termcontractandpromotion(SeeSection21.ConditionsandCriteriaforTenure/Long‐TermContract,andPromotion),
3. College/School/Division’sEvidenceofProfessionalDevelopment.
27.3 CriteriaforConversion
Thecriteriafortheconversionare:
Facultymembermusthavebeenhiredaspartofanationalsearch. Forprobationaryfaculty,reviewsforcontractconversionmustoccurbetweenthefirstand
thirdtwo‐yearprobationarycontracts.Reviewsmustbeconductedoff‐cycle,i.e.notconcurrentwithareviewforreappointment.
Fortenured/long‐termcontractfaculty,reviewsforcontractconversionmustoccuraftertenure/long‐termcontractisawarded.
Clearandcompellingevidenceofachangeintheindividual’sduties,activities,and/orcareergoalsandexpectationsfromthosespecifiedintheoriginalappointment;
Clearandcompellingevidencethatconversionwouldmeetthepedagogical,research/practice,andprogrammaticneedsoftheacademicprogram.
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27.4 MaterialsRequiredforReviewforContractConversion
27.4.1 ApplicationforContractConversion
1. Writtenrequestbythefacultymemberseekingtransferthatincludesacknowledgementofacceptanceoftherequirementsforthecontracttypebeingsought.
2. EvidenceofCredentialsincludes:
a) UnabridgedCV;b) AnnualFacultyActivityReports;c) AnnualSelf‐EvaluationReports,ifapplicable;d) EvidenceofDegreesifobtainedafterinitialhire;ande) ProfessionalLicensure/Certification,asappropriate.
3. Narrativedescribingtheevidencethatthefacultymember:
a) MeetstherequirementsofthepositiontypeasdescribedintheFacultyManual;b) Isontracktomeettheconditionsandcriteriafortenure/long‐termcontractand
promotion,asdescribedintheFacultyManualandasdescribedbyeachCollege/School/Division’sEvidenceofProfessionalDevelopment.
27.4.2 SupplementalDocuments
LettersofrecommendationfromtheExecutiveDeanandAcademicDean LetterofrecommendationfromtheProgramDirector StudentEvaluationsconductedsincelastcontractreview
27.5 ProceduresforInitiatingaReviewforContractConversion
InitiationofareviewforcontractconversionmustbeauthorizedbytheProvost.
AnauthorizedreviewisconductedbytheCPC,theProvost,andthePresident.Suchreviewsoccurinthespringsemester.
BySeptember1……….…………………..………………….………………………………………………………………………
NolaterthanSeptember1st,thefacultymemberconsultswithhis/herExecutiveDean,AcademicDean(ifapplicable),andProgramDirector(ifapplicable),aswellastheCPCChairandUPCChair.
BySeptember15……………………………………………………………………………………………………………………..
Ifadviceisaffirmative,thefacultymemberwritesarequesttoapplyforcontractconversiontotheExecutiveDeanandAcademicDean,ifapplicable.Suchaletterofrequestmustcontainasummaryofevidencethatwouldbepresentedinafullapplication.
ByOctober1………………….………………………………………………………………………………………………………
TheExecutiveDeanpresentstherequesttoandconsultswiththeProvost.
Withinfive(5)businessdays,theProvosttransmitstotheCandidatehis/herrecommendationaboutthereviewforcontractconversion.
Iftherecommendationisunfavorable,summaryofreasonswillbeincluded.IftheProvost’srecommendationisunfavorable,thereviewdoesnotproceed.
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IftheProvost’srecommendationisfavorable,byOctober15,theExecutiveDeanwritesaletterofnotificationtotheProvostconfirmingthefacultymember’sintenttoapplyforcontractconversion.TheExecutiveDean’slettermustcopytheAcademicDeanandtheProgramDirector.
ByNovember1……………………………………………………………………………………………………………………….
TheProvost’sOfficeopenselectronicdossiersandsendsreviewnoticestotheCandidates.TheCPCandUPCChairs,DeansandProgramDirectorsarealsonotifiedofforthcomingreviews.
TheProvost’sOfficeprovidestotheCandidatetheAcknowledgementandWaiverofAccesstotheSupplementalDocumentsFolder.TheCandidatesignsandreturnstheformstotheProvost’sOfficebyJanuary15.
ByJanuary15oftheSemesteroftheReview...…………………………………………………………………………
BynolaterthanJanuary15atnoon,theCandidatesubmitshis/hercompleteApplication.
ByFebruary15……………………………………………………………………………………………………………………....
BynolaterthanFebruary15atnoon,theCandidate’sExecutiveDean,AcademicDeanandProgramDirector(asapplicable)reviewtheapplicationandeachsubmitaWrittenEvaluationoftheCandidatetotheCPCChairwithacopytotheProvost.TheWrittenEvaluationsmustexpresseitherapositiveornegativerecommendationoncontractconversionandmustaddressissuesrelevanttopedagogical,research/practice,andtheprogrammaticneedsoftheacademicprogram.
TheCPCChairwillplacecopiesoftheoriginalWrittenEvaluationsintheSupplementalDocumentsFolder.
AllCPCmembersreviewtheApplications.
BetweenFebruary20and25………………………………………………………………………………………………….
TheCandidatewillhaveanopportunitytoreviewtheWrittenEvaluationssubmittedbytheExecutiveDean,AcademicDeanandProgramDirector.UndernocircumstancesmaytheCandidateretaincopiesofthesedocuments.
TheCandidatemaywriteaCandidate’sResponse.TheCandidate’sResponsemustbeawrittendocumentaddressedandsubmittedtotheCPCChairwithacopytotheProvost’sOffice.Thisresponse,whichcanaddressanyissueraised,mustbesubmittedbyFebruary25atnoon.
Oncesubmitted,theCandidate’sResponseisconsideredpartoftheCandidate'sApplication.TheProvost’sOfficeplacesthedocumentintheSupplementalDocumentsFolder.
IftheCandidatechoosesnottowriteaCandidate’sResponse,theCPCChairmustdocumentthisinhis/herSummary.
BetweenFebruary26andMarch5………………………………………………………………………………………..
TheCPCmeetstoreviewApplicationsandSupplementalDocumentsFoldersforcontractconversionCandidates.
TheCPCChairinvitestheExecutiveDeantopresenttheCandidatesatthebeginningofthismeeting.AftertheExecutiveDeanisexcused,theCPCdeliberatesprivatelyandvotesbysecretballot.
TheCPCChairpreparesaCPCRecommendationconsistingofthefollowingtwoelements:
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TheCPCVoteOutcome,givingananonymousvotecountwithaspecificfavorableorunfavorablerecommendationonwhetheracontractconversionshouldbegranted;
ASummaryoftheCPCDeliberationsencompassingtheviewsoftheCommitteemembersonananonymousbasis.
ByMarch5…..……..……………………………………………………………………………………………………………………
NolaterthanMarch5atnoon,theCPCChairsubmitstotheProvost’sOfficetheCPCRecommendationcontaining:
TheCPCVoteOutcome;
TheSummaryoftheCPCDeliberations.
TheCPCRecommendationmustbesignedbyallmembers,indicatingthatthedocument/evaluationisafairrepresentationoftheviewsexpressedbyCommitteemembersduringthedeliberationsonthecontractconversionrecommendation.
TheDeansandCPCdonothaveaccesstotheApplicationafterthispoint.
BetweenMarch6andApril20……………..……………………………………………………………………………….
Withintwo(2)businessdaysofreceipt,theProvostshallinformtheCandidateastowhethertherecommendationfromtheCPCwasfavorableorunfavorable.
TheProvostshallreviewtheentirereviewfile.S/hemayreferencerelevantportionsoftheCandidate’spersonnelfilesandconsultwiththeCPCforclarificationonitsrecommendation.
TheProvostwillmakeawrittenrecommendationoneachcontractconversionCandidatetothePresident.
TheApplicationandSupplementalDocumentsFolderalsoareprovidedtothePresident.
BetweenApril21andMay10……………….………………………………………………………………………………….
ThePresidentreviewstheApplicationsandSupplementalDocumentsFoldersfortheCandidates.
Ifnecessary,thePresidentmayconveneaPresident’sInquiry,callingforwhatevertestimonyorinformations/hemaydeemappropriatepriortoannouncingthefinaldecision.
ByMay10,thePresidentnotifieseachCandidateofthefinaldecision.
27.5.1 ReviewOutcomes
ProbationaryFaculty
Ifarequestforcontractconversionisunsuccessful,thefacultymemberremainsinhis/hercurrentcontracttypewiththecurrentappointmentandprobationarycontract‐reviewscheduleunchanged.
Ifareviewforcontractconversionissuccessful,thenewcontracttypeiseffectivethefollowingacademicyear.Theprobationarycontractreviewscheduleisunchangedandtheprobationaryperiodisnotextended.TheUniversity’sreviewcriteriaandtheSchool/College/Division’sEvidenceofProfessionalDevelopmentapplyforthenextreview.
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SeniorFaculty
Ifarequestforcontractisunsuccessful,thefacultymemberremainsinhis/hercurrentcontractandthecontract‐reviewscheduleunchanged,asappropriate.
Ifarequestforcontractconversionissuccessful,thenewcontracttypeiseffectivethefollowingacademicyear.TheUniversity’sreviewcriteriaandtheSchool/College/Division’sEvidenceofProfessionalDevelopmentapplyforthenextreview,asappropriate.
27.5.2 Otherconsiderations
Aprobationaryfacultymember,whoconvertsfromapractice‐trackcontracttoatenure‐trackcontractandisnotsuccessfulinthetenurereviewprocess,maynotreverttothepracticecontract.
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28 SpecialConditionsforReviewsofFull‐timeFacultywithAdministrativeAssignments
28.1 Overview
Thepurposeofthissectionistooutlinethecontractlength,responsibilitiesandexpectations,andreviewproceduresforfull‐timefacultywithadministrativeassignments,suchasprogramdirectororassociatedean.
28.2 ContractLengthforAdministrativeAssignment
Thecontractlengthforanadministrativeappointmentmaybeuptofive(5)years.
28.3 ResponsibilitiesandExpectationsforAdministrativeAssignment
Anadministrativeassignment,suchasservingasaprogramdirectororassociatedeanisconsideredadistinctcategoryofservice.
Toaccountforthisextraordinaryfocusonserviceduringthecontractperiod,theExecutiveDeanwilloutlinetheadjustedexpectationsforteachingandprofessionaldevelopment.Itisunderstoodthatadjustedexpectationsarenotaloweringofstandardsofexcellence,butratherashiftingofpriorityresponsibilities.Regardless,theannualteachingloadmustprovidesufficientevidenceofteachingexcellence.
TheseunderstandingswillbedocumentedinamemorandumpreparedbytheExecutiveDeaninconsultationwiththeFacultymember,andtheAcademicDean,asappropriate,reviewedandapprovedbytheProvost,andprovidedtotheCPCand/orUPCforcomment.
AdministrativeresponsibilitiesmaybesubjecttochangeatthestartofeachnewadministrativeappointmentandmayberevisedfromtimetotimebytheExecutiveDeaninconsultationwiththefacultymember.
28.4 AnnualEvaluationofAdministrativeAssignment
TheannualevaluationoftheadministrativeassignmentisconductedbytheExecutiveDeanorAcademicDean,asappropriate.AlthoughtheExecutiveDean’sevaluationoftheadministrativeappointmenthasprimacyintheannualevaluation,criticalinputfromCPCand/orUPCmembersmaybesolicitedwhenappropriate.
28.5 FacultyReviewProceduresforFacultywithAdministrativeAssignments
ThefacultyreviewoftheCandidatewillfollowtotheproceduressetforthintheFacultyManual.TheCPCandUPCwillapplythecriteriaforfacultyreviewsfactoringtheadjustedexpectationsdocumentedintheExecutiveDean’smemorandum.Eachannualevaluationwillbeincludedinthefacultymember’sDossier.
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29 EmeritusStatus
EmeritusstatusmaybegrantedtofacultymembersholdingtheranksofProfessororAssociateProfessorandtoacademicadministrators,holdingtitlessuchasDeanorProgramDirector.Facultyandacademicadministratorsmusthave15yearsofservice,demonstratedadistinguishedprofessionalcareer,andmadesignificantcontributionstoPhiladelphiaUniversity.
29.1 ProcedurestoConferEmeritusStatus
AfacultymemberiseligibletobecomeanEmeritusfacultymemberoftheUniversitycommunityuponretirement.TheExecutiveand/orAcademicDeanrecommendsconferralofEmeritusstatustotheProvost,whoconferswiththePresident.OfficialnotificationisviaaletterfromthePresident.
AnadministratoriseligibletobecomeanEmeritusAdministratorupontheconclusionofhis/herfinalcontract.TheExecutiveand/orAcademicDeanrecommendsconferralofEmeritusstatustotheProvost,whoconferswiththePresident.OfficialnotificationisviaaletterfromthePresident.
29.2 PrivilegesofEmeritifaculty
EmeritifacultymembersareinvitedtoremainactivemembersofPhiladelphiaUniversity.Theymay:
• Continuepart‐timeemploymentwiththeUniversitywhenthereisacurricularneed,atthediscretionoftheExecutiveDeanandProvostasfollows:o Teachwiththetitle“TheodoreC.SearchEmeritus(rank)Professor.”o Tutororprovidesupplementalinstruction,inareasoftheUniversityotherthantheir
primaryfocusarea,whentheirskillsandexperiencemeettherequirementsandneedsoftheavailableposition.
o Teachingandnon‐instructionalassignmentsmaytotaluptotheequivalentof9.75adjustedworkloadunitsperReportingTerm.
o Receivecompensationfortheirpart‐timeemploymentwithinthesalaryrangeapplicabletoadjunctfaculty.
• BelistedintheAnnualCourseCatalog• Retainacampusemailaccount.• RetainanactivecampusIDcard.• Retainfaculty‐levelborrowingatthelibrary,includingILLandPALCI.• DepositmoneyontothecampusIDcardthroughcashorcreditcardtransaction.• Obtainonefreeannualparkingstickerforcampusparking.• RetainaccesstoGallagherGymnasium.• RetainemployeediscountsattheCollegeBookstore.• Auditanundergraduateorgraduatecoursethathasbothsufficientenrollmentstorunand
availableroom.• Receiveinvitationstoacademicevents,includingConvocation,Commencement,holiday
parties,andtheannualGala.
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29.3 PrivilegesofEmeritiAdministrators
EmeritiadministratorsareinvitedtoremainactivemembersofPhiladelphiaUniversity.
Theymay:
• BelistedintheAnnualCourseCatalog• Retainacampusemailaccount.• RetainanactivecampusIDcard.• Retainfaculty‐levelborrowingatthelibrary,includingILLandPALCI.• DepositmoneyontothecampusIDcardthroughcashorcreditcardtransaction.• Obtainonefreeannualparkingstickerforcampusparking.• RetainaccesstoGallagherGymnasium.• RetainemployeediscountsattheCollegeBookstore.• Auditanundergraduateorgraduatecoursethathasbothsufficientenrollmentstorunand
availableroom.• Receiveinvitationstoacademicevents,includingConvocation,Commencement,holiday
parties,andtheannualGala.
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30 FacultyRightsandResponsibilities
30.1 Overview
AppointmenttoUniversityFaculty,perSection4:DeliberativeandVotingBodyoftheFaculty,carrieswithittherightsandresponsibilitiessetforthinthisFacultyManualandinanypolicies,contract,orlettersofappointmentapplicabletothefacultymember.
Broadlydefined,full‐timefacultymembersfulfillthreeprimaryfunctionsatPhiladelphiaUniversity:teaching,service,andprofessionaldevelopment.Eachfacultymemberisexpectedto:
Maintainthehighestpersonalstandardsofcharacterandconduct; Strivetoimprovetheeffectivenessofhisorherteaching; Serve,asappropriate,onprogram,School,College,andUniversitycommittees; Keepabreastofhisorheracademicdisciplinethroughcontinuingstudy,research,and/or
participationintheactivitiesofhisorherprofessionalorganization.
Full‐timefacultyresponsibilitiesalsoincludecurriculumdevelopment,academicadvising,andkeepingaccuraterecordsofstudentprogress.Extracompensationmaybeappropriateforadditionaladministrativeresponsibilitiesorextraordinary,short‐termneeds,whichmustbediscussedwiththerespectiveExecutiveDeanandapprovedbytheOfficeoftheProvostinaccordancewiththeFacultyCompensationPolicy,asamendedfromtimetotime.
Seniorfull‐timefacultymembershavetherightandresponsibilitytoreviewfacultyforpromotionandcontractrenewals.
30.2 TheAdministration
TheAdministrationofPhiladelphiaUniversityisvestedintheBoardofTrusteesoftheUniversityandiscarriedoutbythePresidentoftheUniversitywhoisappointedbytheTrustees.AllactionsofthefacultyareultimatelytheresponsibilityofthePresidentand,therefore,mustbesubjecttohisorherapproval.However,manypowersandresponsibilitiesintheareaofcurriculum,academicstandardsandprocedures,instructionandstudentactivitiesarefrequentlydelegatedtothefaculty.Inadditiontothese,thefacultyhasavitalinterestinpoliciesrelatingtoconditionsofemployment,promotion,andtheprofessionaldevelopmentofthefacultycollectivelyandindividually.Theadministrativeresponsibilitiesexplicitlydelegatedtothefacultyare:
TorecommendadmissionanddegreerequirementswithintheframeworkoftheCharterandBy‐LawsoftheUniversity;
Toplan,implement,andassesscurricula; Toestablishteachingstandardsandimproveinstruction; Tosupervisetheacademicprogramsofstudentscollectivelyandindividually; Toadvisethefunctionandgrowthoftheacademicsupportservices; ThroughSharedGovernance,participateindiscussionaboutpersonnelpolicies;and ThroughSharedGovernance,makerecommendationsonappointments,promotions,
probationaryandlong‐termcontracts,appealsanddismissals.
