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POLK COUNTY DECATEGORIZATION

FY 15 CHILD WELFARE & JUVENILE JUSTICE

SERVICES PLAN

MISSION STATEMENT: “To promote a cooperative and collaborative planning process that strives to provide and support an efficient and effective continuum of service delivery to Polk County children and families.”

Project Name: Polk County Decategorization

Participating Counties: Polk

Coordinator: Teresa K.D. Burke

Contact information: Polk County River Place, 2309 Euclid Avenue, Des Moines, IA 50310, Email: [email protected], Office phone: (515)725-2729

Date of Report: 8/23/2014

Staff & Contractors Teresa K.D. Burke - Decat Project Coordinator Jennifer Christensen - Program Assistant Tommy Ross – CPPC Coordinator Contractor Christopher Beachy – AmeriCorps Public Ally

mailto:[email protected]

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POLK COUNTY DECATEGORIZATION FY 15 CHILD WELFARE & JUVENILE JUSTICE SERVICES PLAN

Pertinent Polk County Data

The number of confirmed Child Abuse and Neglect cases rose in 2012 in

comparison to 2000, the number of children in Polk County also increased in that

same time frame, making the relative increase in confirmed Abuse and Neglect

cases 9.3%. (Iowa Kids Count, 2012)

The total number of assessed child abuse cases in Polk County in CY2011 was 4147, but the number of assessed cases decreased in CY2012 to 3,907 and further decreased in CY2013 to 3888. Founded cases increased from 2,224 in CY2011 to 2,560 in CY2012 and to 2,819 in CY2013. Specifically, founded or confirmed cases went up in the areas of Denial of Critical Care, Physical Abuse and Sexual Abuse. There was a decrease of 8.6% from CY2012 to CY2013 in Presence of Illegal Drugs in Child’s System cases. (DHS Polk County Child Abuse Reports)

Approximately 69% of the children in the Des Moines Public Schools receive

Free or Reduced Fare lunches. Most inner city schools now have over 90% of their students receiving Free or Reduced Fare lunches. The demographics in the Des Moines Public Schools have also changed. Whites make up 45% of the schools population while 23.5% are Hispanic and 17.5% are African American. There are over 100 different languages and dialects spoken in the Des Moines Public Schools. (DMPS Website)

The Child Poverty rate in Polk County increased between 2000 (9.4%) and 2011

(17.5%), which is an increase of 86.2% over the 11-year period. (Iowa Kids Count, 2012)

The poverty rate in 2012 for the African American population was 35.5%, which

is a decrease of 12.1 points from 2011. 29.06% of all African Americans in the state of Iowa reside in Polk County. (State Data Center of Iowa, 2014)

In 2012, 21.4% of all Latinos living in Iowa resided in Polk County, making it the largest population of Latinos in any Iowa county. (State Data Center of Iowa, 2013)

Between October 1, 2008 and March 31, 2014, 2945 Refugees resettled in Iowa, of which 2704 were resettled in the Des Moines area. Although complete data is not available, it is estimated that there were 5,000 to 7,000 secondary migrant Refugees who moved into Polk County during that same period.

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Overview Polk Decat continues working diligently to improve tracking of all contract expenses, especially Wraparound expenses, where there are a variety of types and levels of purchases of services and goods made. The enhanced tracking will be continued into FY15. In addition, Polk Decat continues to collaborate with community members and agencies to identify systems issues, gaps and barriers and needs within the community, and then develop plans on addressing those areas of priority focus. A major area of focus for FY15 will be issues related to trauma and assimilation of refugees and immigrants in Polk County, especially related to cultural differences in parenting practices. Another area where feedback will continue to be solicited is how disparate outcomes can be reduced for African Americans in the system. Polk Decat will continue to be involved in the Minority Youth & Family Initiative (MYFI) Committee to that end. Community and agency partners are interested in learning more about resources within the community and Polk Decat will continue to bring to Provider’s Advisory and CPPC various resource contacts to discuss their services. When applicable, Polk Decat will continue to provide a forum for resource contacts to present to DHS Social Workers and Juvenile Court officers. FY15 will have more available funding and the Polk Decat board looks forward to continuing services, including the Fatherhood initiative that provides Guided Supervised Visits for non-custodial fathers and the Strong African American Families (SAAF) program, which will provide skill-building for both the parents and their children, ages 10 through 14, as a street life/gang diversion. In addition, the Polk Decat board has added the following for FY15:

1. Nurse Services for Pre/Post Removal Conferences for Polk (as well as Warren, Dallas and Story counties): A nurse will attend all PRCs in Polk and 50% of the PRCs in the other listed counties in order to assist with obtaining medical and immunization records, schedule physicals and developmental screenings, and will obtain medical reports from the physicals and screenings, making recommendations to DHS Social Workers on client medical and development issues.

2. Refugee Immigrant Guide (RIG) Training Development and Implementation: A specialized training will be developed for interpreters and others already immersed in providing assistance to Refugees and Immigrants that will help system involved families navigate and self-advocate while they are in the system and also to provide assistance to at-risk Refugee and Immigrant families who are struggling and need to access and properly utilize resources to avoid system involvement.

