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PLAINFIELD BOARD OF EDUCATION Plainfield, N.J.

Date: Tuesday, December 11, 2007

Time: 6:30 p.m. PUBLIC SESSION 6:35 p.m. MEETING CLOSED FOR EXECUTIVE SESSION 8:00 p.m. WORK & STUDY MTG.

Place: PHS CONFERENCE ROOM 950 Park Ave.

Board of Education Members Ms. Patricia I. Barksdale, President Ms. Bridget B. Rivers, Vice President Mr. Rasheed Abdul-Haqq Mrs. Wilma G. Campbell Mr. Agurs Linward Cathcart, Jr. Mr. Martin P. Cox Mr. Christian Estevez Mrs. Lisa C. Logan-Leach Ms. Vickey Sheppard Mr. Peter E. Carter, Interim Superintendent

I. CALL MEETING TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. WELCOME WELCOME to a WORK & STUDY/Cmte of the Whole meeting of the Plainfield Board of Education. Members hope you will find the meeting interesting and informative. We thank you for taking the time to attend. Please be advised this and all meetings of the board are open to the media and public, consistent with the Open Public meetings Act (Ch. 23l Laws of l975), and that the advance notice required therein has been provided to the Courier News on Tuesday, November 27, 2007 for advertisement on Friday, November 30, 2007 and also provided to the Plainfield Public Schools, the Plainfield City Clerk, Police Department, Star Ledger, Plainfield Public Library and Comcast Cable for posting.

V. EXECUTIVE SESSION WHEREAS, the Open Public Meetings Act, N.J.S.A.10:4-11, permits the Board of Education to meet in closed session to discuss certain matters, now therefore be it RESOLVED, the Board of Education adjourns to closed session to discuss: 1 matters rendered confidential by federal or state law 2. pending or anticipated litigation or contract negotiations and/or matters of attorney-client

privilege 3. specific prospective or current employees unless all who could be adversely affected

requested an open session and be it FURTHER RESOLVED, the minutes of this closed session be made public when the need for confidentiality no longer exists. The Board of Education will recess into its executive session.

Work & Study Mtg. - 2 - December 11, 2007 Cmte of the Whole

V. CONDUCT OF BOARD OF EDUCATION MEETINGS The Board of Education takes official action at its Business Meetings. Business meetings are regularly scheduled on the third Tuesday of each month, subject to changes that may occur because of holidays. Prior to the board taking action at its business meetings, committee meetings are scheduled where in-depth discussion occurs.

At the Board of Education's committee meetings, no formal action is taken. The typical monthly schedule of meetings is as follows:

Type of Meeting * Date Place Time

Policy Committee 1st Tues. ea. mo. PHS Confr. Rm . 6:30 p.m.

Personnel/Exec.Ses. 2nd Tues. ea. mo. PHS Confr. Rm. 6:30 p.m.

Curric. & Instr. 2nd Tues. ea. mo. PHS Confr. Rm. 8:00 p.m.

Finance Committee 2nd Tues. ea. mo. PHS Confr. Rm. 8:00 p.m.

Bldgs. & Grds. Cmte. 2nd Tues. ea. mo. PHS Confr. Rm. 8:00 p.m.

School Community Rel. 2nd Tues. ea. mo. PHS Confr. Rm. 8:00 p.m.

BUSINESS MEETING 3rd Tues. ea. mo. Altn. Plfd. Schs. 7:00 p.m. (EACH OF THESE MEETINGS MAY INCLUDE AN EXECUTIVE SESSION FOR DISCUSSION OF MATTERS THAT MAY BE APPROPRIATE FOR EXECUTIVE SESSION)

*Meeting Schedule Subject to Change At each committee meeting, the Board discusses recommendations of the Superintendent of Schools and other relevant items. Committee approval authorizes resolutions to be placed on the agenda of the next appropriate business meeting and/or possible formal action. The agendas for all committee and board meetings are available at the Office of the Board of Education, 504 Madison Avenue during business hours. At the business meetings, privilege of the floor will be provided for sixty minutes for public comment prior to committee reports. A three-minute time limit per person is provided for public comment. Concerns of the public regarding the schools or departments should be brought to the attention of the appropriate administrator in charge (principal, director, chief of staff, etc.). If concerns remain unresolved, they are to be directed to the Superintendent of Schools. These procedures should be followed prior to concerns being presented to the Board of Education. This procedure allows administrators to resolve concerns at the most appropriate level of decision making. The next business meeting of the Board of Education is scheduled for Tuesday, December 18, 2007 in the Plainfield High School library.

