Preparing for PBIS training and implementation

October, 2012

VTPBiS State Implementation Team

VTPBiS Getting to Readiness Webinar

Agenda

• Brief Review of PBIS for fluency

• PBIS Readiness Checklist

• Data-based Decision Making

• PBIS School Example

• Supports Available

• Next Steps

So WHAT is School-wide PBIS?

Positive Behavior Supports (PBIS) is a proactive,

school-wide, data driven,

systems approach to improving social and academic

competence for all students.

Intensive, Individual Interventions•Individual Students•Assessment-based•Intense, durable procedures

1-5% 1-5%

5-10% 5-10%

100% 100%

Intensive, Individual Interventions•Individual Students•Assessment-based•High Intensity

Targeted Group Interventions•Some students•High efficiency•Rapid response

Targeted Group Interventions•Some students•High efficiency•Rapid response

Universal Interventions•All students•Preventive, proactive

Universal Interventions•All settings, all students•Preventive, proactive

Designing School-Wide Systems for Student SuccessDesigning School-Wide Systems for Student Success

Academic Support SupportBehavioral

Multi-Tiered Systems of Support

+

SYSTEMS

PRACTICES

DATA

SupportingStaff Behavior

SupportingDecisionMaking

SupportingStudent Behavior

Positive Behavior Interventions & Supports

• Evidence-based

•Smallest effort

•Biggest, durable effect

What is PBIS Readiness?

Laying the foundation for School-wide PBIS

Implementation Readiness Checklist

Implementation Readiness Checklist

Readiness Checklist1. A School Action Plan exists that has

school-wide discipline as one of its top three goals.

Why?To ensure that PBIS is a top priority that will not

be superseded by other action planning goals.

To use as rationale for spending time and resources on PBIS activities.

To communicate and respond to the interests of the larger school community

Examples:

“Provides a safe, caring, respectful environment free of hazing and harassment”

School Climate: Establish a proactive system of behavior management emphasizing prevention and our 5 core concepts (Respect, Responsibility, Belonging, Sharing, and Trust)

Readiness Checklist

2. A PBIS Team is formed with broad representation.

Community

AdministratorSpecialized

Support

Student

Non-Teaching

Teaching

Family

Representation

Team Membership:• Building Administrator

• Grade/Department Representation

• Specialized Support:• special educator, school psychologist, school

counselor, behavior specialist

• Support Staff• office, custodial, bus, cafeteria, etc.

• Parent/Community

• Student

Why?To ensure that all perspectives are included in

PBIS implementation.

To ensure PBIS implementation, data review & dissemination of information throughout the school building.

To provide technical assistance & support to everyone in the school.

Effective School-Based Implementation Leadership Teams

• Use existing teams/committees as much as possible

• Embed project activities into current initiatives (i.e., school improvement, safe schools, character education, etc.)

• Team members are representative of the school

• Team members are respected by the school staff

So, as a PBIS leadership team member, what will I commit to?

• Attend the trainings and meet at least monthly

• Use data and information to make decisions

• Develop steps for implementation of activities

• Provide information to staff regarding activities, results, and training opportunities

• Communicate progress and assess ongoing commitment

Readiness Checklist

3. Administrator actively participates and attends meetings/trainings.

4. Administrator commits to 3-5 years with ongoing training and revisions to the plan.

So, as a building administrator, what will I commit to?

• Attend trainings and meet with team at least monthly

• Identify PBIS as a priority and allocate resources• Combine teams and initiatives that have same

focus• Protect team members and staff from competing

initiatives• Become knowledgeable of data systems

• Make PBIS visible through frequent communication with staff

Readiness Checklist5. PBIS Team commits to monthly

meetings.

8. PBIS Supervisory Union Coordinator is identified and assigned a .1 to .2 FTE responsibility.

9. PBIS School Coordinator is identified and assigned a .1 FTE responsibility.

Readiness Checklist

Why have a Supervisory Union (SU)/District Coordinator?

• Assure resources (grant allocations) are tied to PBIS work in the schools

• Coordinate and support the work of schools implementing PBIS within the SU

So, as supervisory union coordinator, what will I commit to?

• Ensure student social behavior is a top priority

• Complete or coordinate school-based evaluations and assessments (SET, SAS)

• Provide encouragement and acknowledgement for schools’ efforts

• Attend School Leadership Team meetings quarterly

• Establish quarterly Supervisory Union level meetings

• Develop a dissemination strategy to establish visibility (website, newsletter, conferences, TV)

Why have a PBIS School Coordinator?• Team start-up and support

• Help with Team sustainability and accountability

• Team reinforcement

• Public relations and communications

• Ensure school data collection system is in place

• Promote systems change process

• Monitor progress

• Enhance collaboration and participation

So, as a PBIS school coordinator, what will I commit to?