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30.3 AcademicFreedom(1940StatementofPrinciplesofAcademicFreedomandTenure)
PhiladelphiaUniversitysubscribesinprincipletothe1940StatementofPrinciplesofAcademicFreedomasformulatedbytheAssociationofAmericanCollegesandtheAmericanAssociationofUniversityProfessors.
ThePrinciplesofAcademicFreedomareasfollows:
Institutionsofhighereducationareconductedforthecommongoodandnottofurthertheinterestofeithertheindividualteacherortheinstitutionasawhole.Thecommongooddependsuponthefreesearchfortruthanditsfreeexposition.
Academicfreedomisessentialtothesepurposesandappliestobothteachingandresearch.Freedominresearchisfundamentaltotheadvancementoftruth.Academicfreedominitsteachingaspectisfundamentalfortheprotectionoftherightoftheteacherinteachingandofthestudenttofreedominlearning.Itcarrieswithitdutiescorrelativewithrights:
A. Theteacherisentitledtofullfreedominresearchandinthepublicationoftheresults,subjecttotheadequateperformanceofhisotheracademicduties,butresearchforpecuniaryreturnshouldbebaseduponanunderstandingwiththeauthoritiesoftheinstitution.
B. Theteacherisentitledtofreedomintheclassroomindiscussinghissubject,buthe[sic]shouldbecarefulnottointroduceintohis[sic]teachingcontroversialmatter,whichhasnorelationtohissubject.Limitationsofacademicfreedombecauseofreligionsorotheraimsoftheinstitutionshouldbeclearlystatedinwritingatthetimeoftheappointment.
C. Thecollegeoruniversityteacherisacitizen,amemberofalearnedprofession,andanofficerofaneducationalinstitution.Whenhe[sic]speaksorwritesasacitizenheshouldbefreefrominstitutioncensorshipordiscipline,buthisspecialpositioninthecommunityimposesspecialobligations.Asaman[sic]oflearningandaneducationalofficer,he[sic]shouldrememberthatthepublicmayjudgehis[sic]professionandhis[sic]institutionbyhis[sic]utterances.Hencehe[sic]shouldatalltimesbeaccurate,shouldexerciseappropriaterestraint,shouldshowrespectfortheopinionsofothers,andshouldmakeeveryefforttoindicatethathe[sic]isnotaninstitutionalspokesman.
ItistheopinionofPhiladelphiaUniversitythatacademicfreedomisnotacademiclicense.Membersofthefacultyareexpectedtousetheirprofessionaljudgmentandshallbeguidedbyprofessionalcodesofethicsspecifictotheirdiscipline/s,asapplicable.
30.4 Teaching
Teachinginvolvesthedisseminationofknowledge,thestimulationofcriticalthinking,andthedevelopmentofartisticexpression.Teachingincludesnotonlytraditionalmodesofinstructionsuchastheclassroomlecture,butalsomodessuchasclinical,laboratory,andpracticuminstruction;thesisanddissertationdirection;evaluationandcritiqueofstudentperformance;variousformsofcontinuingeducationandnontraditionalinstruction;andadvising,whichisaspecialdimensionofteaching,thesuccessofwhichisessentialtotheeducationalprocess.Instructionmaybedeliveredintraditional,on‐campus/in‐personformatsorinonlineorhybridformats.TheUniversitystrivestoprovidehigh‐qualityeducationalexperiencesthatutilizeeffectivelyandpurposefullythelatesttechnologiesinelectroniccoursedeliverymethods.
Successfulteachingisanexpectationforallteachingfaculty,regardlessofrankortenurestatus.
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30.4.1 TeachingLoad
Ordinarily,eachfull‐timefacultymemberwillteachtwelve(12)workloadunitspersemester.Aworkloadunitiscalculatedbymultiplyingacourse’scontacthoursbyitsInstructionalMethodValue.ContacthoursarepublishedintheCourseCatalog.TheFacultyCompensationPolicy,asamendedfromtimetotimeandpostedontheProvost’sOfficewebpage,containsthedefinitionofInstructionalMethodValues.
Inpreparingtheteachingschedule,eachExecutiveDeanwillstrivetoapportiontheworkloadtoaffectthebestpossibleinstructionandthemostconsistentandfairestdivisionofwork.
Incaseofemergenciesofshortduration,facultymembersareexpectedtocoverteachingassignmentsattherequestoftheExecutiveDean.Ifitappearsthatafacultymemberwillbeunabletomeetteachingcommitmentsforanextendedperiodoftime,otherarrangementswillbemadebytheExecutiveDean,withthewrittenapprovaloftheProvost.
30.4.2 TeachingSchedules
Inschedulingcourses,theRegistrargiveshighestprioritytoorganizingaschedulethatmeetsstudents’needs.Thismeansprovidingflexibilityforstudentstoscheduleatreasonabletimesthoseclassestheyneedordesiretocompletedegreerequirements.
Onceawell‐balanced,flexible,andstudent‐centricclassscheduleisachieved,theRegistrar,inconsultationwiththeCollege’sManagerofAcademicOperations,willtrytomeetfacultyrequestsaccordingtothefollowingUniversitypriorities:
ActivitiesofthefacultythatservethegoalsoftheUniversity,includingresearchandspecialassignmentswithinacademicunits;
Activitiesofthefacultythatfalloutsidetheboundariesofresearch,butthatcontributetopersonalandprofessionalgrowth;
Personalpreferenceandconvenience.
FacultywhodesirespecialschedulesshouldsubmittheirrequesttotheirCollege’sManagerofAcademicOperationsatthebeginningofthesemesterpriortothatforwhichthescheduleisdesired.Therequestshouldbrieflydescribethereasonfortherequestandidentifythepriorityclassificationintowhichitfalls.FacultyshouldindicateasmanypossiblealternativeschedulesasarereasonabletoallowtheRegistrarmaximumflexibilityintryingtomeettherequest.
Whenspecialschedulesarearranged,facultymembersshouldremaincognizantoftheirresponsibilitytobeavailableforteaching,advising,andcommitteeworkduringthenormalworkweekandshouldnotregardtheirobligationsasbeingfulfilledmerelybymeetingscheduledclasses.
30.4.3 TenuredFacultywithAdministrativeAppointments
AfacultymemberwhohasacceptedanadministrativepositionatPhiladelphiaUniversitymaybegrantedormayretaintenureinateachingpositionifheorshecontinuestoteachatleastonecourseeachacademicyear.
30.5 AttendanceatFacultyMeetings,ConvocationandCommencement
Allfull‐timefacultymembersareexpectedtoattendallmeetingsoftheUniversityFacultyandallconvocations(inacademiccostumeifrequired)andotherpublicobservancesoftheUniversity.
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Commencementisoneofthemostimportantobservancesoftheacademicyear.AllfacultyholdingacademicrankareexpectedtoparticipateunlessexcusedbytheProvost.
30.6 ServiceonFacultyCommittees
FacultyinfluenceonUniversitypoliciesisexertedmainlythroughfacultycommittees.Alltenured,tenure‐trackandpractice‐track,andpracticefacultyareeligibletoserveonfacultycommittees.SomestandingcommitteesexistaspartoftheOrganizationoftheFacultywhileotherspecialcommitteesareappointedasneeded.FacultymembershiponcommitteesisdiscussedintheOrganizationoftheFaculty.
Teachingfacultymayberequiredtoteachon‐campus,on‐line,orahybridofbothmethods(alsoknownasblendedlearning).Full‐timefacultymemberswhoteachpredominantlyonlinecoursesinonlineprogramsmustseekwaystomeaningfullyfulfilltheUniversityservicerequirementsrequiredforreviewandreappointment.
30.7 Advising,OfficeHoursandStudentActivities
Studentsareassignedmembersofthefacultyastheiracademicadvisors.AssignmentofstudentstoadvisorsisdonebytheCollegeAdvisingAdvocate,andfull‐timefacultymembersareexpectedtoparticipateinthisimportantservice.Advisorsshouldbecomeacquaintedwiththestudents,learntheirbackgrounds,followtheiracademicperformances,discusstheirprogresswiththem,assistinchartingtheirprogressthroughtheUniversitybycounselingthemregardingthecoursestheyaretotakeeachsemesterandassuringthattheyarenottakinganoverload.FacultymembersshouldbecomefamiliarwiththeUniversityandcurricularrequirementsandanyrevisionsinthesethataffectadvisees.CollegeAdvisingAdvocateswillconductworkshopsandissuepolicystatementstoaidinthisprocess.Specialeffortsarerequiredtofamiliarizenewfacultywithadvisingproceduresandcurricularequirements.
Studentsshouldbemadetofeelwelcometodiscussacademicproblemswiththeiradvisors.Ifinthecourseofthesediscussions,itappearsthatindividualsneedcounselingbecauseofpersonalproblems,theyshouldbereferredtoCounselingServices.
Inorderthatthestudentsmayhavetheopportunitytomeetwithmembersofthefaculty,facultymemberswillbeavailableintheirofficesatstatedhours.Aminimumofthree(3)hoursperweekissuggested.
Inaddition,facultymembersshouldbeavailabletomeetwithstudentsbyappointment.Thosehoursshouldbeatatimethatismutuallyconvenienttobothfacultymembersandstudents.
ItisaninherenteducationalresponsibilityoffacultyattheUniversitytoassistinthedevelopmentofanenrichedandwell‐roundedprogramofstudentactivitiesandorganizationsthatenhancedtheeducationalexperienceofstudentsattheUniversity.Inthisregard,facultyareexpectedtosupportco‐curricularprogrammingoractivities.
Facultymembersalsoassistintheplanningandexecutionofstudentrecruitmenteventsandactivities,suchasOpenHouses,andwithAdmissionsactivitiessuchasPortfolioReviewsandpersonalcontactwithprospectivestudents.
Facultymembersalsoassistintheplanningandexecutionoforientationprogramsfornewstudents.ThesearearrangedbytheOfficeofStudentLifewithfacultycooperation.IndividualfacultymembersareassignedbyExecutiveDeanstoparticipateinorientationsessions.Careisexercisedtoensurefairandefficientuseoffacultyinthisimportantfunction.
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30.8 ResponsibleEmployeesandDutytoReportSexualAssaultandHarassment(includingsexualviolence)
TitleIXoftheEducationAmendmentsof1972protectspeoplefromdiscriminationbasedonsexineducationprogramsoractivitieswhichreceiveFederalfinancialassistance.TitleIXstatesthat:
NopersonintheUnitedStatesshall,onthebasisofsex,beexcludedfromparticipationin,bedeniedthebenefitsof,orbesubjectedtodiscriminationunderanyeducationprogramoractivityreceivingFederalfinancialassistance.
Sexualassaultandharassment(includingsexualviolence)areprohibitedunderTitleIX,aswellasstatelawandUniversitypolicy,andwillbeinvestigatedundertheguidelinesprovidedbytheOfficeofCivilRightsoftheDepartmentofEducation.
UnderthelawandUniversitypolicy,allfacultyandstaffmembersaredefinedas“responsibleemployees,”i.e.theyareobligatedtoreporttoaTitleIXCoordinatoranyallegationofsexualmisconductinvolvingastudent,stafforfaculty.ForalistofTitleIXCoordinatorsandalistofcampusandoff‐campusresources,pleasevisitwww.philau.edu/titleix.
TheUniversitywilladheretothecomplaintandappealsproceduresforcomplaintsofdiscriminationdescribedintheEmployeeHandbook.
30.9 CampusSecurityAuthoritiesandtheDutytoReportaCrime(CleryActStatementundertheCampusSecurityAct)
Forpurposesofcrimereporting,thelawdefinesa“CampusSecurityAuthority”as“anofficialofaninstitutionwhohassignificantresponsibilityforstudentandcampusactivities.”Facultywhoserveasacademicadvisorsand/oradvisorstobothofficialorunofficialstudentclubsandorganizationsmeetthisdefinition.
Facultyadvisors,consideredCampusSecurityAuthorities,arerequiredtoreportcrimestoPhiladelphiaUniversityDepartmentofSafetyandSecurityat215‐951‐2999.Thepotentialcrimeinformationanadvisormayreceivemaycomefromthevictim,offender,witnesses,andorthirdparties.
Whenafacultyadvisorreceivesinformationaboutapotentialcrimefromanyofthesesources,s/hemaynotpromisecompleteconfidentiality.Facultyadvisorsareobligatedtoreportthedescriptionofincident,location,date,time,victim(iftheywanttobeidentified),suspects,andwitnesses.
Ifafacultyadvisorisunsureiftheinformations/hehasreceivedmustbereported,contacttheDirectororAssociateDirectorofSafetyandSecurityat215‐951‐2999.AfterbusinesshoursthedispatchercangetincontactwiththeDirectororAssociateDirector.
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30.10 ProfessionalDevelopment,ProfessionalPractice,andExtra‐UniversityActivities
Facultyareexpertsintheirdisciplinesandfields.Itisexpectedthatallmembersofthefacultywillcontinuetheirprofessionaldevelopment;makesignificantcontributionstotheirprofessions;and,throughtheirowncuriosityandinterest,continuetoquestion,toinvestigate,andtousetheirfindingsintheclassrooms.
30.10.1 ProfessionalDevelopment
Thegoalofprofessionaldevelopmentistoimproveinstructionandtomakethefacultymemberamoreeffectivecontributortohis/herdisciplineandtothevitalityoftheUniversity.Professionaldevelopmentbenefitsboththeindividualfacultymemberandtheinstitutionasawhole.Itmaytakemanyforms;forexample,participationinprofessionalsocieties;attendanceatprofessionalmeetings;attendanceatinstitutesandworkshops;serviceasaneditor,speakerorrefereeforaprofessionalorindustrialgroup;thewritingandpublishingofpapersandbooks;consulting.
30.10.1.1 ProceduresforArrangingforProfessionalDevelopment
ItistheobligationoffacultymemberstodefineprogramsofcontinuingprofessionaldevelopmentthatbestservetheirandtheUniversity’sinterests.Withinlimitsofitsresources,theUniversitywillassistwhenappropriateinsupportingsuchprogramsofdevelopment.ExecutiveDeansandAcademicDeans,asappropriate,mayprovideguidanceandsuggestionstofacultymembersinthisrespect.
30.10.2 ProfessionalPractice
Facultyonpractice‐trackandpracticecontractsarerequiredtopursueregularandsustainedcriticalpracticeintheirfields.Sustainedpracticeenablestherefinementofskillsandtheongoingpursuitofnewandappliedknowledge.Itisalifelongcommitmentthatenhancesfacultymembers’competenceasteachers,emulatestheUniversity’scommitmenttoNexusLearningandprofessionaleducation,andenhancestheUniversity’steachingandlearningcommunity.
Professionalpracticemaytakemanyforms,rangingfrompracticeinthealliedhealthenvironmentstoconsultinginbusinessorarchitecturepractice.TherequirementsforpracticearearticulatedineachCollege/School/Division’s“EvidenceofProfessionalActivityandAchievement.”Thesedocumentssetforththeminimalandoptimalamountofpracticeforreappointmentandadvancement.
30.10.2.1 ProceduresforArrangingProfessionalPractice
Thefacultymembershoulddiscusswithhis/herExecutiveDeanorAcademicDeanhis/herplantomeetthepracticerequirementsofthecontract.
Oncetheprofessionalpracticeactivityissecured,thefacultymembershouldsubmitinwritingadescriptionoftheactivityandtimecommitment.
ProfessionalpracticeactivitiesshouldbediscussedaspartoftheannualFacultyActivityReport.
30.10.3 Extra‐UniversityActivities
AAUP'sStatementonProfessionalEthics,"Professorsgivedueregardtotheirparamountresponsibilitieswithintheirinstitutionindeterminingtheamountandcharacterofworkdoneoutsideit."(Seehttp://www.aaup.org/report/statement‐professional‐ethics).
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Afacultymember’smainresponsibilityisteaching,research,andservicetotheUniversity.Otheractivitiesmayincludeconsultingand/orpublicservice.
TeachingatanyothercollegeoruniversityisnotpermittedunlessagreedtoinwritingbytheExecutiveDean.Teachingatotherinstitutionsshouldbenotmorethanonedayperweek,short‐termandnotcontinuous.
ConsultingthatisbeneficialtoboththefacultymemberandtheUniversityisencouraged.Ingeneral,consultingisdefinedasprofessionalactivityrelatedtotheperson'sfieldordiscipline,whereafee‐for‐serviceorequivalentrelationshipwithathirdpartyexists.Consultingmustnotinterferewiththefacultymember’sacademicresponsibilitiesandmustnotexceedtheequivalentofonedayperweekduringtheacademicyear.
30.10.3.1 ProceduresforExtra‐UniversityActivities
ThefacultymembermustsubmitawrittenrequesttotheExecutiveDean.Therequestshouldindicatetheassignment(e.g.teaching,consulting,etc.),theinstitution/client,timecommitmentandduration.
TheExecutiveDeanwillreviewtherequestwiththeProvost,includingboththerequestandtheExecutiveDean’srecommendation.Therequestanddecisionwhetherornottoapproveitwillbecomepartoftheemployee’spersonnelfile.
Ifthisactivityisrepeated,therequestshouldbesubmittedagainbythefacultytobereviewedbytheExecutiveDean.
Facultymembersshouldresolveanyquestionsand/orotherambiguitiesassociatedwithateachingorconsultingopportunitywiththeirExecutiveDeanbeforetheacceptingtheengagement.
