pre-tender meeting notes - pentictonand~rfps/mtg-60303523 … · aecom 201 – 3275 lakeshore road...
TRANSCRIPT
AECOM
201 – 3275 Lakeshore Road 250 762 3727 tel
Kelowna, BC, Canada V1W 3S9 250 762 7789 fax
www.aecom.com
Pre-Tender Meeting Notes
Mtg-60303523-Pre-Tender Meeting Notes (Dec-19-14)
Date of Meeting December 19, 2014 Start Time 10:00 am Project Number 60303523
Project Name 2018-Tender-13 Okanagan Lake Raw Water Transmission Main Replacement
Location 1900 Penticton Avenue at intersection of Water Treatment Plant
Regarding Pre-Tender Site Meeting
Attendees Stephen Horsman – AECOM
Tyler Figgitt, Brent Edge, Ian Chapman
Contractors – (Refer to sign-in Sheet)
ITEM DESCRIPTION
1.1
Introductions
Owner: City
o Ian Chapman, Tyler Figgitt (City Engineering)
o Brent Edge (City Operations).
- Contractor to coordinate with City Operations regarding all functions impacting the operation of the existing water system (e.g. tie-ins, filling and draining, etc.).
Contract Administrator/Consultant:
o AECOM – Stephen Horsman, P.Eng , PE
1.2
Review of Tender Documents
Contract is a standard MMDC Unit Price Contract (Platinum Ed. VII)
Documents Available for
o Download from City website www.penticton.ca/purchasing
All inquiries to be direct to City Purchasing Manager
o Cathy Ingram: 250.490.2555 or [email protected]
Tender Closing is Tuesday, January 13, 2015 at 3 pm local time at City Hall
1.3
Schedule
Tender Close – January 13, 2015, 3pm at City Hall
Award by the City – January 19th, 2015
Watermain Installation, Testing and Acceptance – March 13th, 2015
Substantial Performance – March 27th, 2015
Total Performance – April 26th, 2015
Key consideration for project scheduling is completing the installation, testing and final acceptance of the 750 watermain prior to March 13th to ensure the City has access to the watermain prior to the spring freshet.
Page 2
Pre-tender Meeting Notes
December 19, 2014
Mtg-60303523-Pre-Tender Meeting Notes (Dec-19-14)
ITEM DESCRIPTION
1.4
Review of Project Scope
750 Watermain Replacement
o Remove and dispose of existing 750mm DI CL 150 raw watermain. City may select a few lengths of pipe to go to the City yards. Materials will not be salvaged, as noted in the pre-tender meeting agenda document.
o Exploratory test excavations at tie-ins and crossings. Cost is incidental to the 750 watermain installation.
o Polyethylene encasement (tube style) required of new 750 watermain. Cost is incidental to 750 watermain installation.
o Testing, flushing and disinfection to be completed before the March 13, 2013.
o Heat shrink joints where horizontal separation is less than 3m (Unit rate per joint).
o Protect existing 250mm DI CL 150 watermain parallel to existing 750 watermain.
Groundwater
o Optional unit rates for drain rock bedding and trench dewatering.
o Trench dam and diversion to Penticton Creek bank.
Cathodic Protection
o Refer to MMCD Standard Drawings and Project Specific Supplementary Specifications.
o Each pipe joint to have two cable bonds (as supplied by pipe manufacturer).
o Lump Sum price for supply installation and testing of the cathodic protection systems.
o Provide total of four anodes per station.
o Test stations to be located outside of the roadway with the exception of STA0+250.
All surface restorations within disturbed areas.
1.5 Permits
Owner will be responsible for Environmental, Health, and Development Permits
Contractor responsible for Business license, Soil disposal, Hauling, etc.
All construction related permits need to be obtained by the Contractor at their expense.
1.6 Traffic Management Plan
Refer to Appendix D – City Traffic Management Plan
Provide traffic management plan within in accordance with City Traffic Management Plan.
Minimum of single lane alternating traffic during work hours.
Two lanes (one per direction of travel) shall be open during none work hours.
Work zone is located on a active bus loop and access must be maintain for bus traffic at all times.
The water treatment plant may require chemical deliveries during the construction of the watermain and the work zone must maintain access for tractor train vehicles. Contractor to coordinate with Brent Edge regarding the timing and access requirements for the chemical delivery trucks.
Page 3
Pre-tender Meeting Notes
December 19, 2014
Mtg-60303523-Pre-Tender Meeting Notes (Dec-19-14)
ITEM DESCRIPTION
1.7 Environmental, Health and Safety
Refer to City of Penticton Safety Policy and declaration included as Appendices in the Contract Documents.
Management of Surface Drainage is the responsibility of the Contract. All work to be in compliance with applicable environmental legislation.
Residential Work Zone
1.8 Question and Answer
Q1: Does the City want to maintain the millings from the roadway or can the asphalt be removed and disposed of directly be the Contractor?
A1: Current tender package stipulates that the Contractor is to mill the road surface and haul the millings to the City Yards. City will review whether millings are required due to the small quantity and will specify any changes in a subsequent addendum.
Q2: Is there any provision in the tender documents for cold weather work. Specifically, whether there is any compensation for groundfrost?
A2: The current tender package does not include special provisions for encountering ground frost. The risk is to be born by the contractor unless specified otherwise in subsequent addendum.
Q3: Are there any photos of the City’s test excavations conducted along the 750mm watermain?
A3: Photo log is attached for the Contractor’s reference.
STA 0+077 Photo 1, Aug 14, 2014
STA 0+077 Photo 2, Aug. 14, 2014
STA 0+077 Photo 3, Aug 14, 2014
STA 0+150 Photo 1, Dec. 12 2013(Location of Watermain Break)
STA 0+150 Photo 2, Dec. 12 2013(Location of Watermain Break)
STA 0+150 Photo 3, Dec. 12 2013(Replaced Section of Pipe)
STA 0+250 Photo 1, Aug 14, 2014