Work & Study Mtg. - 3 - December 11, 2007 Cmte of the Whole VI. REMARKS FROM THE BOARD PRESIDENT VII. REMARKS FROM THE INTERIM SUPERINTENDENT

VIII. REMARKS FROM COMMITTEE CHAIRPERSONS


IX. REPORT OF THE CURRICULUM & INSTRUCTION COMMITTEE

A. Monthly Enrollment Report The Curriculum and Instruction Committee reports that on November 2007 there were 6453 students enrolled in the Plainfield Public Schools. This compares with 6482 on October 2007 and 6698 on November 2006. The Enrollment is as follows:

Nov-06 Oct-07 Nov-07BARLOW 300 265 260 CEDARBROOK 373 362 366 CLINTON 334 329 331 COOK 215 215 215 EMERSON 380 399 399 EVERGREEN 437 423 416 JEFFERSON 380 329 331 STILLMAN 259 258 253 WASHINGTON 432 479 477 WOODLAND 229 217 220 ELEMENTARY TOTAL 3339 3276 3268 HUBBARD 634 588 586 MAXSON 899 743 739 MIDDLE TOTAL 1533 1331 1325 HIGH SCHOOL GRADE 9 492 528 514 GRADE 10 434 471 472 GRADE 11 388 411 414 GRADE 12 432 369 371 SP ED 80 96 89 PHS TOTAL 1826 1875 1860 TOTAL Elem/Mid/High 6698 6482 6453 EARLY CHILDHOOD 1206 1208

Work & Study Mtg. - 5 - December 11, 2007 Curriculum & Instruction B. Report of Special Services The Department of Special Services presents the following report of November 2007:

Number of Evaluations Completed:Number of Reevaluation Planning Meetings Completed

27

Number of Initial Identification Meetings (K – 12) 16 Number of Initial Identification Meetings (Preschool)

14

Number of Annual Reviews (Mandated yearly) 68 *Number of Initial and Reevaluation Eligibility Meetings Completed

41

Number of Initial and Reevaluation IEP Meetings Completed

35

Number of SFSS Meetings Attended 20 Number of Parent Contacts (Non-IEP Contacts) 326

Number of Referrals for Child Study Team Evaluation: School: Number of Teacher

Referrals Number of Parent or Early Intervention Program Referrals

Barlow 0 3 Cedarbrook 0 1 Clinton 0 1 Cook 0 2 Emerson 2 2 Evergreen 0 0 Jefferson 1 0 Stillman 0 0 Washington 0 2 Woodland 0 0 Maxson 3 3 Hubbard 0 0 Plainfield High School 0 3 Preschool (Ages 3 – 5) 1 5 Total Number of Referrals from All Sources: 29

Number of New Entrants: Number of New Entrants 14 Number of IEP Meetings for New Entrants 13

*Meetings to determine Eligibility for Special Education and Related Services

Work & Study Mtg. - 6 - December 11, 2007 Curriculum & Instruction C. Services Provision of Special Education Services

The Interim Superintendent of Schools recommends, and I so move, adoption of the following:

RESOLUTION

WHEREAS, N.J.S.A. 18A:46 requires Boards of Education to identify and provide for children with various disabilities, and

WHEREAS, certain children in this district have been so identified and require special education and related services, now therefore be it

RESOLVED, those Plainfield pupils whose names have been certified by the Interim Superintendent of Schools and are on file with the Secretary of the Board of Education be provided with: Tuition, Transportation and Services - Nine (9) students ENCL. C (Board members only)

D. Staff Development


RESOLUTION 1. Schillinger Group Education Consultants LLC

WHEREAS, the Plainfield School District is committed to raising student performance via an increase in student achievement and teacher capacity, and

WHEREAS, the Schillinger Group from Hamburg, New Jersey is an educational consulting firm specializing in site-based professional development in the area of Literacy Instruction, having, a proven track record of working closely with school districts to customize educational initiative in order to attend to specific and differentiated needs, and

WHEREAS, the Schillinger Group’s demonstration of best practices in the classroom, align with existing and ongoing initiatives in literacy and curriculum design, has dramatically improved student achievement, and has moved several school to 90% proficiency on NJ ASK Assessments, and

WHEREAS, the Schillinger Group Education Consultants LLC will provide for the Evergreen Elementary School teachers in Grades K-5 twelve (12) full days between January 2, 2008 and June 13, 2008 demonstration lessons, which will involve debriefing, action plans, co-planning and analysis and assessment review to ensure that anticipated goals and benchmarks are being met, now therefore be it

RESOLVED, the Board of Education approve payment to the Schillinger Group Education Consultants LLC in the amount of $15,000.00 and charged to account 11-000-221000-390A-17-0000.