3. Specialized Transition Youth CASA Training Development: A continuation of a contract initiated later in FY14, this service is focused on developing training

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procedures and conducting pilot trainings in Polk County on a new CASA mentor for mostly JCS youth (delinquents) who are transitioning to adulthood. Older delinquent youth have not traditionally been assigned Court Appointed Special Advocates. Not having adult mentoring on navigating legal issues, especially related to services and supports that must be changed when turning 18, has left some of these youth homeless and without proper resources to help them become self-sufficient adults.

4. Youth Academic, Employment and Community Service Learning Engagement: Another contract continued from late FY14 that provides a variety of services and programs that help JCS and at-risk, low income and mostly minority youth engage in academics. The employment learning component helps the youth tie their current academic endeavors to their future careers and the community service learning is shown to increase youth’s performance and engagement in school. This is one more creative way we can try to engage at-risk youth in their futures.

5. Community Projects: This new contract will provide a variety of services for at-risk children, youth and families including supports for parenting classes, emergency respite for up to 48 hours that reduces out-of-home placements, skill-building for refugee and immigrant youth and parents that assist with acclimating to life in the United States and youth after-school, weekend and break-time activities that keep kids safe and learning during times where there is traditionally less adult supervision.

6. Other community supports: a. Grant writing training for our local service providers and community

members who provide services to at-risk families and youth. b. Los Ninos Bien Educados – an instructor training in a culturally responsive

curriculum that addresses the growing disproportionate number of Latinos in the Child Welfare and JCS systems.

c. Local events – small grants to assist local family-friendly events that foster parent/child relationships through activities.

d. CPPC activities that help bridge the relationship between the community and DHS, including a Resiliency Rally that champions those in the community who have struggled and been able to become successful contributing citizens.

Polk County Decategorization Structure Executive Committee

Chief Juvenile Court Officer, 5th Judicial District DHS Des Moines Service Area Manager Polk County Community Family & Youth Services Director Polk County Attorney’s Office – Juvenile Division Chair of the Steering Committee Meets the first Friday of each month

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Steering Committee

24 member Committee Chair and Vice-chair, nominated and elected annually Monitors Decat funded activities Provides transparency to the Executive Board funding decisions Develops Decat direction Identifies Requests for Information Source for RFP development and review Meets quarterly

Providers Advisory

Group of Service Providers Chair and Vice Chair, nominated and elected annually Identifies issues, gaps and barriers in the system and in the Provider community Develops plan and takes action steps on agreed-upon priority issues Highlights resources within the community for mutual edification Meets monthly

Community Partnerships for Protection Children Group

Group of community agencies, associations and community members Follows CPPC Four strategies Focus is on areas of concern based on group discussion

o Disproportionality of African Americans and other people of color in the Child Welfare system

o Fatherhood Initiative o Transitioning youth out of foster and group care o Family friendly activities o Supports for families in crisis o Child abuse prevention o Adverse Childhood Experiences o Refugee and immigrant family issues

Develops plan for communication of child protection, child abuse prevention and family supports to the community, with special focus on the 50314 – 50317 zip codes

Provides arena for feedback on focus areas for Minority Youth & Family Initiatives (MYFI) mini-grants. There are 4 community members for the Polk MYFI Committee, each on a 2-year rotation. New member applications are advertised annually via the CPPC and Providers’ Advisory distribution lists. In addition, the Policy & Practice Strategy group has partnered on MYFI initiatives including development and implementation of the Courageous Conversations, Town Hall meetings and the African American Case Review Team.

Community members for the Polk Breakthrough Series Collaborative (BSC) Committee also precipitate from our CPPC membership.

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Large group meetings occur in the odd-numbered months. Smaller, strategy group meetings take place in the even-numbered months.

Funding Polk Decat receives DHS and JCS state and TANF FY13 and FY14 carry-over funds to cover the bulk of its contracts. Other funding sources include the annual Decat allocation, PSSF, CPPC, and Minority Youth & Family Initiatives (MYFI). The total managed funds that were effective July 1, 2014 for Fiscal Year 15 include:

DHS State (combined FY13 & 14): $2,098,958.00

JCS State (combined FY13 &14): $1,030,268.00

JCS TANF FY14: $148,000.00

MYFI FY15: $77,000.00

PSSFP FY15: $111,908.00

CPPC FY15: $20,000.00

DCAT (combined FY13, 14 & 15) $591.015.00

Federal Community Partnerships Funds Community Partnerships for Protecting Children (CPPC) funds are again available for FY15. Funds will be utilized to support the following:

1 Part-time CPPC Coordinator Independent Contractor Other DHS State Carry-over funds will support the following CPPC initiatives:

Community activities/events and trainings

Community Based Family Team Meetings (CBFTMs) Polk Decat has Community Based Child Abuse Prevention (CBCAP) funds for Community Based Family Team Meetings (CBFTMs). These funds will be available until October 1, 2014 at which time they will not be renewed.

