Preceptor Pearls, Strategies and Requirements

Margaret Williamson, PharmD, BCPSAssistant Clinical Professor

Clinical Coordinator of Introductory Pharmacy P ti E iPractice Experiences

Auburn University Harrison School of Pharmacy

Disclosure StatementDisclosure Statement

Neither I nor my spouse have relationships e e o y spouse a e e a o s pswith pharmaceutical companies, biomedical device manufacturers, or other commercial companies whose products or services arecompanies whose products or services are related to the subject matter of the conference topics that could be perceived p pas a conflict of interest.

Learning ObjectivesLearning Objectives

• Define state requirements forDefine state requirements for preceptors and training sites

• Describe preceptor• Describe preceptor qualifications, training, and certificationcertification

• Summarize practical training t d dprogram standards

Reference Used for T d ’ Di iToday’s Discussion

• Title 34 Chapter 23 Code ofTitle 34 Chapter 23, Code of Alabama 1975- Practice of Pharmacy Act 205Pharmacy Act 205

• Statues/Rules lb• www.albop.com

Important TerminologyImportant Terminology• EXTERN:

– Candidate for licensure as a pharmacist prior to graduation (P1-P4 student pharmacists)

INTERN• INTERN: – Individual currently licensed to practice

under direct supervision of a pharmacist and is satisfactorily progressing towardand is satisfactorily progressing toward licensure

– Graduate who is obtaining practical experience for licensure as a pharmacistp p

– qualified applicant awaiting examination for licensure.

Important TerminologyImportant Terminology

• Rotations completed while inRotations completed while in school are externships

• Students who are working at a• Students who are working at a pharmacy are completing externshipsexternships

• Work done after graduation prior t b i li d h i tto being a licensed pharmacist is an internship

Preceptor QualificationsPreceptor Qualifications• § 34-23-73

Willi• Willingness to serve as preceptor• Approved by the Board• Be willing to cooperate with Board

Developing necessary training– Developing necessary training requirements

– Provide appropriate documentation of hours worked

Certify to Board on commencement• Certify to Board on commencement and completion of training period

• Report to Board, as requested, on progress of any extern/intern under h i i itheir supervision

• Assure that each intern/extern receives proper training according to Board objectives for practical trainingj p g

Preceptor T i i /C ifi iTraining/Certification

• 680-X-2-.09• Preceptor license required for all non-curricular

hours (work hours as an intern/extern)• Preceptor license no longer required for school

rotation hours (INCLUDING TRADITIONAL)rotation hours (INCLUDING TRADITIONAL)– Preceptor must be an approved preceptor of the

school• To be eligible for ALBOP preceptor license inTo be eligible for ALBOP preceptor license in

AL– Must be licensed pharmacist for a minimum of 2

yearsM t tt d ALBOP d t i i– Must attend an ALBOP approved training seminar for preceptors every 3 years

ALABAMA STATE BOARD OF PHARMACY 111 Village St.

Birmingham, AL 35242

PRECEPTOR APPLICATION

Name: _____________________________________ License Number __________ H AddHome Address: ______________________________________________________

______________________________________________________

Social Security # ______________________________ Have you been licensed to practice pharmacy at least two (2) years? ______________ Name/Address of employer: ___________________________________________ ___________________________________________________________________ ____ Are you employed on a full time basis? ______________________________________ Have you ever appeared before the Board for any type violation? ________________ Any change in employment must be reported to the Board promptly. Section 34-23-73, Title 34 Chapter 23, Code of Alabama 1975 states “Every pharmacist serving as a preceptor shall have expressed a willingness to serve as a preceptor. Pharmacist preceptors shall be approved by the board and shall be willing to cooperatePharmacist preceptors shall be approved by the board and shall be willing to cooperate with the board in developing the necessary training requirements and shall provide appropriate documentation to the board. Each preceptor shall certify as to the commencement and completion of the training period and may make recommendations to the board concerning the competency of his or her trainee. The preceptor shall report to the board from time to time as requested on the progress of any intern or extern under his

Being a Preceptor with A b S f dAuburn or Samford

• You could be a preceptor with a school of h d t b li d t ithpharmacy and not be a licensed preceptor with

ALBOP– Hours within the curriculum

• Preceptors are “affiliate faculty” at universities• Preceptors are affiliate faculty at universities• Must be willing to teach pharmacy practice and

assess students (i.e. counting of hours is not the objective)j )– Preceptors are teaching 1–5 credit hour

courses for academic credit• Must develop learning objectives/activities,

l t ACPE i d d t f filcomplete ACPE-required documents for file with the university (application, CV)

• School must have affiliation agreement with the preceptors sitepreceptors site

Pharmacy Internship T i i ATraining Agreement

• A site which meets qualifications qof the board may be approved for internship training

• Clinic sites or sites outside of• Clinic sites or sites outside of Alabama that are not licensed by the Board of that state require an qinternship training agreement with the Alabama Board (i.e., Indian Health Services clinics with noHealth Services, clinics with no pharmacy on site)

• Form available at www.albop.com

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PRACTICAL TRAININGPRACTICAL TRAINING PROGRAM STANDARDS

Interns/ExternsInterns/Externs• 680-X-2-.16.

