practicing delivery
DESCRIPTION
Practicing Delivery. Parts 5 & 6. Special Occasion Speeches. Introduction- speech designed to pave the way for the main speaker 2-3min Presentation- Speech that present an award, a prize or a gift to an individual or a group 3-5 min Acceptance- a response to a presentation 1-2 min. - PowerPoint PPT PresentationTRANSCRIPT
Practicing Delivery
Parts 5 & 6
Special Occasion Speeches
Introduction- speech designed to pave the way for the main speaker 2-3min
Presentation- Speech that present an award, a prize or a gift to an individual or a group 3-5 min
Acceptance- a response to a presentation 1-2 min
Welcoming- speech that expresses pleasure for the presence of a person or an organization 2-3 min
Tribute- speech that praises someone’s accomplishments 4-6 min
Commencement address- a speech presented by a major political, business, or a social figure, or a prominent alumnus, during graduation ceremonies
Keynote address- a speech presented near the beginning of an organization’s conference or convention that is designed to inspire participants in their work
Commemorative address- speeches that are presented to celebrate national holidays or anniversaries of important dates and events
Manuscript speech- speech that is written out completely and read aloud
Special Occasion Speech Assignment
Choose any type of special occasion speech that you would like to present
Time 2-3 minutes
Outline: Required
Notes: 1 side of 1 3x5 index card
Visuals: 1 required
Methods of Delivery
Manuscript Speaking- reading a speech form a written text
Memorized Speaking- delivering a speech word for word from memory without using notes.
Speaking from a written or memorized speech outline without having memorized the exact wording of the speech
Notes Should be Brief Notes Should be Legible Notes Should be Unobtrusive
Extemporaneous speaking
Impromptu speaking
Delivering a speech with out advance preparation
Predict When You May Be Asked to Speak Accept the Invitation with Assurance Present a Definite Viewpoint Early Present Reasons, Logic, or Facts to Support
Your Viewpoint Don’t Apologize Don’t Ramble On
Vocal Delivery
Pitch- the highness and lowness of your voice
Voice- the vehicle that communicates the words of the speech
Volume- the loudness of the tone you make
Rate- the speed in which you talk
Quality- the tone, timbre, or sound of voice
Articulation- the shaping of speech sounds into recognizable oral symbols that combines to produce words
Pronunciation- the form and accent of various syllables of a word
Accent- the inflection tone, and speech habits typical of the natives of a particular country, region, state, or city
Final tips
Finish drafting your speech at least 2 day before performance
Rehearse your speech aloud to help determine where you need notes
Revise your speech to assist with keeping time requirements
Prepare speaking notes
Rehearse speech standing Present speech to someone else Tape or video speech rehearsal Rehearse with presentation aids Re-create the speech environment Practice good delivery skills while
rehearsing “ Practice makes perfect if practice is perfect.
Guidelines for DeliveryVisual Elements
Dress EffectivelyStep Up to Speak with Confidence and
AuthorityGet Set Before SpeakingEstablish and Maintain Eye ContactBegin Without Looking at Your NotesStand and Move EffectivelyDon’t Pack Up EarlyMove Out Confidently When Finished
Guidelines for DeliveryVerbal Elements
Use an Oral Speaking StyleKeep Most Sentences ShortUse Personal Pronouns FreelyUse the Active VoiceUse Contractions OftenAddress Your Listeners Directly
Don’t Emphasize MistakesUse Proper Vocabulary, Enunciation, and
Pronunciation
Guidelines for DeliveryVocal Elements
Speak with Enthusiasm and SinceritySpeak Loudly Enough to Be HeardAvoid Disfluencies
Guidelines for DeliverySpeaking on Camera
ClothingFace, Eyes, and Body LanguageHairMakeupJewelryUsing Notes
Question and Answer SessionsWhen to Answer Questions
During the PresentationAllow for Extra TimePromise to Answer Premature
Questions LaterDuring the Presentation
Question and Answer SessionsHow to Manage Questions
Start the Ball RollingAnticipate Likely QuestionsClarify Complicated or Confusing QuestionsTreat Questioners with RespectKeep Answers Focused on Your GoalBuy Time When NecessaryAddress Your Answer to the Entire AudienceFollow Your Last Question with a Summary
Nonverbal Messages: Body & Sound
Nonverbal Communication
Nonverbal Communication- messages expresses by other than linguistic means. This rules out sign language, and written words.
Some nonverbal behaviors have different meanings from culture to culture. “OK” in France means you’re worth zero, in Greece and turkey it is a sexual invitation.