30.10.3.2 CausetoCeaseExtra‐UniversityActivities
Ifatanytimeanyoftheapprovedextra‐Universityactivityinterfereswiththesatisfactoryperformanceofthefaculty’sresponsibilitiestotheUniversity,resultinginaconflictofcommitment,theExecutiveDeanmayinstructthefacultytorestrictsuchprofessionalactivitiestotheUniversity.Failuretocomplymayresultindismissalforcause.Seesection6.2DisciplinaryProcedures.
30.10.3.3 CompensationforExtra‐UniversityActivities
TheUniversitymaintainsaFacultyResearchCompensation&ConsultationPolicy,assetforthandamendedfromtimetotimebytheOfficeoftheVicePresidentforFinanceandChiefFinancialOfficer/Treasurer.
30.10.4 OtherProceduresrelatedtoProfessionalPracticeandExtra‐UniversityActivities
TheproceduresbelowensurethattheeducationalprogramsoftheUniversityandtheprofessionalinterestsofthefacultyareservedmutually.
Anyfacultymemberwhopursuesoutsideconsultingmustsigna“holdharmless”agreementtoprotecttheUniversityfromanyliabilitythatmightbeincurredasaresultofsuchconsulting.Thecontractingpartymustalsosignsuchanagreement.
ThirdpartiesfromwhomprofessorshaveacceptedanoutsideconsultingagreementmustbenotifiedbytheprofessoroftheUniversitydirectlythattheUniversityisnotresponsiblefortheactionandperformanceoftheprofessorundertakingtheassignment.
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Facultymayusemachinery,facilities,staff,orotherresourcesoftheUniversityforworkonindependentcontractsonlyuponapprovaloftheExecutiveDeanunderconditionsestablishedbytheUniversity.
Ifatanytime,afacultymember’sextra‐universityactivitiesinterferewiththesatisfactoryperformanceofthefaculty’sprimaryresponsibilitiestotheUniversity,theExecutiveDeanwillrefusepermissionandaskthefacultytorestrictprofessionalactivitiestotheUniversity.
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31 AcademicPolicies
TheUniversitypublishesacademicpoliciesandproceduresforundergraduate,graduateandnon‐degreeprogramsoftheUniversityintheCourseCatalog(http://www.philau.edu/catalog/UniversityAcadPolicyProcedures).AdditionalresourcesareavailabletoContinuingandProfessionalStudiesstudentsintheCPSHandbook.
AcademicpoliciesareduplicatedintheFacultyManual,onlywhentherearefaculty‐specificproceduresthatrequireadditionalelaboration.
31.1 ObservanceofReligiousHolidays
31.1.1 Overview
PhiladelphiaUniversityisanonsectarianeducationalinstitutionandrespectsthediversityandreligiousneedsoffaculty,staff,andstudents.TheUniversityrespectstherightsoffaculty,staffandstudentstoobservereligiousholidays.Whileacademicandpersonnelcalendarsdonotincorporatereligiousholidays,thepolicyisintendedtoapplyequitablytoallreligiousgroupsandtoprovideopportunitiestoalltomeettheirreligiousobligations.
Facultyobservingreligiousholidaysthatconflictwiththeirclassscheduleshouldgiveappropriateadvancenoticetostudents,aswellastheProgramDirectorandAssociateDeanoftheirCollegetoallowforaccommodationandalternateplanning.
Non‐attendanceofclassonreligiousholidaysbythoseobservingtheholidaywillbeexcusedwithoutpenalty.Noadverseorprejudicialeffectswillresultbecauseastudentavailedherselforhimselfoftheseprovisions.
• Studentsshallbeexcusedfromanysuchacademicorcampusworkrequirementthatconflictswiththeirobservanceofareligiousholiday.
• Absencefromclassesorexaminationsforreligiousreasonsdoesnot,however,relievestudentsfromresponsibilityforanypartofthecourseworkrequiredduringtheperiodofabsence.
• Studentsshallbeprovidedwithanopportunitytomakeupsuchexamination,study,orworkrequirementwhichs/hemayhavemissedbecauseofsuchabsenceonanyparticularday.
• Studentathletesshallbeexcusedfromteamactivitiesduringtheirreligiousobservances.
31.1.2 Implementation
Universityofficeswill:
o TheOfficeofHumanResourceswillpublishUniversitycalendarofholidaysforemployees(http://www.philau.edu/humanresources)
o TheOfficeoftheProvostwillpublishalistofreligiousholidaysthatsome,butnotallstudents,mayobserve.
o TheOfficeoftheProvostwillrepublishthispolicyatthebeginningofeachsemester.
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Facultywill:
o ConsultthelistofreligiousholidayspublishedbytheProvost’sOfficewhenschedulingexamsandassignments;
o Specifythedatesofexamsandduedatesofassignmentsontheirsyllabi,wheneverpossible;
o Noteontheirsyllabianyclasseswhichmaybeaffected,inthecaseswherefacultymemberswillbeobservingareligiousholiday;and
o Includethefollowingsyllabusstatement:
TheUniversityrespectsstudents’rightstoobservereligiousholidays.Studentsplanningtobeabsentfromaclassduetoreligiousobservanceshallnotifythefacultyduringthefirstweekofclasses,ifpossible.Absencefromclassesorexaminationsforreligiousreasonsdoesnotrelievestudentsfromresponsibilityforanypartofthecourseworkrequiredduringtheperiodofabsence.Professorsshallworkwithstudentstoensuretheyhaveareasonableopportunitytomakeupmissedclassesandassignments.
Studentswill:
o Notifytheirinstructors,on‐campusemployers,orathleticcoachesduringthefirstweekofclasses,ifpossible,iftheyplantobeabsentduetoreligiousobservance.
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32 ProfessionalLeavesofAbsence
32.1 UniversitySabbaticalLeaveviii
32.1.1 Overview
Asabbaticalleavesupportsfaculty,whowillengageinscholarlystudy,research,writing,appropriateprofessionalpractice,and/orotheractivitieswhichwillcontributetotheadvancementofknowledgeand/ortheprofessionaldevelopmentofthefacultymemberinwaysthatsupporttheUniversity.
TheUniversityoffersalimitednumberofsabbaticalsannually,dependinguponavailablefinancialresourcesforreplacingfacultyonleave.ThenumberofavailablesabbaticalleavesisdeterminedbytheProvostandthePresident.TheProvostannouncestotheUniversitycommunityinJulythenumberofsabbaticalsavailableinthefollowingacademicyear.
32.1.2 Eligibility
TenuredandPracticefaculty,whohaveatleast7yearsoffull‐timeserviceatPhiladelphiaUniversity,areeligibletoapplyforaninitialsabbaticalleave.
Eligiblefacultymayre‐applyforsubsequentsabbaticalleaveafter7yearsofcontinuousservice,sincetheendoftheirlastsabbaticalleave.
Eligiblefacultywithmulti‐yearadministrativeappointments,suchasassociatedeans,mayapplyforasabbaticalthatwilltakeplaceaftertheiradministrativeappointmenthasexpired.
Administratorswithfacultyrank,suchasexecutivedeansanddirectors,arenoteligibleforsabbaticalsduringtheiradministrativeappointment.
32.1.3 Procedures
Eligiblefacultymustapplyforoneoftheavailablesabbaticalleaves.Electronicsubmissionisrequired.Sabbaticalapplicationsshouldincludedetailedplansdescribingsubject/sofstudy,research,writingandrelatedtravel,andthewaystheleavewillcontributetotheadvancementofknowledgeand/ortheprofessionaldevelopmentofthefacultymemberinwaysthatsupporttheUniversity.
ApplicationsarereviewedbytheCPCandUPC.BothCommitteesmakerecommendationstotheProvostandPresident.RecommendationsarenotbindingonthePresident.ThePresidentmakesadenovodecisionfollowinghisorherreviewoftherecommendationsandapplications.
IncaseswhenthePresident,afterreviewingtherecommendationsandtheapplications,makesanunfavorabledecision,theProvosttransmitstotheCandidateanExecutiveSummary,whichincludesboththeCommittee’s/s’recommendationsandPresident’sdecision.SuchanExecutiveSummaryistransmittedwithinfive(5)businessdaysofthedateofthePresident’snotificationletter.
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Theschedulesetsforthspecificdatesforsubmissions,actions,andnotificationsforSabbaticalLeaves.
July1…………………………………………………………………………………………………………………………………….
TheProvost’sOfficeannouncestothecampuscommunitythenumberofavailablesabbaticals.
BySeptember1………………………………………………………………………………………………………………………
FacultyintendingtoapplyforasabbaticalleavemustnotifytheProvost’sOfficeandrequestanelectronicapplication.
ByOctober1…………………………….……….………………………………………………………………………………....
BynolaterthanOctober1atnoon,theApplicantsubmitshis/hercompleteApplication.TheCandidatesendsanemailtotheProvost’sOfficetoconfirmsubmission.
BetweenOctober2andOctober24………………………………………………………………………………………
OnOctober2,theSeniorFacultyoftheCollegeorSchool/Division,ExecutiveDean,AcademicDean,andProgramDirectoroftheCandidatearegrantedaccesstotheApplications.
BynolaterthanOctober24atnoon,SeniorFacultyintheCollegeorSchool/Divisionoftheapplicantssubmittyped,anonymousevaluationsoftheSabbaticalApplicationsinasealedenvelope.Evaluationsmustincludeeitherapositiveornegativerecommendation.SeniorFacultywhoareonleaveorwhoaresubmittingapplicationsareexemptfromreviewingapplications.
BynolaterthanOctober24atnoon,theCandidate’sProgramDirector,asappropriate,reviewstheApplicationandsubmitsaWrittenEvaluationoftheCandidatetotheProvost’sOffice.
TheProvost’sOfficeplacescopiesoftheProgramDirector’sWrittenEvaluationintheCandidate’sFolderandintheSupplementalDocumentsFolder.SeniorFacultyandProgramDirectorsdonothaveaccesstotheDossiersafterthispoint.
BetweenOctober25andNovember1……………………………………………………………………………………
TheCPCchaircompilesallSeniorFacultyEvaluationsintoasinglecompositeassessmentforeachApplicant.
SeniorFacultyEvaluationsarecursorilyscannedbytheCPC.WhenanEvaluationissubmittedwithjudgmentsand/orobservations,eitherpositiveornegative,butwithoutaccompanyingevidencefromtheApplication,CPCChairprovidestheEvaluationtotheProvost’sOffice,whichreturnsittotheSeniorFacultymemberforrevision.TheSeniorFacultymembermustsubmittherevisedEvaluationwithinthree(3)businessdaysandnolaterthanOctober28.
IfthefacultymemberdeclinestherequesttorevisetheEvaluationinamannerthatprovidesDossier‐basedevidence,theoriginalEvaluationisremovedfromtheSupplementalDocumentsFolderandfromCommitteeconsideration.ItisforwardedtotheProvost’sOfficeforrecordkeeping.Inthiscase,theSeniorFacultymemberandExecutiveDeanarenotifiedbytheProvost’sOfficeoftheaction.
IfthefacultymemberrevisestheSeniorFacultyEvaluation,s/hesubmitsittotheCPCChair,whosendstherevisedSeniorFacultyEvaluationcompositeassessmenttotheProvost’sOffice.TheProvost’sOfficeplacescopiesoftheSeniorFacultyEvaluationsinCandidate’sFolderandintheSupplementalDocumentsFolder.
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BetweenNovember2and14…………………………………………………………………………………………………
OnNovember2,theCandidate’sExecutiveDeanandAcademicDean,asappropriate,aregrantedaccesstotheSeniorFacultyEvaluations.
EachdeansubmitsaWrittenEvaluationoftheCandidatetotheProvostbyNovember14atnoon.
TheWrittenEvaluationsmustexpresseitherapositiveornegativerecommendationonawardingasabbatical.
TheProvost’sOfficeplacescopiesoftheWrittenEvaluationsintheCandidate’sFolderandintheSupplementalDocumentsFolder.
BetweenNovember15and20…………………………………………………………………………………………………
UponreceivingaccessfromtheProvost’sOffice,theCandidatewillhaveanopportunitytoreviewtheSeniorFacultyEvaluationcompositeassessmentandtheWrittenEvaluationssubmittedbytheExecutiveDean,AcademicDeanandProgramDirectorintheCandidate’sFolder.UndernocircumstancesmaytheCandidateretaindigitalorhardcopiesofthesedocuments.
TheapplicantmaywriteanApplicant’sResponseandsubmititnolaterthanNovember20atnoon.Inthiscase,theCPCchairsubmitsthisresponsetotheseniorfaculty,ProgramDirector,andExecutiveDean.
Oncesubmitted,theApplicant’sResponseisconsideredpartoftheCandidate'sDossier.TheProvost’sOfficeplacesthedocumentintheSupplementalDocumentsFolder.
BetweenNovember20andDecember1……………….………………………………………………………………….
SeniorfacultymayreconsiderapplicationsforwhichtheyhavereceivedApplicant’sResponses.SeniorfacultymaysubmitawrittenRe‐AssessmenttotheCPCchairnolaterthanDecember1atnoon.
TheSeniorFaculty,ProgramDirector,andDeansdonothaveaccesstotheApplicationsafterthispoint.
BetweenDecember2and15…………………………………………………………………………………………………..
TheCPCmeetstoreviewtheSabbaticalApplicationsandtheSeniorFaculty,ProgramDirector’s,AcademicDean,andExecutiveDean’sEvaluations,respectively.TheCPCdeliberatesprivatelyandvotesuponrecommendationsbysecretballot.
TheCPCChairwritesaSummaryoftheCPCDeliberationsandCPCVoteOutcome.TheVoteOutcomewillincludeananonymousvotecount.CPCmemberssignthisdocument.TheCPCChairforwardsthesigneddocumenttotheProvostbyDecember15atnoon,whoaddsittotheSupplementalDocumentsFolder.
TheCPCdoesnothaveaccesstotheApplicationsafterthispoint.
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BetweenDecember16andJanuary20……………………………………………………………………………………
Withintwo(2)businessdaysofreceipt,theProvostshallinformtheCandidateastowhetherthesabbaticalrecommendationfromtheCPCwasfavorableorunfavorable.
TheProvostmakesthecompleteapplicationsavailabletotheUPC.TheUPCreviewsallSabbaticalApplications.
TheUPCdeliberatesprivatelyandcategorizesapplicationsinanordinalrankingsystem,suchas“3‐stronglysupport,”“2‐support,”and“1‐donotsupport.”TheUPCvotesuponrecommendationsbysecretballot.
TheUPCChairwritesaSummaryoftheUPCDeliberationsandUPCVoteOutcome.TheVoteOutcomeshouldincludeananonymousvotecount.UPCmemberssignthisdocument.TheUPCChairforwardsthesigneddocumenttotheProvostbyJanuary20atnoon,whoaddsittotheSupplementalDocumentsFolder.
TheUPCdoesnothaveaccesstotheApplicationsafterthispoint.
BetweenJanuary21andMarch1…………………………………………………………………………………………….
Withintwo(2)businessdaysofreceipt,theProvostshallinformtheCandidateastowhethersabbaticalrecommendationfromtheUPCwasfavorableorunfavorable.
TheProvostreviewsallSabbaticalApplicationsandsubmithis/herwrittenrecommendationtothePresident.
ThePresidentreviewstheProvost’srecommendationsandallsupportingmaterials.
OnMarch1,thePresidentnotifieseachapplicantofthefinalsabbaticaldecision.AcopyofthisletterisplacedintheSupplementalDocumentsFolder.
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32.1.4 SalaryandBenefitswhileonSabbaticalLeave
32.1.4.1 Salary
Eligiblefacultymemberswithfewerthan14yearsofcontinuousteachingservice,whoaregrantedsabbatical,willreceive100%payforaone‐semesterleaveor50%payforatwo‐semesterleave.
Eligiblefacultymemberswith14yearsofcontinuousteachingserviceandwithouthavingtakenasabbaticalduringtheprior14years,whoaregrantedsabbatical,willreceive100%payforatwo‐semesterleave.
Eligiblefacultymembers,whohavereceivedasabbaticalandtaughttherequisitesevenyearstoreapplyforanadditionalsabbatical,willreceivea100%payone‐semesterleaveor50%payforatwo‐semesterleave.
32.1.4.2 Benefits
Allofthosebenefitsthatwhichwouldordinarilybeinforceremainsoduringtheperiodofsabbaticalleave.
32.1.5 OtherunemploymentwhileonUniversity‐PaidSabbatical
Underusualcircumstances,asabbaticalleaveshallinvolvenogainfulemployment.However,applicantsmaymakeproposalsconcerningoutsideremunerationinsupportofactivitiesessentialtotheproject.
32.1.6 SabbaticalLeaveRequirements
32.1.6.1 ExpectationtoReturnafteraSabbaticalLeave
FacultymembersareobligedtoreturntotheirpositionsattheUniversityforatleasttwoyearsfollowingsabbaticalleaves.
IfanemployeeterminatesemploymentwiththeUniversitypriorcompletionofthe2‐yearreturnperiod,theSabbaticalLeavesalarybenefitwillbeproratedtodateofterminationandthebalancemustberepaidinfull.
32.1.6.2 SabbaticalReport
Withinthirtydaysafterreturning,facultyarerequiredtosubmittotheProvostareportonprojectsundertakenduringtheSabbatical.
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32.2 SponsoredLeaveofAbsenceix
32.2.1 Overview
Sponsoredleavesofabsenceareleavesforspecializedresearchorteachingwhicharesubsidizedinwholeorinpartbypublicorprivateinstitutionsorprograms.Facultymembersareencouragedtoapplyforawards,scholarships,orfellowshipssuchasFulbrightFellowships,GuggenheimFellowships,SmithsonianFellowships,orothersimilarawards.ItisparticularlybeneficialwhensponsoredleavescoincidewithUniversity‐grantedsabbaticals.
