Plant Operations

FY22 Budget Overview

MARCH 3, 2021

1

Plant Operations Responsibilities

• Repair & maintenance of all building systems and

components.

• Cleaning & sanitizing all building.

• Maintenance of school grounds including playgrounds,

sports fields and courts.

• Safety & security of school buildings and inhabitants. This

includes oversight of crossing guards.

• Construction and renovation planning and oversight.

• Implementation of energy saving measures.

2

Plant Operations Staffing

To meet its many responsibilities, Plant Operations has the following

staffing:

92 Custodians

15 Tradesmen

6 Groundskeepers

7 Security Personnel

1 Delivery Driver

1 Secretary

1 Plant Ops Director, 2 Assistant Directors (Maintenance &

Safety/Security) and 2 Custodial Supervisors.

Over 30 crossing guard posts

3

Plant Operations Budget Rationale

To achieve success in our program responsibilities we must:

Provide a suitable and safe learning environment for

students & staff.

Meet all federal, state and city building regulations and

life safety codes

Meet state requirements for school accreditation.

Be responsive to daily, weekly, monthly and annual

changes in district requirements.

4

Goals in Developing FY22 Budget

Provide a responsible budget which is cognizant of competing

interests and challenges, but which allows for maintaining our

facilities in a safe and educationally solid learning environment.

Properly staff and equip the new Franklin Street school building.

Replace equipment which is at the end of its service life.

Continue preparedness and capability for pandemic response.

5

Plant Operations Budget History

and FY22 RequestDESCRIPTION FY18 Actual FY19 Actual FY20 Actual FY21 Actual FY22 Request %

JANITORIAL EXPENDABLES $310,000 $310,000 $322,400 $322,400 $322,400 0

ELECTRICAL SUPPLIES $118,000 $120,000 $125,000 $125,000 $125,000 0

SECURITY SUPPLIES 0 0 0 0 $15,000

PLUMBING SUPPLIES $85,000 $90,000 $94,000 $94,000 $94,000 0

HVAC SUPPLIES $130,000 $130,000 $135,000 $135,000 $135,000 0

UNIFORMS (Trades/Grounds) $1,100 $1,100 $1,100 $1,100 $1,100 0

UNIFORMS (Security/Crossing Guard) $1,000 $1,000 $1,000 $1,000 $1,000 0

MISC SUPPLIES $80,000 $80,000 $83,000 $83,000 $83,000 0

GROUNDS SUPPLIES $75,000 $75,000 $80,000 $80,000 $80,000 0

CONTRACT SERVICES $222,480 $242,745 $256,745 $273,463 $276,375 1

MISC EQUIPMENT - Trades/Janitorial $36,504 $68,550 $68,550 $68,550 $63,700 **

MISC EQUIPMENT - Grounds $4,000 $13,000 $13,000 $13,000 $6,000 **

REPAIRS, MISC. EQUIPMENT $46,000 $46,000 $48,000 $48,000 $48,000 0

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New Accounting Line - Security

The security services contract for the next three years does not

include replacement of cameras which fail. Due to the age of

existing equipment, and a mutual desire to keep any contract

increases to a minimum, the contractor proposed taking out

camera replacement. It was simply too large of an unknown for

them to estimate.

We therefore need to add a line to replace cameras. My original

request was for $30,000, which was my estimate of the potential cost

based on recent replacement history.

This budget provides $15,000.

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Shortage in Equipment Lines

In the budget submitted by the School Administration, several items we left out which we badly need to fund:

My request for custodial and trades equipment was for $88,700. The budget submitted $63,700 (I believe I put the wrong number in the budget software). In addition to our regular replacement of failed equipment, in the coming year we have an urgent need that isn’t in the budget number – Cleaning equipment for the Franklin Street school. These include a burnisher, auto scrubber, vacuums and assorted smaller equipment. The original requested amount of $73,700 accounts for these needs.

Secondly, my request for Grounds equipment was $21,000. A total of $6,000 is in the administration’s budget. We need to replace a sander for one of our large plow trucks. The cost is $15,000.