R i i li i d h i l d i• Registration limited to those actively engaged in meeting academic or practical experience requirements for licensure– Must not be absent from school more than 2

consecutive semesters or 3 consecutive quarters– Must have completed 2 academic years in pre-

pharmacy and be attending classes in 1st professional year of an approved school of pharmacy

• Interns or Externs shall report their place of employment or any change to the Alabama State Board of Pharmacy within 10 days

• Must be under immediate direct supervision ofMust be under immediate, direct supervision of licensed pharmacist at all times

Training Program for C did f iCandidates for Licensure• § 34-23-53• Complete practical training program prescribed

by the board• Apply to board for forms

A th t ti l t i i i d• Assure that practical training is under a qualified preceptor

• Maintain records of hoursBoard ma accept internship affida its from• Board may accept internship affidavits from other states, provided the internship requirements are no less than those of the NABP and 680-X-.16– Hours worked in other states– School curriculum hours completed in other

states accepted by ALBOP

Practical Training P S d dProgram Standards

• 680-X-2-.16E hi /I hi• Externship/Internship

• Minimum of 1500 hours required for licensure– College structured– Non-structured– Non-structured

• 400 traditional hours must be obtained after completing requirements of 2nd professional year– Traditional pharmacy setting where emphasis on

di t ib ti f di ti i ti & di ldistribution of medications, prescriptions & medical supplies

– Must be obtained under a ALBOP licensed preceptor or approved preceptor of a school of pharmacy during curricular rotationscurricular rotations

• Minimum 4 hours/week (no less than 1 hour increments)

College Structured PProgram

• Effective August 27 2012Effective August 27, 2012– Upon graduation, school will

certify that each student hascertify that each student has completed at least 1100 clinical hours PLUS any traditional yhours obtained within the practice experiences of the school’s

i lcurriculum

Practical Training P S d dProgram Standards

• Supervision by a registeredSupervision by a registered pharmacist at all times

• Hours must be acquired only• Hours must be acquired only under the supervision of a licensed preceptor (no morelicensed preceptor (no more than 3 externs/interns at one time) or approved preceptor oftime) or approved preceptor of the school

SupervisionSupervision

• 680-X-2-.16 • Extern/Intern must be under

immediate direct i i f i t dsupervision of a registered

pharmacist on the premises at all times

• Supervision: Preceptor shall be in personal contact with and be givingwith and be giving professional instructions to extern/intern at all times

Reporting of Practical TrainingTraining

• All school curriculum (rotation) ( )hours submitted by preceptordirectly to the school via the rotation final evaluationrotation final evaluation

• All “intern/extern work” (not school related) submitted by preceptorrelated) submitted by preceptor directly to the ALBOP using online reporting form– Preceptor must be a licensed

preceptor with the board for these hours

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Practical Training/InternshipTraining/Internship

Report• To be completed for ALL non-p

school intern/extern hours• www.albop.com

F /A /P bli ti– Forms/Apps/Publications• Preceptor

– Practical Training/Internship ReportO O– Online reporting ONLY

– Previously had to be completed within 10 days of end of rotation or at th d f 16 k ( hi hthe end of 16 weeks (whichever comes first); NO LONGER IN THE RULES

Tip: have student print this form in advance andthis form in advance and fill out for your review prior to submitting online

Tip: Print BEFORE submitting! This will gbe your record of the hours you submitted for thesubmitted for the student extern or intern.

Quiz Question #1

Preceptors in Alabama are requiredPreceptors in Alabama are required to:

a. Attend a training seminar once every 3 years

b. Precept no more than 3 interns/externs at one timeinterns/externs at one time

c. Express a willingness to be a preceptor

d. Be licensed for at least 2 yearse. All of the above

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Quiz Question #2

How many “traditional” hours areHow many traditional hours are required for licensure in the state of Alabama?of Alabama?

a. 100b 200b. 200c. 300d 400d. 400

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Quiz Question #3

You are precepting a student that has p p gjust completed their second year on an IPPE institutional rotation. You should submit hours for this student tosubmit hours for this student to ______(ALBOP or the school) and these count towards ________ (clinical

di i l) h f h dor traditional) hours for the student :a. ALBOP, clinicalb ALBOP traditionalb. ALBOP, traditionalc. The school, clinicald. The school, traditional

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Questions?

Margaret Williamson PharmD BCPSMargaret Williamson, PharmD, BCPSAssistant Clinical Professor of Pharmacy Practice

Clinical Coordinator of Introductory Pharmacy Practice ExperiencesPractice Experiences

Auburn University Harrison School of Pharmacy

atkinmm@auburn eduatkinmm@auburn.edu334-844-7164