presentation skills for everyone - copy
TRANSCRIPT
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 1/38
1
Presentation Skillsfor Everyone
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 2/38
2
1. Developing Great CONTENT
2. Preparing Great DESIGN
3. Conducting Great DELIVERY
Contents
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 3/38
3
Content
Three Elements of Great Presentation
Design
Delivery
GreatPresentation !
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 4/38
4
Developing Great CONTENT
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 5/38
5
Steps in Preparing Content
Analyzing
Your Audience
Gathering
Relevant Data &
Information
Converting
Your Data into
an Outline
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 6/38
6
Analyzing Your Audience
• Needs
• Knowledge level
• Attitude – how do they feel about the topic?
• Demographic Information – this may include the
age, gender, culture, and language of the audience
members
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 7/387
Gathering Relevant Data & Information
• Before you start your research to gather relevant
information, there are three questions should be
considered :
• What do I want my audience to gain?
• What might they already know about my topic?
• What is the objective of the presentation?
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 8/388
Converting Your Information into an Outline
• There are three steps to creating an outline :
1. Determine the outline style
2. Group your raw data
3. Arrange into outline format
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 9/389
Outline Style
Chronological Shows events in order as they occurred
Takes the audience on a journey through aflowing presentation
States the problem, the why’s, your
solution, and a summary
States the cause and explains the effect(s)
Narrative
Problem/
Solution
Cause/ Effect
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 10/3810
Outline Style
Topical Divides the general topic into several
subtopics
Uses some or all of the what, who, where,when, why, and how questions
JournalisticQuestions
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 11/3811
Outline Format
Introduction
Body
Conclusion
Outline
Format
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 12/3812
Outline Format
• Introductions
• Should include an agenda and clarify the goals and
objectives of your presentation.
• Can include an overview of a situation, a statement
of the current situation of the organization, or a recap
of history.
• Can use the strategies that help an introduction get
attention: a quote, a question, humor, a creative
image, an anecdote, or a sharing of emotions.
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 13/3813
Outline Format
• Body
• Chronological
• Narrative• Problem/Solution
• Cause/Effect
• Topical
• Journalistic Question
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 14/3814
Outline Format
• Conclusion
• Summarize the main points of your presentation
• Provide closure, and leave an impression
• Can consist of recommendations, future directions,
next steps to take, and so forth
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 15/3815
Building Great DESIGN
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 16/38
16
Presentation Design
Key Rules when Creating Bulleted Text:
• Use one concept per slide
• Use key words and phrases
• Make your bullet points consistent in structure
• Capitalize properly – capitalize the first letter of
the first word only
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 17/38
17
Three Keys of Great Design
1. Layout
2. Consistency
3. Color
Great SlidePresentation
Design
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 18/38
18
Layout
1. Layout
• Consider your layout to be like the skeleton of your
presentation….Just as our skeleton support our bodies, your layout should support your message and
provide structure.
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 19/38
19
Consistency
2. Consistency
• You must be consistent in the following design elements:
• Your placement of text and images
• Your fonts style and sizes
• Your background
• The sytle and treatment of your imagery
• Your charts
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 20/38
20
Color
3. Color
• Use high contrast to increase legibility (e.g., black text
on clear and yellow on dark blue)
• Colors should not clash – they should have a high
degree of harmony
• Avoid clutter by using no more than four colors
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 21/38
21
Consistent Fonts
• The two main classifications of fonts are serif and sans serif
fonts
• Serif fonts have small flourishes extending from the main
strokes of each letter (examples : Times New Roman, Book
Antiqua, Bookman Olds Style, Garamond). Sans serif
don’t; they are straight and clean (examples : Arial,
Verdana, Helvetica)
• Sans serif fonts are best suited for electronic
presentations
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 22/38
22
Tips for Planning Great Slides
• Use slides sparingly. Avoid the overuse of slides or
unnecessary slides.
• Make slide pictorial. Graphs, flowcharts, etc., all give the
viewer an insight that would otherwise require many words.
• Make text and numbers legible. Minimum font size for most
room set-ups is 20 pt.
• Make pictures and diagrams easy to see.
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 23/38
23
Design Guidelines
Avoid this
This is better
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 24/38
24
Effective Charts and Graphs
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 25/38
25
Avoid slide like this one……
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 26/38
26
Conducting Great DELIVERY
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 27/38
27
Delivering Your Presentation
Voice
Language Usage
Movement
Body Language
GreatDelivery
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 28/38
28
Managing Your Voice
• Try to sound natural, so your rhythm and tone is
appropriate to the message you are delivering
• Develop three important qualities:
• Volume
• Intonation
• Pacing
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 29/38
29
Managing Your Voice
Volume
Avoid to speak in monotone. Put more
feeling into your voice and make it livelier by
changes in your intonation.
Speak loudly enough to reach all the
members audience without overpowering
those closest to you.
Intonation
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 30/38
30
Managing Your Voice
For most of us, this is natural – except when
we are nervous or excited. Practice, and you
can figure out what sounds natural and
appropriate for the points you are making.
Pacing
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 31/38
31
Language Usage
• When you speak, convey confidence and show interest in
what you’re presenting. Speak with feeling.
• Use short sentences and short, simple words.
• Speak slowly and clearly enough that everyone in your
audience can understand every word.
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 32/38
32
Movement
• If possible, “work the room and work the audience”
• Move appropriately and with purpose – don’t move
simply because you’re nervous
• Your movements should be natural and support your
words and the rest of your presentation
• Don’t move constantly. Pause for effect. Stand still to
make an important point
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 33/38
33
Body Language
• Stand straight, but not stiff. You should radiate energy
• Be relaxed, be casual, but don’t be lazy
• Use your hands, arms and gestures. Just let your bodyreact to how you feel
• Make good eye contact – the rule of thumb for eye
contact is three to five seconds per person
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 34/38
34
Body Language
• Do not keep hands in your pockets
• Do not keep hands “handcuffed” behind your back
• Do not keep your arms crossed
• Do not put hands in “fig leaf” position
• Do not wring your hands nervously
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 35/38
35
In advance of your presentation
• Practice – a lot. Don’t just think your presentation through :
act it out, in front of friends, or family. Time each section of
your presentation and develop a schedule.
• Memorize the first two minutes of your presentation, so
you breeze on through the time when the butterflies are
most active.
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 36/38
36
When you enter the room:
• Focus on making your movements fluid and confident,
neither too slow nor too fast
• Find a few friendly faces in the audience, for reassurance
• Smile. Show that you want to be there
• Be yourself
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 37/38
37
Planning for the Questions
• Anticipate the questions that might come up
• Listen carefully to the questioner
• Repeat or rephrase the question
• Answer clearly and concisely
• Go to the next question
7/29/2019 Presentation Skills for Everyone - Copy
http://slidepdf.com/reader/full/presentation-skills-for-everyone-copy 38/38
Thank you