Promoting Safe and Stable Families Promoting Safe & Stable Families (PSSF) is utilized for time limited family reunification services, which include the following: 1. Individual, group, and family counseling. 2. Inpatient, residential, or outpatient substance abuse treatment services. 3. Mental health services. 4. Assistance to address domestic violence. 5. Services designed to provide temporary child care and therapeutic services for families, including crisis nurseries. 6. Transportation to or from any of the services and activities described above.

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The PSSF funding available for FY15 is $111,908.00 and will be used to support DHS Family Team Meetings in Polk County as well as the PRC Nurse services.

Minority Youth & Family Initiatives MYFI funds are specific to addressing and reducing disproportionality of African Americans in the Child Welfare system. MYFI funds are used to support this initiative in the following contracts: Kinship & Family Connections, CPPC, Family Team Meetings, Fiscal Agent for Wraparound Services, and the new Fatherhood contract.

Polk County FY15 Contracts

Contract #

Contract Name Contractor

FY15 Funding Level

Contract Description

DCAT5-12-075

Decat Coordination

Polk County Health Svcs $164,542.00

For personnel of the Polk Co. Decat project, including the Decat Coordinator and the Decat Assistant

DCAT5-13-182

JCS Psych Evaluations

Innovative Learning $51,000.00

To provide psychological evaluations for JCS youth, especially for those in detention.

DCAT5-12-138

JCS Early Services Prevention

Orchard Place - PACE $107,000.00

Provides early services prevention for children 12 and under showing risk for delinquent behavior

DCAT5-12-139

JCS Sanctions Learning

Orchard Place - PACE $125,000.00

Helps youth understand that there is accountability for illegal behavior and/or non-compliance with probation, learn the impact of their behavior on themselves and the larger community and develop the reasoning skills

DCAT6-10-002

JCS Reentry Youth Services

Woodward Youth Academy - SequelCare $165,000.00

Reentry and transition services for adjudicated delinquent youth returning to the community from a state training school or other residential placement. This is an increase from previous years to cover services to youth transitioning to adulthood.

DCAT6-10-001

JCS Sex Offender Treatment

Woodward Youth Academy - SequelCare $190,000.00

Provide group and individual counseling and monitoring for lower risk sex offender youth in lieu of group treatment

DCAT6-10-213

DHS Kinship & Family Connections

Mid-Iowa Family Therapy $100,000.00

Provide support services for kinship caregivers of children removed from parents

DCAT5-11-037

DHS Diversion & Mediation

Polk County Attorney $40,000.00

To provide mediation services in order to divert a family from going to court or to help a family through the court process

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DCAT5-11-036

DHS Background Checks

Polk County Attorney $12,000.00

Provide Criminal Records checks for the Agency on persons that the Agency is involved with and may be using as possible placements of children

DCAT6-10-003 DHS FTMs

Visiting Nurse Services $400,000.00

Administration of DHS and JCS Family Team Meetings for Polk County

DCAT5-12-188 CPPC

Children & Families of Iowa $22,000.00

Administration of the funds for Polk CPPC and co-involvement in the 4-strategy process

DCAT5-12-184 DHS Fiscal Agent

Children & Families of Iowa $202,000.00

Provide fiscal agent administration for DHS and JCS wraparound Flex Funds which provides concrete supports to clients and caregivers

DCAT5-14-159

Fatherhood Initiative TBD $49,500.00

Provide Guided Supervised Visits for DHS and JCS referred non-custodial dads, paternity testing and other fatherhood supports.

DCAT5-14-160

Youth, Family & Community Supports

Polk Co. Health Svcs $100,000.00

To provide supports and services as directed by the Decat Board, such as Strong African American Families classes, CPPC initiative projects and CBFTMs, other parenting supports such as Los Ninos Bien Educados, local community events, etc.

DCAT5-14-200

Specialized Transition Youth CASA Training Development

Department of Inspections & Appeals $31,500.00

To develop a training and marketing plan for specialized CASA (Court Appointed Special Advocates) mentors for Juvenile Delinquents who will soon be aging out of the system.

DCAT5-14-222

Youth Academic, Employment & Community Engagement

Polk County Health Services $140,000.00

Utilizing community services to engage at-risk, low income and minority youth to re-engage in school and using employment and community service learning strategies as extra skill-building engagement components.

DCAT5-15-002

Nurse Services for Pre/Post Removal Conferences

Youth Emergency Services & Shelter $100,000.00

Have nurses present at all DHS PRCs in Polk County and 50% of the PRCs in Warren, Story and Dallas counties to assist the Department with obtaining medical and immunization records, schedule physicals and developmental screenings, assist with explaining medical records and consult with the Foster and Adoptive parents and SW in special needs situations.

DCAT5-15-007

Refugee Immigrant Guides Training Development & Implementation TBD $100,000.00

The Successful Bidder will coordinate outreach to local refugee and immigrant groups to develop a plan and training for specialized translators (Refugee Immigrant Guides or RIGs) who help system involved families navigate and self-advocate to successful case closure. They will also assist at-risk refugee and immigrant

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families in the community in efforts to avoid system involvement.