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Equipment Requests - Custodial

Custodial Equipment Cost EachNumber Needed

FY2022 Request

Replace Dead Equipment

Replace at End of Service Life

Improve Productivity

Burnisher $6,000 6 $36,000 4 $24,000 2 $12,000 2 $14,000

Auto Scrubber $7,500 6 $45,000 4 $30,000 2 $15,000 2 $12,000

Wet Vacuums $600 6 $3,600 4 $2,400 2 $1,200 1 $2,200

Upright Vacuums $300 10 $3,000 6 $1,800 2 $600 2 $2,200

High Speed Scrubber $750 10 $7,500 6 $4,500 2 $1,500 2 $2,004

Backpack Vacuums $700 8 $5,600 4 $2,800 2 $1,400 2 $1,400

Carpet Shampooer $2,500 3 $7,500 1 $2,500 1 $2,500 1 $2,500

Carpet Blowers $250 8 $2,000 4 $1,000 2 $500 2 $500

Leaf Blowers $200 10 $2,000 6 $1,200 2 $400 2 $400

Pallet Jack $3,500 2 $7,000 1 $3,500 1 $3,500 0 $0

Custodial Subtotal $119,200 $73,700 $38,600 $37,204

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Equipment Requests - Trades

STS Hammer Drill $1,500 2 $3,000 2 $3,000

Cement Sander/Grinder $3,000 1 $3,000 1 $3,000

Greenlee Circuit Tracer $3,000 1 $3,000 1 $3,000

Man Lift $10,000 1 $10,000 1 $10,000

Cement Vibrator $2,000 1 $2,000 1 $2,000

Circuit Tracer - Underground $9,000 2 $18,000 2 $18,000

Impedence Meter $1,500 1 $1,500 1 $1,500

Mega Meter $2,500 1 $2,500 1 $2,500

Gasket Cutter $500 1 $500 1 $500

Threaded Tap & Die $2,000 1 $2,000 1 $2,000

Large Set of Combo Wrenchs $1,500 1 $1,500 1 $1,500

Replace clocks $15,000 1 $15,000 1 $15,000

Replace PA Amplifiers $2,000 2 $4,000 2 $4,000

Replace MCP35A $2,000 1 $2,000 1 2000

100' Pipe Camera $3,000 1 $3,000 1 $3,000

Trades Subtotal $71,000 $15,000 $15,000 $41,000

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Equipment Requests - Grounds

Snow Blowers (2) $2,000 5 $10,000 2 $4,000 2 $4,000 1 $2,000

Field Vac $7,000 1 $7,000 1 $7,000

Leaf Blower $1,000 2 $2,000 2 $2,000 0 $0

Vertadrain $10,000 1 10000 1 $10,000

11 foot wing for International $9,000 1 9000 1 $9,000

Tree Chipper $20,000 1 20000 1 $20,000

Tow Lift $35,000 1 35000 1 $35,000

Replace Large Sander $15,000 1 15000 1 $15,000

Grounds Subtotal $108,000 $21,000 $4,000 $83,000

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Contracted ServicesFY2018 FY2019 FY2020 FY2021 FY2022

Alarm System Monitoring $6,500 $6,500 $6,800 $6,800 $7,000

Fire Safety Inspections $30,000 $30,000 $31,000 $31,000 $35,000

Boiler Water Treatment $14,500 $14,500 $15,000 $15,000 $17,000

Pest Control (Kitchens, Spot Treatment) $9,869 $11,540 $11,540 $12,000 $12,000

Hazardous Material Disposal $5,181 $7,538 $7,538 $7,538 $10,000

Gym Wood Floor Refurbishing $40,000 $40,000 $40,000 $40,000 $40,000

Parking Lot Line Painting $17,850 $17,850 $18,500 $18,500 $18,500

Gym Equipment Inspections $3,000 $3,000 $3,000 $3,000 $3,000

AHERA 3 Year Reinspection $9,000 $0 $0 $10,000 $0

Landfill Tipping Fees $2,050 $2,050 $2,050 $2,050 $0

Access Control System Maintenance $61,000 $84,872 $94,575 $94,575 $100,375

Access Control License Renewals & Software Upgrades $22,530 $23,895 $23,895 $32,000 $32,500

Flamecoat Stage Curtains (3 Year Interval) $0 $0 $1,500 $0 $0

Overhead Door Inspections $1,000 $1,000 $1,000 $1,000 $1,000

Total - Misc. Service Contracts $222,480 $242,745 $256,398 $273,463 $276,375

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Plant Operations Budget History

and FY22 RequestHVAC MAINTENANCE $195,613 $213,633 $215,633 $215,633 $191,579 -11