ENCL. D1

Work & Study Mtg. - 7 - December 11, 2007 Curriculum & Instruction (Staff Development)

2. Arts Horizons WHEREAS, Steven Hollow is the workshop leader from Arts Horizons of New Jersey in Englewood for fifteen (15) visual art teachers K-12, and WHEREAS, Steven Hollow, Englewood, New Jersey will conduct a workshop on elaborate and intricate puppet-making to be used by the visual arts teachers in a district wide art project based on African stories. The workshop will be held on January 31, 2008 from 8:30 am – 3:00 pm at the Plainfield High School art room, now therefore be it RESOLVED, the Board of Education approve payment to Arts Horizons in the amount of $1,125.00 which includes payment for extensive sculptural art supplies for fifteen teachers grades K-12 and charged to account 11-000-223000-320T-26-0000. ENCL. D2

3. Schillinger Group Education Consultants LLC


RESOLUTION WHEREAS, the Plainfield School District is committed to raising student performance via an increase in student achievement and teacher capacity, and WHEREAS, the Schillinger Group from Hamburg, New Jersey is an educational consulting firm specializing in site-based professional development in the area of Literacy Instruction, and WHEREAS, the Schillinger Group, has a proven track record of working closely with school districts to customize educational initiative in order to attend to specific and differentiated needs. The Schillinger Group has moved several schools including the Harriett Tubman School to 90% proficient on NJ ASK assessments, and WHEREAS, the Schillinger Group LLC’s core belief is the demonstration of best practices aligned with existing and ongoing initiatives in literacy and curriculum design, the group believes in “showing” rather than “telling” teachers about practices that can dramatically improve student achievement, and WHEREAS, the Schillinger Group will provide Clinton School’s grades 3-5 teachers the third phase that is four (4) full days between March 1, 2008 and April 30, 2008; on-site demonstration lessons through four which will involve debriefing, action plans, co-planning and analysis and assessment review to ensure that anticipated goals and benchmarks are being met; Novel Study Guide, now therefore be it RESOLVED, the Board of Education approve payment to the Schillinger Group Education Consultants LLC in the amount $5,000.00 and charged to account 15-000-221000-320A-14-0000. ENCL. D3

Work & Study Mtg. - 8 - December 11, 2007 Curriculum & Instruction (Staff Development) 4. Rutgers University Center for Literacy Development

WHEREAS, the Office of Staff Development has identified the need to train the Literacy Coaches to serve as expert support for all literacy teachers’ development of excellent literacy practices in Plainfield Public Schools, and WHEREAS, the Rutgers University Center for Literacy Development has agreed to provide professional development sessions for Literacy Coaches during the 2007 – 2008 academic year, and WHEREAS, the training will provide Literacy Coaches with innovative strategies to improve classroom practice that will be shared with all literacy teachers, now therefore be it RESOLVED, the Board of Education approve payment to Rutgers Center for Effective School Practices –Center for Literacy Development in the amount of $15,600.00 and charged to the following accounts: to be paid from FY 2008 NCLB Title I and Title II A Consultant funds. ENCL. D4 5. Surflight Theatre WHEREAS, the Plainfield School District is committed to the development of technique and choreography for dance instruction in the school district, and WHEREAS, Surflight Theatre, Beach Haven, New Jersey has agreed to lead dance teachers working in dance for musical theater with middle and high school dance teachers enhancing dance instruction in the small learning communities in the arts on January 31, 2008 from 8:30 am – 3:00 pm to be held in the Hubbard dance studio, now therefore be it RESOLVED, the Board of Education approve payment to Surflight Theatre for dance instruction in the amount of $600.00 and charged to 11-000-223000-320T-26-0000.

ENCL. D5 E. Out-of-District Travel

The Superintendent of Schools recommends, and I so move, adoption of the following:

RESOLUTION 1. Center for Comprehensive Math Assessment, New Brunswick, New Jersey RESOLVED, the Board of Education approve Valerie Atkins, Trisma Knox, Donald McGriff, Onekka Kimble and Maria Acero Clinton School teachers to attend on January 11, 2008 The Center for Comprehensive Math Assessment “Making the Grade in Math”, NJ ASK Math Workshop, in New Brunswick, New Jersey. The workshop is designed to significantly strengthen the weakest areas on the NJ ASK Math Assessment. Registration is $596.00 and charged to account 15-000-240000-610A-14-0000.