DCAT5-152-126

Community Projects

Polk County Health Services $200,000.00

Community-based services that provide the following supports: parenting classes, specialized refugee and immigrant parent and youth skill-building, emergency respite, after-school, break and weekend skill-building programming for youth, all including assistance with interpretation, transportation and child care when needed.

Total $2,299,542.00

Community Planning Process

The Polk County Executive Committee and the Decategorization Steering Committee share responsibility as the “Planning Team” for the development of the annual Polk Decategorization Child Welfare & Juvenile Justice Services Plan. The Executive Committee is the three-legged stool decision making body including the Department of Human Services, Juvenile Court Services and Polk County. Also included in that body are: a representative from the Polk County Attorney’s office (Juvenile court division) and the Chairperson from the Steering Committee. The Steering Committee, formerly the Governance Board and CPPC Steering Committee (combined), consists of 24 members representing a diverse cross section of the community and meets on a quarterly basis. The organizational structure of the Polk County Decategorization Project consists of several committees and project staff. The committees include:

Executive Committee Steering Committee Providers Advisory Committee CPPC – Large group meeting and smaller strategy group meetings

The planning process is on-going throughout the year and not just limited to the months surrounding start and end dates of a fiscal year. Each committee provides input into the development of the annual child welfare/juvenile justice services plan by bringing concerns, issues and trends to the table during the year. The Steering Committee meets quarterly and discusses current issues, while striving to remain proactive in planning for an efficient child welfare/juvenile justice service delivery system. They review the contract performance measures and distribution of funding. The Providers Advisory Committee provides the forum for discussion, research and action plans on the service gaps in the community. The Community Partnerships for Protecting Children (CPPC) meetings provides a similar forum, but from the inner city agency and community perspective. The large CPPC group meets every other month and the smaller, strategy groups meet in the

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alternating months to provide efficiencies to our members for planning and learning, The Polk County CPPC FY15 Plan Report for the Shared Decision Making Team is attached. Polk County has a large number and variety of agencies and associations providing services to our communities. The following chart lists agencies with whom Polk Decat currently partners to assist with assessment of needs, resource leveraging and feedback:

Current Partnerships

AMP Broadlawns CASA – Child Advocacy Board Child & Family Policy Center Children & Family Urban Ministries Congo Progress Creative Visions Des Moines Area Community College Des Moines Public Schools Education Brain Trust EMBARC Evelyn K. Davis Center for Working Families Family Planning Council of Iowa Four Oaks Iowa Coalition Against Domestic Violence Iowa Arts in Education (ArtForceIowa) Iowa Courts Iowa Dept. of Human Services Iowa KidsNet Jane Foundation Lemaj Company, LLC Lutheran Services in Iowa Mercy Hospital Mid-Iowa Family Therapy Clinic Mount Hebron Baptist Church Optimae Life Services Parenting Way Spectrum Resources U.S. District Court Southern Iowa UnityPoint Health RCPC Visiting Nurse Services of Iowa Young Emerging Scientists (Y.E.S.) YMCA of Des Moines Youth Justice Initiative Zero to Three

Bikers Against Child Abuse, Iowa Chapter Children & Families of Iowa City Of Des Moines Child Future International Dads With A Purpose Des Moines Police Drake University Employee and Family Resources Eyerly Ball Family Promise Of Greater DSM Iowa Coalition Against Sexual Assault Iowa Dept. Of Correctional Services Iowa Foster and Adoptive Parents Association Iowans for Social & Economic Development John R. Grubb YMCA Life Line Resources, LLC Mecca Services Mid City Connection Mosaic Family Counseling Center Oak Ridge Neighborhood Orchard Place et al Polk County Serve Our Youth St. Vincent De Paul, Des Moines Transformations Group United Way of Central Iowa Urban Dreams Wesley United Methodist YESS Young Women's Resource Center Youth Law Center Zion Lutheran Church

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In addition, we continue to reach out to the Neighborhood Associations in the inner city of Des Moines, including Mondamin, King Irving, Evelyn Davis, Cheatom Park, River Bend, Chautauqua and Drake Park. The Neighborhood Association representatives have first-hand knowledge of concerns, needs and issues within their own areas and they are already very involved in community planning.