32.2.2 PermissiontoseekaSponsoredLeave
Priortosubmittingtheapplication,thefacultymember’sExecutiveDeanandtheProvostmustapprovetheproposedleaveofabsence.Approvaliscontingentuponthegoalsandobjectivesoftheleavebeingconsistentwiththegoals,objectives,andneedsoftheCollegeandtheUniversity.
Toreceiveapproval,facultymembersmustmeetwithhis/herExecutiveDeantodiscusstheprofessionalopportunity,thetimeframe,andthefinancialspecificsoftheawardaswellasanyrequiredUniversitycommitments,financialorotherwise.TheExecutiveDeanwillconsultwiththeProvost,whowillinformthePresidentaboutsuchmatters.TheProvost’sapprovalwillbetransmittedinwritingtotheExecutiveDean,whowillinturnnotifythefacultymemberwhetherpermissiontoapplyisorisnotgranted.
Subsequently,thefacultymemberconfirmsinwritinghis/herintenttoapply.Thisconfirmationisforcurriculum‐planningpurposes.
Uponsubmissionoftheapplication,thefacultymembersubmitsacopyoftheapplicationisprovidedtotheProvost’sOffice.AwardlettersandotherofficialcorrespondencefromthesponsormustalsobeprovidedtotheProvost’sOfficewithintwo(2)weeksofreceipt.
32.2.3 PermissiontoAccepttheTermsoftheAward
Uponreceiptofanawardnotice,thefacultymembermustreviewthetermsoftheawardwiththeProvost’sOffice.
AwardAgreementsshouldnotbesignedbythefacultymemberwithoutconsultingwiththeProvost’sOffice.IntheeventthattheAwardAgreementrequiresaUniversitysignature,theProvost’sOfficewilldirectthefacultymembertoanauthorizedsignatory.
32.2.4 AwardAgreements
TheUniversitypreferstoexecutedirectinstitutionalagreementsforsalarystipends,researchandtravelallowances.Itis,however,understoodthatsomeexternalsponsorswillawardonlytotheindividualfacultyapplicant.Inthiscase,theProvost’sOfficeandtheBusinessOfficewillworkwiththefacultymembertoestablishtheadministrativeproceduresfortheaward.
32.2.5 SalaryandBenefitswhileonSponsoredLeaveofAbsence
Thefacultymember’sfullsalaryandbenefitswillcontinuetobepaidbytheUniversityfortheperiodoftheaward.Inthisway,thefacultywillnotbeseveredfromanyofhis/herusualbenefits.
Thesponsor’ssalarystipendandanyotherbenefitswillberemittedtotheUniversity.Directpayment,perthetermsoftheinstitutionalagreement,ispreferred.
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Ifthesponsororhostcountrypaysthestipendinlocalcurrency,thefacultywillremitanequivalentamountinUSdollarsbasedonanexchangerateaveragefortheperiodabroad.
Thefacultymembermayretainanygrantorfundsthatareearmarkedfor:
Traveltoandfromthehostcountry
HousingandMeals(AKAmaintenanceallowance)
Translationservices
Transcriptionandeditingservices
Tuitionassistancefordependents
Educationalmaterials
Culturalandresearchallowance
Researchexpenses
32.2.6 LeaveReport
Within30daysafterreturning,facultyarerequiredtosubmittotheProvostareportonprojectsundertakenduringtheSponsoredLeaveofAbsence.
32.3 UnpaidProfessionalLeavesofAbsence
UnpaidprofessionalleavesofabsencefromtheUniversitymaybegrantedunderspecialcircumstances.
Priortosubmittinganapplicationorletterofinterest,thefacultymember’sExecutiveDeanandtheProvostmustapprovetheproposedleaveofabsence.Approvaliscontingentuponthegoalsandobjectivesoftheleavebeingconsistentwiththegoals,objectives,andneedsoftheCollegeandtheUniversity.
Toreceiveapproval,facultymembersmustmeetwithhis/herExecutiveDeantodiscusstheprofessionalopportunity,thetimeframe,andthefinancialspecificsoftheawardaswellasanyrequiredUniversitycommitments,financialorotherwise.TheExecutiveDeanwillconsultwiththeProvost,whowillinformthePresidentaboutsuchmatters.TheProvost’sapprovalwillbetransmittedinwritingtotheExecutiveDean,whowillinturnnotifythefacultymemberwhetherpermissiontoapplyisorisnotgranted.
Subsequently,thefacultymemberconfirmsinwritinghis/herintenttoapply.Thisconfirmationisforcurriculum‐planningpurposes.
Uponsubmissionoftheapplicationorletterofinterest,thefacultymembersubmitsacopyoftheapplicationisprovidedtotheProvost’sOffice.AwardlettersandotherofficialcorrespondencefromthesponsormustalsobeprovidedtotheProvost’sOfficewithintwo(2)weeksofreceipt.
Becauseoftheimplicationsforinstruction,totheextentpossible,facultymembersshouldtimetheirunpaidprofessionalleavesofabsencewiththeacademiccalendar.
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32.4 PersonalLeavesofAbsence
SeetheEmployeeHandbookforFamilyandMedicalLeaveActpoliciesandprocedures.
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APPENDIXA:SchedulesforReviewsforContractRenewalsandPromotions
TheseAppendicesarefortheconvenienceoftheCandidates.Theydonotsupplement,modify,orconstituteinterpretiveguidancetoSections1through28oftheFacultyManual.
Table4:ScheduleforFirst2‐YearContractRenewal(Year2)......................................................................................................................................................108
Table5.ScheduleforSecond2‐YearContractRenewal(Year4of6)........................................................................................................................................112
Table6.ScheduleforTenureandScheduleforFive‐YearContract(Year6)..........................................................................................................................117
Table7.ScheduleforPromotiontoFullProfessor.............................................................................................................................................................................123
Table8.Schedulefor7‐YearContracts(year6of7‐YearContract)...........................................................................................................................................128
Table9.ProceduresandScheduleforSabbaticalApplications.....................................................................................................................................................133
Table10:MaterialsRequiredforaFacultyReview...........................................................................................................................................................................142
* Ifanyduedatesfallonaweekendorholiday,theduedatewillbethenextdayofbusiness.
** SeniorFaculty:Definedastenureandlong‐termcontractfacultybelowtherankofAcademicDeanwithintheCandidate'sSchool/Division/College.
*** School/Division/CollegemeanswhicheverdesignationisthelowestlevelwheretheCandidateresides.
**** AllSeniorFacultybelowtherankofAcademicDeanarenotifiedoftenureandFive‐YearcontractfacultyCandidateswhoarecomingupforreviewacrosstheUniversity;theSeniorFacultymaysubmitaletterofsupport/non‐support.ThesesupportlettersaresubmittedtotheappropriateCPCChairandkeptseparatefromtheCollegeorSchool/Divisionevaluations.
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Table4:ScheduleforFirst2‐YearContractRenewal(Year2)
ScheduleforFirst2‐YearContractRenewal(Year2of6ofprobationaryperiod)
Date Candidate SeniorFacultyandCPCAdministration
(President/Provost/Deans/ProgramDirectors)
ByFeb.1
Provost’sOfficeopenselectronicdossiersandnotifiesCandidateswhowillbereviewedthefollowingyear;CPCandUPCChairs,DeansandProgramDirectorsarealsonotifiedofforthcomingreviews.
TheProvost’sOfficeprovidestoCandidatestheAcknowledgementandWaiverofAccesstotheSupplementalDocumentsFolder.
ByFeb.15 CandidatessignandreturnWaivertotheProvost’sOfficebyFebruary15.
ByMay1 Exec.DeanorAcademicDeanmakessurethetworequiredclassroomvisitsaremadeperreviewperiod.FirstvisitbytheExec.DeanorAcademicDean;secondvisitbyanappointedseniorfaculty.
ByAug.15
Optional(butstronglyencouraged):havedraftofDossierreviewedbytheCPCChairand/orProgramDirector.
CPCChairand/orProgramDirectorreviewdraftofcompleteDossieratrequestoftheCandidate.
Bynoon,theExec.DeansendsthecompletedClassroomVisitEvaluationforms,StudentEvaluations,andAnnualPerformanceEvaluationstotheProvost’sOffice.
Sept.1 CompleteDossierssubmittedelectronically.CandidatenotifiestheProvost’sOfficewhensubmissioniscomplete.
Provost’sOfficeaddsClassroomVisitEvaluationForms,StudentEvaluationsandAnnualPerformanceEvaluationstotheCandidate’sFolderandtheSupplementalDocumentsFolder.
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ScheduleforFirst2‐YearContractRenewal(Year2of6ofprobationaryperiod)
Date Candidate SeniorFacultyandCPCAdministration
(President/Provost/Deans/ProgramDirectors)
Sept.2–Sept.21
CPCChairemailstheSeniorFacultyPeer‐ReviewEvaluationFormtoallSeniorFacultymembers**intheCandidate'sSchool/Division/College***andinformsthemthattheyarerequiredtoevaluatetheDossierandsubmitatypedanonymousevaluationbySept.21atnoonusingthesuppliedform.
TheSeniorFacultyPeerEvaluationFormisplacedinasealedenvelope,signedacrosstheflap,submittedtotheExec.Dean'sOffice.TheSeniorFacultymember’snameshouldalsobeprintedonthebackoftheenvelope,intheeventthattheCPCChairdeterminestheEvaluationformdoesnotcontainDossier‐basedevidenceandprofessionaljudgmentsandobservationsaboutafacultymember’scandidacy.
CPCChairmonitorswhohassubmittedtheirevaluationsandremindsthosefacultywhohavenot.
OnSeptember2,theProvost’sOfficeopenstheDossierstoSeniorFaculty,Deans,ProgramDirector,andtheCPCintheCandidate’sunit.
TheProgramDirectorevaluatesDossiersandSupplementalDocumentFoldersandsubmitsawrittenrecommendationtotheProvost’sOfficebySept.21atnoon.
TheProvost’sOfficeplacescopiesoftheProgramDirector’sWrittenEvaluationintheCandidate’sFolderandintheSupplementalDocumentsFolder.Provost’sOfficeremovesSeniorFacultyandProgramDirectorsaccesstotheDossiers.
Sept.22–Oct.1
Sept.22–October1
CPCmembersopentheSeniorFacultyPeer‐ReviewEvaluationsandcodeeachenvelopeandevaluationformwiththesamenumber.Peer‐reviewevaluationsarecursorilyscannedbytheCPCChair.
WhenanEvaluationissubmittedwithjudgmentsand/orobservations,eitherpositiveornegative,withoutaccompanyingevidencefromtheDossier,CPCChairprovidestheFormtotheProvost’sOffice,whichreturnsittotheSeniorFacultymemberforrevision.
TheProvost’sOfficeplacescopiesoftheSeniorFacultyPeer‐ReviewEvaluationsinCandidate’sFolderandintheSupplementalDocumentsFolder.
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ScheduleforFirst2‐YearContractRenewal(Year2of6ofprobationaryperiod)
Date Candidate SeniorFacultyandCPCAdministration
(President/Provost/Deans/ProgramDirectors)
Cont’d IfthefacultymemberdeclinestherequesttorevisetheForminamannerthatprovidesDossier‐basedevidence,theoriginalFormisremovedfromtheSupplementalDocumentsFolderandfromCommitteeconsideration,andisforwardedtotheProvost’sOfficeforthepermanentrecord.Inthiscase,theSeniorFacultymemberisnotifiedoftheaction.
CPCChairsendsSeniorFacultyPeer‐ReviewEvaluationstotheProvost’sOffice.
Oct.2–Oct.10
TheSeniorFacultyPeerReviewEvaluationFormsaremadeavailabletotheExecutiveandAcademicDeans,whowritetheirWrittenEvaluationsandsubmitthemtotheProvost’sOfficebyOctober10atnoon.
TheProvost’sOfficeplacescopiesoftheWrittenEvaluationsintheCandidate’sFolderandintheSupplementalDocumentsFolder.
Oct.11‐15
CandidatereviewsSeniorFacultyEvaluationFormsandtheExec.Dean,AcademicDeanandProgramDirectorletters.
Candidatesubmitsaresponse,ifany,totheCPCChairwithacopytotheProvost’sOfficebyOct.15atnoon.
Provost’sOfficegrantsCandidateaccesstotheCandidate’sFolder.
Provost’sOfficeplacesCandidateresponseinsupplementaldocumentsfolder.
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ScheduleforFirst2‐YearContractRenewal(Year2of6ofprobationaryperiod)
Date Candidate SeniorFacultyandCPCAdministration
(President/Provost/Deans/ProgramDirectors)
Oct.16‐25
TheCPCmeetstoreviewDossiersandSupplementalDocumentsFolders.CPCChairinvitestheExec.DeanstopresenttheCandidateatthebeginningofthismeeting.TheCPCdeliberatesprivatelyandvotesbysecretballot.CPCChairwritessummaryreportofSeniorFacultyandCPCdeliberationsandvoteoutcomeforeachCandidate.
Exec.DeanspresenttheirCandidatestotheCPC.
Oct.25 CPCChairforwardssignedsummaryreportandvotetotheProvost'sOfficebyOct.25atnoon.
Oct.26–Dec.1
ProvostinformsCandidateofoutcomewithintwo(2)businessdaysofreceiptofCPCRecommendation.
TheProvost’sOfficeplacesacopyoftheCPCRecommendationandtheCPCRecommendationNotificationLetterintheSupplementalDocumentsFolder.
ProvostreviewsDossierandsupplementaldocumentsfolderandmakesrecommendationtothePresident.
TheProvost’sOfficeplacesacopyoftheProvost’sWrittenEvaluationintheSupplementalDocumentsFolder.
Dec.1‐15
PresidentreviewsDossierandSupplementalDocumentsFolder.
Dec.15 PresidentnotifiestheCandidateoffinaldecision.
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Table5.ScheduleforSecond2‐YearContractRenewal(Year4of6)
Date Candidate SeniorFacultyandCPCAdministration
(President/Provost/Deans/ProgramDirectors)
ByFeb.1
Provost’sOfficeopenselectronicdossiersandnotifiesCandidateswhowillbereviewedthefollowingyear;CPCandUPCChairs,DeansandProgramDirectorsarealsonotifiedofforthcomingreviews.
TheProvost’sOfficeprovidestoCandidatestheAcknowledgementandWaiverofAccesstotheSupplementalDocumentsFolder.
ByFeb.15 CandidatessignandreturnWaivertotheProvost’sOfficebyFebruary15.
ByMay1
Exec.DeanorAcademicDeanmakessurethetworequiredclassroomvisitsaremadeperreviewperiod.FirstvisitbytheExec.DeanorAcademicDean;secondvisitbyanappointedseniorfaculty.
ByDec.15 Optional(butstronglyencouraged):havedraftofDossierreviewedbytheCPCChair,ProgramDirectorand/orappointedMentor.
CPCChair,ProgramDirectorand/orappointedmentorreviewdraftofcompleteDossieratrequestoftheCandidate.
ByJan.10 Bynoon,theExec.DeansendsthecompletedClassroomVisitEvaluationforms,StudentEvaluations,andAnnualPerformanceEvaluationstotheProvost’sOffice.
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ScheduleforSecond2‐YearContractRenewal(Year4of6)
Date Candidate SeniorFacultyandCPCAdministration
(President/Provost/Deans/ProgramDirectors)
Jan.15 CompleteDossiersfor2nd2‐YearContractRenewalsubmittedelectronically.CandidatenotifiestheProvost’sOfficewhensubmissioniscomplete.
Provost’sOfficeaddsClassroomVisitEvaluationForms,StudentEvaluationsandAnnualPerformanceEvaluationstotheCandidate’sFolderandtheSupplementalDocumentsFolder.
Jan.16–Feb.5
CPCChairemailstheSeniorFacultyPeer‐ReviewEvaluationFormtoallSeniorFacultymembers**intheCandidate'sSchool/Division/College***andinformsthemthattheyarerequiredtoevaluatetheDossierandsubmitatypedanonymousevaluationbyFeb.5atnoonusingthesuppliedform.
TheSeniorFacultyPeerEvaluationFormisplacedinasealedenvelope,signedacrosstheflap,submittedtotheExec.Dean'sOffice.TheSeniorFacultymember’snameshouldalsobeprintedonthebackoftheenvelopeforeasieridentification,intheeventthattheCPCChairdeterminestheEvaluationformdoesnotcontainDossier‐basedevidenceandprofessionaljudgmentsandobservationsaboutafacultymember’scandidacy.
CPCChairmonitorswhohassubmittedtheirevaluationsandremindsthosefacultywhohavenot.
OnJan.16,theProvost’sOfficeopenstheDossierstoSeniorFaculty,Deans,ProgramDirector,andtheCPCintheCandidate’sunit.
TheProgramDirectorevaluatesDossiersandSupplementalDocumentFoldersandsubmitsawrittenrecommendationtotheProvost’sOfficebyFeb.5atnoon.
TheProvost’sOfficeplacescopiesoftheProgramDirector’sWrittenEvaluationintheCandidate’sFolderandintheSupplementalDocumentsFolder.Provost’sOfficeremovesSeniorFacultyandProgramDirectorsaccesstotheDossiers.
Feb.6‐11
CPCmembersopentheSeniorFacultyPeer‐ReviewEvaluationsandcodeeachenvelopeandevaluationformwiththesamenumber.Peer‐reviewevaluationsarecursorilyscannedbytheCPCChair.