Functions
Repeating- saying north then pointingSubstituting- “what’s up” You shrug your shouldersComplementing-the attitude that people have with one anotherAccenting-emphasisRegulating-cues in conversation as to who takes the leadContradicting- “I am not angry” but you are red with bulging veinsDeceiving-you show that you are lying by body movement
I. Kinesics- The study of body position and motion
Body orientation- the degree to which we face toward or away from someone with our body, feet, and head
Posture
Gestures-movements of hands and arms
A. Emblems = are anonverbal substitute for the verbal message
B.B. IllustratorsIllustrators = visually = visually demonstrate & accompany demonstrate & accompany the verbal messagethe verbal message
The fish was this big
C.C. Affect DisplaysAffect Displays = any = any emotional responseemotional response
D.D. RegulatorsRegulators = group of = group of behaviors that encourage behaviors that encourage or discourage or discourage communicationcommunication
E.E. AdaptorsAdaptors = = satisfy some satisfy some needneed
III.III. Eye CommunicationEye Communication
A. Functions of Eye Contact
1. seek feedback2. regulate the flow of
communication
V.V. Paralanguage- Paralanguage- the the vocal, but nonverbal, vocal, but nonverbal, dimension of speech. dimension of speech.
Refers to the manner in which you say something rather than what you say
A. Rate B. Volume C. Pitch D. RhythmE. SilenceF. Disfluencies- uh, um,er,
etc.
I. Proxemics- The study of the way people use space
A. Edward T. Hall’s 4 Spatial Distances
IntimatePersonal
SocialPublic
1. Intimate: 0 - 18”
Intimate distance-close to actual touching (0 to 18 in apart) the presence of the other person is unmistakable
2. Personal: 18” - 4’
Personal distance- allows you to stay protected and untouched by others (18in-4 ft)
3. Social: 4’ -12’
Social distance- (4 ft to 12 ft) you visual detail
4. Public: 12-25’
Public distance- (12 ft to 25 ft) person completely protected by space
Slide 39
Verbal and Visual Support in Presentations
Chapter Summary
Functions of Supporting MaterialVerbal SupportVisual Aids
Slide 40
Functions of Supporting Material
ClarityInterestProof
Effective Supporting Material Adds...
Slide 41
Verbal SupportTypes of Verbal Support
ExamplesStoriesStatisticsComparisons
Continued...
Slide 42
Verbal SupportTypes of Verbal Support
CitationsCite the Source in a Way That Adds to the
Credibility of Your PresentationCite Sources That Have Credibility with Your
AudienceParaphrase Lengthy or Confusing CitationsRestate the Point of Long Citations
Slide 43
Visual Aids
Objects and ModelsPhotographsDiagramsLists and Tables
Keep the Visual Aid SimpleUse Numbered And/Or Bulleted Lists to
Emphasize Key PointsUse Text SparinglyUse Large TypeEnhance the List’s or Table’s Readability
Types of Visual Aids
Continued...
Slide 44
Visual Aids
Pie Charts Place the Segment You Want to Emphasize
at the Top-Center Label Each Segment List the Percentage for Each Segment
Types of Visual Aids
Continued...
Slide 45
Visual Aids
Continued...
Types of Visual Aids--Sample Pie Chart
Slide 46
Visual Aids
Bar and Column Charts Always Represent Time on the Horizontal
Axis Running From Left to Right Arrange the Bars in a Sequence That Best
Suits Your Purpose Make Sure the Numerical Values Are
Clearly Represented
Types of Visual Aids
Continued...
Slide 47
Visual AidsTypes of Visual Aids
Sample Bar and Column Charts
Continued...
Slide 48
Visual Aids
Continued...
PictogramsGraphs
Types of Visual Aids
Slide 49
Visual Aids
The same data can be distorted by varying the horizontal and vertical size and axes of a graph.
Types of Visual Aids
Slide 50
Visual AidsMedia for Presenting Visual Aids
Flip Charts and Poster BoardTransparencies
Show Only When You Are Discussing ThemNever Remove or Replace Images While the
Projector is OnConsider Using a Piece of Paper or Cardboard to
Cover Parts of an Image You Haven’t Discussed Yet
Face the Audience as You Speak
Continued...
Slide 51
Visual AidsMedia for Presenting Visual Aids
SlidesKeep the Show BriefUse a Remote-Control with a Long CordTalk to Your Listeners, Not to the Screen
HandoutsComputerized DisplaysVideotape
Continued...
Slide 52
Visual AidsPresentation Software
Advantages of Presentation SoftwareDeliver On-Screen Show with Special EffectsCreate Visuals in Many Formats, Including Slides,
Overhead Transparencies, and Screen OutputOrganize a Set of Speaker’s Notes for YourselfPrepare a Variety of HandoutsCreate “Run-Time” Versions of Your DisplaysCreate Charts, Graphs, and Tables
Slide 53
Visual AidsPresentation Software
Possible Problems When Using Presentation SoftwarePoorly Conceived MessagesDesign Over ContentOverly Complex Presentations
Slide 54
Visual AidsGuidelines for Using Visual Aids
SelectionBe Sure You Have a Reason for Using a
Visual AidMatch the Sophistication of Your Visuals to
the Audience
Continued...
Slide 55
Visual AidsGuidelines for Using Visual Aids
DesignMake Sure the Visual is Large Enough to SeeKeep the Design of Your Visuals SimpleUse Only a Few WordsUse Only Horizontal PrintingLabel All Items for Clear Identification
Continued...
Slide 56
Visual AidsGuidelines for Using Visual Aids
PresentationDon’t Display a Visual Until You Are Ready for ItRemove a Visual After Discussing ItMake Sure Your Visuals Will Work in the Meeting RoomPractice Using Your Visuals