Decat Connections to Other Planning Efforts Polk County Decategorization (Decat) is currently in its 26th year. Being one of the first Decat sites has provided opportunities to build solid community relationships and coordination. Polk County Decat was designated as a Community Partnership for Protecting Children (CPPC) site in 2003. Decat and CPPC work together to develop strategies that are communicated to the Decat Board and to affect the policies and practices of DHS and JCS locally. The CPPC project in Polk County has focused on developing approaches to support the 4 core strategies: 1) family team decision-making, 2) community networking, 3) shared decision-making, and 4) policy and practice change. CPPC efforts focus on building capacity for implementing Community Based Family Team Meetings (so that families can get help before they become involved in the child welfare system) and addressing disproportionate minority contact within the Child Welfare and Juvenile Justice systems. The Decat and CPPC Coordinators, the Decat Steering Committee and the CPPC Shared Decision Making team provide direction for the CPPC activities in Polk County. CPPC, in tandem with the MYFI Committee, worked collectively to develop the Courageous Conversations and Town Hall meetings in Polk County in an effort to obtain community feedback on disparate outcomes within DHS. As a result of those Conversations and Town Hall Meetings, Polk Decat will continue to support, through its involvement with MYFI, the African American Case Review Team (AACRT) which is a team of volunteer African American human service professionals who consult with DHS monthly on problematic cases involving African American families. This has provided a cultural lens for the Department Social Workers and Supervisors which enhances their interactions with their clients. To expand on this success, Polk CPPC will begin Courageous Conversations within the Latino community to address the disproportionality of that demographic in the Child Welfare and Juvenile Justice systems. In addition, Polk Decat plans on bringing the instructor training to Des Moines for the Latino parenting curriculum, Los Ninos Bien Educados (LNBE). LNBE is based on the Confident Parent curriculum, same as is Effective Black Parenting, which Polk Decat brought to Des Moines nearly three years ago in response to a community request for more culturally responsive skill-building classes for parents. Polk Decat has already begun conversations with key persons in

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the Latino community in an effort to be mindful of the issues within that demographic related to trust of people and venues when bringing a new service on board. The Polk County Decat Coordinator also is involved in the Polk County Model Court initiative, collaborating with Juvenile Court Judges, DHS, JCS and other providers on providing safety for babies and children in the court system. Related activities include the Zero To Three initiative, reducing trauma to babies and toddlers who are in the court system, and Systems of Support, a collaboration of providers and agencies focused on discussion and resolution of issues surrounding individual at risk children and families. Polk Decat initiated a Respite Coalition in FY13 which studied the issues, gaps and barriers related to the various types of respites and funding sources. Polk Decat will continue its support of Emergency Respite in FY15 through the mini-grants available under DCAT5-15-126. Polk Decat began a special outreach to Refugee and non-Latino Immigrant groups in FY14 based on feedback from community members and agencies on the growing issues within this demographic. That outreach will be continued in FY15 in an effort to obtain the best possible results with the new Refugee Immigrant Guide Training Development and Implementation contract that will be effective November 1, 2014. The successful bidder will be required to first gather stakeholders from the various refugee and immigrant groups within Polk County to determine the training components for these new Refugee Immigrant Guides (RIGs) that will eventually be called upon to assist clients of DHS and JCS navigate and self-advocate to successful case closure and to assist at-risk families avoid system involvement. Understanding that building trust-based relationships with our refugee communities takes time and patience, Polk Decat is committed to making sure the Stakeholders group has representation and/or input from as many language groups as possible to serve this most vulnerable population.

Short Term Plans and Desired Results for FY15

Polk County Decategorization will work closely with the DHS Des Moines Service Area Administrator, 5th Judicial District Chief Juvenile Court Officer, the Polk County Director of Community, Family & Youth Services, Polk County Attorney (Juvenile court division) and the Decat Steering Committee Chair (who are all members of the Decat Executive Committee) to monitor and measure outcomes in the following areas during FY15:

Safety, permanency and well being (CFSR goals)

Placement stability (CFSR goal)

Timely achievement of permanency (CFSR goal)

Transitioning Youth who are re-entering the community after group or foster care

Community based treatment rather than group care for youth exhibiting early delinquency tendencies, older delinquent youth and low-risk sex offender youth

Family Team Meetings and supports for Pre/Post Removal Conferences

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Supports for relative (or fictive kin) placements

Engaging fathers and positive male role models

Disproportionate minority contact/ disparate outcomes

Assistance to system-involved and at-risk refugee and immigrant children, youth and families

General youth and parent skill-building with the aim of building safe and stable families and preventing system involvement

Supports for our local agencies that serve DHS and JCS clients as well as other at-risk families and youth in our community

Decat Coordination The planned FY15 expenditures will reflect the areas listed above. The contracts awarded through Decat during FY15 will include specific performance measures that will be tracked on a quarterly basis and monitored semi-annually, or as the specific contract requires. The results of the quarterly reports will be summarized and shared with both the Decat Steering Committee and the Decat Executive Committee. Polk Decat will conduct formal on-site monitoring on several contracts, especially those that are older and where on-site monitoring has not yet occurred during the life of the contract, such as the Family Team Meeting, and Sex Offender Treatment contracts. The Family Team Meeting contract now requires quarterly meetings between the Contractor, DHS Leadership and Polk Decat to review the level of activities under the contract and the quarterly performance report. This will be continued into FY15. The Decat Coordinator and Decat staff will work with the DHS Des Moines Service Area staff and Leadership Team as well as Polk staff in the Juvenile Court Services 5th Judicial District in reviewing critical service area data, and re-adjusting priorities within the Polk County Decategorization Plan as needs and/or gaps in services are identified. Polk County Decat also assists in coordination of Polk County MYFI activities and funds that are not allocated to specific Polk Decat contracts. The Polk Decat Coordinator organizes a small MYFI Committee to address activities that will be supported by the non-Decat MYFI funds including: applications for mini-grants in focus areas determined by the CPPC group, supports for the continuance of Effective Black Parenting classes (from the MYFI FY12, 13 and 14 initiatives), and CPPC activities not covered by the CPPC contract. The planning process includes monthly meetings with the Polk Decat Provider Advisory Committee and the CPPC Shared Decision Making group to discuss issues, gaps and barriers in services and system improvements. Focus areas that have been identified by these groups include:

Support for children staying at home rather than being placed out of the home

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Resources to provide respite care to families and foster families to prevent children being removed from home or a termination of a foster family placement.