TheProvost’sOfficeplacescopiesoftheSeniorFacultyPeer‐ReviewEvaluationsinCandidate’sFolderandintheSupplementalDocumentsFolder.
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ScheduleforSecond2‐YearContractRenewal(Year4of6)
Date Candidate SeniorFacultyandCPCAdministration
(President/Provost/Deans/ProgramDirectors)
Feb.6–11Cont’d
WhenanEvaluationissubmittedwithjudgmentsand/orobservations,eitherpositiveornegative,withoutaccompanyingevidencefromtheDossierCPCChairprovidestheFormtotheProvost’sOffice,whichreturnsittotheSeniorFacultymemberforrevision.
IfthefacultymemberdeclinestherequesttorevisetheForminamannerthatprovidesDossier‐basedevidence,theoriginalFormisremovedfromtheSupplementalDocumentsFolderandfromCommitteeconsideration,andisforwardedtotheProvost’sOfficeforthepermanentrecord.Inthiscase,theSeniorFacultymemberisnotifiedoftheaction.
CPCChairsendsSeniorFacultyPeer‐ReviewEvaluationstotheProvost’sOffice
Feb.12–19 TheSeniorFacultyPeerReviewEvaluationFormsaremadeavailabletotheExecutiveandAcademicDeans,whowritetheirWrittenEvaluationsandsubmitthemtotheProvost’sOfficebyFebruary19atnoon.
TheProvost’sOfficeplacescopiesoftheWrittenEvaluationsintheCandidate’sFolderandintheSupplementalDocumentsFolder.
ScheduleforSecond2‐YearContractRenewal(Year4of6)
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Date Candidate SeniorFacultyandCPCAdministration
(President/Provost/Deans/ProgramDirectors)
Feb.20–25 CandidatereviewsSeniorFacultyevaluationsandExec.Dean,AcademicDeanandProgramDirectorletters.
Candidatesubmitsaresponse,ifany,totheCPCChairwithacopytotheProvost’sOfficebyFeb.25atnoon.
Provost’sOfficegrantsCandidateaccesstotheCandidate’sFolder.
Provost’sOfficeplacesCandidateresponseinsupplementaldocumentsfolder.
Feb.26‐Mar.5
TheCPCmeetstoreviewDossiersandSupplementalDocumentsFolders.CPCChairinvitestheExec.DeanstopresenttheCandidatesatthebeginningofthismeeting.CPCreviewsDossiersandsupplementalfolders.CPCthendeliberatesprivatelyandvotesbysecretballot.CPCChairwritesasummaryofseniorfacultyandCPCdeliberationsandvoteoutcomeforeachCandidate.
Exec.DeanspresenttheirCandidatestotheCPC.
Mar.5 CPCChairforwardssignedsummaryreportandvotetotheProvost'sOfficebyMar.5atnoon.
Mar.6–Apr.20 ProvostinformsCandidateofoutcomewithintwo(2)businessdaysofreceiptofCPCRecommendation.
TheProvost’sOfficeplacesacopyoftheCPCRecommendationandtheCPCRecommendationNotificationLetterintheSupplementalDocumentsFolder.
ScheduleforSecond2‐YearContractRenewal(Year4of6)
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Date Candidate SeniorFacultyandCPCAdministration
(President/Provost/Deans/ProgramDirectors)
Mar.6–Apr.20Cont’d
ProvostreviewsDossierandsupplementaldocumentsfolderandmakesrecommendationtothePresident.
TheProvost’sOfficeplacesacopyoftheProvost’sWrittenEvaluationintheSupplementalDocumentsFolder.
Apr.21‐May10
PresidentreviewsDossierandSupplementalDocumentsFolder.
May10 PresidentnotifiestheCandidateoffinaldecision.
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Table6.ScheduleforTenureandScheduleforFive‐YearContract(Year6)
ScheduleforPromotionwithTenureandforPromotionwithFive‐YearContract(Year6)
Date Candidate SeniorFaculty,CPCandUPCAdministration
(President/Provost/Deans/ProgramDirectors)
ByFeb.1ofYear5
CandidatessignandreturnbothformstotheProvost’sOfficebyFebruary15.
Provost’sOfficenotifiesCandidateswhowillbereviewedthefollowingyear;CPCandUPCChairs,DeansandProgramDirectorsarealsonotifiedofforthcomingreviews.
TheProvost’sOfficeprovidestoCandidatestheAcknowledgementandWaiverofAccesstotheSupplementalDocumentsFolderandtheAcknowledgementandWaiverofAccesstoSubmittedEvaluationMaterialsfromOutsideAssessors.
ByFeb.15ofYear5
CandidatessignandreturnWaivertotheProvost’sOfficebyFebruary15.
Apr.15ofYear5
Candidatesubmitslistof6(six)prospectiveoutsideassessorstoExec.Dean.
Exec.Deanreviewsthelistofoutsideassessorstoensuretheymeetthecriteria.
May1ofYear5
ExecutiveDeanforwardsthelistofoutsideassessorstoProvost’sOfficebyMay1atnoon.
Exec.DeanorAcademicDeanmakessurethetworequiredclassroomvisitsaremadeperreviewperiod.FirstvisitbytheExec.DeanorAcademicDean;secondvisitbyanappointedseniorfaculty.
May20ofYear5
IfProvostdeemsoneormoreoutsideassessorsunacceptable,theExecutiveDeanandCandidatewillidentifyandprovidetotheProvosttherequestednumberofadditionaloutsideassessors,withinoneweek(fivebusinessdays).
NolaterthanMay20th,iftheProvostdoesnotfindallrecommendedassessorsacceptable,s/hewillreturntothelisttotheExecutiveDeanwiththereasonswhytherecommendedoutsideassessorsdidnotmeetthecriteriaand
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ScheduleforPromotionwithTenureandforPromotionwithFive‐YearContract(Year6)
Date Candidate SeniorFaculty,CPCandUPCAdministration
(President/Provost/Deans/ProgramDirectors)
instructionstoidentifyadditionaloutsideassessors.
Withinoneweek(fivebusinessdays),theExecutiveDeanandCandidatewillidentifyandprovidetotheProvosttherequestednumberofadditionaloutsideassessors.
Jun1ofYear5
ThreeoutsideassessorsselectedbyProvostwithassistanceoftheCandidate'sExec.Dean.
Provost’sOfficeextendsinvitationstotheoutsideassessorstoparticipateinfacultyreviews.
ByJun15ofYear5
Optional(butstronglyencouraged):havedraftofProfessionalAchievementportionofDossierreviewedbytheCPCChair,ProgramDirectorand/orappointedMentor.
CPCChair,ProgramDirectorand/ormentorreviewdraftofProfessionalAchievementportionofDossieratrequestoftheCandidate.
Jul1ofYear5
ProfessionalAchievementportionoftheDossiersubmittedtotheProvost'sOffice.
ProvostinformsCandidateofthesuccessofsecuringoutsideassessors,orrequestsfurtherprospectiveassessornamesfromtheCandidate.
ByJul15ofYear5
Provost'sOfficesendsProfessionalAchievementportionofDossiertooutsideassessors.
ByAug.15ofYear6
Optional(butstronglyencouraged):havedraftofDossierreviewedbytheCPCChairand/orProgramDirector.
CPCChairand/orProgramDirectorreviewdraftofcompleteDossieratrequestoftheCandidate.
Bynoon,theExec.DeansendsthecompletedClassroomVisitEvaluationforms,StudentEvaluations,andAnnualPerformanceEvaluationstotheProvost’sOffice.
ByAug.20 OutsideAssessorssubmitwrittenevaluationstotheProvost.
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ScheduleforPromotionwithTenureandforPromotionwithFive‐YearContract(Year6)
Date Candidate SeniorFaculty,CPCandUPCAdministration
(President/Provost/Deans/ProgramDirectors)
ProvostnotifiesCandidatethattheOutsideAssessorevaluationshavebeenreceived.
Sept.1 CompleteDossiersforTenureand5‐YearContractsubmittedelectronically.CandidatenotifiestheProvost’sOfficewhensubmissioniscomplete.
Provost’sOfficeaddsClassroomVisitEvaluationForms,StudentEvaluations,AnnualPerformanceEvaluationsandOutsideAssessorLetterstotheCandidate’sFolderandtheSupplementalDocumentsFolder.
Sept.2‐21
CPCChairemailstheSeniorFacultyPeer‐ReviewEvaluationFormtoallSeniorFacultymembers**intheCandidate'sSchool/Division/College***andinformsthemthattheyarerequiredtoevaluatetheDossierandsubmitatypedanonymousevaluationbySept.21atnoonusingthesuppliedform.
TheSeniorFacultyPeerEvaluationFormisplacedinasealedenvelope,signedacrosstheflap,submittedtotheExec.Dean'sOffice.TheSeniorFacultymember’snameshouldalsobeprintedonthebackoftheenvelope,intheeventthattheCPCChairdeterminestheEvaluationformdoesnotcontainDossier‐basedevidenceandprofessionaljudgmentsandobservationsaboutafacultymember’scandidacy.
CPCChairmonitorswhohassubmittedtheirevaluationsandremindsthosefacultywhohavenot.
OnSeptember2,theProvost’sOfficeopenstheDossierstoSeniorFaculty,Deans,ProgramDirector,andtheCPCintheCandidate’sunit.
TheProvost'sOfficenotifiesallSeniorFacultybelowtherankofAcademicDeanoftheCandidatesforTenureandFive‐Yearcontractreview.****
TheProgramDirectorevaluatesDossiersandSupplementalDocumentFoldersandsubmitsawrittenrecommendationtotheProvost’sOfficebySept.21atnoon.
TheProvost’sOfficeplacescopiesoftheProgramDirector’sWrittenEvaluationintheCandidate’sFolderandintheSupplementalDocumentsFolder.
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ScheduleforPromotionwithTenureandforPromotionwithFive‐YearContract(Year6)
Date Candidate SeniorFaculty,CPCandUPCAdministration
(President/Provost/Deans/ProgramDirectors)
Sept.22–Oct.1
CPCmembersopentheSeniorFacultyPeer‐ReviewEvaluationsandcodeeachenvelopeandevaluationformwiththesamenumber.Peer‐reviewevaluationsarecursorilyscannedbytheCPCChair.
WhenanEvaluationissubmittedwithjudgmentsand/orobservations,eitherpositiveornegative,withoutaccompanyingevidencefromtheDossier,CPCChairprovidestheFormtotheProvost’sOffice,whichreturnsittotheSeniorFacultymemberforrevision.
IfthefacultymemberdeclinestherequesttorevisetheForminamannerthatprovidesDossier‐basedevidence,theoriginalFormisremovedfromtheSupplementalDocumentsFolderandfromCommitteeconsideration,andisforwardedtotheProvost’sOfficeforthepermanentrecord.Inthiscase,theSeniorFacultymemberisnotifiedoftheaction.
CPCChairsendsSeniorFacultyPeer‐ReviewEvaluationstotheProvost’sOffice.
TheProvost’sOfficeplacescopiesoftheSeniorFacultyPeer‐ReviewEvaluationsinCandidate’sFolderandintheSupplementalDocumentsFolder.
Oct.2–10 TheSeniorFacultyPeerReviewEvaluationFormsaremadeavailabletotheExecutiveandAcademicDeans,whowritetheirWrittenEvaluationsandsubmitthemtotheProvost’sOfficebyOctober10atnoon.
TheProvost’sOfficeplacescopiesoftheWrittenEvaluationsintheCandidate’sFolderandintheSupplementalDocumentsFolder.
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ScheduleforPromotionwithTenureandforPromotionwithFive‐YearContract(Year6)
Date Candidate SeniorFaculty,CPCandUPCAdministration
(President/Provost/Deans/ProgramDirectors)
Oct.11‐15 CandidatereviewsSeniorFacultyEvaluationFormsandtheExec.Dean,AcademicDeanandProgramDirectorletters.
Candidatesubmitsaresponse,ifany,totheCPCChairwithacopytotheProvost’sOfficebyOct.15atnoon.
Provost’sOfficegrantsCandidateaccesstotheCandidate’sFolder.
Provost’sOfficeplacesCandidateresponseinsupplementaldocumentsfolder.
Oct.15‐25
CPCChairconvenesameetingofSchool/Division/CollegeSeniorFaculty***todiscussCandidates.Thefacultythenvotebysecretballot.Theoutcomeofthevoteisconsidereda"recommendation."Asimplemajorityattendanceispreferredforthismeeting.
TheCPCmeetstoreviewDossiersandSupplementalDocumentsFolders.CPCChairinvitestheExec.DeanstopresenttheCandidatesatthebeginningofthismeeting.CPCreviewsDossiersandsupplementalfolders.CPCthendeliberatesprivatelyandvotesbysecretballot.CPCChairwritesasummaryofseniorfacultyandCPCdeliberationsandvoteoutcomeforeachCandidate.
Exec.DeanspresenttheirCandidatestotheCPC.
Oct.25 CPCChairforwardssignedsummaryreportandvotetotheProvost'sOfficebyOct.25atnoon.
Oct.26‐Nov.12
UPCreviewsDossiersandSupplementaldocumentsfolder.UPCmeetstodeliberateandvoteoneachCandidate.UPCChairinvitestheExec.DeanstopresenttheirCandidatesatthebeginningofthismeeting.UPCthen
ProvostinformsCandidateofoutcomewithintwo(2)businessdaysofreceiptofCPCRecommendation.
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ScheduleforPromotionwithTenureandforPromotionwithFive‐YearContract(Year6)
Date Candidate SeniorFaculty,CPCandUPCAdministration
(President/Provost/Deans/ProgramDirectors)
deliberatesprivatelyandvotes.UPCChairwritessummaryreportofdeliberationsandvoteoutcome.AllUPCmemberssignthisdocument.TheUPCChairforwardsthesigneddocumenttotheProvost'sOfficebyNov.12atnoon.
TheProvost’sOfficeplacesacopyoftheCPCRecommendationandtheCPCRecommendationNotificationLetterintheSupplementalDocumentsFolder.
TheProvost’sOfficeopenstheDossierstotheUPC.
Exec.DeanspresenttheirCandidatestotheUPC.
Nov.13‐Dec.1
ProvostinformsCandidateofoutcomewithintwo(2)businessdaysofreceipt.
TheProvost’sOfficeplacesacopyoftheUPCRecommendationandtheUPCRecommendationNotificationLetterintheSupplementalDocumentsFolder.
ProvostreviewsDossierandsupplementaldocumentsfolderandmakesrecommendationtothePresidentbyDecember1atnoon.
TheProvost’sOfficeplacesacopyoftheProvost’sWrittenEvaluationintheSupplementalDocumentsFolder.
Dec.1‐15
PresidentreviewsDossierandsupplementaldocumentsfolder.
Dec.15
PresidentnotifiestheCandidateoffinaldecision.
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Table7.ScheduleforPromotiontoFullProfessor
ScheduleforPromotiontoFullProfessor
Date Candidate SeniorFaculty,CPCandUPCAdministration
(President/Provost/Deans/ProgramDirectors)
ByAug.15*
Candidatenotifieshis/herExecutiveDeanthathe/shewillbeapplyingforpromotiontofullprofessor.
Exec.DeanimmediatelyinformstheProvost'sOfficeandtheChairoftheCPCofCandidatesforpromotiontoFullProfessor.
Provost'sOfficeopensdossiersforeachCandidateandprovidestoCandidatestheAcknowledgementandWaiverofAccesstotheSupplementalDocumentsFolder.
BySept.1 CandidatessignandreturnWaivertotheProvost’sOfficebySeptember1.
ByOct.1 CompletepromotionDossiersubmittedelectronicallybyOct.1atnoon.CandidatenotifiestheProvost’sOfficewhensubmissioniscomplete.
TheChairoftheUPCnotifiesallfullProfessorsoftheCandidatesforpromotiontofullProfessor.
Oct.2–Oct.21
Oct.2–Oct.21Cont’d
CPCChairemailstheSeniorFacultyPeer‐ReviewEvaluationFormtoallSeniorFacultymembers**intheCandidate'sSchool/Division/College***andinformsthemthattheyarerequiredtoevaluatetheDossierandsubmitatypedanonymousevaluationbyOct.21atnoonusingthesuppliedform.
TheSeniorFacultyPeerEvaluationFormisplacedinasealedenvelope,signedacrosstheflap,submittedtotheExec.Dean'sOffice.TheSeniorFacultymember’snameshouldalsobeprintedonthebackoftheenvelope,intheeventthattheCPCChairdeterminestheEvaluationformdoesnotcontainDossier‐basedevidenceandprofessionaljudgments
OnOct.2,theProvost’sOfficeopenstheDossierstoSeniorFaculty,Deans,ProgramDirector,andtheCPCintheCandidate’sunit.
TheProvost'sOfficenotifiesallSeniorFacultybelowtherankofAcademicDeanoftheCandidatesforTenureandFive‐Yearcontractreview.****
TheProgramDirectorevaluatesDossiersandSupplementalDocumentFoldersandsubmitsawrittenrecommendationtotheProvost’sOfficebyOct.21atnoon.
TheProvost’sOfficeplacescopiesoftheProgramDirector’sWrittenEvaluationintheCandidate’sFolderandintheSupplemental
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ScheduleforPromotiontoFullProfessor
Date Candidate SeniorFaculty,CPCandUPCAdministration
(President/Provost/Deans/ProgramDirectors)
andobservationsaboutafacultymember’scandidacy.
CPCChairmonitorswhohassubmittedtheirevaluationsandremindsthosefacultywhohavenot.
DocumentsFolder.Provost’sOfficeremovesSeniorFacultyandProgramDirectorsaccesstotheDossiers.