OFFICE SUPPLIES $2,000 $2,000 $2,000 $2,000 $2,000 0

POSTAGE $200 $200 $200 $200 $200 0

MAINT., AUTOMOTIVE PARTS $75,000 $75,000 $75,000 $75,000 $75,000 0

MILEAGE, LOCAL TRAVEL $2,500 $2,500 $2,500 $2,500 $2,500 0

CONF & SEMINAR REGISTRATION $1,000 $1,000 $1,000 $2,000 $2,000 0

ENERGY MGR TRAVEL $1,500 $1,500 $1,500 $1,500 $1,500 0

COMPUTER EQUIPMENT $3,000 $3,000 $3,000 $3,000 $3,000 0

GEN. MAINT, BLDGS & GRNDS $243,804 $243,804 $291,404 $282,817 $282,817 0

MAJOR SYSTEMS REPAIRS $101,000 $101,000 $141,851 $130,000 $130,000 0

WINDOW MAINTENANCE $11,397 $11,397 $11,853 $11,853 $11,853 0

ROOF REPAIRS $27,795 $27,795 $28,907 $28,907 $28,907 0

General Maintenance $103,612 $103,612 $108,793 $112,057 $112,057 0

TOTAL EQUIPMENT, SUPPLIES & TRAVEL $1,633,701 $1,720,032 $1,820,032 $1,829,163 $1,811,171 0.02

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HVAC MaintenanceFY2017 FY2018 FY2019 FY2020 FY2021 FY2022

Siemans Bicentennial, $14,365 $15,496 $22,000 $17,456 $17,979 $18,519

Dr. Crisp &

Amherst St.

Sunset Heights

Administration

Control Technologies Fairgrounds MS $5,497 $5,497 $6,000 $6,000 $6,000 $6,000

New Searles $4,084 $4,084 $4,500 $4,500 $4,500 $4,500

Elm Street $3,672 $3,672 $4,000 $4,000 $4,000 $4,000

Mt Pleasant $2,189 $2,189 $2,500 $2,500 $2,500 $2,500

Birch/Main Dun $2,150 $2,150 $2,500 $2,500 $2,500 $2,500

Ledge Street $5,400 $5,400 $6,000 $6,000 $6,000 $5,500

Fairgrounds Elem. $5,400 $5,400 $6,000 $6,000 $6,000 $5,500

Charlotte Ave $5,400 $5,400 $6,000 $6,000 $6,000 $5,500

Broad St $6,000 $4,000 $4,000 $3,750

CTI High School N $54,096 $54,096 $55,000 $55,719 $55,719 $57,405

CTI - AX Upgrade High School N $23,333 $23,333 $23,333 $23,333 $23,333 $0

HS N Chiller High School N $5,500 $5,500 $5,500 $5,500 $6,000 $6,500

HS N Generator High School N $1,900 $1,900 $1,900 $2,500 $2,500 $2,750

CTI High School S $54,096 $54,096 $55,000 $55,719 $55,719 $57,405

HS S Chiller High School S $5,500 $5,500 $5,500 $5,500 $6,000 $6,500

HS S Generator High School S $1,900 $1,900 $1,900 $2,500 $2,500 $2,750

HS Generator Rehab NHS South $6,000 $6,000 $0

Total: $194,482 $195,613 $213,633 $215,727 $217,250 $191,579

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Major Repairs

DCE

Remove Underground Oil Storage

Tank $30,000

NHS South Gym floor repair $30,000

HSs Bleacher repairs $20,000

CES

Water Heater

Replacement $7,000

NHS North Replace stage curtain hardware & repair torn curtains $8,000

FMS Replace boiler expansion tanks $15,000

HSs Replace keying system to Peaks (two wings) $20,000

FY22 Total $130,000

15

Requests to address personnel

shortages and staff Franklin Street

I have a couple “standing” requests which have been in my annual

budget the last couple of years. These are:

Restore 3 of the 10 Grade One Custodian positions cut in FY18.

Restore HVAC Mechanic cut circa 2012. This position was

dedicated for preventive maintenance.

Neither of these “made the cut” in the proposed FY22 budget.

The FY22 budget does include two positions for the Franklin Street

school:

A head custodian (Grade 2)

An evening custodian (Grade 1)

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Other Funding Sources

In addition to the regular operating budget, Plant Operations relies on

several other sources of funding:

Deferred Maintenance – In FY21 we received $0 (zero!) dollars through

the budget process. My request was for $1,685,000. However the

Aldermen allocated $460,000, which will enable us to address several

high priority issues. In FY22 I have requested $1,560,000. The projects

planned are on the following slide. There is currently a backlog of

approximately $12 million in our deferred maintenance listing.