• Meet with team at least monthly

• Attend PBIS coordinator and Leadership Team Trainings

• Attend regional coordinator meetings

• Act as positive nag

• Help team complete tasks on time

• Help with team organization

• Organize and report data

As a Team, discuss:

Who needs to be on your PBIS Universal Leadership Team?Who will be designated as your PBIS School Coordinator? Who will be designated as your PBIS SU/District Coordinator?

Schedule your PBIS Leadership Team meetings between now and your Team’s Universal training.

After today’s Webinar

Readiness Checklist

14. PBIS Leadership Team has provided awareness training to ALL STAFF.

15. At least 80% of all staff agree to PBIS implementation.

Characteristics of an Effective PBIS Presentation to Staff:

Elements to Include:• What is PBIS? • Why choose PBIS?• What are the elements of PBIS at the Universal Level?• What does PBIS look like/sound like?• What’s in it for me?• What’s expected of me?• Include a Vote:

a. Yes, let’s move forward! b.   Yes, I'm willing to give it a shot but with these reservations__________

c.   No, because_________________

A vote for PBIS means…• All staff commit to actively participate • All staff members directly teach & encourage

expected behaviors• All staff increase their daily positive contacts with

students• Administrators increase their involvement in

proactive student interactions & support• Data are used for decision making• Formal supports in place for non-responding

students

I shouldn’t have to do anything. Kids know what they are supposed to do,

why should I have to compliment them, give them rewards, or offer incentives

of any sort?

Staff Reluctance to PBIS Buy In

How’s that working for you?

Big ideas about acknowledgements:

• It’s more about changing adult behavior • The goal is to provide 6:1 positive

affirmations.• The tangible (ticket) allows you to count how

many times students are acknowledged• Rewards are not dangerous• There are many ways to provide

acknowledgements genuinely and effectively

As a Team discuss possible staff reluctance and how you might

respond.

After Today’s Webinar

As a Team, plan your PBIS presentation for staff:

o Who will design and deliver the presentation?o How will you ensure FULL STAFF participation in the

presentation?o When will the presentation take place?o How will you know that you have 80% buy-in?

Complete Action Plan for Readiness Checklist #’s 7 & 8

After Today’s Webinar

Other Readiness Checklist Items:

6. The Leadership Team has participated in an awareness presentation on PBIS7. The school has allocated/secured funding from the SU 10. The school uses, or agrees to develop, work products, practices and procedures that can be used to make data-based decisions11. The school has, or agrees to develop systems and processes to sustain PBIS12. Data entry time is allocated and scheduled to ensure that data will be current to within a week at all times.13. The school/SU will cover necessary costs or secure funds to cover costs for Leadership Team to participate in trainings.

What questions do you have?

RESEARCH SHOWS THAT ONE OF THE MOST IMPORTANT FEATURES OF PBIS SUSTAINABILITY IS

USING DATA TO MAKE DECISIONS (COFFEY & HORNER, 2009)

PBIS and Data-based Decision Making

PBIS Schools must have:

1. High quality data

2. System for collecting and analyzing the data

3. Procedures for making decisions based on data

PBIS and Data-based Decision Making

Kinds of Data• Self-Assessment Survey

(SAS)

• School-wide Evaluation (SET)

• Benchmarks of Quality (BoQ)

• Teaming matrix

• Office discipline reports

• Behavioral incidents

•Attendance

•Detention, Suspension, Expulsion

•Observations

•Surveys, focus groups

•Special Education referrals

•Special Education eligibility

PBIS Data that will need to answer these questions……….

• What problem behaviors are most common?– ODR per Problem Behavior

• Where are problem behaviors most likely?– ODR per Location

• When are problem behaviors most likely?– ODR per time of day

• Who is engaged in problem behavior?– ODR per student

• How often are problem behaviors occurring?– ODR per day per month

General Approach: “Big 5”# referrals per day per month

# referrals by student

# referrals by location

# referrals by problem behaviors

# problem behaviors by time of day

School-wide Information SystemDemonstration

www.swis.org

Resources to support you:www.pbisvermont.org

Contact your State TA!

Next StepsYou Are

HERE!

1. Work with your team to complete readiness activities so you can answer “yes” to all statements.

1. Complete Intent to Implement Application and send/e-mail to Anne Dubie at anne.dubie@uvm.edu

1. Confirm readiness with PBIS State TA person

Next Steps

4. Get access to First Steps to Implementation Online Module Series and complete with your team.

5. Complete PBIS Baseline Evaluations.

6. Register to attend the Universal Leadership Team training with your Team for

three days in March (dates vary depending on region) or at the Summer Institute (four days)

June 24-27.

Draft Implementation Plan:– Statement of purpose– 3-5 behavioral expectations– Procedures for teaching expectations– Procedures for rewarding expectations– Procedures for discouraging problem behaviors– Data information system