Assessments and services for mental health needs

Working with families so that youth can be successful at home (Parenting Classes and supports)

Need for better coordination of services and collaboration

Crisis services and supports, including Respite

Identification of resources, especially transportation, that are sustainable

Supports for DHS workers with high case loads

Engaging non-custodial fathers in the child rearing process (Fatherhood Initiative)

Transitioning youth who “age out” of the foster care system

Repeat and intended pregnancies and all youth pregnancies

Outreach to specific groups who need assistance (i.e., Latino, Refugees and other ethnic populations who are experiencing abuse, require services, etc.)

Disproportionality of African Americans in the Child Welfare and Juvenile Justice systems

The federal Child and Family Services Review (CFSR) identified many positive areas within the Polk County Child Welfare system. In Polk County the federal reviewers sited many areas of strength, including Family Team Meetings, Pre Removal Conferences, and DHS’ involvement in the community. The reviewers also identified areas that could be improved. The Polk County Decat will work with DHS, Juvenile Court Services, providers and families to help make needed improvements. Decat will also continue to help with Family Team Meetings, PRC’s and DHS involvement in the community. Polk Decat is concentrating on 8 priority areas which will assist in improving Iowa’s CFSR outcomes and assist with safety and permanency for children:

Kinship and Family Connections: Decat recognizes that many kinds of informal and formal supports help relatives provide a home for children who need to be placed out of their own homes. For that purpose, Polk County Decat helps provide resources for families to help them afford to care for a relative’s child, family team meetings, and early prevention services.

Fatherhood and Positive Male Role Models: Polk Decat will encourage programs that recognize the value of fathers, especially non-custodial fathers, and other men who are important to children and youth; and support them positively in that role. For this purpose, Decat has released an informal RFP for Guided Supervised Visits for non-custodial fathers, paternity testing and other fatherhood supports. Polk Decat will also continue to include fatherhood and positive male role models in future mini-grant applications.

Key Transition Points: Decat recognizes that transition points are critical

junctures for children. These transition points include moving into foster care or

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relative placements, changing placements, modification of placements, and transfer from the juvenile system to the adult system. Decat will fund grants that help with transitions, including Family Team meetings including the Dream Teams, moving from the child welfare system to the adult system, and supporting parents.

Decat recognizes that moving from group care back to the community can be difficult for youth who have experienced impulse controls. Polk Decat will continue to support the Re-entry Youth Services Juvenile Court contract which provides re-entry planning which starts shortly after group care placement, and continues for up to 6 months after release from group care.

Disproportionate Minority Representation: Decat will continue to work with the

MYFI Committee and Community Partnership for Protecting Children on such projects as Community Based Family Team Meetings, providing supports and tracking for the Effective Black Parenting classes, training and mentoring for DHS, Juvenile Court and providers on minority issues and developing informal support networks for families. In addition, Polk Decat will organize and support the Strong African American Families (SAAF) parenting curriculum through the Youth, Family and Community Supports contract, in an effort to provide combined parent/youth skill-building classes that are culturally responsive and that help parents and their ages 10 through 14 youth combat gang involvement. Through the CPPC Policy and Practice Change Strategy group, Courageous Conversation focus groups have been started and will continue in FY15 as a way to obtain feedback from the African American community on areas for improvement of disparate outcomes in Child Welfare. The forum may be continued as a way to keep dialogue open whereby DHS could provide updates back to the community.

Other Identified Community Priority Areas: Polk County Decat will fund initiatives

which will assist with the safety of children including criminal and child abuse background checks, Family Team meetings, Mediations to avoid court involvement, and wrap around support for parents and family members. In addition, Polk Decat will continue to support less restrictive environments for treating youth who might otherwise be placed in group care, such as the Sex Offender program for lower risk youth offenders, Sanctions Programming for youth requiring both community service and learning of impulse controls, and Early Services Prevention, committed to reduction/elimination of future delinquent acts by the very young offenders.

ACEs and Trauma Informed Care: Polk Decat will also move towards integration

of Adverse Childhood Experiences (ACEs) data and information and Trauma Informed response to CPPC publications, networking and possibly future RFPs and mini-grant applications.

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Refugees and Immigrants: Polk Decat will assist at-risk refugee and immigrant families and youth through the development of a specialized Refugee Immigrant Guide (RIG) as well as supporting local agencies who provide services to this demographic.