ENCL. E1

Work & Study Mtg. - 9 - December 11, 2007 Curriculum & Instruction (Staff Development)

2. Rutgers “40th Annual Conference on Reading and Writing”, Somerset, New Jersey RESOLVED, the Board of Education approve Carolyn Kolias, Clinton School teacher to attend Rutgers University “40th Annual Conference on Reading and Writing”, in Somerset, New Jersey on April 4, 2008. The conference will focus on-site demonstration of lessons which will involve debriefing, action plans, co-planning and analysis and assessment review. The registration is $195.00 and charged to account 15-000-240000-610A-14-0000. ENCL. E2 3. NJ ASK 3-4 and 5-8 Language Arts Test Prep Workshop, Newark, New Jersey RESOLVED, the Board of Education approve Robert Burkhardt, Interim Supervisor of Special Projects, Susan Mullins, Supervisor Reading/Language Arts, and Ralph Ferrara, District Design Coach to attend the Schillenger Group’s workshop for “Getting in the Zone: Preparing the Path to Success,” on January 10, 2008, Newark, New Jersey. The workshop will focus on Best Practices within the context of the Language Arts Strands and the Statewide Assessment Strands associated with the NJ ASK; concentrate on more targeted teaching and almost exclusively on “high-return” classroom ready strategies to boost student achievement. Registration is $155.00 per person and charged to account 11-000-221000-890-26-0000. ENCL. E3 4. 48th Annual Director of Athletics Association of New Jersey Workshop, Atlantic City, New Jersey RESOLVED, the Board of Education approve Daniel Cone, Interim Athletic Director Plainfield High School to attend the 48th Annual Director of Athletics Association of New Jersey Workshop on March 16-20, 2008 in Atlantic City, New Jersey. The workshop will host speakers and forums on current changes in athletics, best practices, Rules and Regulations, and learning seminars. The cost of the workshop for registration is $311.00 lodging $400.00, travel $95.00 and charged to the account 11-000-240000-580A-27-0000.

ENCL. E4

F. Out-of-State Travel


RESOLUTION 1. Bronx Zoo, Bronx, New York RESOLVED, the Board of Education approve a field trip request from Washington Community School for ninety students and nine adults to the Bronx Zoo, Bronx, New York on May 22, 2008. The purpose of the trip is to enhance student’s knowledge of wild animals in their natural habitat and strengthen reading skills in informational text. Departure is scheduled for 8:30 a.m. with a return at approximately 6:30 p.m. Transportation will be provided by Raritan Valley Bus Company at a cost of $1830.00, and admission fees of $1368.00 and charged to account 15-000-270000-512A-21-0000. ENCL. F1

Work & Study Mtg. - 10 - December 11, 2007 Curriculum & Instruction (Out-of-State Travel)

2. Holocaust Memorial Museum, Washington, D.C. WHEREAS, the District and Office of Staff Development have identified the need to encourage and support professional development, for world language teachers; on February 27, 2008, Kean University and the Diversity Council/Holocaust Resource Center is sponsoring a bus trip to the U.S. Holocaust Memorial Museum in Washington, D.C., WHEREAS, this scheduled trip is a class requirement for development hours for Ms. Belkis Peralta, World Language Teacher at Cedarbrook Elementary School, and coincides with the class instruction on the Holocaust, now therefore be it RESOLVED, the Board of Education approve Belkis Peralta to attend U.S. Holocaust Memorial Museum, Washington, D.C. on February 27, 2008 at no cost to the district. ENCL. F2

3. Great Wolf Lodge, Pocono Mountains, Pennsylvania

RESOLVED, the Board of Education approve the Class of 2008 field trip to Great Wolf Lodge, Pocono Mountains, Pennsylvania for Wednesday, January 30, 2008 through Friday, February 1, 2008 for ninety three (93) students and seven (7) chaperones. The purpose of the trip is to expand the students’ learning beyond the walls of the classroom into the vast community outside. The trip will provide students with experiences that can not be duplicated in school. The Great Wolf Educational Programs are designed to foster hands on learning, promote discussion, and encourage student involvement. Departure is scheduled for 1:00 p.m. on Wednesday, January 30, 2008 from PHS with an approximate return of 4:00 p.m. on Friday, February 1, 2008. Transportation will be provided by a Board vehicle. The cost of the trip will be paid through fundraisers, donations and sponsors. ENCL. F3

4. Minority Student Expo at the Expo Center, New York, New York

RESOLVED, the Board of Education approve a field trip from PHS for Friday, February 8, 2008 for twenty students and two chaperones to attend the Minority Student Expo at the Expo Center, Avenue of the Americas in New York, New York. The purpose of the trip is for minority students who have a passion for emerging technologies. They are also motivated to create a better future using technology. Departure is scheduled for 8:00 am from the PHS on February 8, 2008 with a return at approximately 4:00 pm on February 8, 2008. Transportation will be provided by a board vehicle.