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Deferred Maintenance

Location Project Type Description FY2021 FY2022

High Schools Mechanical Life extension refurbishment of chiller units $62,000

Bicentennial Structural Replace 5 classroom "store fronts" $100,000

Bicentennial Site Work Traffic Improvements in Front Bus Loop & Parent Drop off Loop $60,000 $400,000

Districtwide Miscellaneous Replace worn flooring (ASE, HSs, BHE, MDE) $133,000

FES/LES/CES Mechanical Convert rear wing HVAC system to dehumidification $14,200 $460,000

High Schools Miscellaneous Sand & paint wood gym floors $65,000

NHS South Site Work Replace running track $19,200 $400,000

Pre-School Bldg Miscellaneous Assessment & Subsequent Upgrades $6,600

DEFERRED MAINTENANCE TOTAL FY2021 $460,000

Mt. Pleasant Miscellaneous Repair & paint high walls (entrance, gym, stairwells) $75,000

NHS North Mechanical Cooling Tower Rehab and Repairs $150,000

Districtwide Security Install cameras non-covered areas-ASE,BIC, BHE,FES,HSN $75,000

DEFERRED MAINTENANCE TOTAL FY2022 $1,560,000

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Other Funding Sources

Capital Projects – We are currently in the first stages of a $120 million

renovation and construction project which will renovate and add to

Fairgrounds & Pennichuck Middle Schools, and build a brand new

middle school off Buck Meadow Road to replace Elm Street. FMS

work will be completed this summer (2021). PMS work will

commence this spring and run through next summer (2022). The

new middle school construction project will start this summer and be

completed in time for the 2023/2024 school year.

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Capital ProgramCAPITAL PROJECTS FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 >FY2026

Middle Schools Construction Design and Construction $6,000,000 $57,000,000 $57,000,000

Main Dunstable Construction Preliminary Design and Pre-Construction Fee $200,000

Design and Construction $10,000,316

Birch Hill Construction Preliminary Design and Pre-Construction Fee $200,000

Design and Construction $10,262,982

Mt. Pleasant Construction Preliminary Design and Pre-Construction Fee $200,000

Design and Construction $17,349,066

New Searles Construction Preliminary Design and Pre-Construction Fee $200,000

Design and Construction $12,000,000

Bicentennial Construction Renovation Project FY29 $15,000,000

Amherst St Construction Renovation Project FY30 $15,000,000

Stellos Stadium Renovation Turf replacement, Roof replacement, Misc. repairs & improvements $950,000

NHS North Site Work Pavement restoration and replacement $2,000,000

DistrictwideSecurity Impvts Vestibules, cameras, motion detectors, etc. $6,000,000

FY Totals $6,000,000 $57,000,000 $64,150,000 $12,200,316 $10,462,982 $17,549,066 $42,000,000

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Other Funding Sources Capital Equipment Reserve Fund (CERF) – This is a fund managed by the

city to replace its fleet and other major equipment. In FY21 we will be

replacing 3 vehicles (sedan, box van and cargo van). For FY22 the fund

currently has us replacing our backhoe, a cargo van and a sedan.

CARES Act – Plant Operations has been the main supplier of personal

protective equipment (masks, face shields, gloves, gowns), sanitization

(“foggers”, spray bottles, dispensers) and other related supplies (desk

shields, nursing room dividers) for the school district. These items have

been funded through the CARES Act.

Public School Infrastructure Fund – This grant process provided funding for

our security vestibule projects at FMS, PMS, Main Dunstable, Birch Hill,

Sunset Heights, Ledge Street and the two high schools. It also funded

additional security cameras at Mt. Pleasant. All work was completed this

past fall.

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Thank You,

Questions/Comments?

As the Bartles & James TV commercial used to say “and we thank

you for your support”. I mean that sincerely. Without yours’ and the

city’s continued support we would not have the great learning

environments we currently enjoy!

I encourage you, however, to keep an eye on the future and

support all aspects of the school department’s physical plant. We

continue to fall short in investing in deferred maintenance, for

example. This leads directly to expensive capital renovation

projects, as you saw in the previous slide. To coin another phrase,

“you can pay me now or pay me later”.

Questions or Comments?

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