Oct.22–Nov.1
CPCmembersopentheSeniorFacultyPeer‐ReviewEvaluationsandcodeeachenvelopeandevaluationformwiththesamenumber.Peer‐reviewevaluationsarecursorilyscannedbytheCPCChair.
WhenanEvaluationissubmittedwithjudgmentsand/orobservations,eitherpositiveornegative,withoutaccompanyingevidencefromtheDossier,CPCChairprovidestheFormtotheProvost’sOffice,whichreturnsittotheSeniorFacultymemberforrevision.
IfthefacultymemberdeclinestherequesttorevisetheForminamannerthatprovidesDossier‐basedevidence,theoriginalFormisremovedfromtheSupplementalDocumentsFolderandfromCommitteeconsideration,andisforwardedtotheProvost’sOfficeforthepermanentrecord.Inthiscase,theSeniorFacultymemberisnotifiedoftheaction.
CPCChairsendsSeniorFacultyPeer‐ReviewEvaluationstotheProvost’sOffice.
TheProvost’sOfficeplacescopiesoftheSeniorFacultyPeer‐ReviewEvaluationsinCandidate’sFolderandintheSupplementalDocumentsFolder.
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ScheduleforPromotiontoFullProfessor
Date Candidate SeniorFaculty,CPCandUPCAdministration
(President/Provost/Deans/ProgramDirectors)
Nov.2‐14
TheSeniorFacultyPeerReviewEvaluationFormsaremadeavailabletotheExecutiveandAcademicDeans,whowritetheirWrittenEvaluationsandsubmitthemtotheProvost’sOfficebyNov.14atnoon.
TheProvost’sOfficeplacescopiesoftheWrittenEvaluationsintheCandidate’sFolderandintheSupplementalDocumentsFolder.
Nov.15–20 CandidatereviewsSeniorFacultyEvaluationFormsandtheExec.Dean,AcademicDeanandProgramDirectorletters.
Candidatesubmitsaresponse,ifany,totheCPCChairwithacopytotheProvost’sOfficebyNov.20atnoon.
Provost’sOfficegrantsCandidateaccesstotheCandidate’sFolder.
Provost’sOfficeplacesCandidateresponseinsupplementaldocumentsfolder.
Nov.20‐Dec.10
TheCPCmeetstoreviewDossiersandSupplementalDocumentsFolders.CPCChairinvitestheExec.DeanstopresenttheCandidatesatthebeginningofthismeeting.CPCreviewsDossiersandsupplementalfolders.CPCthendeliberatesprivatelyandvotesbysecretballot.
Exec.DeanpresentsCandidatetotheCPC.
Dec.10‐Jan.15
CPCChairwritesasummaryofseniorfacultyandCPCdeliberationsandvoteoutcomeforeachCandidate.CPCChairforwardssigndocumenttotheProvost'sOfficebyJan.15atnoon.
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ScheduleforPromotiontoFullProfessor
Date Candidate SeniorFaculty,CPCandUPCAdministration
(President/Provost/Deans/ProgramDirectors)
Jan.16‐31
Fullprofessorsreviewdossiers. ProvostinformsCandidateofoutcomewithintwo(2)businessdaysofreceiptofCPCRecommendation.
TheProvost’sOfficeopenstheDossierstoFullProfessorsforreview.
Feb.1‐Mar.1
UPCreviewsDossiersandsupplementaldocumentsfolderbyMarch1.
UPCChairinvitesallfullprofessorstoUPCmeetingtodiscusstheCandidatesforfullprofessor.
UPCChairalsoinvitesExec.DeanstoUPCmeetingtodiscusstheirCandidatesforFullProfessor.
UPCdeliberatesprivatelyandthenvotes.UPCChairwritessummaryofdeliberationsandvoteoutcome.TheVoteOutcomeshouldincludeananonymousvotecount.AllUPCmemberssignthisdocument(electronicsignaturesokay).TheUPCChairthenforwardsthesigneddocumenttotheProvost'sOfficebyMar.1atnoon.
TheProvost’sOfficeopensthedossierstotheUPC.
TheProvost’sOfficeplacesacopyoftheCPCRecommendationandtheCPCRecommendationNotificationLetterintheSupplementalDocumentsFolder.
Exec.DeanpresentsCandidatetotheUPC.
Mar.2‐Apr.1
ProvostinformsCandidateofoutcomewithintwo(2)businessdaysofreceipt.
TheProvost’sOfficeplacesacopyoftheUPCRecommendationandtheUPCRecommendationNotificationLetterintheSupplementalDocumentsFolder.
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ScheduleforPromotiontoFullProfessor
Date Candidate SeniorFaculty,CPCandUPCAdministration
(President/Provost/Deans/ProgramDirectors)
ProvostreviewsDossierandsupplementaldocumentsfolder.
ProvostmakesrecommendationtothePresidentbyApr.1atnoon.
Apr.1‐May1
PresidentreviewsDossierandsupplementaldocumentsfolder.
May1 PresidentnotifiesCandidate.
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Table8.Schedulefor7‐YearContracts(year6of7‐YearContract)
Schedulefor7‐YearContracts(year6of7‐YearContract)
Date Candidate SeniorFacultyandCPCAdministration
(President/Provost/Deans/ProgramDirectors)
ByFeb.1
Provost’sOfficeopenselectronicdossiersandnotifiesCandidateswhowillbereviewedthefollowingyear;CPCandUPCChairs,DeansandProgramDirectorsarealsonotifiedofforthcomingreviews.
TheProvost’sOfficeprovidestoCandidatestheAcknowledgementandWaiverofAccesstotheSupplementalDocumentsFolder.
ByFeb.15 CandidatessignandreturnWaiverstotheProvost’sOfficebyFebruary15.
ByDec.15
Optional(butstronglyencouraged):havedraftofDossierreviewedbytheCPCChair,ProgramDirectorand/orappointedMentor.
CPCChair,ProgramDirectorand/orappointedmentorreviewdraftofcompleteDossieratrequestoftheCandidate.
ByJan.10 Bynoon,theExec.DeansendsthecompletedClassroomVisitEvaluationforms,StudentEvaluations,andAnnualPerformanceEvaluationstotheProvost’sOffice.
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Schedulefor7‐YearContracts(year6of7‐YearContract)
Date Candidate SeniorFacultyandCPCAdministration
(President/Provost/Deans/ProgramDirectors)
Jan.15 CompleteDossiers7‐YearContractsubmittedelectronically.CandidatenotifiestheProvost’sOfficewhensubmissioniscomplete.
Note:7‐YearContractDossiercontentonlycoversinformationsincepreviousDossierreview.
Provost’sOfficeaddsStudentEvaluationsandAnnualPerformanceEvaluationstotheCandidate’sFolderandtheSupplementalDocumentsFolder.
Jan.16‐Feb.5
CPCChairemailstheSeniorFacultyPeer‐ReviewEvaluationFormtoallSeniorFacultymembers**intheCandidate'sSchool/Division/College***andinformsthemthattheyarerequiredtoevaluatetheDossierandsubmitatypedanonymousevaluationbyFeb.5atnoonusingthesuppliedform.
TheSeniorFacultyPeerEvaluationFormisplacedinasealedenvelope,signedacrosstheflap,submittedtotheExec.Dean'sOffice.TheSeniorFacultymember’snameshouldalsobeprintedonthebackoftheenvelopeforeasieridentification,intheeventthattheCPCChairdeterminestheEvaluationformdoesnotcontainDossier‐basedevidenceandprofessionaljudgmentsandobservationsaboutafacultymember’scandidacy.
CPCChairmonitorswhohassubmittedtheirevaluationsandremindsthosefacultywhohavenot.
OnJan.16,theProvost’sOfficeopenstheDossierstoSeniorFaculty,Deans,ProgramDirector,andtheCPCintheCandidate’sunit.
TheProgramDirectorevaluatesDossiersandSupplementalDocumentFoldersandsubmitsawrittenrecommendationtotheProvost’sOfficebyFeb.5atnoon.
TheProvost’sOfficeplacescopiesoftheProgramDirector’sWrittenEvaluationintheCandidate’sFolderandintheSupplementalDocumentsFolder.Provost’sOfficeremovesSeniorFacultyandProgramDirectorsaccesstotheDossiers.
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Schedulefor7‐YearContracts(year6of7‐YearContract)
Date Candidate SeniorFacultyandCPCAdministration
(President/Provost/Deans/ProgramDirectors)
Feb.6‐11
CPCmembersopentheSeniorFacultyPeer‐ReviewEvaluationsandcodeeachenvelopeandevaluationformwiththesamenumber.Peer‐reviewevaluationsarecursorilyscannedbytheCPCChair.
WhenanEvaluationissubmittedwithjudgmentsand/orobservations,eitherpositiveornegative,withoutaccompanyingevidencefromtheDossierCPCChairprovidestheFormtotheProvost’sOffice,whichreturnsittotheSeniorFacultymemberforrevision.
IfthefacultymemberdeclinestherequesttorevisetheForminamannerthatprovidesDossier‐basedevidence,theoriginalFormisremovedfromtheSupplementalDocumentsFolderandfromCommitteeconsideration,andisforwardedtotheProvost’sOfficeforthepermanentrecord.Inthiscase,theSeniorFacultymemberisnotifiedoftheaction.
CPCChairsendsSeniorFacultyPeer‐ReviewEvaluationstotheProvost’sOffice
TheProvost’sOfficeplacescopiesoftheSeniorFacultyPeer‐ReviewEvaluationsinCandidate’sFolderandintheSupplementalDocumentsFolder.
Feb.12–19 TheSeniorFacultyPeerReviewEvaluationFormsaremadeavailabletotheExecutiveandAcademicDeans,whowritetheirWrittenEvaluationsandsubmitthemtotheProvost’sOfficebyFebruary19atnoon.
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Schedulefor7‐YearContracts(year6of7‐YearContract)
Date Candidate SeniorFacultyandCPCAdministration
(President/Provost/Deans/ProgramDirectors)
TheProvost’sOfficeplacescopiesoftheWrittenEvaluationsintheCandidate’sFolderandintheSupplementalDocumentsFolder.
Feb.20‐25 CandidatereviewsSeniorFacultyevaluationsandExec.Dean,AcademicDeanandProgramDirectorletters.
Candidatesubmitsaresponse,ifany,totheCPCChairwithacopytotheProvost’sOfficebyFeb.25atnoon.
Provost’sOfficegrantsCandidateaccesstotheCandidate’sFolder.
Provost’sOfficeplacesCandidateresponseinsupplementaldocumentsfolder.
Feb.26‐Mar.5
TheCPCmeetstoreviewDossiersandSupplementalDocumentsFolders.CPCChairinvitestheExec.DeanstopresenttheCandidatesatthebeginningofthismeeting.CPCreviewsDossiersandsupplementalfolders.CPCthendeliberatesprivatelyandvotesbysecretballot.CPCChairwritesasummaryofseniorfacultyandCPCdeliberationsandvoteoutcomeforeachCandidate.
Exec.DeanspresenttheirCandidatestotheCPC.
Mar.5 CPCChairforwardssignedsummaryreportandvotetotheProvost'sOfficebyMar.5atnoon.
Mar.6–Apr.20
ProvostinformsCandidateofoutcomewithintwo(2)businessdaysofreceiptofCPCRecommendation.
TheProvost’sOfficeplacesacopyoftheCPCRecommendationandtheCPC
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Schedulefor7‐YearContracts(year6of7‐YearContract)
Date Candidate SeniorFacultyandCPCAdministration
(President/Provost/Deans/ProgramDirectors)
RecommendationNotificationLetterintheSupplementalDocumentsFolder.
ProvostreviewsDossierandsupplementaldocumentsfolderandmakesrecommendationtothePresident.
TheProvost’sOfficeplacesacopyoftheProvost’sWrittenEvaluationintheSupplementalDocumentsFolder.
Apr.21‐May10
PresidentreviewsDossierandsupplementaldocumentsfolder.
May10
PresidentnotifiestheCandidateoffinaldecision.
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Table9.ProceduresandScheduleforSabbaticalApplications
ScheduleforSabbaticalApplication
Date Applicant SeniorFaculty,CPCandUPCAdministration
(President/Provost/Deans/ProgramDirectors)
ByJul1* President/ProvostannouncenumberofSabbaticalsavailableforthefollowingacademicyear.Provostprovideslistofsabbatical‐eligiblenamestoUPCandCPCChairs.
BySep.1 EligiblefacultywishingtoapplyforasabbaticalnotifiestheProvost’sOfficeandrequestanelectronicapplication.
Oct.1 SabbaticalapplicationsaresubmittedbyOct.1atnoon.
Oct.2–24 CPCChairemailsallSeniorFaculty**ofCandidate'sCollegeSchool/Division***andinformsthemthattheyarerequiredtoevaluatetheSabbaticalapplicationsbyOct.24.
SeniorFacultyofCandidate'sCollegeandSchool/Division**reviewtheSabbaticalapplications.Evaluations,submittedviaemailtotheCPCChair,mustmakeapositiveornegativerecommendation.
SeniorFacultysubmittingapplicationsareexemptfromreviewingotherapplications.
OnOct.2,theProvost’sOfficeopenstheApplicationstoSeniorFaculty,Deans,ProgramDirector,andtheCPCintheCandidate’sunit.
TheProgramDirectorevaluatesDossiersandSupplementalDocumentFoldersandsubmitsawrittenrecommendationtotheProvost’sOfficebyOct.24atnoon.
TheProvost’sOfficeplacescopiesoftheProgramDirector’sWrittenEvaluationintheCandidate’sFolderandintheSupplementalDocumentsFolder.
Oct.25–Nov.1
Oct.25–Nov.1Cont.
CPCChaircompilesallSeniorFacultyEvaluationsintoasinglecompositeassessment.
SeniorFacultyEvaluationsarecursorilyscannedbytheCPC.WhenanEvaluationis
TheProvost’sOfficeplacescopiesoftheSeniorFacultyEvaluationsinCandidate’sFolderandintheSupplementalDocumentsFolder.
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ScheduleforSabbaticalApplication
Date Applicant SeniorFaculty,CPCandUPCAdministration
(President/Provost/Deans/ProgramDirectors)
submittedwithjudgmentsand/orobservations,eitherpositiveornegative,butwithoutaccompanyingevidencefromtheApplication,CPCChairprovidestheEvaluationtotheProvost’sOffice,whichreturnsittotheSeniorFacultymemberforrevision.TheSeniorFacultymembermustsubmittherevisedEvaluationwithinthree(3)businessdaysandnolaterthanOctober28.
IfthefacultymemberdeclinestherequesttorevisetheEvaluation,theoriginalEvaluationisremovedfromtheSupplementalDocumentsFolderandfromCommitteeconsideration.ItisforwardedtotheProvost’sOfficeforrecordkeeping.Inthiscase,theSeniorFacultymemberandExecutiveDeanarenotifiedbytheProvost’sOfficeoftheaction.
IfthefacultymemberrevisestheSeniorFacultyEvaluation,s/hesubmitsittotheCPCChair,whosendstherevisedSeniorFacultyEvaluationcompositeassessmenttotheProvost’sOffice.
Nov.2‐14
TheSeniorFacultyPeerReviewEvaluationFormsaremadeavailabletotheExecutiveandAcademicDeans,whowritetheirWrittenEvaluationsandsubmitthemtotheProvost’sOfficebyNov.14atnoon.
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ScheduleforSabbaticalApplication
Date Applicant SeniorFaculty,CPCandUPCAdministration
(President/Provost/Deans/ProgramDirectors)
TheProvost’sOfficeplacescopiesoftheWrittenEvaluationsintheCandidate’sFolderandintheSupplementalDocumentsFolder.
Nov.15‐20 CandidatereviewsSeniorFacultyevaluationsandExec.Dean,AcademicDeanandProgramDirectorletters.
Candidatesubmitsaresponse,ifany,totheCPCChairwithacopytotheProvost’sOfficebyNov.20atnoon.
IfthereisaresponsefromtheSabbaticalApplicant,theCPCChairforwardstheresponsetotheSeniorFaculty,ProgramDirector,andDeansfortheirre‐assessment.
Provost’sOfficegrantsCandidateaccesstotheCandidate’sFolder.
Provost’sOfficeplacesCandidateresponseinsupplementaldocumentsfolder.
Nov.20‐Dec.1
Ifnecessary,SeniorFacultyoftheCandidate'sCollegeSchool/Division**mayreconsidertheSabbaticalApplicationandsubmitbyemailare‐assessmenttotheCPCChairbyDecember1atnoon.
Dec.2–15 TheCPCmeetstoreviewtheApplicationsandSupplementalDocumentsFolder.TheCPCmakesafavorable/unfavorablerecommendationthroughavotebysecretballot.
TheCPCChairforwardsthesignedsummaryreportandvotetotheProvost'sOfficebyDec.15atnoon.
Dec.15‐Jan.20
UPCreviewsallSabbaticalApplications.
UPCmakesrecommendationsusingatierrankingmethod,suchas:"stronglysupport,""support,""notsupport."
ProvostinformsCandidateofoutcomewithintwo(2)businessdaysofreceiptofCPCRecommendation.
TheProvost’sOfficeplacesacopyoftheCPCRecommendationandtheCPC
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ScheduleforSabbaticalApplication
Date Applicant SeniorFaculty,CPCandUPCAdministration
(President/Provost/Deans/ProgramDirectors)
TheUPCChairforwardsthesignedsummaryreportandvotetotheProvost'sOfficebyJan.20atnoon.
RecommendationNotificationLetterintheSupplementalDocumentsFolder.
Provost’sOfficemakescompleteSabbaticalApplicationfilesavailabletotheUPC.
Jan.21–
Mar.1
ProvostinformsCandidateofoutcomewithintwo(2)businessdaysofreceiptofUPCRecommendation.