Tracking of Results and Outcomes Within Polk County, significant emphasis is placed on performance-based accountability. Decat contracts identify specific performance measures for which the contractor is held accountable. Depending on the type of service contracted for, these may include numbers served, measures to indicate success such as percentage achieving a particular result, etc. Where applicable, contractors are required to include participation levels and demographics information within their quarterly reports. Agencies that have contracts with Decat are required to submit quarterly progress reports, which are reviewed and monitored by the Decat Coordinator. The Decat Coordinator enters the performance measure results into a spreadsheet that summarizes the measures for at-a-glance perusal. At least twice per year, the Performance Measure spreadsheet is provided for review and discussion to the Executive Committee and the Steering Committee. Contractors who are not meeting any or all of their performance measures are contacted by the Decat Coordinator to discuss the issues and barriers causing the lower performance and how it can be remedied. The Decat Coordinator also involves the associated JCS or DHS personnel in the process so all parties can partner in the identification of the root cause of the performance issue and its resolution. The Executive Committee also invites representatives from the Decat Contractors to their meetings to give an overview of the contracted services and address performance measures that are below acceptable. This has proven to be a very successful measure to encourage our Contractors to provide the best services possible. Mini-grantees are required to provide monthly written updates and a final report that provides performance measure outcomes and demographic information which will then be reported back to the Board and any other group that provides oversight, either the MYFI Committee or the Decat Steering Committee.

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Monitoring and Maintaining Fiscal Accountability Performance and Results: The quarterly reports are recorded not only on a spreadsheet, but a cover page is filled out that summarizes all performance issues and successes. The form includes information on if the quarterly reports were submitted on time, if the GAX are timely and if there are issues with the GAX and the types of issues, if the budget is on track and any other pertinent comments. Those Contractors subject to an on-site monitoring will provide a sampling of their on-site records reviewed to determine the validity of their reported performance measures and compliance with their respective Contract deliverables as stated in the Scope of Work. After the on-site visit, a detailed report of documents reviewed and findings, if any, will be provided to the Contractor along with a timeline for correcting issues and providing clarifications, if required. Expenditures: The monthly GAX from contractors are scrutinized to ensure that the back-up documentation is present, matches the expenses allowable in the contract and that add up to the amount requested for reimbursement on the GAX. Contractors are contacted if necessary back-up is not included with the GAX, if the calculations do not equal the reimbursement amount, or if there are unallowable expenses. Monthly GAX amounts are tracked on a contract spreadsheet so we know what is spent and remaining per contract and per funding source. High activity contracts, such as the Fiscal Agent Wraparound, are also tracked by the Decat Assistant. Invoices and funding requests are tracked by type of request, funding source, amount and other pertinent data in order to keep the large volume of data organized so at any point in time we can create reports that reflect the status of funds used, who is using them, client usage, and how much we have remaining. Wraparound (Flex) funds usage is reported monthly to Social Worker Supervisors so they can track the levels of their allocations. In addition, we periodically create specialized reports to determine fund usage by client and Social Worker in order to identify frequent and high volume users of those funds. Client centered reports can also be used by the Social Workers in the court room to substantiate assistance to clients. The Polk Decat Coordinator is in constant contact with the contractors in the effort to develop open lines of communications, discuss expectations and to keep up with changes that occur within the contractors’ organizations. Contractors are more apt to divulge when there are problems when they are comfortable in their relationship with the Decat Coordinator. In addition, the Decat Coordinator is in frequent contact with the

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DHS and JCS stakeholders to ensure their satisfaction with the services provided and outcomes. The Decat Coordinator will schedule at least one visit with each contractor within the fiscal year to monitor procedures and spot-check back-up documentation to GAX. At the end of the fiscal year, amounts for all GAX received during that year will be compared to those

Carryover Most Polk Decat contracts are funded based on calculations of what is needed to carry out the prescribed activities for the entire fiscal year. The CPPC, MYFI, PSSF and FY13 Carry-over funds cannot be carried over into FY16 so Polk Decat will monitor the use of those funds closely and will work with the Decat Board and contractors to ensure that those funds are utilized first within the fiscal year. Prior to the last quarter of the fiscal year, if it appears those funds will not be used within their specific contracts, some of the funds can be transferred to or swapped with funds in other contracts where appropriate to ensure their complete usage. Or, those funds can be used to support special projects at the discretion of the Polk Decat Executive Committee (Board). The DHS and JCS FY14 carryover funds and the State FY14 Decat allocation can actually be carried over into FY16. In the event that the contracts have funds left at the end of this fiscal year and given the current uncertain funding climate, Polk Decat plans to carryover the FY14 funds into FY16 that are unused in FY15. Prepared by:

Teresa K. D. Burke Polk County Decategorization Coordinator Polk County River Place 2309 Euclid Des Moines, IA 50314 Phone: 515-275-2729 [email protected]

mailto:[email protected]

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The SDM Team is a very diverse group comprised of 7 members. Vince Kelly (Partner of Lifeline Resources / Provider Agency) is the SDM Chair.

The team is comprised of 1 Youth Representative, 1 Parent Partner, 1 DHS Supervisor and 4 Community Members who play critical roles within

their respective professions as well as with the mission/work of CPPC. There are no subcommittees at this time.

Bi-monthly

Attach meeting agendas.

Are meeting agenda's attached? Yes: ☐ No: ☐

Recruit new members within the Strategy Teams, Large Group

and Community.