ENCL. F4

Work & Study Mtg. - 11 - December 11, 2007 Curriculum & Instruction G. Readoption of Visual and Performing Arts, Career Education, and Consumer, and Family and Life

Skills Courses The Interim Superintendent of Schools recommends, and I so move, adoption of the following:

RESOLUTION WHEREAS, the New Jersey Department of Education readopted the New Jersey Core Curriculum Contents Standards in 2004 to address the Visual and Performing Arts and Career Education and Consumer, Family and Life Skills (Practical Arts) as graduation requirements (N.J.A.C. 6A:8-5) for the New Jersey High School State-Endorsed Diploma, and WHEREAS, Visual and Performing Arts and Career Education and Consumer, Family and Life Skills (Practical Arts) courses are offered at Plainfield High School and have been identified as courses required to fulfill the New Jersey High School graduation requirements (N.J.A.C. 6A:8-5) for the State-Endorsed Diploma, now therefore be it RESOLVED, the Board of Education adopt the following course offerings for the Plainfield High School curriculum in the Visual and Performing Arts and Career Education and Consumer, Family and Life Skills (Practical Arts) as graduation requirements (N.J.A.C. 6A:8-5) for the New Jersey High School State-Endorsed Diploma, and be it FURTHER RESOLVED per mandate, the Board of Education authorize and endorse the following course offerings in the Visual and Performing Arts and Career Education and Consumer, Family and Life Skills (Practical Arts) which will satisfy the graduation requirements (N.J.A.C. 6A:8-5) for the New Jersey High School State-Endorsed Diploma:

Visual and Performing Arts Practical Arts (Career Education and

Consumer, Family and Life Skills) Piano Keyboard Accounting I and II

Concert Band College Accounting Percussion Ensemble Introduction to Business

Jazz Band/ Audition Class Business Organization and Management Wind Ensemble/Audition Class Business Law

Work & Study Mtg. - 12 - December 11, 2007 Curriculum & Instruction (Readoption)

After School Instrumental Music Classes

Introduction to Computer Applications

Musical Theater-the dance component Beginning Level

and Intermediate Level

Microsoft Office User Specialist (MOUS) I and II

Beginning Ballet Entrepreneurship Three Pillars of Dance: Ballet, Jazz and Modern

Beginning Level and Intermediate Level

Marketing I and II

Choreography/Dance/Audition Class

Family Living

History and Performance of African American Music

Introduction to Cosmetology

Gospel, Blues, Jazz, Rock n Roll, Hip Hop

Cosmetology I and II

Songwriting Computer – Aided Design (CAD) I and II Musical Theater for Voice Wood Technology I and II

Chorus/Audition Class Construction I and II Beginning Chorus Graphics I and II

Theater Robotics I and II Acting/Audition Class Fundamentals of Web Design

Playwriting Television Production and Video Directing Engineering the Future I, II

Musical Theater Family Living Visual and Performing Arts Practical Arts (Career Education and

Consumer, Family and Life Skills) Acting in Spanish Child Care

Theatrical Make-Up Parenting Drawing Clothing Construction I and II

Printmaking Foods/Nutrition I and II Painting Peer Leadership Ceramics ROTC Sculpture CISCO I, II, III, IV

Color and Design GEN-Y Studio Art/Portfolio Law and Political Action

After School Visual Art Classes

Law and Civil Rights

Economics Forensic Science Public Speaking

Work & Study Mtg. - 13 - December 11, 2007 Curriculum & Instruction H. 2007-08 P. H. S. Course Offering


RESOLUTION WHEREAS, the Plainfield High School Mathematics Department has identified Algebra/Geometry, a course offering in the Plainfield High School curriculum as a course that will fulfill the New Jersey High School graduation requirements (N.J.A.C. 6A:8-5) for the State Endorsed Diploma, and WHEREAS, there is a need for the Board of Education to adopt a mathematics course, Algebra/Geometry, as a course offering to fulfill the graduation requirements (N.J.A.C. 6A:8-5) at Plainfield High School for the New Jersey High School State-Endorsed Diploma, now therefore be it RESOLVED, the Board of Education adopt and endorse a mathematics course offering, Algebra/Geometry, to satisfy the graduation requirements (N.J.A.C. 6a:8-5) for the New Jersey High School State-Endorsed Diploma.