TheProvost’sOfficeplacesacopyoftheUPCRecommendationandtheUPCRecommendationNotificationLetterintheSupplementalDocumentsFolder.
ProvostreviewsSabbaticalApplicationsandsupplementaldocumentsfoldersandmakesrecommendationtothePresidentforhis/herfinalapproval.
Mar.1 ThePresidentnotifiesallApplicantsoftheoutcomeofhis/herSabbaticalApplication.
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APPENDIXB. DOSSIERREQUIREMENTS
Revised by the UPC 6/18/14 Overview A Dossier has multiple components that are assembled by different individuals and offices. This document clarifies what each individual/office is expected to contribute to the overall Dossier, and who will have access to which components. A) Responsibilities of the Candidate
B) Responsibility of Other Offices
A. RESPONSIBILITIES OF THE CANDIDATE (i.e. documents assembled by the Candidate) 1. List of 6 potential outside assessors (only for tenure and 5‐year contract Candidates) See Guidelines for Choosing Outside Assessors; Timeline for Recommending Outside Assessors; and
the Instructions and Form for Recommending Outside Assessors. 2. Dossier Contents
(Accessible to senior faculty, Executive/Academic Deans, CPC, UPC, and Provost’s Office) A. Introduction
Provide a Self‐Evaluation Prospectus Key components: progression, effectiveness, reflection, and self‐assessment. Prospectus should include a self‐evaluation of the Candidate’s contributions to his/her program, college and the University.
B. Credentials
An unabridged Curriculum Vitae (CV) in reverse chronological order (newest information first). This should not be a summary/representative CV.
Annual Faculty Activity Reports Reports completed since last contract renewal; except for tenure and 5‐year contract Candidates, who must provide all annual performance evaluations since being hired)
Annual Self‐Evaluation Reports, if used by the Candidate’s college. Evidence of Degree(s): only if obtained after under contract with the University.
For peer review, the CV will be used. (HR verifies credentials when all full‐time faculty are hired.)
Evidence of Professional Licensure/Certification: photo copy of current license
C. Teaching
Candidate’s Statement of Teaching Philosophy/Pedagogy Should contain supporting examples/evidence, i.e., two to three items that showcase pedagogy
Candidate’s Reflection on Student Evaluations
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Teaching continued
Candidate’s Response to Student Evaluations (if a response is deemed necessary or appropriate)
Syllabi and other course materials Must include most recent syllabus for each separate course taught since last contract review. Tenure and 5‐year contract Candidates should include the most recent syllabus for all courses taught.
Detailed description of new courses developed (if any):
D. Service
Provide a self‐assessment of service to the program, school, college, university and larger community. It is suggested that the Candidate include a table that lists the committee, activity, date, and contribution. Examples of service are listed below: University Standing Committee Service: include specific responsibilities, activities, duties,
etc. University Ad Hoc & Task Force Service: include specific responsibilities, activities, duties,
etc. College/School/Division Committee Service: include specific responsibilities, activities,
duties, etc. Program Service: include specific responsibilities, activities, duties, etc. Advising: First year, upper level, graduate Advising: Internship, preceptorship, thesis Participation in University events: list briefly and whether attended, organized, etc. Community Service: include specific responsibilities, activities, duties, etc. Outreach Service: specific projects and/or development efforts
E. Professional Development
The Guidelines/Requirements are determined by the College/School/Division. [Professional Development Guidelines are currently being developed for each
College/School/Division]
F. Administrative Responsibilities (if applicable) Describe how the administrative responsibilities you have undertaken have contributed to/impacted your teaching, professional development, and/or service (the areas that are relevant to your faculty contract renewal or promotion). This section is for informational purposes only and is not evaluated by the personnel committees. Some of the items below (such as program/course development and program assessment) may also feature in your Statement of Teaching Philosophy/Pedagogy or Service more directly and so may appear in that section as well.
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Administrative responsibilities include, but are not limited to, the following: Program leadership Program assessment Program or facilities operations/logistics Recruitment/alumni relations Career mentoring/job placement Professional Networking Fundraising Hiring/Reviewing/Training/Firing faculty/staff Advisory Board involvement Program/Course Development
3. Candidate’s response to peer evaluations (as deemed necessary/appropriate by the Candidate) B)RESPONSIBILITYOFOTHEROFFICES(i.e.documentsassembledbyotherparties)
The components of the Supplemental Documents Folder are assembled by the Executive Dean’s Office, the CPC Chair, and the Provost’s Office, as elaborated below. See Appendix C.
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APPENDIXC.SUPPLEMENTALDOCUMENTSFOLDER
1. Access to the Supplemental Documents Folder
Access by the Candidate:
Candidates have access to Senior Faculty Peer Evaluations during the review process. Candidates have access to their Classroom Visit Evaluation Forms and Student Evaluations
outside of a review process. However, during a review process, these documents are part of the Supplemental Documents folder. They are inaccessible to the Candidate during this time.
Access by Other Parties:
The parties, other than the Candidate, who access each document are indicated below. 2. Responsible Parties and deadlines
By August 15 for fall semester contract renewal/promotion schedules, by January 10 for spring
semester contract renewal schedules, or by September 15 for promotion to full professor:
The Executive Dean’s Office assembles the following documents in the Supplemental Documents folder in either hard copy or pdf and forwards to the Provost’s Office to be added to the Candidate’s Dossier 1. Classroom Visit Evaluation Forms: two (2) forms required per contract term. (Accessible to Senior Faculty, CPC, UPC, Executive/Academic Deans, Provost’s Office, and President)
‐ (1) written by Exec. Dean, Academic Dean or Director ‐ (1) written by an appropriate Senior Faculty member Each Form must be reviewed and signed by the Candidate. Note: This requirement ends with the attainment of tenure or a 5‐yr contract.
2. Official Student Evaluations: (Accessible to Senior Faculty, CPC, UPC, Executive/Academic Deans, Provost’s Office, and President)
All Evaluations since hired as full‐time faculty or since last contract renewal OR All Evaluations since being hired, for tenure and 5‐year contract Candidates
3. Annual Performance Evaluations: signed by Exec. Dean/Academic Dean (Accessible to Senior Faculty, CPC, UPC, Executive/Academic Deans, Provost’s Office, and President)
All Evaluations conducted since last contract renewal OR All Evaluations conducted since being hired, for tenure and 5‐year contract Candidates. Note: If Evaluations are not available, the Exec. Dean must provide a statement to the
Candidate and the Provost’s Office indicating why the Annual Performance Evaluations are not available.
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By October 1 for fall semester contract renewal/promotion schedules, February 15 for spring semester contract renewal schedules, or by November 1 for promotion to full professor: The Executive Dean’s Office assembles the following documents in the Supplemental Documents folder in either hard copy or pdf and forwards to the Provost’s Office to be added to the Candidate’s Dossier
1. Exec. Dean’s Letter of Support
(Accessible to CPC, UPC, Provost’s Office, and President) 2. Academic Dean’s Letter of Support (as applicable)
(Accessible to CPC, UPC, Provost’s Office, and President) 3. Program Director’s Letter of Support (as applicable)
(Accessible to CPC, UPC, Provost’s Office, and President) By September 15 for tenure or 5‐year contract renewal/promotion schedules: The Provost’s Office assembles the following documents electronically in the Supplemental Documents folder and adds to the Candidate’s Dossier:
4. Outside Assessors’ Evaluation Letters (for tenure and 5‐yr contract only)
(Accessible to CPC, UPC, Executive/Academic Deans, Senior Faculty during deliberative meeting for tenure and 5‐year contract Candidates, Provost’s Office, and President)
By October 25 for fall semester contract renewal/promotion schedules, by March 5 for spring semester contract renewal schedules, or by January 31 for promotion to full professor: The CPC Chair assembles the following documents in the Supplemental Documents folder and forwards to the Provost’s Office: 5. CPC summary and Vote
(Accessible to CPC, UPC, Provost’s Office, and President) 6. Senior Faculty Peer‐Review Evaluations
(Accessible to CPC, senior faculty during deliberative meeting for tenure and 5‐year contract Candidates, UPC, Provost’s Office, and President)
7. Candidate’s Response to Senior Faculty Peer‐Review Evaluations (Accessible to CPC, senior faculty during deliberative meeting for tenure and 5‐year contract Candidates, UPC, Provost’s Office, and President)
By November 13 for fall semester contract renewal/promotion schedules, April 1 for spring semester contract renewal schedules or by March 1 for promotion to full professor: The UPC Chair assembles and forwards the following document to the Provost’s Office: 8. UPC summary and vote
(Accessible to UPC, Provost’s Office, and President)
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Table10:MaterialsRequiredforaFacultyReview
AccessibletoCandidate
Yes/No
ReviewMaterialsResponsible
Party
RenewalofFirst2‐yearContract
RenewalofSecond2‐yearContract
PromotionwithTenure
PromotionwithFive‐Year
Contract
Reappointmentwitha
7‐YearContract
PromotiontoFull
Professor
Candidate’sDossier(uploadedbyCandidatetoBlackboard)
Yes TableofContents Candidate Candidate Candidate Candidate Candidate Candidate Candidate
YesCandidate’sSelf‐Assessment
Candidate Candidate Candidate Candidate Candidate Candidate Candidate
Yes
UpdatedCV
‐Evidenceofcurrentlicensure
‐Evidenceofnewdegrees
Candidate Candidate Candidate Candidate Candidate Candidate Candidate
Yes
Teaching
‐Philosophy&Pedagogywithsupportingevidence
‐Syllabi
‐OfficialStudentEvaluations
‐ResponsetoStu.Evaluations
Candidate Candidate Candidate Candidate Candidate Candidate Candidate
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AccessibletoCandidate
Yes/No
ReviewMaterialsResponsible
Party
RenewalofFirst2‐yearContract
RenewalofSecond2‐yearContract
PromotionwithTenure
PromotionwithFive‐Year
Contract
Reappointmentwitha
7‐YearContract
PromotiontoFull
Professor
Candidate’sDossiercontinued
Yes
Service
‐Self‐AssessmentofService
Candidate Candidate Candidate Candidate Candidate Candidate Candidate
Yes
DescriptionofAdministrativeResponsibilities(asapplicable)
Candidate Candidate Candidate Candidate Candidate Candidate Candidate
Yes
DescriptionofProfessionalDevelopment(perCollegeGuidelines)
Candidate Candidate Candidate Candidate Candidate Candidate Candidate
Yes
Appendix‐AnnualFAR
‐AnnualPerf.Eval.
‐AnnualSelf‐Eval.
Candidate Candidate Candidate Candidate Candidate Candidate Candidate
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AccessibletoCandidate
Yes/No
ReviewMaterialsResponsibleParty
RenewalofFirst2‐yearContract
RenewalofSecond2‐yearContract
PromotionwithTenure
PromotionwithFive‐Year
Contract
Reappoint‐mentwitha7‐YearContract
PromotiontoFull
Professor
SupplementalDocuments
YesExecutiveDean
LetterofEvaluationExec.Dean
Exec.Dean
Exec.Dean Exec.DeanExec.Dean
Exec.Dean
Exec.Dean
YesAcademicDean
LetterofEvaluation
Acad.Dean
Acad.Dean
Acad.Dean
Acad.Dean
Acad.Dean Acad.DeanAcad.Dean
YesProgramDirector(PD)
LetterofEvaluation
ProgramDirector
ProgramDirector
ProgramDirector
ProgramDirector
ProgramDirector
ProgramDirector
ProgramDirector
YesClassroomVisitEvaluations(2)(seeGuidelines)
AcademicDean
AcademicDean
AcademicDean
AcademicDean
AcademicDean
‐ ‐
Yes PeerEvaluationsSeniorFaculty
SeniorFaculty
SeniorFaculty
SeniorFaculty
SeniorFaculty
SeniorFaculty
SeniorFaculty
YesCandidate’sResponsetoPeerEvaluations
Candidate Candidate Candidate Candidate Candidate Candidate Candidate
Yes
ListofOutsideReviewers Candidate Candidate Candidate
No ExternalEvaluatorLetters Provost Provost Provost
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AccessibletoCandidate
Yes/No
ReviewMaterialsResponsibleParty
RenewalofFirst2‐yearContract
RenewalofSecond2‐yearContract
PromotionwithTenure
PromotionwithFive‐Year
Contract
Reappointmentwitha7‐YearContract
PromotiontoFullProfessor
SupplementalDocumentscontinued
Yes
OfficialStudentEvaluations
(seeGuidelines)
Candidate Candidate Candidate Candidate Candidate Candidate Candidate
AnnualPerformanceEvaluations(FAR)
ExecutiveDean
ExecutiveDean
ExecutiveDean
ExecutiveDean
ExecutiveDean
ExecutiveDean
ExecutiveDean
NoCPC‘sPeerReviewSummary,notingtheResponses
CPCChair CPCChair CPCChair CPCChair CPCChair CPCChair CPCChair
NoCPCRecommendationVote
CPCChair CPCChair CPCChair CPCChair CPCChair CPCChair CPCChair
NoUPCVote
UPCChair UPCChair UPCChair UPCChair UPCChair
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APPENDIXD1.PolicyandGuidelinespertainingtoOutsideAssessors
(CreatedbytheUniversityPersonnelCommitteeandtheProvost’sOffice12.19.13)
Policy
Thepurposeofincludingoutsideassessorsinafacultymember’sreviewforpromotionwithtenureorpromotionwithalong‐termcontractistoadvisetheUniversityofthebroaderimpactandvalueofthefacultymember’sresearch,scholarlyandcreativityproductivitytothediscipline.Outsideassessors’assessmentsoftheDossierareusedtoinforminternalevaluationoftheDossier.
TheCandidaterecommendstotheExecutiveDeanandProvostalistofatleastsix(6)individuals,whomeettheUniversity’scriteriaforoutsideassessorsforfacultyreviews.
ThefinalresponsibilityforselectingtheoutsideassessorsrestswiththeProvost,whoreviewsandapprovestherecommendedlist.
ACandidateshouldnotrecommendindividualswithwhomtheyhavehadpriorrelationship,suchasaformerorcurrentprofessor;formerorcurrentacademicadvisor;apersonalfriend;arelative;aformerstudent;memberofastudentcohort;oraformeremployer.AnOutsideAssessorshouldbeunbiased.
TheCandidatemaynotcontactpersonallyorhaveanyonecontacttheOutsideAssessoronhis/herbehalf.
Criteriaforoutsideassessors
AnOutsideAssessorshouldbeanaccomplishedscholarorpractionerinthediscipline,asappropriate,whoislikelyabletoassesstheimpacttheCandidate’sresearch,scholarlyandcreativityproductivitytothediscipline.
Candidatesshouldselectoutsideassessorswho:
1. holdanappointmentintheprofessionthatreflectshisorherestablishedstanding;2. holdapositionatapeerorslightlyhigherinstitution;3. HoldthesameacademiccredentialsastheCandidate.4. AreattherankofAssociateorFullProfessor.
However,outsideassessorsattheAssistantProfessorrankmaybeacceptableinsomeuniquecases.CandidatesshouldconsultwiththeirExecutiveDean,whomayneedtoconsultwiththeProvost.
Candidateswhoworkininter‐,multi‐,ortrans‐disciplinaryfieldsmayconsideranequallybroadandrepresentativelistofoutsideassessors.
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APPENDIXD2.University’sproceduresforselectingoutsideassessors
Procedures
• UsingtheProvost’sOfficeFormforRecommendingoutsideassessors,theCandidate:o identifiessix(6)prospectiveoutsideassessorsaccordingtotheUniversity’scriteria;o assemblestheprospectiveoutsideassessorscontactinformation;o writesabriefjustificationstatementforeachprospectiveOutsideAssessor;ando SubmitsthelisttotheExecutiveDean.
• TheExecutiveDeanreviewstheCandidate’slistbasedontheUniversity’scriteria.• Whens/hedeemsthelisttobeinsufficient,theExecutiveDeanwilladvisetheCandidatetoinclude
additionaloutsideassessors.• TheExecutiveDeanforwardstotheProvosttheCandidate’sfinalrecommendedlistofoutsideassessors.• TheProvostreviewstheCandidate’slistbasedontheUniversity’scriteria.
o IftheProvostdoesnotfindallrecommendedAssessorsacceptable,s/hewouldreturntothelisttotheExecutiveDeanwiththereasonswhytherecommendedAssessorsdidnotmeetthecriteriaandwithinstructionstoidentifyadditionalAssessors.
o Withinoneweek,theExecutiveDeanandCandidatewillidentifyandprovidetotheProvosttherequestednumberofadditionalAssessors.
• TheProvost’sOfficesecuresthree(3)outsideassessorsfromthefinallistbysendinganinvitationtoparticipateasanOutsideAssessorinthereview.o WhentheOutsideAssessoraccepts,theProvost’sOfficesendselectronicallytheCandidate’s
ProfessionalAchievementportionoftheDossier.• IftheProvost’sOfficeisnotabletosecurethree(3)outsideassessorsfromthefinallist,s/hewillcontact
theCandidateandExecutiveDeantoidentifyandsubmitadditionalprospectiveoutsideassessorsasneeded.
• TheProvost’sOfficesendstheProfessionalAchievementsectionoftheCandidate’sDossiertotheOutsideAssessor.
• OutsideassessorsreviewtheProfessionalAchievementDossieroftheDossierandsubmitwrittenevaluations.
• Provost’sOfficeforwardscopiesoftheoutsideassessors’writtenevaluationstotheExecutiveDeans.• TheProvost’sOfficeincludesthewrittenevaluationsintheCandidate’sSupplementalFolder.• TheOutsideAssessorevaluationsbecomepartoftheDossierforreviewbyDeans,theCollegePersonnel
Committee,theUniversityPersonnelCommittee,theProvost,andthePresident.
