pre-conf - using google docs, kathryn evatt (sfep 27th conference, 10-12 september 2016)
TRANSCRIPT
Google DocsKathryn Evatt
Tips - Why Google Drive?• Open via Chrome ( easier access to everything you need) –
CHROME + GOOGLE DRIVE = easier life
• Integrates automatically with all the Apps, gmail, google docs • You need a ‘gmail’ email address to access google docs
Tips - Accessing your google docs
• You need a ‘gmail’ email address to access google docs
For todays session this has been created for you.
Think of it as needing a password to get access to all your files on your computer.
Tips - Accessing google docs
Accessing Docs Click on the Google Apps button to access all google apps
You can access Google docs in 2 ways:
Accessing Docs
Still in the Google Drive homescreen, click ‘more’To access more google apps. This is where ‘docs’ exists
Accessing Docs
Still in the Google Drive homescreen, click ‘more’To access more google apps. This is where ‘docs’ exists
Accessing your google docs Today, we will use drive.
You will see why this is a better option
Google Drive
Google Docs Tool bar
Editing features:EDIT TAB:
Find and replace
Research Tool
Click
Tools >Research
OR
Highlight word and right click to get this menu
Research Tool
Hover over article for Insert link / cite to appear
Type in search criteria in Research dialog box
Research Tool
Research Tool – inserting link /citation
Hover over text to bring up the weblink
Citation appears
Installing Add-onsStep 1:On the Menu Toolbar Add-ons>Get add-ons….
Step 2:The Apps page will appear Select ‘Thesaurus’ Most are ‘free’
Step 3:Now you are in the App, click the + button
Install Add-ons
Step 4:Click on each option and select OKAfter selecting all 4, click Allow
Install Add-ons
Step 5:This will now appear in the Add-ons tab
Formatting – Document Styles
Tips – to save time• Clear formatting Highlight offending text Format > Clear Formatting
Comments featureStep 1: Highlight the text you wish to comment on and right click to get the dialog box and select Comment
Step 2: This box will appear where you can make comments
Comments feature After you ‘post’ it , it shows on the screen who has posted something and the selected text is yellow
Step 3: If you click on the ‘Comments’ box you reply or resolve the comment
Revision History
Step 1: File>See revision history
Step 2: A panel appears on the right hand side of the screen, you may click ‘Show more detailed revisions’
Revision History
Step 4: If you click on ‘Restore this revision it will revert back to this version.
And, you can still go back to your most recent changes by clicking on the relevant date.
Sharing
Private to only me – means no one else can see this document
Step 1: Click the Share button in the top right hand corner
Sharing
Step 2: Enter email addresses of people you want to share the document with
Tips – Can put Anybody’s email address, but:
• Only gmail account holders can edit and view
• Non-gmail account emails can only view
Sharing - permission
Step 3:Choose which option you wish them to have
Tips
Sharing - permission
ViewNot able to comment/editJust view contents
CommentCan view the file and comment on it – but cannot change the text
EditAble to make changes to document ( recorded in revision history)
Sharing options
Add a note
Enter the email address
Send!Click for sharing settingsAdvanced
Settingsharing permissions People that
can access the document can be changed
Sharing settings
Recommended
https://support.google.com/drive/answer/2494893?hl=en&p=visibility_options&authuser=0&rd=1
Sharing – The Recipient
Click on Shared with me to see any files that have been shared with you
The sender’s email
Sharing – The Sender / Owner
Sharing Icon
Additional Icons appear when you click on the shared document – other ways to access sharing features!
Link sharingLink Icon
Sharing settings
Turn Link sharing on/off
Other icons