I. Character Education – Evergreen School


RESOLUTION

WHEREAS, the Board of Education is committed to providing opportunities for students to meet the New Jersey Core Curriculum Content Standards in Social Studies and Character Education, and WHEREAS, Evergreen Elementary School actively pursues initiatives to prevent bullying and school violence, and WHEREAS, Winceyco of Vauxhall, New Jersey has expertise in providing programs that both entertain and educate, and WHEREAS, Winceyco has agreed to present “Extreme Truth”, an exciting Anti-Bullying Assembly Program that encourages self-awareness, empowerment, and the development of personal goals, through balancing the performing arts with factual information about bullying, harassment, and intimidation, for grades K-5 students at Evergreen School on January 11, 2008, now therefore be it RESOLVED, the Board of Education approve payment to Winceyco in the amount of $2,000.00 and charged to account 11-000-221000-390A-17-0000. ENCL. I

Work & Study Mtg. - 14 - December 11, 2007 Curriculum & Instruction J. New Jersey Celebrates After School Program


RESOLUTION

WHEREAS, the Department of Student and Family Support Services-21st Century Community Learning Centers (21st CCLC) Program in partnership with the New Jersey Department of Education is requesting to host the Plainfield New Jersey Celebrates After School Program (a statewide program recognizing the accomplishments of the 21st CCLC Programs in NJ) at Washington Community School on Wednesday, January 9, 2008 at 4:00 p.m.; in addition, the 21st CCLC Program participants from Maxson, Hubbard and Plainfield High School will be transported by bus to the celebration site, and WHEREAS, the Plainfield Public Schools-21st CCLC Program is in its fifth and final year of federal grant funding, and has served over 4,500 children and 2,000 parents in after school and summer programming; and through grant funding our students have engaged in academic support, tutoring, entrepreneurships, robotics, airplane engineering, leadership, drug and alcohol prevention, martial arts, modern dance, tennis, field trips, overnight outdoor adventure trips, computers, digital photography and family and parent workshops, and

RESOLVED, the Board of Education accept the recommendation of the Interim Superintendent for the district to participate in the NJ Celebrates After School event on Wednesday, January 9, 2008 at a cost not to exceed $3,000 and charged to 20-665-218000-610A-38-0000 and 20-665-218000-800A-38-0000.


X. REPORT OF THE FINANCE COMMITTEE

A Reports of the Board Secretary and Treasurer – October 2007


(TO BE PRESENTED AT THE DECEMBER 18, 2007 BUSINESS MEETING)

B. Payment of Bills – November 16, 2007 – December 13, 2007


(TO BE PRESENTED AT THE DECEMBER 18, 2007 BUSINESS MEETING) C. Sign Language Course – Adult Evening School


RESOLUTION

WHEREAS, Ms. P. Merle Wade, a retired Speech/Language/Hearing Pathologist (SLP) and freelance sign language Interpreter, has agreed to teach an Adult Evening School course entitled “Sign Language” for the Fall 2007 semester for a total of 10 weeks beginning October 10, 2007 and ending December 19, 2007, and

WHEREAS, Ms. Wade will have 6 students in her class and will receive $90.00 per student, now therefore be it

RESOLVED, the Board of Education approves payment to Ms. Wade at the rate of $90 per student (6) for a total of 10 weeks, not to exceed $540.00, and charged to account 28AEPRFSRV.

D. Designation of Bank Signatures – Cook School The Interim Superintendent of Schools recommends, and I so move, adoption of the following:

RESOLUTION

RESOLVED, the Board of Education authorize the following staff as official signers of checks and drafts for Cook School:

Doris Williams Principal Pauline Jazikoff Secretary

Work & Study Mtg. - 16 - December 11, 2007 Cmte of the Whole (Finance) E. Plainfield Municipal Utilities Authority Correction of Quarterly Payment


RESOLUTION

RESOLVED, the Board of Education approved an amendment to Resolution “F” on the Finance Committee agenda on October 16, 2007 to correct the quarterly payment submitted by the Plainfield Municipal Utilities Authority at one site (201-19 Berckman St. – Lincoln School) from $1,139.66 per quarter to $1,225.26 per quarter; and BE IT FURTHER RESOLVED, that the total annual payment for solid waste and recycling collection services be amended to $181,875.04 per annum.

F. Union County School Boards Assoc. – A Conversation with the Acting Executive County Superintendent, Dr. Carmen Centuolo


RESOLUTION

RESOLVED, the Plainfield Board of Education approve the attendance of Mr. Rasheed Abdul-Haqq, Ms. Patricia Barksdale and Ms. Vickey Sheppard, at the Union County School Boards Association – A Conversation with the Acting Executive County Superintendent, Dr. Carmen Centuolo) to be held on Wednesday, January 9, 2008 at 6:30 p.m., Union County College at a cost of $57.00 and charged to account O1BDTRAVEL.