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ScheduleforSelectingOutsideAssessorsforPromotionCaseswithTenureandaFive‐YearContract
Date ResponsibleParty Action
ByApril15 Candidate Tenure/Five‐YearContractCandidatesubmitslistofsix(6)prospectiveoutsideassessorstoExec.Deanforreview.Candidatesarenottohaveanycontactwithprospectiveoutsideassessorsduringthereviewprocess.
ByMay1 Exec.Dean FinalOutsideAssessorlistisforwardedtoProvostOfficebyExec.Dean.
Jun1 ProvostandExec.Dean ThreeoutsideassessorsselectedbyProvostfromtheOutsideAssessorlistwithassistanceoftheCandidate'sExec.Dean.
Jul1 Candidate FinalcopyofProfessionalAchievementportionoftheDossiersubmittedelectronicallytotheProvost'sOfficeonaUSBdrive.
Jul1 Provost ProvostinformsCandidateofthesuccessofsecuringoutsideassessors.
ByJul15 Provost ProvostOfficesendsProfessionalAchievementportionofDossiertooutsideassessors
BySept15 outsideassessors OutsideassessorssubmitwrittenevaluationstoProvostOffice.
ByOct.1 Provost ProvostforwardscopyofevaluationstoExec.Deanforinclusioninthesupplementaldocumentsfolder.ProvostnotifiesCandidatethatOutsideAssessorevaluationshavebeenreceived.
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________________________________ _____________________________ ________________________________ _____________________________
Candidate’sSignature DateExecutiveDean’sSignature Date150
APPENDIXD3.FormforRecommendingoutsideassessors
Candidate’sName: College:
Rank: ReviewType:
Therecommendedoutsideassessors:
#Assessor’s
NameandTitleProfessional
MailingAddress
ProfessionalTelephoneNumber
EmailAddress
JustificationAttached
1
2
3
4
5
6
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APPENDIXD4.ACKNOWLEDGMENTANDWAIVER:ConfidentialityofCertainEvaluationMaterials
During the Dossier evaluation process associated with consideration of promotion in rank, contract renewals and conferring of tenure, certain faculty committees, Deans, the Provost and the President may consider evaluations and recommendations internal to the University and external to the University. As a condition of being considered for promotion (including tenure) and contract renewal, faculty members are required to acknowledge certain limitations on their ability to access and review materials submitted by outside assessors and by the College Personnel Committee(s), University Personnel Committee and the Provost. Two Waivers must be completed.
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AcknowledgementandWaiverofAccesstoSubmittedEvaluationMaterials
fromOutsideAssessors
TheUniversitystronglyencouragesCandidatetosignaWaiverofAccesstoOutsideAssessorsubmittal.AtthetimetheUniversityextendsaninvitationtoserve,theprospectiveAssessorwillbenotifiedwhethertheCandidatehassignedthe“AcknowledgementandWaiverofAccesstoSubmittedEvaluationMaterialsfromOutsideAssessors.”
IherebyacknowledgethatIhavenorighttoaccessandreviewevaluationmaterialsrequestedfrom,and submitted by, outside assessors in conjunctionwithmy candidacy for promotion (including, ifapplicable,tenure)ortherenewalofmycontractwithPhiladelphiaUniversity,andIdoherebywaiveanyclaimtothecontrary.Thiswaiverincludesallevaluationmaterialssubmittedbynon‐PhiladelphiaUniversity scholars, practitioners,and/or other personswhoarenot compensated by orunder thedirection,supervisionorcontrolofPhiladelphiaUniversity. IfurtheracknowledgethattotheextentwrittenevaluationsorrecommendationssubmittedbyPhiladelphiaUniversitypersonnelregardingmycandidacyforpromotion(includingtenure)orcontractrenewalrefertoevaluationmaterialssubmittedbyoutsideassessors,suchreferenceswillberedactedorpresentedinsummaryformsoasnottorevealtheidentityoftheoutsideassessor.
Yes,IwaiveaccesstoevaluationmaterialssubmittedbyOutsideAssessors.
_____________________________________ __________________Candidate’sSignature Date
No,IdonowaiveaccesstoevaluationmaterialssubmittedbyOutsideAssessors.
_____________________________________ __________________Candidate’sSignature Date
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AcknowledgementandWaiverofAccesstotheSupplementalDocumentsFolder
I hereby acknowledge that until a final decision on my candidacy for promotion (including, ifapplicable, tenure)orrenewalofmycontractwithPhiladelphiaUniversityhasbeenmadebythePresident, and all intra‐University appeals have been exhausted, I am not entitled to review therecommendationsoftheCollegePersonnelCommittee(s),theUniversityPersonnelCommitteeandtheProvost,respectively,onmycandidacy,andIdoherebywaiveanyclaimtothecontrary.
Ifurtherunderstandthatuponcompletionoftheintra‐Universityprocess,theserecommendationswillbeconsideredtobepartofmypersonnelfileandwillbeavailableformyreviewinaccordancewith,andsubjectto,theprovisionsofthePennsylvaniaPersonnelFilesAct.
_____________________________________ __________________Candidate’sSignature Date
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APPENDIXE.CLASSVISITATIONPOLICY
TheExecutiveDeanandonememberoftheCollegePersonnelCommittee(and/ortheirdesignees)willvisittheclassroomofeachprobationaryandvisitingfacultymembereachyear.
Eachdesignatedclassroomvisitor,includingtheExecutiveDean,willcompleteaClassroomVisitEvaluationForm.FormsaresubmittedittotheExecutiveDeanwithinoneweekofthevisit.
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APPENDIXF.PeerEvaluationforContractRenewalandPromotion
UNIVERSITY AND COLLEGE PERSONNEL COMMITTEES
Peer Evaluation for Contract Renewal and Promotion
In accordance with the procedures for contract renewal and promotion, please provide typewritten evaluations for the candidate that address the six (6) questions below. You are asked to take this responsibility seriously and answer in detail after reviewing the candidate’s dossier. Please complete
your evaluation without signing it. When finished, place completed form in a sealed envelope; sign
across the back seal of the envelope; and print your name on the envelope for identification.
The candidate’s dossier is available now for review online and/or in hard copy. (Please consult with your Executive Dean’s office for the relevant locations of the candidate’s dossier.) Digital copies must not be downloaded, saved, or printed. If there are hard copies, the documents cannot be removed from their area nor photocopied in part or whole and you will be required to sign with date and time for your review of the documents. The documents will be locked up overnight through this period.
Your evaluations, addressed to your CPC Chair and submitted to your Executive Dean’s Office, are due on October 1 by noon for 2nd 2‐year contract, tenure, and 5‐year contract reviews; on February 15 by noon for 3rd 2‐year contract and 7‐year contract reviews; and on November 1 by noon for promotion
to full professor reviews. If the due date is on a weekend or holiday, the evaluations are due the following business day by noon.
Candidate: __________________________________________________________
Personnel action pending: __________________________________________________________
Date: __________________________________________________________
(above 3 items to be completed by the CPC Chair)
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1. What is your evaluation of the candidate’s credentials? (Please consider and comment on candidate’s prior industry and/or other professional experience as well as degrees earned, etc.)
2. What is your evaluation of the candidate’s teaching performance? State the basis of your evaluation (class visit, review of materials, etc.) in detail.
3. What is your evaluation of the candidate’s professional development? State the basis of your evaluation (review of publications, etc., in detail).
4. What is your evaluation of the candidate’s service to the program, school (if applicable), college, university and larger community? State the basis of your evaluation in detail.
5. Based on your evaluation, is the candidate making satisfactory progress toward tenure, contract renewal, and/or promotion (as applicable)? Please indicate any specific recommendations you might have regarding areas where you feel the candidate may need to improve performance.
6. Based on the above assessment do you recommend that the personnel action (contract renewal or promotion) for which this candidate is applying be granted?
___ Yes
___ No
___ Abstain
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APPENDIXG:Dean’sContractRenewalandPromotionEvaluationForm
DATE:
TO: PROVOST&UNIVERSITYANDCOLLEGEPERSONNELCOMMITTEES
FROM:
RE: DeanEvaluationforContractRenewalandPromotion
Candidate: _________________________________________________________________
Personnelactionpending: _________________________________________________________________
Date: _________________________________________________________________
(Above3itemstobecompletedbytheCPCChair)
PleaseevaluatetheCandidateaccordingtothefollowingcriteria,asdescribedintheFacultyManual
A. Credentials(Degreesearnedandpriorexperience)
B. TeachingPerformance(Include,indetail,thebasisofyourevaluation,e.g.classvisit,reviewofmaterials,etc.)
C. ProfessionalActivityandAchievement(State,indetail,thebasisofyourevaluation)
D. Service(Organizeyourassessmentbythevariouscategoriesofservice:University,College,School/Division,Program,Community)
Pleasealsoincludeinyourevaluation:
1. TheCandidate’sprogresstowardshis/herlongtermcontractorpromotion(asapplicable)
2. AnyspecificrecommendationstotheCandidateforhis/herimprovement
3. Anyotherinformationthatyouconsiderrelevanttotheevaluation
4. Aclearrecommendation,eitherpositiveornegative,forcontractrenewalorpromotion(asapplicable)
5. YourSignature
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33 GLOSSARYOFTERMS
Academicyear:ThetimeperiodthatrunsfromConvocationuntilCommencement,unlessotherwisespecifiedbytheUniversity.SHOULDWESPECIFYHOWCOMMITTEESFUNCTIONDURINGTHESUMMER,WHENTHEYAREOFF‐CONTRACT?
AdjunctFaculty:Adjunctfacultyarecomposedofunrankedmemberswhomayteachnomorethantheequivalentof11credithourseachsemester.
AdvisoryMembersofCommittees:Advisorymembersofstandingcommitteesarenon‐votingmembers,who,becauseoftheirparticularareasofexpertise,providevaluableinsightandadvicetothecommitteesintheirwork.Asadvisorymemberstheyshouldexpecttoparticipateindiscussionsrelatingtothecommittee’schargesandagendaandrespondtospecificrequestsfromthecommitteerelatedtotheirareasofexpertise.
ChairoftheFaculty:electedbythefacultytoatwo‐yeartermandmayserveamaximumoftwoconsecutiveterms.TheChairoftheFacultyChairsthegeneralfacultymeetingsandisco‐ChairoftheSharedGovernanceCommitteeandChairstheFacultyCouncil.
ClinicalAdjunctFaculty:ClinicaladjunctfacultyservetheUniversity’sacademicprogramsbyprovidingpractice‐basedinstructiontostudentsinmedicalandclinicalsettings.TheyareappointedbytheExecutiveDeanoftheCollegeofScience,HealthandtheLiberalArtswith“adjunctclinicalrank”usingpredeterminedstandards.TheyarenotemployeesoftheUniversityandreceivenoregularcompensation.
Commencement:theUniversity’sformalceremonywheredegreesareconferredattheendoftheacademicyear.ThishappensonthelastdayoftheAcademicYear.
CommitteeChairs:areelectedasat‐largepositionsbythefullvotingbodyofthefacultywiththeexceptionoftheUniversityPersonnelCommittee.UniversitystandingcommitteeChairswillbeelectedfromfacultyholdingtenureor5/7yearcontracts.AllotherChairs(e.g.,sub‐committees,ad‐hoccommittees,collegecommittees)exceptCollegePersonnelCommitteeareopentoanyfull‐timefacultymember.
Convocation:theUniversity’sformalceremonywelcomingnewstudentsandmarkingthestartoftheacademicyear.ThishappensonthefirstdayoftheAcademicYear.
Ex‐OfficioMembersofCommittees:votingmembersofthecommittees.Ex‐officiomembersarenotcountedindecidingaquorum,normaytheyserveasChairofastandingcommitteewiththeexceptionoftheSharedGovernanceCommitteeandtheTeaching,LearningandAssessmentcommittees.Ex‐officiomembersmay,underspecialcircumstances,delegatetheircommitteeparticipationandvotetoasubstitute.ThePresidentandProvost/deanofthefacultyareex‐officiomembersofallUniversitystandingfacultycommittees,withtheexceptionofUniversityPersonnel.
EmeritusFaculty:EmeritusfacultyhaveaminimumoffifteenyearsofserviceatPhiladelphiaUniversityanddemonstratedthroughouthis/herannualreviewsanacceptablelevelofservicetotheUniversity,research/professionalpractice,andteachingeffectiveness.
FacultyAdvocate:Afacultymemberwhoservesaspecificroleinthecollegetosupportcollege‐wideactivitiesinareasofassessment,advisingornexuslearningandtocoordinatethoseactivitieswithotherfacultyadvocatesacrosstheUniversity.
FacultyMentor:EachmemberoftheFacultyCouncilwillserveasanindividualfacultymentor.Facultyareencouragedtoseekconfidentialadvicefromfacultymentorsconcerningpersonnel
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applications,Universitydynamics,academicintegrity,inter‐collegialandinter‐personalrelationships,classroomexperiences,andothermattersofacademicandprofessionalconcern.
JuniorFaculty:facultywhohavenotreceivedtenurenorlong‐termcontractrenewal.
NexusLearning(forthcoming)
ProbationaryFaculty:full‐timefacultywhoaretenure‐trackorpractice‐trackfacultyandhavewhohavenotreceivedtenurenorafive‐yearcontract.
ProfessionalPracticeFaculty:Facultyemployedonrenewablefixedtermcontractswithnotenuredecisionpending.
ReportingTerm:TheUniversitygroupsacademicsemestersandtermsintofour(4)ReportingTerms,e.g.fall,winter,spring,andsummer.AReportingTermbeginswiththeearlieststartdateofanincludedsemesterortermandendswiththelatestenddateofanincludedsemesterorterm.
ResearchFaculty:Researchfacultyareappointedtofillspecialshort–termresearchneeds;however,theymaycarryateachingloadaswell.Theycarrythetitle“Research(rank)”withtheappropriaterankchosenfromthoseapplicabletofull‐timefaculty.ThesemembersarealsosalariedandareentitledonlytoappropriatebenefitsasdeterminedbytheUniversity.
SeniorFaculty:Facultywhohavereceivedeithertenureorlong‐termcontractrenewal.
SummerYear:thetimeperiodstartingthedayafterCommencementandendingthedaybeforeConvocation.
Tenure–TrackFaculty:Facultywhosecontractleadstoatenuredecision.
VisitingFaculty:Visitingfacultyareappointedtofillspecial,short‐termteachingneeds.Theycarrythetitle“Visiting(rank)”withtheappropriaterankchosenfromthoseapplicabletofull‐timefaculty.ThesemembersarealsosalariedandareentitledonlytoappropriatebenefitsasdeterminedbytheUniversity.Visitingfacultymaybeappointedtoamaximumoffiveconsecutiveone‐yearterms.Responsibilitiesareequivalenttothoserequiredofafirst‐yearfull‐timefacultymember.
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a
Index
A
Academicyear,181
AcknowledgementandWaiverofAccesstotheSupplementalDocumentsFolder,48
Adjunctfaculty,181
AdjunctFaculty,181
AdministrativeOrganization,4
AdvisoryMembersofCommittees,181
AffirmativeAction,24
AssistantProfessor,7,59
AssociateProfessor,7,8,59
B
Benefits,23
C
ChairoftheFaculty,181
ClassVisitationPolicy,175
Clinicaladjunctfaculty,181
ClinicalAdjunctFaculty,181
CollegePersonnelCommittee,175
Commencement,181
CommitteeChairs,181
contractrenewal,15,122,127,128,129,130,131,182
Convocation,181
D
deliberativebody,6
E
Emeritusfaculty,181
EqualOpportunity,24
Ex‐OfficioMembersofCommittees,181
ExtensionofProbationPeriod,45
F
FacultyAdvocates,182
Faculty,Fulltime,7
Fulbright,117,118
G
grievance,15
Grievance,15
H
HistoryoftheUniversity
Historyof,2
Honors,5
J
JuniorFaculty,182
L
LeaveofAbsence,118
LongTermContract
ContributionstotheUniversity,87
N
NexusLearning,5,182
P
ProbationaryFaculty,182
professionaldevelopment,112
promotion,4,15,39,62,112
Promotion
ContributionstotheUniversity,62
Notification,39
R
ReportingTerm,11,12
ResearchFaculty,182,SeeFaculty,Research,SeeFaculty,Research
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b
S
Sabbatical,112
SeniorFaculty,182
SharedGovernanceCommittee,181
SummerYear,182
T
Tenure–TrackFaculty,182
TerminationforotherReasons,19
U
UniversityAcademicResourcesCommittee,23
UniversityMission,3
UniversityPersonnelCommittee,27,64,72,181,3
V
Visitingfaculty.SeeFaculty,Visiting
VisitingFaculty,182
votingbody,6
W
WaiverofAccesstoOutsideAssessors’EvaluationMaterials,29
WaiverofAccesstotheSupplementalDocumentsFolder,,29
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EndNotes
i Modifiedbyfacultyaction,December11,1990
ii Modifiedbyfacultyaction,December11,1990
iii Modifiedbyfacultyaction,December11,1990
iv ModifiedbytheUPCMay,2013;
v ApprovedbytheFacultyPersonnelCommitteeSpring2003
vi ThecriteriadescribedthisSectionwereadoptedbytheUniversityPersonnelCommitteeandapprovedbythefacultyonFebruary14,1978.TheproceduresdiscussedinthisSectionarethoseapprovedbytheUniversityPersonnelCommitteeinMay,2013.
vii RevisedbytheUPCMay,2013
viii ModifiedbytheUPCMay,2013
ix ModifiedFebruary3,2005