Was your goal met? If no, please explain. Yes: ☐ No:☐

Continue working towards reducing disproportionality and

disparities within the CWS, engage the communities beyond

our base, engage the African American, Latino and African

communities, engage the broader network of provider

agencies, facilitate organizational and small group trainings

that address cultural competency and related matters.

Was your goal met? If no, please explain.

Yes: ☐ No: ☐

Have you identified the goal for the % of community

membership on the SDM committee?

Yes: ☒ No: ☐ If yes, what 70% Click here to enter text.

Was your goal met? If no, please explain.

Yes: ☐ No: ☐

Describe how your SDM group has diverse representation.

Is there a community member in the leadership SDM role? Yes: ☐ No: ☐ Please explain this leadership role.

Click here to enter text.

Based on your activities, select the level* for Shared Decision-Making that best fits your site: Select

Describe strategies to advance to the next level: 3

Shared Decision-Making

Shared Decision-Making

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Activities may overlap and meet several goals, or

one activity may meet only one goal.

Goals

Please list goal(s): Our goal for NCN is to rebuild

the network and establish level 1 in all aspects.

Develop a collaborative plan of action and

activities, Develop or establish Team Lead,

leadership and clarity with respect to the mission of

NCN. Engage broader network of providers and

Integrated Health Home workers.


Was your goal met?

If yes, include this information in prior section.

If no, please explain.

Yes: ☐ No: ☐


Please list goal(s) for level 2 Neighborhood/

Community Networking Activities: None at this

time


Was your goal met?



Yes: ☐ No: ☐



Community Networking Activities: None at this

time


Was your goal met?



Yes: ☐ No: ☐



Community Networking Activities:None at this

time


Community / Neighborhood Networking

Community / Neighborhood Networking

Level # Network Activity Description

(include what was goal, what was invested and what was done) # of Participants Outcome(s)

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enter text.

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Total # of Click here to Total # of Participants: 0

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Based on your activities, select the level* for Community / Neighborhood Networking that best fits your site: Select

Describe strategies to advance to the next level: 1

Was your goal met?



Yes: ☐ No: ☐

Please describe how Family Team Meetings are implemented in your area. Who facilitates? What funding is used?

FTM’s are implemented on an as needed basis. We have 1 active FTM facilitator. The referrals come from the community, providers and families self refer. To my

best knowledge, FTM’s are provided for through CBCAP funds.

Please list goal(s) for Level 1 Individualized Course of

Actions: Develop a team of trained and accessible facilitators,

educate the community, provider agencies and targeted

schools on the services and benefits of CBFTM’s, promote

the use of FTM customer evaluation, promote collaboration

between facilitators and organizations that serve families


Was your goal met? If no, please explain. Yes: ☐ No: ☐


Action: Establish and maintain on-going best practice groups

for facilitators, provide continuing training/education for

FTM facilitators



Action: None at this time



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Based on your activities, select the level* for Individualized Course of Action that best fits your site: 1

Describe strategies to advance to the next level: Engage network of providers and community for more trained and available facilitators,

provide on-going training, education and support for facilitators, implement customer surveys, establish critical links with schools and

provider agencies.

Action: None at this time


# of FTM held annually for families Not involved with child

protection service Goal (# value) Click here

to enter text.

Current # of FTM: Click

here to enter text.

Goal Met (Y/N): Choose an

item. # of FTM held annually for families involved with child

protection services Goal (# value) Click here

to enter text.

Current # of FTM: Click

here to enter text.


item. # of YTDM(Dream Team) held annually for families Not

involved with child protection service Goal (# value) Click here

to enter text.

Current # YTDM: Click here

to enter text.


item. # of YTDM(Dream Team) held annually for families

involved with child protection services Goal (# value) Click here

to enter text.

Current # YTDM: Click here

to enter text.


item.

Please list goal(s) for Level 1 Policy and Practice

Change: Identify and assess needs for policy and practice

change, engage broader network of agencies, receive

input from youth, parents community members and

professionals




Change:

Gather data to identify gaps in services and prioritize

needs,



Please list goal(s) for Level 3 Policy and Practice Click here to enter text.

Policy and Practice Changes




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Based on your activities, select the level* for Policy and Practice that best fits your site: 3

Describe strategies to advance to the next level: Organizational training to address cultural competency and the macro level, increase

pool of presenters for DHS 101, CWS and CPPC initiatives.

Change:

Develop a clear communications strategy for

implementing change, monitor changes to ensure they are

effective and beneficial

Was your goal met? Yes: ☐ No: ☐


Change:

Routine review of policies and practices, survey

customers, solicit feedback from families and community

members


Identify training/technical assistance goal(s) that will

assist in the development and/or implementation of CPPC

and the four strategies:

Organizational, professional and community based

trainings and seminars on cultural competency, child

abuse prevention and intervention, disproportionality and

disparities etc …


List Trainings/Technical Assistance sponsored and/or

attended that assisted in the development and/or

implementation of CPPC and the four strategies


Was your goal met? Yes: ☐ No: ☐

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