G. Amendment of Food Service – Sodexho


RESOLUTION

WHEREAS, the Board of Education has approved a Food Service Management agreement with Sodexho Management, Inc. for the 2007-08 school year; and WHEREAS, as a result of the annual audit for the period ending June 30, 2007 reflecting an operating deficit, the need to review the budget for the Food Service Program and amend the agreement between the Board and Sodexho was recommended by the district’s auditors; and WHEREAS, Sodexho has revised its projects of revenue from actual meals served for the previous year and proposed an amendment to the existing agreement; NOW, THEREFORE, BE IT RESOLVED, that the Plainfield Board of Education accept the recommendation of the Interim Business Administrator/Board Secretary and approve an amendment to its agreement with Sodexho Management, Inc. for the 2007-08 school year, establishing a “break-even guarantee.”

Work & Study Mtg. - 17 - December 11, 2007 Cmte of the Whole (Finance) H. 2007-08 Debt Service


RESOLUTION

WHEREAS, the Plainfield Board of Education completed a refinancing of its series 1997 Debt Service obligation in June 1999; and WHEREAS, a part of the refinancing the final payment on the original bonds, in the total amount of $809,531 and due August 1, 2007 had not been included in either the Debt Service annual reports to the New Jersey Dept. of Education or in the district’s audits since FY 1999; and WHEREAS, the district made the final payment on the bond series 1997 in the amount of $809,531 on August 1, 2007; and WHEREAS, with the cooperation of the County School Business Administrator and the New Jersey Dept. of Education, the Interim Business Administrator has been able to amend including this payment in the 2007 Debt Service Report; NOW, THEREFORE, BE IT RESOLVED, that the Plainfield Board of Education approve the following amendment to its 2007-08 budget to reflect the final debt service payment on the series 1997 Bonds.

ACCOUNT # FROM TO

REVENUE Fund Balance 40-303 $ 0 $ 330,250Local Tax Levy 40-1210 $ 705,708 $ 707,072

Debt Service Aid-Type II 40-3160 $ 947,135

$1,425,052

TOTAL $1,652,843 $2,462,374 APPROPRIATIONS Interest on Bonds 40-701-510-834 $1,496,682 $1,521,213Redemption of Principal 40-701-510-910 $ 156,161 $ 941,161TOTAL $1,652,843 $2,462,374

Work & Study Mtg. - 18 - December 11, 2007 Cmte of the Whole (Finance) I. Tuition Rates & Contracts for 2007-08; Students Received


RESOLUTION

WHEREAS, the Plainfield Public Schools, receives students via placements from various State Agencies; and WHEREAS, it is required that the Board of Education establish tuition rates for the aforementioned students for purposes of billing the State of New Jersey or their last official resident District; NOW THEREFORE, BE IT RESOLVED, by the Plainfield Board of Education, that following tuition rates be approved for the 2007-2008 school years: Pre-K/Kindergarten $10,495 Grades 1-5 $ 8,700 Grades 6-8 $ 9,090 Grades 9-12 $ 8,775 Learning/Languages Disabled $16,625 Multiple Disabled $50,700 Behaviorally Disabled $50,700; and BE IT FURTHER RESOLVED, that the students noted below be accepted for the 2007-08 school year, with corresponding contracts and billing to the responsible districts at the rates established in this resolution. STUDENT GRADE PLACEMENT SCHOOL TUITION

S.B. 10 Resource Ctr. PHS $ 8,775 C.B. 07 Resource Ctr. Maxson $ 9,090 P.B. 03 Learning Lang. Woodland $16,625 Disabled

K.D 07 --- Maxson $ 9,090 K.M. 11 Resource Ctr. PHS $ 8,775 E.C. 03 Resource Ctr. Cook $ 8,700

Work & Study Mtg. - 19 - December 11, 2007 Cmte of the Whole (Finance)

J. Award of Contract – Software for Budget/Finances, Payroll, Human Resources and Position Control The Interim Superintendent of Schools recommends, and I so move, adoption of the following:

RESOLUTION

WHEREAS, the Plainfield Board of Education, currently operates an outdated Budget/Finance/Payroll software system and a separate Human Resources software system which are not integrated; and WHEREAS, the Plainfield Board of Education does not currently have a true Position Control that is compatible with its Budget/Finance and Payroll system and its Human Resources systems, and WHEREAS, the District has been cited in various audits over the past few years for the deficiencies in these systems, as well as not meeting the requirements of the NJ Dept. of Education’s Division of Finance for budgeting for Abbott districts; and WHEREAS, the Business Office has formulated, distributed and received proposals for said software in accordance with N.J.S.A:18A:18A, said proposals opened on December 12, 2007 at 11:00; NOW, THEREFORE, BE IT RESOLVED, that the Plainfield Board of Education, approve the award of a contract for the purchase/licensing of software for the operation of the district’s Budget/Finance, Payroll, Human Resources, systems and for an integration Position Control system from in the total amount of $

Work & Study Mtg. - 20 - December 11, 2007 Cmte of the Whole (Finance) K. Acceptance of Grant


RESOLUTION

WHEREAS, the Board of Education approved the submission of the IDEIA-B FY 08 grant application on September 18, 2007, and WHEREAS, notification has been received that the grant has been approved by the New Jersey Department of Education, now therefore be it RESOLVED, the Board of Education approve acceptance of the IDEIA-B FY 08 to support educational programs in the district in accordance with the approved program budget which shall be attached to and made part of this record:

Funding Source Program Description Administrator

Amount

Federal Funds State Administered IDEIA-B FY 08 Basic and Preschool Grants

Basic Grant funds will be used for tuition and services for special education students and for supplies. Basic Grant funds will also provide for Early Intervening Services, including professional development and programs to enable students to achieve in the general education classroom. The nonpublic proportionate share funds will be utilized for materials and services for special education students parentally-placed in nonpublic schools. Preschool Grant funds will be used for tuition and services for special education students, ages 3 to 5 years.

Arlene Snyder $1,690,225 (Basic Grant) $46,854 (Preschool Grant)

TOTAL $1,737,079

Work & Study Mtg. - 21 - December 11, 2007 Cmte of the Whole (Finance)

L. 2007-08 Budget Transfers The Interim Superintendent of Schools recommends, and I so move, adoption of the following:

RESOLUTION

WHEREAS, the Interim Superintendent of Schools and the Interim Business Administrator have determined that a transfer of funds is necessary to ensure the district’s ability to achieve the thoroughness standards established by the Plainfield Board of Education in the adoption of the 2007-08 budget; and WHEREAS, said budget has been approved by the Union County Superintendent of Schools on behalf of the Commissioner of Education; and WHEREAS, the approval of the 2007-08 budget was predicated on the need for transfers to be made to ensure compliance with the Chart of Accounts established by the New Jersey Department of Education, in concert with a monthly review of transfers by the Union County School Business Administrator; and WHEREAS, a two-thirds vote of the Board of Education is required to request approval from the County Superintendent of Schools of any transfers that result in an excess of 10% of any Budget Category as established by the New Jersey Department of Education in accordance with N.J.A.C.6A:23A-2.3; NOW, THERFORE, BE IT RESOLVED, that the Plainfield Board of Education approve the following 2007-2008 budget transfers and adjustments authorized by the Interim Superintendent of Schools and the Interim Business Administrator, which reflect the appropriations sufficient to meet expenditures for the period ending November 30, 2007; and BE IT FURTHER RESOLVED, that the Board of Education requests the approval of the Union County Superintendent of Schools for transfers that exceed the 10% limit of any Budget Category.

(TO BE PRESENTED AT THE DECEMBER 11, 2007 WORK & STUDY MEETING)


XI. REPORT OF THE POLICY COMMITTEE

A. Adoption of Policies – First Reading The following is recommended for adoption: RESOLUTION

WHEREAS, the Board of Education has reviewed the policies listed below and finds them acceptable for the management and operation of the Plainfield Public Schools, and WHEREAS, the Board of Education now finds it necessary that these policies be implemented, now therefore be it RESOLVED, the Board of Education approve, on first reading, the following policies that will be available for public inspection and comment, with final Board adoption anticipated at next month’s scheduled business meeting: Policy Number Title 3160 Transfer of Funds Between Line Items/Amendments Amended Purchases not Budgeted 3320 Purchasing Procedures Amended

9322 Public and Executive Sessions Amended B. Adoption of Policies – Second Reading The following is recommended for adoption: RESOLUTION

WHEREAS, the Board of Education has reviewed the policies listed below and finds them acceptable for the management and operation of the Plainfield Public Schools, and WHEREAS, the Board of Education now finds it necessary that these policies be implemented, now therefore be it RESOLVED, the Board of Education approve, on second reading, the following policies 3280 Gifts, Grants and Requests Amended 6178 Early Childhood Education/Preschool New

XII. ADJOURNMENT MJDbsc

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